ABC / ABC

Page i of 9

Confidential

AIM

BR.100 APPLICATION SET

UPS
WINNERS TECHNOLOGIES
General Ledger
Author:
Creation Date:

Aug 19, 2012

Last Updated:

Aug 19, 2012

Document Ref:

N/A

Version:

1.0

Document Control
Change Record
3

Date

Author

Versio
n

Change Reference

19-Aug12

Venkatesh

1.0

Base Document

Reviewers

Name

Position

Mr.XXXX

Financial Consultant

Distribution

Copy
No.

Name

Location

1
2
1
2

Mr.XXXX

Riyadh

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If you receive an electronic copy of this document and print it out, please
write your name on the equivalent of the cover page, for document
control purposes.
If you receive a hard copy of this document, please write your name on
the front cover, for document control purposes.

Contents

Document Control.......................................................................................ii
General Ledger Setup.................................................................................4
Define
Define
Define
Assign
Define
Define

Segments and structure.............................................................5

Segment summary.....................................................................6
Values for Value Sets..................................................................6
flexfield qualifiers......................................................................7
Segments open..........................................................................7
Cross-validation rule..................................................................8

General Ledger Setup

Create Structure and segments:
Path: General Ledger Super User >Setup>Financials>Flexfields>key>Segments.
Field Name

Value

Mandator
y

Application

General ledger

Flexfield Title
Code
Title
Description
View name
Freeze flexfield definition

Accounting flexfield
Win_Org_COA
Win_Org_Chart of accounts
COA for Win_Org
Blank
Check

Y
Y
Y
N
N
Y

Enabled
Segment separator

Check
Period (.)

Y
Y

Cross-validate segment
Freeze rollup groups
Allow dynamic inserts
Segments
Number
Name
Window prompt
Column
Value set

Check
Uncheck
Check
Button
1,2,3
Company,Department,Account
Company,Department,Account
Segment1,Segment2,Segment3
Blank

Y
Y
Y
Y
Y
Y
Y
Y
Y

Remarks

Query the record to create the

Accounting flex field
Display by default
Cannot be modified once saved
Can be modified after saving also

Check this option after completion

of creating the segments by
assigning the valuesets and the
flexfield qualifiers
We can select either Dash(-) or
Period(.) or Pipe(|) or Custom:
To perform cross-validation
To create a code combination
Click on button
Segment number
Segment names

Assign value set to segments after

defining the value sets

Define Segments Summary:

Path: General Ledger Super User >Setup>Financials>Flexfields>key>Segments.
Field Name

Number
Name
Window prompt
Column
Value set
Displayed
Enabled
Flexfield qualifiers

Value

Mandator
y

1,2,3
Win Company,Win Department,Win Account
Win Company,Win Department,Win Account
Segment1,Segment2,Segment3
Win_Org_Company_vs, Win_Org_Department_vs,
Win_Org_Account_vs
Checked
Checked
Button

Y
Y
Y
Y
Y
Y
Y
Y

Remarks

Segment number
Segment names

Assign value set to segments after

defining the value sets

Click and Assign flexfield qualifiers to

the
segments(company,department,acco
unt)

Define Value Sets:

Path: General Ledger Super user >Setup>Financials >Flex Fields>Validation >Sets
Field Name
Value set Name
Description
List Type
Security Type
Format Type
Maximum Size
Precision
Numbers Only (0-9)
Uppercase Only (A-Z)
Right Justify and Zero fill
Numbers (0001)
Min value

Mandat
ory

Value
Win_Org_Company_vs
Value set for Win
company
List of Values
Non-Hierarchical security

Win_Org_Department_vs
Value set for Win
department
List of Values
Non-Hierarchical security

Y
N

Char
3
Blank
Uncheck
Uncheck
Check

Win_Org_Account_vs
Value set for Win
Account
List of Values
Non-Hierarchical
security
Char
3
Blank
Uncheck
Uncheck
Check

Char
3
Blank
Uncheck
Uncheck
Check
Blank

Blank

Blank

Y
Y
Y
Y
N
N
N
Y

Remar
ks

Max value
Validation Type
Edit Information

Blank
Independent
Grayed out

Blank
Independent
Grayed out

Blank
Independent
Grayed out

N
Y

Assign Flexfield qualifiers:

Path: General Ledger Super user >Setup>Financials >Flex Fields>Key>segments
Field Name

Mandatory

Name

Enabled

Balancing segment

Natural Account
segment
Cost center segment

Check

Remarks
Assign to
Win_Org_Company_vs
Assign to
Win_Org_Account_vs
Assign to
Win_Org_Department_v
s
Check for the 3
flexfield qualifiers

Define Segments Open:

Path: General Ledger Super user >Setup>Financials >Flex Fields>Key>Segments
Field Name
Name
Description
Column
Number
Enabled
Displayed
Indexed
Value set
Description

Mandator
y

Value
Win_Company
Blank
Segment1
1
Check
Check
Check
Win_Org_Company_vs
Value set for Win
company

Win_Department
Blank
Segment2
2
Check
Check
Check
Win_Org_Department_vs
Value set for Win
Department

Win_Account
Blank
Segment3
3
Check
Check
Check
Win_Org_Account_vs
Value set for Win
Account

Y
N
Y
Y
Y
Y
Y
Y
Y

Remark
s

Default type
Default value
Required
Security enabled

Blank
Blank
Check
Check

Blank
Blank
Check
Check

Blank
Blank
Check
Check

N
N
Y
Y

Range
Display size
Description size
Concatenated description
size
List of values
Window

Blank
4
50
25

Blank
4
50
25

Blank
4
50
25

N
Y
Y
Y

Win_company
Win_company

Win_department
Win_department

Win_account
Win_account

Y
Y

Define Cross-validation rule:

Path: General Ledger Super User >Setup>Financials>Flexfields>key>Rules.
Field Name

Application
Flexfield
Title
Structure
Description
Name
Description
Enabled

Error
Message
Error
Segment
From
To
Type

Value

Mandator
y

General ledger
Accounting flexfield

Y
Y

Win_Org_Chart of accounts
Chart of accounts for Win_org
CVR
Cross-validation rule on Company
1,Finance,Cash
Check

Y
Y
Y
Y

Its an invalid code combination

Win_company

Blank
Blank
Include

N
N

Remarks

To perform
Crossvalidation
rule

To apply
Security
rule

From
To
Type
From
To

001.001.001
003.005.003
Exclude
001.002.003
001.002.003

Y
Y
Y
Y
Y

Invalid code
combination