Excel 2003 / 2007

Quick Reference The Most Important Keyboard Shortcuts for

Investment Banking & Private Equity
http://breakingintowallstreet.com

The Fundamentals
Ctrl + O
Ctrl + N
Ctrl + P
Ctrl + S
Ctrl + F4
Alt + F4
Esc
Ctrl + C
Ctrl + X
Ctrl + V
Ctrl + Z
Ctrl + Y
Ctrl + A
Ctrl + F
Ctrl + H
Alt + Tab

Open File
New File
Print
Save File
Close File
Close Excel
Exit Dialog
Copy
Cut
Paste
Undo
Redo
Select All
Find
Replace
Switch Windows

Rows & Columns

Ctrl + Spacebar
Shift + Spacebar
Alt + I + R
Alt + I + C
Alt + E + D
F4
Right Mouse
Button + E
Alt + D + G + G
Alt + D + G + U
Alt + D + G + S
Alt + D + G + H

Navigation & Data Selection

Arrow Keys
Ctrl + Arrows
Shift + Arrows
Shift + Ctrl +
Arrows
Shift + F8

Move Left, Right,

Up, Down
Jump to
Boundary
Select Multiple
Cells
Select to
Boundary
Select Multiple
Areas

Manipulating Cells
F2
Del
Ctrl + Arrows
Ctrl + Shift +
Arrows
Ctrl + F3
F5

Edit Cell
Delete Cell
Contents
Skip Word(s)
Highlight
Word(s)
Name Cell
Jump to Cell

Select Column
Select Row
Insert Row
Insert Column
Delete
Rows/Columns
Repeat Last
Action
Insert Cut Cells
Group Rows /
Columns
Ungroup Rows /
Columns
Show Rows /
Columns
Hide Rows /
Columns

Workbooks & Worksheets

Ctrl + N
Ctrl + Tab
Shift + F11
Alt + E + L
Ctrl + PgUp
Ctrl + PgDn
Alt + E + M
Shift + Ctrl +
PgUp/PgDn
Alt + O + H + H
Alt + O + H + U
Alt + O + H + R
Alt + O + H + T

New Workbook
Switch
Workbook
New Worksheet
Del Worksheet
Move to Left
Worksheet
Move to Right
Worksheet
Move / Copy
Worksheet
Select Multiple
Worksheets
Hide Worksheet
Show
Worksheets
Rename
Worksheet
Color Tab

Formatting & Cleaning Data

Ctrl + 1
Alt + E + S + T
Alt + E + S + V
Shift + Ctrl + ~
Shift + Ctrl + !
Shift + Ctrl + @
Shift + Ctrl + #
Shift + Ctrl + $
Shift + Ctrl + %
Shift + Ctrl + ^
Ctrl + B
Ctrl + I
Ctrl + U
Ctrl + 5
Ctrl + Shift + &
Ctrl + Shift + Alt + O + C + A
Alt + O + R + A
Alt + O + C + W
Alt + O + D
Alt + D + E
=TRIM
=PROPER
Alt + D + S

Format Cells
Paste Format
Paste Values
General
Number
Time
Date
Currency
Percentage
Scientific
Bold
Italics
Underline
Strikethrough
Add Outline
Delete Outline
Auto-Fit Col.
Auto-Fit Row
Column Width
Conditional
Formatting
Text to Columns
Remove Extra
Spaces
Fix
Capitalization
Sort Data

Display & Printing

Alt + W + F + F
Alt + W + F
Alt + V + Z
Alt + P + S + P
Alt + F + U
Alt + F + W + V
Alt + F + V

Freeze Panes
(Excel 2007)
Freeze Panes
(Excel 2003)
Zoom
Page Setup
(Excel 2007)
Page Setup
(Excel 2003)
Print Preview
(Excel 2007)
Print Preview
(Excel 2003)

Excel 2003 / 2007

Quick Reference The Most Important Keyboard Shortcuts for
Investment Banking & Private Equity
http://breakingintowallstreet.com

Formula Fundamentals
=
Shift + F3
Alt + E + S + F
Alt + E + S + R
Ctrl + D
Ctrl + R
F4
Alt + E + S + L
F5, Alt + S + F + X
F5, Alt + S + O +
X
Ctrl + ~ + =

=SUM
Alt + =

Show Formulas

=ABS
=IF
=OR

Lookups & Scenarios

=CHOOSE
=OFFSET

=VLOOKUP
=HLOOKUP
=MATCH
=INDEX

Common Built-In Functions

Enter Formula
Built-In
Functions
Paste Formulas
Paste Formats
& Formulas
Copy Down
Copy Right
Anchor Cell
Paste Link
Go to Formulas
Go to Constants

Select from List

Move # of
Rows/Columns
from Cell
Find Based on
Column
Find Based on
Row
Find Items
Position
Find Item

=COUNT
=AVERAGE
=MAX
=MIN
=SUMIF
=COUNTIF
=SUMPRODUCT

=AND

Sum Numbers
Sum Adjacent
Cells
Count # Entries
Average
Maximum
Minimum
Conditional
Sum
Conditional
Count
Multiply/Sum
Range
Absolute Value
Conditional
At Least 1 Must
Be True
All Must Be
True

Validating Data
Alt + D + F + A

Alt + T + U + D
Alt + T + U + A
Shift + Ctrl + {
Shift + Ctrl + }
Ctrl + {
Ctrl + }
F5 + Enter
Shift + F2
Alt + E + A + M
F5, Alt + S + C

Alt + D + L

Alt + T + M + R
Advanced Data
Filter
Validate Data

Pivot Table

Data Tables
Alt + D + T

Drop Data Items = Calculation Area

Row/Column Fields = Categories

Alt + T + U + T

Trace
Precedents
Trace
Dependents
Erase Traces
All Precedents
All Dependents
Highlight
Precedents
Highlight
Dependents
Jump to
Original Cell
Add/Edit
Comment
Del Comment
Highlight
Comments

Recording Macros

Pivot Tables
Alt + D + P

Auditing Formulas

Data Table

Row Input Cell = Purchase Price

Column Input Cell = EBITDA Multiple

Alt + T + M + M

Start/Stop
Recording
View Macros

Excel 2003 / 2007

Quick Reference The Most Important Keyboard Shortcuts for
Investment Banking & Private Equity
http://breakingintowallstreet.com

Custom Number Formats

Example Data:
5
-1200
0
WallSoft
1.
2.
3.

Displayed As:
5.0x
(1,200.00)
Balanced!
Model - WallSoft

Used For:
Valuation Multiples
Negative Expenses
Balance Sheet Checks
Titles & Headers

The order for Custom Number Formats is: [Positive Style];

[Negative Style]; [Zero Style]; [Text Style]
If you include the @ symbol and text, the text will appear and
the @ will be replaced by whats in the cell.
[Red] and [Blue] can be used for color coding.

Custom Keyboard Shortcuts Excel 2007

In Excel 2007, you can add custom shortcuts by right clicking the Quick Access Toolbar and going to Customize Quick
Access Toolbar or you can right-click the button itself and go to Add to Quick Access Toolbar. Then, you activate the
shortcut by pressing the Alt key and the number its assigned to. Here, Alt + 5 would decrease decimal places.

Custom Keyboard Shortcuts Excel 2003

In Excel 2003, you have to right click the toolbar first, go to Customize, then right click the button you want to add a
shortcut for, change the Name to the & symbol and then the shortcut key you want, and then click Image and Text.

Iterations & Circularity

Always make sure Workbook Calculation is set to Manual and Enable Iterative Calculations is checked with Maximum
Iterations set to 100 when working with circular references they occur most often in LBO models.