EdTech

Handbook
Sta Edition

TRINITY COLLEGE FOUNDATION STUDIES

2015

Welcome

Ed Tech
Orientation at
Trinity
This short guide provides some useful suggestions
for getting started with using your iPad and other
tools and classroom technology at Trinity College.
Find links here to connect you to the right contacts
for support. There are many ways to find
information about what tools, apps, and
technologies are available to enhance your teaching
experience, and engage your students.

Section 1

Exploring and Learning

STEPS TO GETTING ORGANISED

Trinity College Foundation Studies has been an iPad College since 2010 when

1. Take time to read through this iBook and

the Trinity eLearning Website created to
support sta and students to learn and
teach with technology.

we held our first 1:1 trial. Since then we have developed our approaches to

2. If you havent used an iPad or iPhone

before, get the iPad User Guide for iOS 8.3
from the iBooks Store.

what you should or should not do, but consider the opportunities to engage

3. Enter your classes and lecture times into

the iPad calendar. Also, put your colleagues
contact information in your contacts app
4. Familiarise yourself with the Getting
Started Guides which come with the major
applications you will be using. GoodReader,
Pages, and Keynote.
5. Save a photo into your photo library, and
use the app called SKITCH to write your
name and / or phone number on the photo.
Use this photo for your wallpaper, and if
you lose your iPad, the finder can contact
you.

teaching and learning with flexibility in mind. There are many ways you can choose
to use your iPad to enhance your teaching experience, and to engage students in
your classes who are all equipped with iPads. There are no strict guidelines about
students who have access to online resources, and can interact with you and one
another outside of
class easily.
One area Trinity is
currently exploring is
using the Google
Apps suite of tools to
facilitate group writing
and improve the
formative feedback
teachers can provide for students.

iPad Apps Shopping List.

iPad Apple Support Website

Section 2

Professional Development
OPTIONS FOR PROFESSIONAL DEVT

If you are new to, or unfamiliar with the idea of teaching with a class full of Internet

1. Professional development opportunities in

the Ed Tech sphere will be oered regularly
throughout the year. These will be
advertised via email, or through the
eLearning Website and blog.

connected students, there is really no reason to be overly concerned. At TCFS we

2. You can enrol in workshops via the

Professional Development applet on the
Portal.

began our iPad program with the ambition to open up the ways of teaching,
learning, and creating for students, and we see it much more as an opportunity
than a problem. Regardless of how we as individual teachers see our classrooms separated from the outside world or an intrinsic part of it - students will always
bring their connected lives with them into their learning spaces. It is part of how
the world works. But this can be an opportunity.

3. Consult with your department colleagues

about organising for a PD session for your
department. Contact the eLearning Team.

The connected and online social world is intrinsic to students lives, and as

4. Consider enrolling in a MOOC through

Coursera, or another provider, for free
quality online courses in eLearning and
teaching.

to provide opportunities for students to use the Internet for research, but teach

5. Engage in conversations with your

colleagues about their teaching
experiences, and share your experiences.

information is too much to share in social networks? When and how do they need

6. Regular blog posts by the elearning team

and sta from various disciplines will be
sent to sta sharing ideas, innovations, and
other resources.

and reading? Come along to PD sessions to engage with your colleagues on these

teachers we have a role in guiding students to understand how to engage with the
digital world safely, productively, and to their advantage. So a useful approach is
them about evaluating and verifying sources.
Other useful questions to explore with students might be, How much personal
to credit sources of images, information, ideas? What are some ways to manage
and regulate their use of and engagement with social media to allow time for study
questions, to share ideas, advice, useful activities and projects that enhance
students capacity to be critical users of digital technologies.
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Chapter 2

iPad Basics

Here are some brief hints for working with the basic
iPad apps which students are using at TCFS. These
hints will guide you in using your iPad to save time,
and organise classroom materials. Not all
departments will use these basic applications.
Speak to your colleages and subject leaders for
advice about discipline specific apps.

Section 1

Handy Hints for iWorks

PAGES, KEYNOTE AND NUMBERS FILES

Movie 2.1 Sharing iWorks files.

1. Name your Pages and Keynote files with

useful titles, so you know how to find them
again.
2. Work with Templates on Keynote to
produce a good result for class
presentations. Dont change templates.
3. Create folders for your files, perhaps one
for each subject you are taking. Create
folders by moving one file icon over
another, and then naming the folder.
4. Pages CAN be saved as WORD documents
to share with a PC, and Keynote files can
be saved as a PowerPoint. Numbers can
be saved as Excel. All apps will allow you to
create a .pdf copy.
5. Backup your iWorks documents on iCloud,
or in an account such as Dropbox or
Google Docs. You can save Pages and
Keynote files straight to Dropbox from the
apps. (See the movie for details about how
to do this.)
6. There are many features of Pages and
Keynote which allow you to create amazing
graphs, and present information beautifully.

Share Pages and Keynote files in various formats right from your iPad.

Gallery 2.1 Images of Pages application

Gallery 2.2 Images of Keynote Application

Pages is updated regularly with new features. Keep your version of Pages
up to date by turning on automatic app updates in your settings app.

Find tools to work on advanced document elements in the tools menu.

Section 2

Organising GoodReader
MAKE FOLDERS, AND RENAME FILES

Gallery 2.3 GoodReader is very easy to use with practice.

1. Make a separate folder for each of your

classes using the file manager.
2. When you download documents and
worksheets, save them into the correct
subject folder.
3. Rename files for easy identification. Use
dates also, to prevent confusion.
4. GoodReader can store and display many
kinds of files, Word, Pages, Keynote,
PowerPoint, PDF, audio and video files.
5. Only PDF documents can be annotated
with underlining, shapes, arrows,
highlighting, notes, and freehand drawings.
6. The annotation menu can be pinned to the
window, and will remain in place until
unpinned.
7. Annotated files can be mailed, or saved in
Google Drive, Dropbox or other
applications.

Using Manage Files, you can re-name files, and add to folders. Select the files to move,
make a New Folder or add to an existing one. Select files by holding your finger on them
until they turn green. Then chooseMove. Select Done when you are finished..

Section 3

What are students responsibilities?

ALL STUDENTS HAVE AN ORIENTATION

IF YOU HAVE CONCERNS ABOUT STUDENT DISTRACTION, REMIND

SESSION ON THESE TOPICS:

STUDENTS OF THEIR RESPONSIBILITIES.

1. Trinity College sees you as an adult. Our

classrooms and lecture theatres are places
of learning, not socialising online.

The expectations student of the iPad is consistent with the principles that apply to the
Student Code of Conduct and Trinity College User Rights and Responsibilities
Statement, which can be viewed online at

2. Your lecturers and tutors respect you and

expect you to respect them in return. They
will have dierent ways of working with
students, and you need to adapt and
respect dierent expectations.

Student Code of Conduct

3. Bring your iPad to class fully charged every

day. You cannot charge during class time.
4. Do not film or record your lecturers or
tutors, or your class mates WITHOUT first
asking permission. This is an invasion of
privacy.
5. If everyone takes responsibility for their
own actions, and makes learning a priority,
the learning experience will be better for
everyone.
6. Treat others how you would like to be
treated.
7. Watching videos in lectures can be
distracting to your classmates. Please be
respectful.

iPads Terms and Conditions of Use

These principles indicate that the iPad must not be used for illegal or commercial
purposes, it must not be used for cyber bullying, and both use in the classroom and
downloading should be primarily for educational purposes. Internet access will be
monitored for excessive use, but we do not monitor your activity. Students are
expected to behave responsibly in their use of the iPad and follow guidelines from
their teachers and other authorised Trinity College staff.
DEALING WITH DISTRACTION

Many teachers find benefit in working with students at the start of the year of mutually
agreed behaviour codes, which students themselves suggest (in discussion with their
teachers) and which can then serve as a point of reminder.
BEHAVIOUR IN LECTURES AND TUTORIALS

TCFS lecturers and tutors expect attentive behaviour, courtesy and respect from all
students, at all times. Your iPad is first and foremost an educational tool, and should
not be used during class time for personal social networking, or for playing games, or
watching videos. This can be done between classes.
In addition, students should not record or film their teachers or fellow students using
their iPad microphone or camera, without prior permission.
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Section 4

Backing up
E N S U R E Y O U D O N T L O S E D ATA

There are a number of times throughout the year when you might have to update

1. Turn on iCloud Backup. Dont turn o

iCloud backup.

your password, or download new operating systems, and app updates. It is

2. Turn on Find My iPad. Dont turn o Find

My iPad.
3. If your iPad is broken, or lost, you will only
be able to retrieve all data and documents
by restoring your iPad data to a new device
- IF you have a backup copy of your iPad.

important that you keep your iPad software up to date also.

The iPad you have will itself be updated every two years. It will help if you have
your iPad backed up to either iCloud, or to a computer in iTunes. If you do not
back up your iPad regularly, you will have to go through often lengthy and complex
updating procedures before you can transfer to a new iPad. Back up all the things.

4. Back up your iPad regularly, using iCloud,

or iTunes backup to a computer.
5. Open an account with Dropbox. Connect
your iPad to Dropbox via the Dropbox iPad
app.
6. Many apps have the capacity to save files
directly to Dropbox, using the Open In
option when you share a file.
7. When working on important assessments,
make extra sure that you have a backup of
your work. You can email your files out of
GoodReader, or save in Dropbox.
9

Chapter 3

Other online
Tools &
Resources
This book provides an orientation to the basic
resources and tools for teaching with technology.
For more detail, please visit the Trinity eLearning
Website. Consult with your colleagues in your
department for guidance about the best ways to
use technology for teaching in your discipline.

Section 1

TCOLE - Trinity College Online Learning Environment

SOME TCOLE TIPS

TCOLE, the Trinity College Online Learning Environment, is a Learning

1. A guide to using TCOLE is located in a

custom TCOLE course called TCOLE
DEMO. All sta are students in this course.

Management System (LMS) used in Foundation Studies and Young Leaders

2. At the bottom of each page in TCOLE is a

link to Moodle Docs for this page. This
link will take you to the relevant help page
in Moodle online support documentation.
3. TCOLE is a Moodle Learning Management
System. Moodle is used at many Australian
Universities, including Monash.
4. Play around in the Sta Playground course
to practice activities and try out forums
away from student view.
5. Switch your role to student to see if your
course materials look the way you want
them to.
6. The link to lecture recordings is in TCOLE,
it is called Echo 360 ALP.

Summer Schools programs. TCOLE runs on the Moodle platform.

What is a TCOLE Course? Each TCOLE 'course' is a unique subject/intake
combination. As TCFS subjects are taught over several intakes, each subject will
have several separate courses in TCOLE at any one time. At the end of a program,
courses are rolled over to be used as the basis for the next intake's courses.
Students are automatically enrolled in their TCOLE courses once their timetables
are finalised. This might not be until late in the lecture only week of Orientation.
As a Learning Management System, TCOLE can deliver complete courses to
students through collections of documents, web links, embedded videos, iBooks,
and links to Echo360 Lecture recordings. Interactive activities such as quizzes,
wiki tasks, discussion forums and surveys can be included to support and enrich
learning. Foundation Studies students can download course materials to their
iPads and store local versions for annotating, note-taking and revision.
Teachers can get support for using TCOLE and Moodle by exploring theextensive
online documentation provided by Moodle.
You can also contact the eLearning Coordinator, or the ITS databases manager.

11

Section 2

Classroom AV
TIPS FOR CLASSROOM AV

Apple Mac EnvironmentAll Trinity College sta and student computer equipment

1. In every classroom there is a document

camera, a DVD player or Bluray, and a
flatscreen TV or data projector. The iPad
you have been issued is able to be
projected using either a dongle connected
to a VGA cable, or wirelessly via an Apple
TV.

is Apple. There are no PCs available, nor are tablets of other brands aside from

2. If you have persistent, disruptive problems

with the equipment in your teaching
spaces, please log trouble tickets with ITS
so they are aware of the problems and can
schedule repairs.
3. Lecture theaters all have a computer, DVD
player, document camera, and an ECHO
360 lecture recording device. However, the
set up is slightly dierent in each space, so
familiarise yourself with the spaces in
which you will be teaching.
4. For advice and guidance using the Echo
360 Lecture capture system, please contact
ITS support or the eLearning team: Jennifer
Mitchell, Steven Ng, or Tricia Valastro

iPads supported to be used in teaching. This is a college-wide policy. However,

there are many MS products which can be accessed through the Citrix network,
including specialist applications for Science and Mathematics.
Apple TVMost of the tutorial rooms in the college are, or will soon be, equipped
with Apple TV for wireless projection of iPads, and/or late model
MacBooks.Instructions for using Apple TV with your iPad are provided in each
tutorial room. If the button for Apple TV is not marked on the wall plate, choose
Computer 2.
ComputersIn Rooms 8 and 9 in Swanston Street, and the Victoria Street building
tutorial rooms, facilities also include a Mac Mini computer and a display. In most
cases however, the iPad will display all the content you want; can play movies;
access the internet; can be used as an electronic whiteboard (shared); can support
live annotations, and will access and display the Learning Management System.
Before you start teaching in a new classroom, make some time to test the
equipment, and ensure you know how it works. If you have initial problems, ask an
experienced colleague to come with you to troubleshoot.Let ITS know if there are
persistent faults with the equipment.
12

Support
Trinity Information Technology Services (ITS) will
provide assistance with technical issues, such as
ensuring sta iPads connect to the Trinity email
system and to Trinity Wi-Fi. Incoming sta will also
be provided with orientation to Trinity computers
and online environments.

Theft, Loss or Damage

are not covered by the warranty. Sta are urged to

take good care of their iPad - loss of or damage to
the iPad should be reported to ITS as soon as
possible, and a replacement iPad will be issued.
Email: ithelp@trinity.unimelb.edu.au
LOST YOUR IPAD? Try the Find My iPhone app. If you leave
your iPad somewhere and you cant find it, search for it using
iCloud find my device, on any smart device.
Login to iCloud.com here using your Apple ID and
Password.
CONTACT PEOPLE:

Dr. Jennifer Mitchell: eLearning Coordinator FSC Room 1 (33

Royal Parade), jemitche@trinity.unimelb.edu.au
Phone: 9348 7112