Вы находитесь на странице: 1из 53

Punjab National Bank

Govt. Business Module-CBS

CONTENTS
Particulars

PAGE
5

Introduction
6
Salient features of GBM CBS

Chapter1-The operations in GBM


1.1
1.2

Data Center Level (DC Functions)


General User Functions

8
9

1.3

Admin Functions

1.3.a

Day begin process for Government Business Module

10

1.3.b

Day end process for Government Business Module

11

1.3.c

Sac user

12

1.3.d
1.3.e

MCP Status Inquiry


Reconciling GBM-Finacle transactions

12
13

1.3.f
1.3.g
1.3.h

View All Transactions


Verified (Normal) Transactions in Finacle
Materially Altered Transactions in Finacle
Deleted Transactions in Finacle
Transfer of sets
Deletion after verification
MIGRATION

13
13
14
14
15
15
16

Punjab National Bank

Govt. Business Module-CBS

Chapter2-- Central Board of Direct Taxes


2.1
2.1.1.A

Collection of Taxes
PAN Master

17
18

2.1.1.B

TAN Master

19

Transaction creation and maintenance

(CBDT)

19

2.2.2

OLTAS TAX

21
27-28

2.2.3
2.2.4
2.2.5

Transaction Maintenance Verify.


Transaction Maintenance Modify.
Transaction Maintenance Delete.
Transaction Maintenance Inquiry
OLTAS - TDS
Error Challan
Reconcile clearing transactions

2.2.6

TAX FINANCIAL INQUIRY - CBDT

31

3.0

Scrolls ---- CBDT

3.1

Collecting Branch Error Challan details ASCII format for


Record Type 08
Collecting Branch Challan details ASCII format for Record
Type 01

31

Collecting Branch Challan details ASCII format for Record


Type 02

32

3.4

Receipts Scrolls income and Direct Taxes

32

3.5

CBDT Daily Summary Annexure V11

32

3.6

CBDT Daily Consolidation Summary Scroll

32

3.7

Tax Transaction Report Details

33

4.0

Reports- Tax Report on Challan Details

33

28
29
30

31

Punjab National Bank

Govt. Business Module-CBS

Chapter3- Central Board of Excise and Customs


5.1

Reduced Accounting Code Maintenance

34

5.2

Country Code Master

35

5.3

Assessee Code Master

35

5.4
5.5

Transactions
Reconcile Clearing Transactions - CBEC

36
40

5.6
5.7
5.7.1

Tax Financial Inquiry


Scrolls --- CBEC
CBEC Daily consolidation Summary Scroll

40

5.7.2

CBEC Daily Consolidation Summary Scroll Br.

41

5.7.3

Receipts Scroll for Central Excise and customs

41

5.7.4

Payment Scroll for Central Excise and customs

41

5.7.5

Summary of CBEC

41

41

Chapter4--Department of Company Affairs


6.0

DOCA (Department of Company Affairs)

42

6.1

The Transaction Maintenance

42

6.2

Reconcile Clearing Transactions

46

6.3
6.4
6.4.1
6.4.2
6.4.3
6.5

Tax Financial Inquiry:


Scrolls- DOCA
DOCA Daily Consolidation Summary Scroll
DOCA Collections
DOCA Daily Consolidation Summary Scroll Br.
Reports Tax Report on Challan Details

46
46
47
47
47
47

Punjab National Bank

Govt. Business Module-CBS

Chapter5--SALES TAX
7.1
7.2
7.3
7.4

The Transaction Maintenance


Reconcile Clearing Transactions
Tax Financial Inquiry
Scrolls- Sales Tax Scrolls
Sales Tax Daily Consolidation Summary Scroll

48
52
52
52
53

Central Sales Tax Collections


Maharashtra Sales Tax (Local Sales Tax)

53
53

Chapter 6MISC
Additional options available in GBM

55

8.1
9.0

Reports
Clearing Reconciliation Report

55
55

9.1

Reports not related to Tax Scheme

56

9.2

GBM (FTI)

56

10.0

Limitations of the GBM

56

Annexure IAnnexure II-

57
59

List of office accounts


List of Minor and Major tax heads

Punjab National Bank

Govt. Business Module-CBS

Introduction
Government Business functions such as collection of Taxes, issue and maintenance of
Relief Bonds, maintenance of PPF accounts and payment of Pension etc are generally
being carried out by the banks. This business is gaining utmost importance in the
present scenario as it is a good source of non interest income by way of commission
on government business which is one of the thrust areas for the banking industry in
the era of competitive low spread. Further it also open doors for other business
opportunities to the bank.
As a step in that direction, the banks are devising new strategies to attract more and
more customers for accepting various collections on behalf of government. Stress is
being laid by the government for making the above business customer friendly and
technosavy. It is therefore imperative for us to evolve a vital marketing strategy to
attract more and more clients to transact government business through our bank.
In our bank, presently 680 branches are authorized to collect various taxes on behalf
of the government. The functionality of government business was by and large being
handled manually in the banks till recently. During last few years government has
initiated certain steps to computerise these functions in order to achieve following
objectives:
Immediate remittance of fund s collected on behalf of government to Exchequer.
Prompt generation of MIS for the Government Agencies
Facilitating fast reconciliation mechanism.
Recently the government has issued guidelines for implementation of OLTAS (On
line Tax Accounting System) w.e.f.01.06.2004. The same was implemented in our
bank through Innova Software.
In CBS the Government business functions of the branch are being taken care
through GBM (Government Business Module). In order to meet out the government
guidelines, functionality of OLTAS has also been released in GBM-CBS. After
successful implementation of GBM in 17 CBS branches it has now been decided that
all the CBS branches will work in the GBM-CBS module and the Non CBS branches
will be conducting such business through Innova software. However, the
consolidation of data will continue to be handled in Innova Software at focal point
offices. As the data base is available in centralized environment, the focal point in
CBS will extract data pertaining to the CBS branches under the purview of the
respective focal point office and merge the data both of CBS and Non CBS branches
in Innova software and forward the same to the link cell in prescribed format

Punjab National Bank

Govt. Business Module-CBS

However, in case of Non CBS focal point offices, the CBS branches will extract the
data in their branches through GBM-CBS and electronically transmit the data to their
respective focal point offices as per the present practice.
Salient features of GBM CBS:
Direct integration with finacle for the purpose of financial transactions/ database.
Facility of debiting intersol accounts is available. The taxpayers can get any of his
CBS account debited for paying tax in India.
Ensures generation of prompt and authenticated MIS at the branch as well as at focal
point level.
Facility to capture PAN/TAN details of Taxpayers is available in GBM.
On line GL updation in finacle
Originally, GBM was not a finacle product. It has been developed to bring an
interface with finacle. The module has been customized and interface with finacle
has been done for updating the General Ledger Balances through passing the
financial transactions as well as capturing related MIS details of respective Govt.
Business transactions. The finacle office accounts being used in GBM for meeting its
different requirements under tax collection scheme are given at annexure I. The
Government Business Module of CBS has been divided into following four
independent parts:
Collection of Taxes,
Collection of Relief Bond & Tax Saving Bonds,
Opening and Maintenance of Public Provident Fund Scheme Accounts,
Pension Scheme Accounts in Finacle.
We will be discussing the application part of collection of taxes in this manual.
The collection of various taxes on behalf of the government has following four
components:
CBDT
Central Board of Direct Taxes.
CBEC
Central Board of Excise and Customs
DOCA
Department of Company Affairs
SALES TAX Central Sales Tax and Local Sales Tax
All the above mentioned components of tax collections are being handled in the
Government Business Module of CBS.
Designated Terminal branches of the bank receive the CBDT, CBEC, SALES TAX and
DOCA receipts under the various Major Heads of Account like Income Tax,
Corporation Tax, etc, in CBDT: Excise duty, Customs duty, in CBEC: local sales tax

Punjab National Bank

Govt. Business Module-CBS

and central sales- tax in Sales Tax and all the collections pertaining to Department of
Company Affairs under the Ministry of Industry in DOCA. The branches are
required to prepare major-head-wise scrolls for daily collection of taxes for its
onward submission to its Focal branch for remitting the funds to the Government
account at Central Accounts Section, Nagpur. The focal branch in turn sends the
consolidated scrolls to Link Cell. In Case of Sales Tax all the collections goes to the
local RBI/SBI from the Focal Point and any reimbursement and Turn Over
Commission comes there from.
The minor and major tax heads as advised by the government are given at annexure
II.

Punjab National Bank


Chapter1
1.

Govt. Business Module-CBS

Operations in GBM

The operational Functionality of GBM

The operational functionality of GBM has been designed in such a way that it is
being handled at two major levels i.e. General User level and the Data Center Level.
These functions are presently available to the General User by selecting an
appropriate option through main menu GBM. However, these functions are directly
related with the level of user. All finacle users having application name as of General
user in finacle can login into GBM.

There are two levels of Users in Tax module

General User

D. C. Level user
SOL Level
(GU Function)

Data Center Level


(DC Function)

SOL Level
(DB Function)

1.1

Data Center Level (DC Functions):

At this level overall customization has been done with regard to the Tax module
under GBM with an interface with finacle. Master parameters have been defined and
being maintained and updated based on the government guidelines issued from time
to time at DC level. The enabled branches have also been given access to view the
parameter maintenance to bring transparency about the system.The inquiry of
important parameters can be done by the General User by clicking on menu option,
Data Center at the first screen of GBM.

Punjab National Bank


1.2

Govt. Business Module-CBS

General User Functions

Login into finacle as General User. Type GBM in the option block and press enter.
The system invokes the first page of GBM where various menu options are available
to the user as shown in (fig. 1)

(Fig. 1)
1.3. Admin Functions
Admin Level functions consist of system operations, General Operations,
Reconciliations, Migration and certain Scheme specific functions separately for Bond,
Pension and PPF. The authorized user will click Admin to perform the Admin Level
function. The major administrative functions (Fig.2) at branch level consist of
following:
a. Day begin process for Government Business Module
Day end process for Government Business Module
Sacking a user from GBM application, if required
MCP status Inquiry for own Sol.
Reconciling GBM-Finacle transactions
9

Punjab National Bank

Govt. Business Module-CBS

Transfer of sets of instrument in GBM


Deleting a transaction after verification in GBM
Upload of existing data pertaining Bond, PPF and Pension Schemes

(Fig.2)

1.3.a

Day begin process for Government Business Module:

GBM BOD and the finacle BOD are two independent activities. To start functioning
in the GBM module the authorized user of the branch has to run BOD Process after
the finacle BOD is over. On clicking BOD process, system displays the day begin
screen and populates two buttons Start / Cancel. System initiates a common Day
Begin process for all the activities of GBM i.e. for Taxes, Relief Bond & Tax Saving
Bonds, Public Provident Fund Scheme and Pension Scheme. BOD Process runs minor
to major checklist and updates the minor to major status internally.
Click BOD Process to initiate day begin for GBM. System displays the day begin
screen. Click Start button. System initiates the day begin process. After the day
begin is over successfully, system displays message BOD completed successfully.
Click on the Back button to come out of day begin menu.
10

Punjab National Bank

Govt. Business Module-CBS

1.3.b Day end process for Government Business Module:


GBM EOD and the finacle EOD are two independent activities. The GBM day end
has been named as MCP i.e. Module Completion Process. The main relation between
finacle day end and GBM day end is that finacle EOD is not possible without doing
MCP of GBM. Therefore it must be ensured that all the GBM activities of the branch
have been completed and the branch is ready for performing the Day End of GBM.
Click Module Completion Process to initiate end of the day for GBM. This process
can be run individually for Tax Scheme/RBI Relief Bond Scheme / PPF Scheme or
Pension Scheme else a common MCP can also be run for all module viz.
CBDT/CBEC/DOCA/Sales Tax/RBI Bond/ PPF and Pension. However, it is
important to note that if the branch is authorised to handle more than two schemes of
GBM, and has run scheme wise MCP separately for each module, it must run MCP
for ALL Module in addition to scheme wise MCP.
In this process, system internally runs Clearing Reconciliation Process to ensure
that the amount of instruments lodged through GBM in different modules and
cleared today gets transferred from Sundry Govt. Dues a/c to respective collection
accounts and displays the tran id. It then runs the MCP for individual modules.
During MCP, the system debits respective collection accounts and credits the HO a/c
and displays tran-id for each module separately. The DBA/authorized user shall
note down the Tran id.
After the module completion process is over, the system displays message Module
Completion Process over successfully and populate the Back button. Click the Back
button to go back to main screen.
The general user shall then post and verify these transactions through finacle TM
menu. Modify commission and postage amount to zero in additional details screen of
TM.

11

Punjab National Bank

Govt. Business Module-CBS

During MCP, the system


Checks whether branch MCP is pending
Checks whether branch BOD is already over or not.
Checks if the all user in this branch have logged out except one who initiates the
Module completion process.
Checks if all the GBM transactions are in verified status.
Checks if all the transactions are verified both in GBM and FINACLE and updates
instrument status in GBM with the Finacle status. All the instruments in a zone with
status G (realized) or O (returned) alone will be updated.
The process gets aborted if unverified entries or unrecognized entries exist.
Debits respective collection accounts and credits the HO a/c or focal point collection
account as the case may be. The system displays tran-id for each module separately.
1.3.c

Sac user:

This option is available to sac a user from GBM. Sometimes, the user instead of
logging out of GBM by clicking on Finacle Menu just closes the GBM window from
outside, on user trying to invoke GBM again, the system displays a message User
already logged on to GBM. In such cases, the authorized user shall SAC the user
from GBM application.
Click SAC User option. The system will display all users currently logged on to
GBM. Select the user id to be sacked by clicking in the box against the user id. Click
submits. The system will display a message User Sacked Successfully.
1.3.d MCP Status Inquiry:
This inquiry enables a user to know the status of MCP of his own sol i.e. whether
the MCP has been completed or not.
Click MCP Status Inquiry the system will invoke a screen with Sol id of the branch as
a protected field. Other values available are Status, from date, to date. The
appropriate status can be selected scrolling down the arrow. The valid values for the
status field are All, Complete and Pending.

1.3.e

Reconciling GBM-Finacle transactions:

Whenever a GBM entry is verified the system uploads the financial transaction in
finacle. The transactions so created through GBM in finacle may be in entered state/
posted state or in verified state. In case the status of the transaction so created is,

12

Punjab National Bank

Govt. Business Module-CBS

entered or posted the same is to be verified in finacle and then reconciled in GBM
so that the status of the entry is same in both the data base i.e. GBM as well as finacle.
However, an entry is uploaded into finacle with verified status does not require any
reconciliation, as the status will be verified in both the database.
Click Finacle GBM Reconciliation following four options are available on the
screen. View All Transactions, Verified (Normal) Transactions in Finacle, Materially
Altered Transactions in Finacle, and Deleted Transactions in Finacle
View All Transactions.
The option enables the user to view all transactions to be reconciled in GBM. The
system displays all the unreconciled GBM transactions with details of finacle- status,
Tran id, finacle amount, GBM amount etc. The system shows the status as OK in case
the transaction details are correct otherwise the status will be shown as ERROR.
A message, NO RECORDS FOUND will be populated by the system in case there
is no such entry found.
Verified (Normal) Transactions in Finacle,
At the time of verification of GBM id for a particular transaction, the same gets
uploaded into finacle and system creates finacle tran-id thereto. The GBM transaction
may get uploaded into finacle in entered state or posted state or in verified state.
If status of finacle transaction is V (verified) at the time of verification of GBM entry
the same does not require any reconciliation as the status of this transaction will be
same both in GBM as well as finacle.
However, if the same is in entered or posted status then it needs to be reconciled. For
this, follow the under mentioned steps:
Verify the above transaction in finacle.
Go to Verified (Normal) Transactions in Finacle menu of GBM through GBM-Finacle
Reconciliation. Select appropriate Tax Head, the system will display all the
transactions which have different status in finacle and GBM, do the Reconciliation.
Click Submit the system updates the status of such transaction in GBM.
Materially Altered Transactions in Finacle:
This option will be used to rectify an error created by the user having changed the
amount of a transaction in Finacle after verifying it in GBM. It is suggested that the
transaction amount must not be changed after verifying it in GBM, as it will obstruct
the GBM-finacle reconciliation which is an integral part of GBM-MCP. In case the
amount of GBM transaction of Transfer type uploaded into finacle is changed by the

13

Punjab National Bank

Govt. Business Module-CBS

user, the system will not allow the reconciliation to occur because at the time of
reconciliation the system will look for the same amount of entry, which has been
changed.
In case the user has done some change in the amount of transaction inadvertently or
when it is not possible to avoid changing the same, following steps need to be
observed for rectification thereof:
Note down the details of original transaction (details before modification).
Create one more finacle transaction exactly same as original, which the system had
created at the time of verification in GBM.
Note down the finacle transaction id
Verify above transaction in Finacle.
Go back to GBM - do the reconciliation through sub option, materially altered
transaction in finacle, enter the newly created transaction as per step number two
above and submit.
The system will update the status both in GBM as well as in finacle.
Go back to TM option of finacle and create a reversal transaction of finacle entry
which was created as per step number two.
d.
Deleted Transactions in Finacle:
This option is used to reconcile a transaction which is deleted in finacle after the
same was verification in GBM. Such transactions can be deleted in finacle provided
the same was uploaded in finacle with Enter Status. It may happen that the user has
observed that the transaction particulars have not been entered properly in GBM or
the transaction amount is not correct or any other field in TM needs modification in
such cases the user shall delete the transaction from Finacle.
The status of such deleted transaction has to be same both in finacle as well as in
GBM. This could be done through sub option, Deleted transactions in Finacle.
Invoke GBM and click on GBM-Finacle Reconciliation. The system brings up
Reconciliation screen. Click Deleted transactions in finacle. The system brings up
another screen displaying the scheme codes. Select the appropriate Scheme Code in
which the finacle transaction has been deleted. The system will display the details of
such transaction. After satisfying about the authenticity of the transaction being
displayed, Click submit, the system will internally delete the corresponding GBM
transaction and the GBM status of such transaction gets updated accordingly.
1.3.f Transfer of sets
This option enables the user to transfer the set of instruments (one by one), from one
zone to another zone. Using the Finacle menu option MCLZOH, one can transfer the
instrument from one zone to another zone using T option. Now suspend both the
zones in Finacle and verify the instruments in the finacle.

14

Punjab National Bank

Govt. Business Module-CBS

Use the menu option Transfer of sets in GBM to enter the same set of data in GBM in
case the transfer of sets is done in Finacle.
1.3.g Deletion after verification
This option is used to reconcile a particular transaction which is verified in finacle
and GBM both. In other words it may well be used for reversal of wrong entry with
verified status both in GBM and finacle.
Any GBM transaction created through Transaction Mode as transfer will be
uploaded in finacle in verified status unless it encounters some exception during
upload thereof. After verification of transaction in GBM it is noticed that the same
has wrongly been captured in GBM and needs to be eliminated there from, the
following process is required to be followed.
If the transfer entry is in posted status, verify it in finacle.
Do the GBM-Finacle Reconciliation.
Create another finacle entry just reversal of the above entry. This reversal transaction
shall have the same a/c numbers and amount as in original transaction but the
debit/credit will be reversed i.e. the a/c debited in original transaction will now be
credited and vice versa.
Note down the new (reversal) tran id.
Verify above (reversal entry).
Go to Menu Option ADMIN
Click, Deletion after verification. The system brings up a screen.
Enter desired information like corresponding original Finacle Tran Id, original GBM
Tran. ID, Amount and Reversal Tran Id.
Click Submit. The system internally matches the original finacle tran id with the
reversal tran id and if the a/c number and amount are same and the debit/credit
indicator is reversed, it recognizes that as a finacle reversal and accordingly updates
the status of GBM transaction as reversed. Hence, the GBM Tran will get deleted
from GBM.
Lodge a fresh transaction with correct particulars/amount in GBM.
1.3. h MIGRATION:
This menu represents to the options to Upload of existing data pertaining Bond, PPF
and Pension Schemes. This menu option is used to migrate the existing data of PPF,
Pension or RBI Bond Schemes at the time of implementing Government Business
Module in the branch.

15

Punjab National Bank

Govt. Business Module-CBS

(CBDT)

Chapter

2.0

Log on to finacle as a General User using the finacle user id.

To invoke GBM screen, type GBM in finacle menu option block.


Press Enter the system will bring up GBM screen and display all the available
schemes in GBM on the left hand side of the screen in the sequence of
PENSION/PPF/RBI BOND/ CBDT/ CBEC/ DOCA and Sales Tax. (Fig.1)
2.1

Collection of Taxes

Click on the appropriate scheme (CBDT in present case) as per the challan in hand.
The system will populate a screen as shown in figure 3, displaying three main
options i.e. Masters, Transactions and Scrolls. Hence, the General User functions in
respect of CBDT Tax collections have broadly been divided into Masters,
Transactions and Scrolls. The Transactions and Scrolls functions are applicable in all
the schemes but Masters are to be maintained for CBDT and CBEC schemes only

(Fig. 3)
16

Punjab National Bank

Govt. Business Module-CBS

Masters creation:
In case of CBDT there are two type of Masters will be defined i.e. Pan Master and
Tan Master.
In case of CBEC three type of records i.e. Reduced Accounting Code, Country Code
Master and Assessee Code Master are to be defined.

A.
Pan Master: The Permanent Account Number of the assessee is to be
captured here. The same is allotted to each assessee by the Government.
It is a ten digit alpha numeric number which consist of first five digits being the
characters, next four digits for number and the last one digit again for character. For
example, AAA P N 3334 C where AAA is the alphabetic series running from
AAA to ZZZ , P is the status code of the Assessee, N is the first character of
Assessees name, 3334 is the sequential no running from 0001 to 9999, and the last
C is the Check digit. The above has a validation in the system.
In case of any pan number, the fifth character of the PAN should match with the first
character of the first name. Further, if the concerned PAN pertains to a company then
the fourth character of the PAN should be C and in case of individual it should be
P and so on. All these government guidelines have accordingly been customized in
the system.
No verification is required for a PAN. However, the same can be modified or deleted
if required. The inquiry of a PAN can also be made to view the details of a PAN.
B.
Tan Master: Tax Deductor Account Number The structure of a valid TAN is
also a ten digit alpha numeric number e.g. AAAS55555C where AAA is the Area
Code, S is status of deductor, 55555 is the serial number and last C is the check
digit. There is a validation for the same in the system.
In case of any TAN, the fifth character of the TAN should match with the first
character of the surname. All these government guidelines have accordingly been
customized in the system.
No verification is required for a TAN. However, the same can be modified or deleted
if required. The inquiry of a TAN can also be made to view the details of a TAN.

17

Punjab National Bank


Transaction creation and maintenance

Govt. Business Module-CBS


(CBDT)

Transaction creation in GBM is a general user function. The CBDT collection can be
of two types i.e. TDS or Non- TDS. Accordingly two separate sub options OLTASTAX and OLTAS T.D.S have been made available in the system to deal with each
kind of collections and to cater to the requirements of Online Tax Accounting
System introduced by the CBDT.
Various functions that can be carried out in Transaction Maintenance screens of other
tax types including that of OLTAS - TAX and OLTAS - TDS are:
Add
Modify
Delete
Inquiry
Verify

18

Punjab National Bank

Govt. Business Module-CBS

19

Punjab National Bank

Govt. Business Module-CBS

Transaction Maintenance Add


OLTAS TAX: All the challans pertaining to direct taxes other than those involving
TDS will be entered here. Click OLTAS -TAX, System brings up transaction screen in
Add mode.
The screen has six parts In the first part the Sol id and the name of the Sol, Date of
transaction as BOD and the Scheme type in which transactions are being captured
will be default populated and protected fields.
In the second part pertaining to OLTAS following information is to be captured.
Assessment Year The assessment year related to the Date of transaction will be
default populated by the system. This is a modifiable filed.
Assessment year on challan will be YYYY-YY.
Major Head All the major Heads (with codes) are being defined and maintained at
Data Center. The major heads pertaining to CBDT are Corporation Tax (0020) Income
Tax (0021), Interest Tax (0024), Expenditure Tax (0028), Estate Duty (0031), Wealth
Tax (0032), Gift Tax (0033) and Excise Duty (0038). The default value of this field is
SELECT. The scroll down facility is available to select the appropriate head in which
transaction is to be made.
Minor Head The important minor heads are Advance Tax (100), TDS (200), Self
Assessment Tax (300) and Tax on Regular Assessment (400).Each major head has
been attached with one or more minor heads for accepting the tax transaction. The
scroll down facility is available to select the appropriate head in which transaction is
to be made.
Pan Number Select a PAN number from the PAN MASTERS from the system using
torch facility.
Name On Selection of Pan No from the Pan Master, respective name will
automatically be populated in the name field. If a valid Pan No is not quoted, then it
will be treated as a non pan case and name will be manually entered in the name
field.

In the third part pertaining to Address Details following information is to be


captured.

20

Punjab National Bank

Govt. Business Module-CBS

Address block consists of 7 fields. This field will become mandatory to be entered
when the PAN no and the Name fields do not match. Only three fields namely
Flat/Door/Block No., District, State/Union Territory is made mandatory fields. The
State/UT can be selected by using drop down facility.
On Selection of Pan No from the Pan Master, all the fields in respect of address will
automatically be populated in the address field. If a valid Pan No. is not quoted, then
it will be treated as a non PAN case and address will be manually entered in the
address field.
In the fourth part pertaining to Nature of Payment following information is to be
captured:
Following particulars of payments and the relevant sections for interest, penalty and
others are to be entered in the Nature of Payment /Receipt block in the transaction
screen. The total will automatically populate in the total amount field. A drop down
arrow to select the Penalty code is provided to select from database.
Tax Amount The amount of the challan for the selected Tax Head will be entered
here. This is the basic tax amount.
Surcharge Amount The amount pertaining to surcharge, if any as per the challan for
the selected Tax Head will be entered here. The surcharge can be in addition to the
basic tax.
Interest Section
The Interest can be in addition to the basic tax, however, the
same is to be defined as to which particular section it has been accepted. Valid
sections have been defined and being maintained at DC. The user will select an
appropriate section as applicable to the respective challan.
Interest Amount

Enter the amount of interest as per the challan.

Penalty Sections

Select an appropriate section applicable to the respective challan.

Valid penalty sections have been defined at the DC. The penalty amount has to be
deposited under a defined section.
Penalty Amount
Enter amount of penalty as per the challan. The amount of
penalty cannot be clubbed with any other challan. A separate challan will be
submitted for the same. Proper validation has also been done in the system to take
care of this aspect.
Others Sections
Select an appropriate section applicable as per the challan in
hand. Valid sections have been defined and maintained at DC.

21

Punjab National Bank


Others Amount

Govt. Business Module-CBS

Enter the amount as per challan.

Total Amount
The system automatically picks the value of this field as an input
from the fields entered above. The user cannot enter any value in this field.

The basic rules for the amount of tax collection are given below:
Basic I T + Surcharge + Interest = Total; OR
Penalty= Total; OR
Others = Total; OR
Interest= Total.
The transaction screen has also been got customized accordingly.
In the fifth part pertaining to Receiving Bank following information is to be entered.
Cheque Received on /
Cash Received on

System will default populate the BOD


date in this field.

CLG Cheque Tendered


This field will be available only in case
at the Bank on
when the mode of transaction will be clearing. This field
represents the date on which the clearing cheque is tendered at the bank. In other
modes such as transfer and cash the same is not enterable filed.
In the Sixth part pertaining to Transaction Details following information is to be
entered:
Transaction Type

This is a protected field and the default value will be receipt.

Transaction Mode The mode of transaction can be Cash / transfer / Clearing. The
system will default populate the mode of transaction as Cash, select appropriate
mode of transaction from three available options by scrolling down in this field.
Transaction Leg
This is a protected field and the default value will be debit as the
transaction type is receipt.
Sol Id The system will by default populate the Sol Id of the branch. However, the
same can be modified in case the mode of transaction is transfer and the account of
some other sol is to be debited for the challan amount.
Account Number Enter the sixteen-digit account number to be debited for the
amount of transaction. This field is applicable in case the mode of transaction is
transfer.

22

Punjab National Bank

Govt. Business Module-CBS

Instrument Type
One of the available values like Personal Cheque, Debit Voucher
or Withdrawal Slip is to be entered /selected here. This field is also applicable only
when the mode of transaction is Transfer.
Instrument Number Enter printed number of the instrument. This is mandatory field
when the mode of transaction is Transfer or Clearing.
Instrument Date
The system populates the BOD date by default when the mode
of transaction is Transfer or Clearing. The same can be changed in case the date of
instrument is prior to BOD date.
Tran Code This field is applicable only when the mode of transaction is clearing.
Enter/Select the transaction code of the instrument. The valid values are 10 (Saving
Bank Cheque), 11(Current Account Cheque),13 (CC OD Cheque), 16 (Demand Draft)
, (17 Pay Order) , 19 (Dividend Warrant)
Zone Code In case the mode of transaction is clearing this becomes a mandatory
field. All the Clearing Zones with OPEN status will be available here. The user will
select appropriate Clearing Zone for lodging the instrument in finacle (OCTM)
through GBM. The transaction will be verified by Clearing In charge in OCTM.
Zone Date Enter/ select the date of Zone in which the instrument is to be lodged.
The dates of all the Zones with status as open are available here.
Bank Code Enter / Select the Bank Code of the instrument to be lodged. This field
is also valid only when the mode of transaction is clearing
Branch Code Enter / Select the Branch Code of the instrument to be lodge. This field
is mandatory when the mode of transaction is clearing
Sort Code
The Sort Code is printed on the face of the instrument. It consists of
City Code, Bank Code and the MICR Code allotted to the branch.
Enter the Sort Code as appearing on the instrument. This will be a mandatory field
only when the mode of transaction is clearing. However, if the Bank Code and
Branch Code are entered above the Sort Code need not be entered and vise e versa.
In other words both Bank Code and Branch Code will be entered or the Sort Code
will be entered.
Further, it is also advised to enter Bank Code and Branch Code instead of Sort Code
of the instrument while lodging the instruments in the LDD (Clearing) Zone.

23

Punjab National Bank


SUBMIT

Govt. Business Module-CBS


CANCEL

SUBMIT:
On submit the system will generate GBM id. The user will note down
the same on the face of the voucher and forward it to the GBM Incharge for
verification thereof.
CANCEL: This button if clicked the operations opted above will be not performed
and the user will be taken to the previous page
Essential: On the first day implementation of the scheme in the branch all the
cheques pertaining to collection of taxes, lodged in clearing before the date of going
Live and regularized on or after Live should be included in the GBM-CBS by lodging
them through transfer mode of transaction by debiting Sundry government dues
account (3171103). The same procedure is to be followed till lodgment of instruments
through GBM.

Transaction Maintenance Verify.


This Link helps the user to verify a transaction created by using the tran ID number.
The verifier shall click on the scheme in which transaction has been created. The
system brings up transaction screen.
Click OLTAS TAX.
Press verify
Enter or Select the GBM tran id to be verified.
Click Submit. System populates transaction particulars. On first page it shows the
Credit leg, amount account number of the transaction.
Click Next button to see the Debit leg of the transaction. If verifying official agree
with the displayed particulars.
Click submit At this stage, the system internally uploads the gbm transaction to
finacle simultaneously creates & display the corresponding finacle tran id. In case of
clearing instruments the system will also generate a unique set number pertaining to
the clearing zone in which instrument was lodged. The Incharge GBM will note
down the transaction id (in case of Cash /Transfer transaction) and also the set
number and clearing zone (in case of clearing transaction) on the face of the related
voucher. The same will be verified in finacle through TM/OCTM menu as the case
may be. The clearing instruments will be sent to the clearing center along with the
days clearing of the branch. The finacle status of all the transaction is also displayed
against each of these tran ids, it will be F/Y or U.

24

Punjab National Bank

Govt. Business Module-CBS

The finacle status F implies Finacle to verify. In other words the finacle transaction
needs posting and/or verification in finacle using TM option.
The finacle status Y implies that all legs of Finacle transaction are verified.
The finacle status U implies Uncleared. This status comes in clearing transactions.
At the time of verification, the system uploads the instrument in outward clearing
and generates a unique set number. This set needs verification in finacle using
OCTM option.
In order to bring the Status of GBM entry in parity with that of the finacle these
entries will be verified in finacle followed by GBM Finacle reconciliation

The above functions pertain to add mode. Modify, Delete and Inquiry are the other
options available to the user.
Transaction Maintenance Modify.
This Link helps in altering the created Transaction, which is not verified. The GBM
tran ID generated will be used in retrieving any transaction to be modified.
Transaction Maintenance Delete.
This Link helps to delete an unverified Transaction. After entering the Tran Id and
Tran Date the respective record is logically deleted.
Transaction Maintenance Inquiry
This Link helps to view details of any transaction
2.23 OLTAS - TDS All the challans pertaining to direct taxes involving TDS will be
entered here.
All the challans pertaining to direct taxes involving TDS will be entered here. Click
OLTAS - TDS, System brings up transaction screen in Add mode. The screen has
six parts In the first part the Sol id and the name of the Sol, Date of transaction as
BOD and the Scheme type in which transactions are default populated and not
enterable by the user.
The second part pertaining to OLTAS TDS consists of the same information as in case
of OLTAS TAX barring two fields, PAN Number and Name which have been
shifted to the Address Details block.

25

Punjab National Bank

Govt. Business Module-CBS

In the third part pertaining to Address Details has three additional field as compared
to the Address Block of OLTAS Tax. These fields are PAN Number and Name
which have been shifted to the Address Details block. One more field has been given
as TAN to capture Temporary Account Number details.
In the fourth part pertaining to Nature of Payment one more field, Sections has been
added as compared to the Nature of Payment Block of OLTAS Tax.
In the Section provided in the fourth part a drop down arrow is provided to select
the nature of payment code.
Select an appropriate section to link the amount of TDS to a particular type of income
code/ section.
All the fields of fifth and sixth part in OLTAS TDS are similar to that of OLTAS TAX which have already been explained above. The users are advised to be guided
accordingly.
2.2.4 Error Challan (At present, the system is not supporting error challan in GBM)
Sometimes the transaction amount is wrongly entered in GBM even though the
customer has remitted the amount correctly and the mistake has come to the notice
after GBM MCP. This error will be rectified on the next day. The details of such
rectification are to be sent to Focal branch by way of an ASCII format.
To generate the error challans, Click Error Challan. The system will take the user to
next screen and auto populate the sol id and name of own branch.
Enter/Select the appropriate Tran id and Enter/Select the Original Tran Date.
The Error Challan can be generated for following four types of error options such as:
Change in Total Amount The change in total amount will come whenever there is a
need for correcting the already reported total amount.
Change in Major Head Code The change in Major Head will require whenever there
is a need for correcting the already reported Major Head.
Change in Total amount and Major Head Code In certain cases, modifications would
be needed both for total amount and major head.
Drop Challan. Whenever there is a change in the Tax Head (Entered in CBEC instead
of CBDT), in such condition, the only option available is drop a challan.
Enter/Select the error type for which the Error Challan is to be generated.

26

Punjab National Bank

Govt. Business Module-CBS

It is important to note that the Error challan can not be done on the same day of the
receipt of the challan. This is possible on the next working day onwards only.
The each option of 1, 2 and 3 will have two records for each transaction viz. first
one is for rectification and second for new record. The same has to be reported in
ASCII file (RT08) also
2.2.5 Reconcile clearing transactions
This menu is exclusively meant for clearing transactions made through GBM. It
enables the user to reconcile the instruments cleared on the day at any time. This
menu can be run any number of times and is available in all the TAX Schemes
(CBDT, CBEC, and SALES TAX & DOCA). However, this menu should be run
preferably in the evening.
On clicking the start button, the system will display list of instruments cleared for the
day showing the details of zone code, zone date, instrument no, instrument date,
amount, branch code, bank code etc.,
The instrument lodged in clearing through GBM, get uploaded to the appropriate
clearing zone in finacle at the time they are verified in finacle by clearing department.
When the clearing department releases the outward clearing zone, these instruments
lodged through GBM in such zone, system credits the Sundry Govt. Dues A/c
(3171103) with the instrument status as Released. On regularization of the
outward clearing zone, the instrument status changes to Regularized (G)
This process picks up the regularized instruments lodged through GBM and debits
Sundry Govt. Dues A/c by the amount of such instruments and credits respective
(CBDT/CBEC/DOCA/Sales Tax) collection a/cs and creates transaction in entered
status.
Note down tran id on the face of the instrument / challan.
Post and verify this transaction in finacle through TM option of finacle. Visit
additional details screen and select entries regularized by above process Please note
to take care that while entering the additional details of Sundry Govt. Dues account
(Dr.) entry, correct details of the cleared entry are selected for reversal.
If no instrument is cleared, system displays appropriate message.
After verifying the transactions in finacle run GBM-Finacle reconciliation process in
GBM (View verified transactions) to update the corresponding flag in GBM as
verified. The system will populate the details of all GBM instruments
cleared/returned/deleted in finacle during the process of reconciliation.

27

Punjab National Bank

Govt. Business Module-CBS

Important if some of the Clearing instrument lodged through GBM was deleted in
finacle the Reconcile Clearing Transactions process takes care of such instrument and
deletes those instruments from GBM on the day when the respective zone is
regularized.
2.2.6 TAX FINANCIAL INQUIRY - CBDT: The menu enables a user to inquire on
the transactions made in CBDT by his own SOL, on a particular date details by
selecting the scheme type and other required parameters such as from date, to date
entered user id etc. This menu is available for all types of TAX Modules.
Click TAX FINANCIAL INQUIRY, the system will bring up a screen with BOD as a
default date, the same can be modified.
Click Submit the system display all the transactions with details such as Name of the
assessee, Tax Head, GBM Tran id, Pan number, mode of transaction and the amount
of the transaction. This report can be saved as well as the option to print the same is
also available therein.
Generate scrolls
As per the recent govt. guidelines it is mandatory for each bank to transmit total
collection of tax on line on daily basis to the government account through Link Cell,
Nagpur. The user can view the scroll he wants to and also take printouts.
There are 4 Record Types as per the Record Structure communicated by the
Directorate of Income Tax (Systems). The collecting Branch will fill the record type 01
(Challan details) and 02 (Branch Summary of Challans) and send it to Focal point
Branch. The Focal point Branch will fill up record type 03 (Focal point Branch
Summary of Challans) and send it to Link Cell along with record type 01. Link Cell
will fill up record type 04(Link Brach Summary of Challans) and send it to TIN (Tax
Information Network)
3.0

SCROLLS -CBDT

3.1
Collecting Branch Error Challan details ASCII format for Record Type 08.
The record type 08 pertains to Error Challans. This record facilitate to generate Flat
File Format for the Record type 08 to be generated by collecting/ terminal Branch
3.2
Collecting Branch Challan details ASCII format for Record Type 01
This record facilitate to generate Flat File Format for the Record type 01 to be
generated by collecting /terminal Branch
This scroll gives the collecting Branch challan details and the record structure is
designed by the Directorate of Income tax- systems.

28

Punjab National Bank

Govt. Business Module-CBS

This record is to be saved and sent in ASCII format to the Nodal Branch along with
the Record Type 02. The total fields/delimiters/field separators/field lengths/data
types should match with the record structure and then only this will get successfully
validated in the utility provided by the NSDL.
3.3
Collecting Branch Challan details ASCII format for Record Type 02
This record is for generating the Flat File format for the Record Type 02 to be
generated by Terminal/Collecting Branch.
This scroll gives the collecting Branch summary of challan details and the record
structure is designed by the Directorate of Income tax- systems. This record is to be
saved and sent in ASCII format to the Nodal Branch along with the Record Type 01.
The total fields/delimiters/field separators/field lengths/data types should match
with the record structure designed by the Tax Department and then only this will get
successfully validated in the utility provided by the NSDL.
Before saving the information in ASCII main detail must be checked from the front
end screen provided for the purpose.
3.4

Receipts Scrolls income and Direct Taxes

The system by default populates BOD date on clicking the Receipts Scrolls income
and Direct Taxes which can be changed, if required. For a given date the name of the
assessee, tax head under which the collection is made, Receipt amount of Income tax
and direct taxes in terms of cash, transfer and clearings are displayed separately for
each challan.
3.5
CBDT Daily Summary Annexure V11
Click CBDT Daily Summary Annexure V11, the system by default populates BOD
date which can be changed, if required. This scroll gives receipts summary
displaying major head of accounts, tax head name, number of challans and receipts
for the selected date along with acknowledgment letter from the focal point office.
3.6
CBDT Daily Consolidation Summary Scroll
For every tax head under CBDT this scroll gives the number of challans, net Receipt,
Payment and the Totals along with acknowledgment letter from the focal point
office.

29

Punjab National Bank

Govt. Business Module-CBS

3.7
Tax Transaction Report Details
On clicking this sub option, the system will populate the next screen in which
transaction id for which transaction report is to be generated. This report exhibits
complete details of the transaction like date, name of the tax head, Bank code, branch
code, Amount etc.
4.0

REPORTS

Tax Report on Challan Details


Click Tax Report on Challan Details
The system will invoke a new screen where the user is to give the range of challan
numbers and the tax head for a particular date for which report is required. On
entering the above information, the system will generate a report showing all the
details pertaining to selected range of challans individually.
Similarly from the general user home page the user can go to other modules like
CBEC DOCA etc and generate the respective scrolls

30

Punjab National Bank

Chapter

5.0

CBEC --

Govt. Business Module-CBS

(CBEC)
Central Board of Excise and Customs

The Central Board of Excise and Customs (CBEC), under the Department of
Revenue, Ministry of Finance is responsible for the collection of indirect taxes,
Central Excise duty, Cusoms Duty and Service Tax.
MASTERS
5.1
Reduced Accounting Code Maintenance
This link enables the user to create new Reduced Accounting Codes. Reduced
accounting code is mandatory field which is combination of Major and Minor CBEC
tax heads consisting of eight digits. The first four digits pertain to the major tax head
and the last four digit pertain to the minor tax head. The list of major tax heads is
given at annexure II and minor tax head in CBEC will be defined from the list issued
and updated by Central Board of indirect taxes from time to time
Click Reduced Accounting Code Maintenance
The system invokes a screen for account head maintenance add mode with sol id
and the name of the branch auto populated and following fields to be entered by the
user:
Reduced Accounting Code Enter the Reduced Accounting Code
This is a mandatory field.
Description

Remarks

This is a mandatory field. Enter


description of the account code.
This is a free field. The user can put any value here.

Submit
On submit the system will display a
message, Reduced account code inserted successfully
Cancel

If clicked the operations opted above


will not be performed.

31

Punjab National Bank


5.2

Govt. Business Module-CBS

Country Code Master

This is a new field as per the requirements of government guidelines to capture the
details of Country Code of the tax payer.
Click Country Code Master The system invokes a screen for Country Code Masters
add mode with sol id and the name of the branch auto populated and following
fields to be entered by the user:
Country Code:

This is a mandatory field. Enter the Country Code in this field.

Country Name:

This is a mandatory field. Enter the Country name in this field

Remarks:

This is a free field. The user can put any


Information in this field.

Submit:

This is the field which submits the page for addition.

Cancel:

This control is used to cancel the operation and get the earlier screen.

5.3

Assessee Code Master

This link enables the user to add the assessee codes given to the tax assessee by the
Excise and Customs Department. The assessee code comprises of commissionerate id
range code and division code. The other operations we can do using this link are:
Modify
Delete
Inquiry
Click Assessee Code Master The system invokes a screen for Assessee Code Masters
add mode with sol id and the name of the branch auto populated and following
fields to be entered by the user:
ECC/Registration Number
This field represents the assessee code number of
the taxpayer. The Assessee Code in the transaction Screen will be validated/ checked
against this Assessee Master.
Assessee Type:
Enter the type of Assessee in this field, the valid values are E
and S. E represents Excise and S represents Service. However, there is no
validation for other words.
Assessee Name:

Enter the name of the Assessee.

32

Punjab National Bank

Govt. Business Module-CBS

Location Code:
Enter the Location Code of the assessee. This field consists of 6
characters, the first 2 comprise of commissionerate Id, next 2 digits pertain to the
range code and last 2 digits comprise of the division code. The Location Code in the
transaction Screen will be validated/checked against this Location Code
Address:
assessee.
Remarks:

Enter the address of the

This is a free field and the user can put any value he desires.

Submit:
display a
message, Assessee Details added successfully
Cancel

On submit the system will

If clicked the operations opted above will be not performed.

TRANSACTIONS
Transaction Maintenance CBEC
This screen is used for entering all types of transaction in CBEC whether be it cash or
transfer or Clearing. Receipts towards Collection of tax are captured here. The
various functions that can be carried out here are:
Add
Modify
Delete
Inquiry
Verify
Click Transaction Maintenance The system brings up GBM transaction maintenance
screen in add mode. The screen has three parts GBM transaction maintenance, Tax
Payer Details and transaction details.
In the first part the Sol id and the name of the Sol, Date of transaction as BOD and the
Scheme type in which transactions are being captured will be default populated and
protected screen.
In the second part the Tax Payer Details will be captured and the following fields
will be entered by the user:
Tax Head: Enter / Select the tax head as per the challan in hand. The valid tax
heads are Custom Duty, Service Tax and Air Travel Tax. The Scroll down facility is
available here.

33

Punjab National Bank

Govt. Business Module-CBS

Payer Name: Enter the name of the payer in this field.


Challan/Due Date: Date as per the Challan or the date before which the tax is to be
paid is to be entered here in the format of DD/MM/YYYY. The system will populate
the BOD as a default date. This is a mandatory field.
TAN No.:

Enter Temporary account Number of TAX payers in this field.

Assessee Code:
Enter/Select the Assessee code of the tax payer in this field. The
Code defined in this screen will be validated with the value given in the Assessee
Master.

Commissionerate Id:
Select an appropriate commissionerate id as given in the
challan. Scroll down facility is available to select the record from the data base. The
commissionerate ids are maintained at DC and the valid ids for which a particular
branch is authorized to accept the tax collections are mapped accordingly.
Division Code:
taxpayer comes.

Enter two digit division code under which the particular

Range Code: Enter two digit range code under which the particular taxpayer comes.
Reduced Accounting Code:
Enter/Select the Reduced Accounting code (RAC)
from the data base. On clicking the torch the system brings up another screen where
the user will enter/select the reduced accounting code for which the present challan
relates. There is no upper limit for entering the number of reduced accounting codes,
however, the same reducing code cannot be used more than once in a single challan.
Once the reduced accounting code and the amount has been entered the user has the
option to submit or add another RAC.
On submit the total amount of all reduced account codes entered will get
automatically populated in the amount column and the field will be read only and
not enterable one. In case of any modification the user has to do it through the
reduced account code option only.
Duty Type: Select the duty type import or export as the case may be. The default
value is NONE.
Appropriate value is to be selected by using scroll down facility.
Country Code:
Enter the country code of the tax payer. The value to be given in
this field depends upon Duty Type described above. The country code is to be given

34

Punjab National Bank

Govt. Business Module-CBS

only when the Duty type Import or Export. Otherwise the system will not allow
entering any value in the field.
Bill/Shipping No: Enter Bill/shipping number. The Bill/ shipping no. is to be
given only when the Duty type Import or Export. Otherwise the system will not
allow entering any value in the field.
Address:

Enter the Address of the Tax Payer in this field.

Phone:

Enter the Phone Number of the Tax Payer in this field.

E-Mail:

Enter e-mail id of the Tax Payer.

In the third part the of Transaction Maintenance CBEC the Transaction details will
be captured. All the fields which are to be entered in this screen have already been
discussed in detail while explaining the Sixth part OLTAS TAX - Transaction Details.

SUBMIT

CANCEL

SUBMIT: On submit the system will generate GBM id. Note down the same on the
face of the voucher and get it verified from In charge GBM.
CANCEL: This control is used to cancel the operation and go back to the earlier
screen.

35

Punjab National Bank

Govt. Business Module-CBS

New Terms in TM- CBEC


The Assessee Code, Reduced Accounting Code, and the Country Code are the new
fields and select torch option is provided to select the records from the database. The
fields are not mandatory. However if any null value is entered, then on submit,
system will throw a message Invalid Assessee Code, invalid Reduced Accounting
Code etc.
The division Code, Range Code and the Commissionerate Code are Mandatory
without which the transaction cannot be submitted.
REDUCED ACCOUNTING CODE
If there are more than one tax head in a single challan, then the same are to be
entered through reduced accounting code by selecting the code and entering
respective amount against each field. First, on clicking the reduced accounting code,
System will display one field to enter the reduced account code and the relative
amount. If there are more numbers of reduced account code in a single challan, then
add option is to be used when the system will ask for the number of reduced account
codes to be added. On specifying the required number and clicking OK, the required
no. Of fields for entering the data will be displayed and the records can be added, if
any field is wrongly entered. Cancel option is also available if the option is wrongly
exercised.
The total amount (The total amount of all reduced account codes entered) will get
automatically populated in the Amount Column on submitting the Reduced
Accounting Code option. In case the amounts are entered through the reduced code
option, system will populate the total amount in the amount field of transaction
screen and the field will be read only and not enterable one. In case of any
modification the user has to do it through the reduced account code option only. If
the amount is entered in the amount field directly and reduced account code is not
made use of, then the amount field in the transaction screen will allow entry or
modification of records.

5.5

Reconcile Clearing Transactions CBEC: Same as discussed in case of CBDT.

5.6
Tax Financial Inquiry: The menu enables a user to inquire on the transactions
made in CBEC by his own SOL, on a particular date details by selecting the scheme
type and other required parameters such as from date, to date entered user id etc.
This menu is available for all types of TAX Modules.

36

Punjab National Bank


5.7

Govt. Business Module-CBS

Scrolls CBEC SCROLLS

Terminal Branch Scrolls


CBEC Daily consolidation Summary Scroll
For every tax head under CBEC this scroll gives the net Receipt, Payment and the
Total, for a particular day
CBEC Daily Consolidation Summary Scroll Branch
For every tax head under CBEC this scroll gives the net Receipt, Payment and the
Total, for a particular day.
5.7.3 Receipts Scroll for Central Excise and customs
For a given date the Consolidated Receipt amount of Central Excise and customs tax
are given separately in terms of cash, transfer and clearings.
5.7.4 Payment Scroll for Central Excise and customs
The total payment details for the day made under this head can be generated from
this option.
5.7.5 Summary of CBEC
The receipts and payment details for CBEC for any particular period can be
generated from this option.

37

Punjab National Bank


Chapter

6.0

Govt. Business Module-CBS

(DOCA)

DOCA (Department of Company Affairs)

The challans received for entering into DOCA category of TAX will be dealt in the
following manner.
Click DOCA in the first page of GBM screen.
The system will bring up a new screen having two parts i.e. Transactions and Scrolls.
The transaction part further has three divisions:
Transaction Maintenance
Reconcile Clearing Transactions
Tax financial inquiry
6.1 The Transaction Maintenance screen is used for entering all types of transaction
whether be it cash or transfer or Clearing. Receipts towards Collection of tax are
captured here. The various functions that can be carried out in Transaction
Maintenance are
Add
Modify
Delete
Inquiry
Verify
Click Transaction Maintenance. The system brings up GBM transaction maintenance
screen in add mode. The screen has three parts GBM transaction maintenance, Tax
Payer Details and transaction details.
In the first part the Sol id and the name of the Sol, Date of transaction as BOD and the
Scheme type in which transactions are being captured will be default populated and
protected screen.
In the second part the Tax Payer Details will be captured and the following fields will
be entered by the user:
Tax Head: Enter / Select the tax head as per the challan in hand. The valid tax
heads are OL, and ROC. The Scroll down facility is available here.
Payer Name Enter the name of the payer in this field.

38

Punjab National Bank

Govt. Business Module-CBS

Challan/Due Date: Date as per the Challan or the date before which the tax is to be
paid is to be entered here in the format of DD/MM/YYYY. The system will populate
the BOD as a default date. This is a mandatory field.

TAN No.:

Enter Temporary account Number of TAX payers in this field.

PAN/GIR No./Assessee Code/: Enter/Select the appropriate value of


Registration Number/Others
tax payer in this field.
Address:

Enter the Address of the Tax Payer in this field.

Phone:

Enter the Phone Number of the Tax Payer in this field.

E-Mail:

Enter e-mail id of the Tax Payer.

In the third part the of Transaction Maintenance DOCA the details of the
Transaction will be captured. All these fields have been explained below:
Transaction Type

This is a protected field and the default value will be receipt.

Transaction Leg
This is a protected field and the default value will be debit as the
transaction type is receipt.
Transaction Mode The mode of transaction can be Cash / transfer / Clearing. The
system will default populate the mode of transaction as Cash, select appropriate
mode of transaction from three available options by scrolling down this field.
Amount

Enter the amount of challan.

Sol Id The system will by default populate the Sol Id of the branch. However, the
same can be modified in case the mode of transaction is transfer and the account of
some other sol is to be debited for the challan amount.
Account Number This field is applicable in case the mode of transaction is transfer.
Enter the sixteen-digit account number to be debited for the amount of transaction
Instrument Type
This field is also applicable only when the mode of transaction is
Transfer. One of the available values like Personal Cheque, Debit Voucher or
Withdrawal Slip is to be entered/ selected here.
Instrument Number Enter printed number of the instrument. This is mandatory field
when the mode of transaction is Transfer or Clearing

39

Punjab National Bank

Govt. Business Module-CBS

Instrument Date
The system populates the BOD date by default when the mode
of transaction is Transfer or Clearing. The same can be changed in case the date of
instrument is prior to BOD date.
Tran Code This field is applicable only when the mode of transaction is clearing.
Enter/Select the transaction code of the instrument. The valid values are 10 (Saving
Bank Cheque), 11(Current Account Cheque), 13 (CC OD Cheque), 16 (Demand
Draft), (17 Pay Order), 19 (Dividend Warrant)
Zone Code In case the mode of transaction is clearing this becomes a mandatory
field. All the Clearing Zones with OPENED status will be available here. The user
will select appropriate Clearing Zone for lodging the instrument in finacle (OCTM)
through GBM. The transaction will be verified by Clearing In charge in OCTM.
Zone Date Enter/select the date of Zone in which the instrument is to be lodged.
The dates of all the Zones with status as open are available here.
Bank Code Enter/Select the Bank Code of the instrument to be lodged. This field is
also valid only when the mode of transaction is clearing
Branch Code Enter/Select the Branch Code of the instrument to be lodge. This field
is mandatory when the mode of transaction is clearing
Sort Code
The Sort Code is printed on the face of the instrument consisting of City
Code, Bank Code and MICR Code allotted to the branch.
Enter the Sort Code as appearing on the instrument. This will be a mandatory field
only when the mode of transaction is clearing. However, if the Bank Code and
Branch Code are entered above the Sort Code need not be entered and vise e versa.
Further, it is also advised to enter Bank Code and Branch Code instead of Sort Code
of the instrument while lodging the instruments in the LDD (Clearing) Zone.
Value Date: There is a provision for putting a back dated transaction, if required.
From Period (dd/mm/yyyy):
is going to remit the tax.

The start date of the period for which the taxpayer

To Period (dd/mm/yyyy):
is going to remit the tax.

The end date of the period for which the taxpayer

Remarks

This is a free field and the user can put any value he desires.

40

Punjab National Bank


SUBMIT

Govt. Business Module-CBS


CANCEL

SUBMIT: On submit the system will generate GBM id. The user will note down the
same on the face of the voucher and forward it to the GBM Incharge for verification
thereof.
CANCEL: This buttons if clicked the operations opted above will be not performed
and the user will be taken to the previous page
The above functions pertain to add mode. The other options available to the user:
Transaction Maintenance Modify
Transaction Maintenance Delete
Transaction Maintenance Inquiry
Transaction Maintenance Verify
6.2
Reconcile Clearing Transactions
Same as discussed in case of CBDT.
6.3
Tax Financial Inquiry:
The menu enables a user to inquire on the
transactions made in DODA by his own SOL, on a particular date details by selecting
the scheme type and other required parameters such as from date, to date entered
user id etc. This menu is available for all types of TAX Modules.
6.4
Scrolls- DOCA
The DOCA scroll have been divided into two parts
Terminal Branch Scroll and
Terminal Branch Scroll
DOCA Daily Consolidation Summary Scroll
DOCA COLLECTIONS
DOCA DAILY CONSOLIDATION SUMMARY SROLL - BRANCH
Report
Tax Report on Challan Details

6.4.1 Click DOCA Daily Consolidation Summary Scroll


The system populates a new screen sol id, the name of the branch and the date
(default BOD) for which scrolls to generated. The date in this column can be changed
if required. Click submit to generate the scrolls.

41

Punjab National Bank

Govt. Business Module-CBS

6.4.2 Click DOCA Collections


The system will generate the scrolls showing all the details pertaining to DOCA
collections.
6.4.3 Click DOCA Daily Consolidation Summary Scroll Branch
The system populates a new screen sol id, the name of the branch and the date
(default BOD) for which scrolls to generated. The date in this column can be changed
if required. Clicks submit to generate the scrolls on the prescribed format showing
following details.
Tax head, Tax Payers, Name, Receipts, Payments and the totals and the
acknowledgement for the same.
6.5
Reports
Tax Report on Challan Details
The system will invoke a new screen where the user is to give the range of challan
numbers and the tax head for a particular date for which report is required. On
entering the above information, the system will generate a report showing all the
details pertaining to selected range of challans individually.

42

Punjab National Bank

Chapter

Govt. Business Module-CBS

5 (SALES TAX)

7.0
SALES TAX
The challans received for entering into Sales Tax category of TAX will be dealt in the
following manner.
Click Sales Tax in the first page of GBM screen.
The system will bring up a new screen having two parts i.e. Transactions and Scrolls.
The transaction part further has three divisions:
Transaction Maintenance
Reconcile Clearing Transactions
Tax financial inquiry
7.1
The Transaction Maintenance screen is used for entering all types of
transaction whether be it cash or transfer or Clearing. Receipts towards Collection of
tax are captured here. The various functions that can be carried out in Transaction
Maintenance are:
Add
Modify
Delete
Inquiry
Verify
Click Transaction Maintenance The system brings up GBM transaction maintenance
screen in add mode. The screen has three parts GBM transaction maintenance, Tax
Payer Details and transaction details.
In the first part the Sol id and the name of the Sol, Date of transaction as BOD and the
Scheme type in which transactions are being captured will be default populated and
protected screen.
In the second part the Tax Payer Details will be captured and the following fields will
be entered by the user:
Tax Head: Enter / Select the tax head from the valid tax heads defined in the
system as are Central Sales Tax, Local Sales Tax and Professional Tax. The Scroll
down facility is available here.
Payer Name Enter the name of the payer in this field.

43

Punjab National Bank

Govt. Business Module-CBS

Challan/Due Date: Date as per the Challan or the date before which the tax is to be
paid is to be entered here in the format of DD/MM/YYYY. The system will populate
the BOD as a default date. This is a mandatory field.
TAN No.:

Enter Temporary account Number of TAX payers in this field.

PAN/GIR No./Assessee Code/: Enter appropriate value of the tax


Registration Number/Others
payer in this field.
Address:

Enter the Address of the Tax Payer in this field.

Phone:

Enter the Phone Number of the Tax Payer in this field.

E-Mail:

Enter e-mail id of the Tax Payer.

In the third part the of Transaction Maintenance DOCA the details of the
Transaction will be captured. All these fields have been explained below:
Transaction Type

This is a protected field and the default value will be receipt.

Transaction Leg
This is a protected field and the default value will be debit as the
transaction type is receipt.
Transaction Mode The mode of transaction can be Cash / transfer / Clearing. The
system will default populate the mode of transaction as Cash, select appropriate
mode of transaction from three available options by scrolling down this field.

Amount

Enter the amount of challan.

Sol Id The system will by default populate the Sol Id of the branch. However, the
same can be modified in case the mode of transaction is transfer and the account of
some other sol is to be debited for the challan amount.
Account Number This field is applicable in case the mode of transaction is transfer.
Enter the sixteen-digit account number to be debited for the amount of transaction
Instrument Type
This field is also applicable only when the mode of transaction is
Transfer. One of the available values like Personal Cheque, Debit Voucher or
Withdrawal Slip is to be entered/ Selected here.
Instrument Number Enter printed number of the instrument. This is mandatory field
when the mode of transaction is Transfer or Clearing

44

Punjab National Bank

Govt. Business Module-CBS

Instrument Date
The system populates the BOD date by default when the mode
of transaction is Transfer or Clearing. The same can be changed to a date prior to
BOD date.
Tran Code This field is applicable only when the mode of transaction is clearing.
Enter/Select the transaction code of the instrument. The valid values are 10 (Saving
Bank Cheque), 11(Current Account Cheque),13 (CC OD Cheque), 16 (Demand Draft)
, (17 Pay Order) , 19 (Dividend Warrant).
Zone Code In case the mode of transaction is clearing this becomes a mandatory
field. All the Clearing Zones with OPENED status will be available here. The user
will select appropriate Clearing Zone for lodging the instrument in finacle (OCTM)
through GBM. The transaction will be verified by Clearing In charge in OCTM.
Zone Date Enter/ select the date of Zone in which the instrument is to be lodged.
The dates of all the Zones with status as open are available here.
Bank Code Enter/Select the Bank Code of the instrument to be lodged. This field is
also valid only when the mode of transaction is clearing.
Branch Code Enter / Select the Branch Code of the instrument to be lodge. This field
is mandatory when the mode of transaction is clearing.
Sort Code
The Sort Code is printed on the face of the instrument consisting of City
Code, Bank Code and MICR Code allotted to the branch.
Enter the Sort Code as appearing on the instrument. This will be a mandatory field
only when the mode of transaction is clearing. However, if the Bank Code and
Branch Code are entered above the Sort Code need not be entered and vise e versa.
Further, it is also advised to enter Bank Code and Branch Code instead of Sort Code
of the instrument while lodging the instruments in the LDD (Clearing) Zone.
Value Date: There is a provision for putting a back dated transaction, if required.
From Period (dd/mm/yyyy):
is going to remit the tax.

The start date of the period for which the taxpayer

To Period (dd/mm/yyyy):
is going to remit the tax.

The end date of the period for which the taxpayer

Remarks

This is a free field and the user can put any value he desires.

45

Punjab National Bank

SUBMIT

Govt. Business Module-CBS

CANCEL

SUBMIT: On submit the system will generate GBM id. The user will note down the
same on the face of the voucher and forward it to the GBM Incharge for verification
thereof.
CANCEL: This buttons if clicked the operations opted above will be not performed
and the user will be taken to the previous page.
The above functions pertain to add mode. The other options available to the user:
Transaction Maintenance Modify
Transaction Maintenance Delete
Transaction Maintenance Inquiry
Transaction Maintenance Verify
7.2
Reconcile Clearing Transactions
Same as discussed in case of CBDT.
7.3
Tax Financial Inquiry: The menu enables a user to inquire on the transactions
made in Sales Tax by his own SOL, on a particular date details by selecting the
scheme type and other required parameters such as from date, to date entered
user id etc. This menu is available for all types of TAX Modules.
7.4.
ScrollsSales Tax Scrolls: All the scrolls have been customized per the present practices and
the government guidelines. The Sales Tax scroll has been divided into two parts:
Terminal Branch Scroll
Reports
Tax Report on Challan Details
The system will invoke a new screen where the user is to give the range of challan
numbers and the tax head for a particular date for which report is required. On
entering the above information, the system will generate a report showing all the
details pertaining to selected range of challans individually.
The Terminal Branch Scrolls are available as under:
a.
Sales Tax Daily Consolidation Summary Scroll
b.
Central Sales Tax Collections
c.
Maharashtra Sales Tax (Local Sales Tax)

46

Punjab National Bank

Govt. Business Module-CBS

Reports
In this category the Tax Report on Challan Details has been made available in the
system. The user can generate the same by clicking on Tax Report on Challan Details.
Sales Tax Daily Consolidation Summary Scroll
Click Sales Tax Daily Consolidation Summary Scroll
The system populates a new screen sol id, the name of the branch and the date
(default BOD) for which scrolls to generated. The date in this column can be changed
if required. Clicks submit to generate the scrolls on the prescribed format showing
following details.
Major head of account, Tax Name, Number of challans, Receipts the totals and the
acknowledgement from the focal point office for having received the same.
Central Sales Tax Collections
Click Central Sales Tax Collections. The system populates a new screen sol id, the
name of the branch, the date (default BOD) and the tax head for which scrolls to
generate. The date in this column is modifiable.
Select appropriate tax head by scrolling down the arrow.
Clicks submit to generate the scrolls on the prescribed format with details like Tax
Type, Date of Collections, Name of Assessee, R.C No and the amount of the
collection.
Maharashtra Sales Tax (Local Sales Tax)
Same as above
7.4.1

RECEIPTS SCROLL SALES TAX

The receipt scrolls for income and other direct taxes can be generate for all tax
heads or for each tax head individually.
Click Receipt Scroll for Sales Tax.

47

Punjab National Bank

Govt. Business Module-CBS

The system populates a new screen sol id, the name of the branch, the date (default
BOD) and the tax head for which scrolls to generate. The date in this column is
modifiable.
Select appropriate tax head/All by scrolling down the arrow.
Clicks submit to generate the scrolls on the prescribed format with details like Name
of the Assessee, Tax Head, Reference No, PAN /GIR No, mode of transaction i.e.
Cash, Clearing or Transfer.

48

Punjab National Bank


Chapter

Govt. Business Module-CBS

6 (Miscellaneous.)

ADDITIONAL OPTIONS AVAILABLE IN GBM


8.1

Reports

Click Reports: The system invokes another screen displaying the list of reports
available in the system. Following is the list of reports available in the system.
Clearing Reconciliation Report
Turnover Commission Report
Withdrawal report
Handling charges
Maintenance Charges
9.0

Clearing Reconciliation Report

The system generates this report at the time of running Clearing Reconciliation. This
report enables the users to tally the instruments cleared in the system as it displays
the details of all the GBM - instruments lodged in clearing and cleared as on date of
the report. The report will include following details:
Details of the Clearing Zone, instrument number, amount, bank code/branch code,
related GBM Tran date and id with total amount regularized.
Click Clearing Reconciliation Report.
The system populates a new screen with sol id, the name of the branch and the
Scheme type for which scrolls are to be generated. The Scheme type can be selected
by scrolling down. Clicks submit to generate the scrolls.
9.1
Reports Not Related to Tax Scheme
The following reports does not relate to Tax Scheme.
Turnover Commission Report
Withdrawal report
Handling charges
Maintenance Charges

9.2

GBM (FTI)

This screen enables the user to inquire about any transaction details by selecting the
scheme type and other required parameters such as from date, to date entered
user id etc. This menu is available for all types of TAX Modules.

49

Punjab National Bank


10.0

Govt. Business Module-CBS

Limitations of the GBM

Passing Powers:
One of the limitations of the Government Business Module is that the Passing Powers
of the GBM User are to be dealt with procedurally as there is no validation of the
passing powers of a GBM User as in case of finacle. The finacle users power can be
restricted through the system but the same is not possible in case of GBM-CBS.
Intersol Account:
The facility of collection of tax by debiting an intersol account of the customer is
available in GBM (Tax Module). However, there is no validation of the User Tenor
in the system. Whether the user is a captive user or a free user, it will allow an
intersol transaction to go through irrespective of the tenor of the user. The same has
to be handled manually.
Overdraft:
The facility of granting overdraft (clean, against clearing cheques or otherwise)
through GBM is not available and the same has to be handled procedurally. In such
cases first the Over Draft will be given in the account through TM menu of finacle
and the amount will be parked in Sundries General Account. Once the amount is
parked in Sundry, this account will be used for debit while creating the transaction
through GBM-Transfer Mode.
Level of user:
A finacle General - User is capable of handling all GBM functions at the branch
level, whether it pertains to Admin functions like BOD/MCP etc or GU functions
such as TM etc. The level of operation to handle by which user will be decided by the
branch through an office order.
GBM-finacle-Reconciliation:
Since an interface has been separately developed and customization done outside the
finacle for the main purpose of GL updations and generations of MIS. It is
compulsory that status of a transaction entered through GBM must be same both in
GBM as well as in finacle. To meet this requirement two separate menu options have
been provided in the module i.e. clearing reconciliations to have synchronizations for
all the clearing transactions and GBM-Finacle reconciliation for all the entries entered
in GBM other than clearing mode i.e. Cash or Transfer.

50

Punjab National Bank

Govt. Business Module-CBS

Annexure I List of office accounts being used in GBM Tax Module


TAX
1.

CBDT Collection a/c

2.

CBEC Collection a/c

3.

DOCA Collection a/c

4.

3171134
3171135
3171152

SALES TAX Collection a/c

3171136

5.

Sundry Govt. Dues

3171103

6.

Suspense

5711303

51

Punjab National Bank

Govt. Business Module-CBS

Annexure II List of MINOR and MAJOR Tax Heads


Major Tax Head CBDT
CBDT
Major
Head/TAX
CODE
0020
0021
0024
0028
0031
0032
0033
CBEC
TAX CODE

SCHEME NAME
Corporation Tax
Income Tax
Interest Tax
Expenditure Tax
Estate Duty
Wealth Tax
Gift Tax
SCHEME NAME

037
Custom Duty
038
Estate Duty
044
Service Tax
045
Air Travel Tax
DOCA
TAX CODE SCHEME NAME
113
114
SALES TAX
TAX CODE
040
041

Official Liquidator
Registrar Of Companies

SCHEME NAME
Local Sales Tax
Central Sales Tax

For the minor head Advance tax (100) Assessment year should be the current
financial year +1 i.e. if the payment is made for the financial year 2003-04 the
assessment year should be 2004-2005. This is a default value in the system.

52

Punjab National Bank


MINOR Head Code

Govt. Business Module-CBS


(CBDT)

Advance Tax
Tax on distributed profits of Domestic companies
Tax on distributed income of Unit holders
200
TDS
Self Assessment Tax
400
Tax on Regular Assessment
500
Other Receipts
MINOR Head Code
(CBEC)
Minor tax head is the indication towards the activity of the tax payer in which he is
involved.
Minor tax head in CBEC will be defined from the list issued and updated by Central Board of
indirect taxes from time to time. The same are generally available on the reverse of tax
challans.

53

Вам также может понравиться