GUIDELINES FOR SEMINAR REPORT PREPARATION

1. CONTENTS OF THE SEMINAR REPORT

The seminar report should contain the following in the order specified.

1. TITLE PAGE.
2. BONAFIDE CERTIFICATE.
3. ACKNOWLEDGEMENT.
4. ABSTRACT.
5. TABLE OF CONTENTS.
6.

LIST OF TABLES.

7.

LIST OF FIGURES.

8. LIST OF ABBREVIATIONS AND ACCRONYMS.(If Any)

9. BODY OF THE SEMINAR REPORT
10. ANNEXURES.
11. REFERENCES OR BIBLIOGRAPHY
The tables and figures shall be introduced in the appropriate places.
2. PAGE DIMENSIONS AND MARGIN
The dimensions at final bound copies of the seminar report should be 290 mm x 205 mm.
Standard A4 size (297 mm x 210 mm) paper may be used for preparing copies. The final
seminar report copies (at the time of submission) should have the following page margins.

SUGGESTED FONT SIZES

Details
Facing page ( cover

Font type
Times New

and first page)

Roman
Times New

Section headings
Subsection heading
Paragraph headings

Roman
Times New

Font size
14 pt bold capitals
12 pt bold capitals
12 pt sentence

Roman
Times New

case
12 pt bold

Roman

sentence case

Spacing
Centered (Adjustable
spacing). Refer annexure.
Left Adjusted
Left Adjusted
Left Adjusted
Adjusted on both left and

Body of seminar report

Margins

Times New
Roman

12 pt

Left margin

1.5 inch

Right margin
Top
Bottom

1.25 inch
1.25inch
1.25 inch

right with 1.5 spacing for

text and double spacing
for equation
To accommodate binding
area

The seminar report should be prepared on good quality white paper preferably not lower
than 80gsm. Tables and figures should conform to the margin specifications. Large size figure
should be photographically or otherwise reduced to the appropriate size before insertion.
No border line is to be drawn on the pages of the report.
String containing name of the department and college is to be given as footer on each
page of the report starting from acknowledgement.(Font size -10 ,times new roman italics, bold)
Page number should be given at the centre of this string.

For example,
Department of Civil Engineering

Page number

HCET

3. MANUSCRIPT PREPARATION
The candidate shall supply the typed copy of the manuscript to the guide for the purpose
of approval. The typing shall be done using standard software packages available in the market.
In the preparation of the manuscript, care should be taken to ensure that all textual matter
is typed written in the same format as may be required for the seminar report.
The page numbering for all items 1 to 8 should be done using lower case roman numerals
and the pages thereafter should be numbered using Arabic numerals.
3.1 TITLE PAGE
A specimen copy of the title page B.Tech seminar report is given in the annexure.
3.2 BONAFIDE CERTIFICATE
Using double spacing for typing, the bonafide certificate should be as given in the
annexure for seminar reports.
3.3 ABSTRACT
Abstract should be an essay type of narrative not exceeding 600 words, outlining the
problem, the methodology used for tackling it and summary of the findings. Keywords also may
be given at the end of the abstract.
3.4 ACKNOWLEDGEMENT
It should be brief and should not exceed one page when typed double spacing.
3.5 TABLE OF CONTENTS
The table of contents should list all material following it as well as any material which
precedes it. The title page, bonafide certificate and acknowledgement will not find a place among
the items listed in the table of contents. The page numbers of the items which precedes table of
contents should be given in lower case roman letters. One and a half spacing should be adopted
for typing the matter under this head.

3.6 LIST OF TABLES

The list should use exactly the same captions as they appear above the tables in the text
with figure numbers on left hand side and page number on right hand side. One and a half
spacing should be adopted for typing the matter under this head.
3.7 LIST OF FIGURES
The list should use exactly the same captions as they appear below the figures in the text. One

and a half spacing should be adopted for typing the matter under this head.
3.8 LIST OF SYMBOLS, ABBREVIATIONS
One and a half spacing should be adopted for typing the matter under this head. Standard
symbols, abbreviations must be used.

3.9 BODY OF THE REPORT

1. The body of the seminar report is to be divided into sections, not into chapters.
2. Sections are continuously numbered.(1,2,3..etc) and are to be typed continuously.
3.10 APPENDICES OR ANNEXURES

Annexures should be numbered using Arabic numerals

Eg. Annexure 1, Annexure 2 etc

Tables & references appearing in annexures should be numbered and referred to at

appropriate places just as in the case body of the report.

3.11 LIST OF REFERENCES

Any related works of other researchers used either directly or indirectly, the origin of the
material thus referred to, at appropriate places in the report should be indicated.

Examples of citation

1) An improved algorithm has been adopted in literature[1]

2) Venikov showed that it is the Jacobian of the load flow equations that characteristics the
classical steady state limits.
The listing should be typed a space below the heading REFERENCES in the order of
references cited in the report. List of references should be given in the following order with the
format given in the example.
1. Journals.
2. Conference proceedings.
3. Books.
4. Websites with complete URL address
Example:
[1] Tsuchiya T, Improved direct digital control algorithm for microprocessor implementations
IEEE Trans. Automatic control, Sept 1982,Vol AC 27, PP 295 306.
3.12 BIBLIOGRAPHY
Books and papers referred generally for preparing the seminar report but not specifically
cited as shown in section 3.11 are to be listed in the heading Bibliography. The format used for
listing must be same as for reference.
3.13 TABLES & FIGURES
By the word Table, is meant tabulated numerical data in the body of the report as well as
in the annexures. All other non verbal material used in the body of the report and annexures such
as charts, graphs, maps, photographs and diagrams may be designated as figures. Each tables and
figures are to be titled and numbered accordingly with same font size as the main text.
Numbering of figure must be in serial order of the figure. If more figures are coming under same
figure number, they should be distinguished with lower case English alphabets as shown below.
Example:

Fig.6 (a)
Fig.6 (b)

A table or a figure including caption should be accommodated within the prescribed margin
limits and appear on the page following the page where their first reference is made. Tables
and figures on half page or less in length may appear on the same page along with the text.
However they should be separated from the text both above and below by triple spacing.

All tables and figures should be prepared on the same paper or material used for the
preparation of the rest of the report.

For preparing caption, numerals, symbols or characters in the case of tables or figures either
word processing software or lettering guide should be used.

Two or more small tables or figures may be grouped if necessary in a single page.

Wherever possible the entire photographs may be reproduced on a full sheet of photographic
paper.

Photographs if pasted should be done so on thick bond or art paper with proper adhesive so
as to avoid wrinkling formed on drying. More than one photograph can be included in a page.

3.14 COMPUTER PRINT OUTS

Computer prints and data sheets, which are absolutely essential for the development of
the report and conforming to the margin specifications may be included in the annexure of the
report. All such sheets should be serially numbered like any other page belonging to the main
text.
If the number of columns in the computer printout sheets are very large, and therefore
could not be possibly accommodated within the specified margin limits, use of bigger size sheets
may be permitted provided depth wise is measured from the top edge to bottom edge of the page
these sheets have a dimension of 290 mm and the sheets are properly folded in widthwise.
4. SIZE LIMITATIONS

Total number of pages for various reports must be within the following limits.
Seminar Report

20-25 pages

If essentially required, annexures (max of 10 pages) can be added.

5. BINDING
All reports are to be soft bound. Outer cover should be white in color and made of thick
(300 gms) glossy art paper.
6. NUMBER OF COPIES
For B. Tech seminar Report 3 copies,1 soft copy

TITLE OF THE SEMINAR REPORT

B TECH
SEMINAR REPORT

Submitted by
NAME
(Reg No)

DEPARTMENT OF CIVIL ENGINEERING

HEERA COLLEGE OF ENGINEERING & TECHNOLOGY

PANAVOOR, TRIVANDRUM - 695 568

HEERA COLLEGE OF ENGINEERING & TECHNOLOGY

PANAVOOR, TRIVANDRUM - 695 568
DEPARTMENT OF CIVIL ENGINEERING

CERTIFICATE
Certified that this is a bonafide report of the Seminar titled (NAME OF THE
SEMINAR REPORT) Submitted by (Name) ,(Reg. No.) of final year B.Tech Civil Engineering
department in partial fulfillment of the requirement for the award of Bachelor of Technology
Degree in Civil Engineering under the University of Kerala during the year 2015-2016

Seminar Guide
(Name of the guide)
Nedumangad
Date.

Head of the Department

Mrs. Deepa Paul