Information Broadcasting and SAP Enterprise Portal Integration With SAP BW 3.5

Session ID: BW254
Information Broadcasting
& SAP Enterprise Portal
Integration with SAP BW
3.5
Contributing Speakers
Bernd Krannich
SAP NetWeaver BI Development, SAP AG
Eric Schemer
SAP NetWeaver BI Product Management, SAP AG
Oliver Mayer
SAP NetWeaver RIG - BI, SAP Labs LLC
Amelia Lo
SAP NetWeaver RIG, SAP Labs LLC
SAP AG 2004, SAP TechEd / BW254 / 2
Learning Objectives
As a result of this workshop, you will

be able to:
Explain Information Broadcasting
Configure SAP BW to enable scheduling
Configure KM in the Enterprise Portal
Enable precalculation of Excel workbooks
Overview
BEx Broadcaster & Wizard
Events, Time-points, Authorizations
Enterprise Portal Broadcasting
Setting up BEx Portfolios in EP 6.0
Workbook Precalculation
Overview
Bex Broadcaster & Wizard
Events, Time points, Authorizations
Setting up Bex Portfolios in EP 6.0
BI Suite: Business Explorer (BEx) 3.5

Portal Integration
User-Type Specific Information Broadcasting
Key Functions: Information Broadcasting (I)

Information Broadcasting allows the distribution of BI information
... via different channels ...
(9) E-Mail (works independently of an EP installation,
available with NW Ramp Up)
(9) Enterprise Portal
... in different formats ...
(9) HTML, MHTML
(9) BEx Analyzer Workbooks
(9) ZIP Files
of different sources
(9) BI Web Applications - Dashboards, cockpits
(9) BEx Analyzer Workbooks
(9) Queries
in different modes
(9) Online & pre-calculated
Key Functions: Information Broadcasting (II)

Information Broadcasting supports different business scenarios
(9) Event based (Intelligent push)
Integration into process chains
E.g. If new data is loaded into the data container (InfoCube)
(9) Ad hoc
BEx Broadcasting Wizard for one-step distribution
(9) Scheduled
BEx Broadcaster
Guided scheduling times (for end users / information consumers)

z
Ensures system performance because of better load balancing
Scheduling at any time (for power users / administrators)

z
Create scheduling slots for specific user groups
No time restriction and no target restriction
Create pre-calculations based on the data authorizations of the target user
Key Functions: Information Broadcasting BEx Portfolio

Queries, Workbooks, BI Applications as KM Documents
KM Document:
Pre-calculated query,
workbook or application
KM Link:
Online BW report
Use KM Services for:
Subscription
Feedback
Discussion
Collaboration
Rating
TREX search
Notes
Download
Information Broadcasting Target: Collaboration Rooms

Queries, Web
Applications &
Workbooks can be
broadcasted into
Collaboration Rooms
Collaboration Rooms
Services
Chat
Application
Sharing
Notes
Meeting
Pad
Discussion
Forums
Instant Messaging
My Portal Contacts
Overview
Launching the Broadcaster Wizard
The BEx Broadcaster Wizard

can be conveniently launched
from the context menu
BEx Broadcaster Wizard Step 1
Choose
distribution
format.
ZIP option
The Broadcaster Wizard allows you to send queries,

workbooks and web applications as e-mails or to
broadcast them into the EP
It contains of 4 possible steps
Continue
If you choose to continue you will
be able to create a new persistent
broadcasting setting
Execute
If you choose execute the
query will be sent immediately
via E-mail or published into to
the Enterprise Portal
You can save a new broadcasting setting for re-use

Determine the Scheduling:
Based on a data
change event triggered
by a process chain
Based on a pre-defined
time point
Freely definable
scheduling
Access to BEx Broadcaster

The BEx Broadcaster is
available via:
BEx Query Designer
BEx Analyzer
BEx Web Analyzer
As a Web Item in the

Web Application
Designer.
The context menu

in any BEx Web
Query, Workbook
and Web Application
BEx Broadcaster Settings & Immediate Broadcast

Via the Broadcaster you can create, delete and change your Broadcasting
settings for BEx Web Applications, Queries and Workbooks
Change
existing
settings
You can also create new settings via

Create New Setting or Create New Setting
with the Wizard.
You can also broadcast immediately from
here without creating a setting.
BEx Broadcaster - Scheduling
An existing setting can

be scheduled easily via the
context menu
BEx Broadcaster - Setting Maintenance

Via Create New Setting
you get to the settings
properties screen
You can maintain the
setting properties
Via Execute you can
broadcast immediately
Via Schedule you can
determine a broadcasting
schedule
BEx Broadcaster Detailed Setting Properties
ZIP
Option
Under the Recipients tab you can select the Output Format
MHTML (MIME Encapsulation of Aggregate HTML Documents )
HTML
Excel in MS Office XML- Format
Online Link
BEx Broadcaster - Settings under the Receiver Tab
You can select from the list of BW Users

You can select from Users within a certain Role
You can type in e-mail addresses
You can broadcast with authorizations of another user
(if you have according authorizations)
You can determine a language
You can broadcast user-specific
BEx Broadcaster Detailed Setting Properties
You can also select the

Distribution Type:
Send as E-Mail
Export into Enterprise Portal
Distribution Type: Export to Enterprise Portal

You can select different text
variables that will be
automatically filled by the
system
You have access to

the EP KM
Repository and can
choose a KM Folder
BEx Broadcaster Pre-calculation Tab

Pre-calculation Tab
If you have exceptions defined in
the underlying queries the different
defined exception levels will be
displayed
You can determine if the
Broadcasting should only be
triggered if a certain alert level
has been reached
BEx Broadcaster Filternavigation Tab

Filternavigation Tab
If you precalculate
queries you can
automatically generate
filter navigation by
choosing the
corresponding
characteristics
In order to use this
function for web
templates, a navigation
block item has to be
included in the
template
If you precalculate a
web template you
can optionally specifiy
a control query to
precalculate filter
navigation
Important Backend Settings
Pre-Requisites for Broadcasting:

Internet Mail Gateway has to be
customized (transaction SCOT)
User e-mail addresses have to be
maintained in via transaction
SU01
Transaction SCOT
Here you can check the system
status for currently queued
outgoing e-mails
Overview
BEx Broadcaster - Scheduling
Depending on authorizations, end-users can

schedule their Broadcasting Settings
Based on Process
Chain Events
Pre-Defined Time
Points
At any time
Setting Up Events via Process Chains

This topic explains how administrators can create
process chains that trigger Broadcasting events
Setting up a process chain:
Go to the menu Process chain maintenance
planning view (Transaction RSPC).
Press the Create button
Setting Up Events via Process Chains I

Create a Start Process:
Enter a name and
a description in the
appearing
Create a Variant for

the Start Process
Enter a name and a

description and press
the Continue-button
Setting Up Events via Process Chains II

Maintain the Scheduling
for the variant press
the Change selectionsbutton
Press the Date/Timebutton, enter a date and

a time
Press the Check and

afterwards the Savebutton
Setting Up Events via Process Chains III

Finish Start-Process
Definition:
Back in the Insert Start
Process popup press the
Choose-button
Press the Process typesbutton
Select the process

type Trigger Event
Data Change (for
Broadcaster) by
dragging it to the
right.
Setting Up Events via Process Chains - IV

Maintain Process Variant:
In the process variant,
define the InfoCubes/
ODS Objects for which
the Broadcaster is to
be started.
You have the following
two options:
Specify
InfoCubes/
ODS Objects
indirectly, using a
selection of other
process variants in
the chain.
Specify
specific
InfoCubes/ODS
Objects
Setting Up Events via Process Chains - V

This is an example for the first option (selection via a variant)
All InfoCubes/ ODS Objects within the variants are selected
Setting Up Events via Process Chains - VI

Connect the Start Process with the Broadcasting Process
Activate & Schedule the Process Chain
Setting Up Events via Process Chains - VII

BEx Broadcaster Scheduling:
If you start the Broadcaster
for a query (or template or
workbook) that gets data
from an InfoProvider that
has been selected in the
process chain before, you
can select this InfoProvider
for Scheduling
As soon as that InfoProvider
is affected by
a Process Chain, the
Broadcasting can be
triggered
Setting up pre-defined time points - I

Creating Broadcasting Timepoints:
Go to the menu Define background job (transaction SM36).
You can create "Broadcasting Timepoints" by scheduling
jobs starting with the prefix TP_BROADCASTING_
Setting up pre-defined time points - II

Step-by-Step:
Press the Start condition
button
Press the Date/Time
button in the Start time
screen
Enter a date and a time in
the respective fields,
Set the flag on Periodic
job and press the button
Period values
Setting up pre-defined time points - III

Set Time Period:
Choose a period based on days, weeks or months and
press the Save button
Back in the start time screen, once again press the Save
button and press the Step button there
Setting up pre-defined time points - IV

Press the ABAP
program- button and
enter the following
ABAP Report
RSRD_BROADCAST_
FOR_TIMEPOINT.
Press the Save button
Back in the Define job
screen once again
press the Save- button
Setting Up pre-defined time points - V

BEx Broadcaster Scheduling:
If you start the
Broadcaster for a query
(or template or workbook)
you will be able to select
from pre-defined time
points
The scheduling options
available to you depend
on your authorizations.
Information Broadcasting: Authorizations

New Authorization Object for Information Broadcasting S_RS_BCS.
This object determines the users scheduling options
Fields:
ObjectType: Three instances: Query, Template & Workbook

ObjectID: QueryID / TemplateID / WorkbookID
EventType: DataChange or TimePoint
EventID:
DataChange - InfoProviderID
TimePoint - Timepoint ID (as specified during timepoint definition)
Administrator Authorizations for Broadcasting are maintained via

the existing authorization object S_RS_ADMWB
The field RSADMWBOBJ has been enhanced with BR_Setting
"Broadcasting Settings".
The existing activities are:
03
(Display)
16
(Execute, for Broadcasting also schedule)
23
(Maintain, including delete)

This results in the following authorization checks:
Which
Query / Web template / Workbook ("basis objects") can an

end-user launch in the Broadcaster and maintain settings for?
z Display Authorization for basis object needed
Which
Broadcasting Settings of a basis object can be displayed,

changed or deleted by an end-user?
z Users without Admin Authorizations can do this only for their own
Broadcasting Settings
z Users with Admin Authorizations ( S_RS_ADMWB with 'BR_Setting') can
do this for all their settings (Activity for display/change will be checked)
When
will an end-user be able to broadcast a setting directly?

(i.e. "Execute" Button
z Needs authorization to execute the basis object
z If he wants to pre-calculate with other users authorizations, he needs the
authorization to do batch scheduling for others

z To run other users settings he needs admin authorization with activity execute
When
can an end-user run broadcasting settings on data change

events or pre-determined time points?
z Corresponding authorizations in S_RS_BCS for object type and -ID of
the basis object, event type & event ID are needed

z If he wants to pre-calculate under the name of other users he needs the
authorization for batch scheduling for others

When
can an end-user run Broadcasting Settings under a self

determined time point?
z Authorization to schedule a job
z If he wants to pre-calculate under the name of other users he needs
the authorization for batch scheduling for others

Who
can delete registrations on data change events or time points?
z Every user for his settings

z Admin user (with activity 16) for all settings
Overview
Motivation for connecting SAP BW 3.5 and SAP EP 6.0

For Information Broadcasting with the Portal, BW and the Portal
work together seamless as one single system
BW components are located on both
the BW and the Portal server
The Portal needs to be able to call

the BW server
Calling of BEx Web Applications from

SAP EP 6.0
BEx Information Broadcasting
via Web browser

as batch job
Publishing into SAP EP 6.0 from

BEx Web Application Designer
PEOPLE INTEGRATION
Multi channel access
Portal
Collaboration
INFORMATION INTEGRATION
Bus. Intelligence Knowledge Mgmt
Master Data Mgmt
PROCESS INTEGRATION
Integration
Broker
Business
Process Mgmt
APPLICATION PLATFORM
J2EE
ABAP
DB and OS Abstraction
Life Cycle Mgmt
This enables the following scenarios:
SAP NetWeaver
Composite Application Framework
BW server components need to be

able to call the Portal
Details of SAP BW 3.5 and SAP EP 6.0

Bidirectional connection for seamless integration
From SAP BW to SAP EP
RFC
Server on J2EE Engine of Portal which is callable by BW
From SAP EP to SAP BW

BW
Portal components call BW via RFC
BW
Web Applications are called via Web Protocol (HTTP/HTTPS)
This also includes integrated security and authentication

SAP BW trusts tickets of SAP EP
Certificate
of SAP EP is imported into SAP BW
SAP EP trusts tickets of SAP BW

Certificate
of SAP BW is imported into SAP EP
User Mapping between BW and Portal user might be required
Logon Method: User Mapping via Tickets

EP 6.0 / J2EE 6.40
Portal and BW server

must be in the same
domain
1. Logon to Enterprise Portal
2. Portal Single
Sign-On Session
Cookie
User Management
Engine (UME)
BW 3.5 / WebAS 6.40
3. Transfer of Single
Sign-On Session Cookie
No additional logon
ABAP User
Management
Prerequisites
Certificates need to be
exchanged
User mapping must be
maintained if Portal and
BW user ids are not the
same
Step by Step: Connecting SAP BW 3.5 and SAP EP 6.0

Setting up Information Broadcasting Report RSPOR_SETUP
Central configuration tool
Verification to ensure the correctness of settings
Automated creation of settings for most of the steps
Extensive documentation on each configuration detail
How to get there Transaction SPRO

SAP Customizing Implementation Guide
SAP NetWeaver
SAP Business Information Warehouse
Reporting-relevant Settings
BEx Web
Integration in the Enterprise Portal
Procedure
Provide information on system landscape
(e.g. Portal SID, Portal HTTP-Port, )
Guided setup for the different steps
Step by Step: Connecting SAP BW 3.5 and SAP EP 6.0

Create RFC destination for SAP EP 6.0 in J2EE Engine of the Portal
Create RFC destination for SAP EP 6.0 in BW system
connectivity
Maintain Portal server settings for SAP EP 6.0 in BW system

Setup Single Sign-On in BW system
Export BW certificate
single sign-on
Import BW certificate into Portal

Create BW system in Portal system landscape
connectivity
Configure User Management in Portal

Export Portal certificate
single sign-on
Import Portal certificate into BW

Setup BW Repository Manager for documents and metadata
Maintain User Mapping in Portal
Apply SAP Portals Enterprise Portal Plug-In into BW system
connectivity
single sign-on
Overview
BI Broadcasting Services
Enterprise Portal 6.0
BI iViews
E-Mail
ZIP File Attachments
Personal / BEx
Portfolio
HTML
MHTML
Portal Content
Catalog
KM Content
Repositories
(PCD)
Collaboration
Rooms
Workbooks
Workbook
Precalculation
Services (Optional)
Windows based
Service (could be an
end user PC or
company server)
Repository Services
BW 3.5
BEX Query Design,
Reporting & Analysis
OLAP/Metadata
BEx Web Application

Designer
BI Platform
BEx Broadcaster
Precalculation Services
Queries & Web Templates
KM Platform & Information Broadcasting

BEx Portfolio built with KM
Flexible UI
Repository Services
Search
and Indexing
Collaboration
Subscription
etc.
Repository Framework
Repository Manager for CM
Store precalculated web
templates and workbooks
Metadata Repository Manager
for BI Online Queries
BEx Portfolio with Flexible UI

Repository Services
Collaboration
Discussionforums
Search &
Indexing
Subscription
Repository Framework
BW Document
Repository
Manager
Repository
Manager
CM Store
other
RMs
BW Server
Access to
Online BW Queries
Web Applications
Workbooks
via URL links
CM Store saving
precalculated web templates
& workbooks
Starting Information Broadcasting - The Role

With EP 6.0 a BW specific showcase role will be delivered
to enable a quick start for Information Broadcasting
com.sap.ip.bi.business_explorer_showcase
You can use the delivered role & objects as they are or as a
template for your own design
The portal role Business Explorer provides you with:

Business Intelligence content provided by SAP BW
Various tools of the Business Explorer Suite
Various possibilities to work with documents using
Knowledge Management and Collaboration
Starting Information Broadcasting - The Role

The Portal Role Business Explorer contains the following elements:
My Portfolio - shows your KM-folder Personal BEx Documents
(/~alias~/userhome/<user.id>/Personal BEx Documents)
BEx Portfolio - shows your KM-folder Public Documents
(/documents/Public Documents)
BEx Web Analyzer - enables you to navigate in BEx Queries and analyze
data
BEx Broadcaster - enables you to precalculate and distribute BEx
Queries, web templates and workbooks
Collaborative BI - Contains various Knowledge Management iViews for
discussions, collaboration rooms and notifications
Discussions:
allow users to exchange thoughts on a particular subject or

document. The basis for such a discussion can be documents and links that
are provided by BEx Information Broadcasting
Collaboration Rooms: enable groups of users to share information and
applications. Contents of SAP BW can also be integrated
Notifications: inform you about changes to a document you subscribed to
(e.g. availability of a new precalculation)
Defining iViews & Folders with the BW Layout Set

In order to visualize your KM Folders in the same design as delivered
via the Showcase Role you have to create a KM Navigation iView for
them and assign the delivered BW Layout Set:
Result:
Step-by-Step Process
Create
KM Navigation iView
Got to Edit Layout Settings
Broadcasting_prog
Specify the Path to the
Displayed Folder to be
displayed initially
/documents/Public
documents
Specify the Path to Root Folder
(The Folder to which an enduser should be able to
backstep)

You can also set up your own iView to display
a users personal BEx documents. Go through
the same procedure as described on the
previous slide
Create KM Navigation iView
Edit Layout Settings
As Path to Initially Displayed Folder specify
/~alias~/userhome/<user id>/Personal BEx

Documents
The Personal BEx Documents Folder is created

automatically the first time a user logs on to the
Portal or the first time a BW document is
broadcast to the users favorites
Overview
BI Broadcasting Services
EP6.0 SP3
BI iViews
E-Mail
BEx Portfolio
Attachments as
.zip Files
Portal Content
Catalog
Portal KM Content
Repositories
(PCD)
Collaboration Rooms
HTML
MHTML
Workbooks
Repository Services
BW Server 3.5
BEX Query
Design &
Reporting &
Analysis
BI Platform
OLAP/Meta data
BEx
WAD
BEx
Broad
caster
Pre-calculation Services
Queries & Web Templates
Services (Optional)
Windows based Service (could
be an end user PC or company
server)
Workbook Pre-calculation Service
Pre-requisites:
Install Microsoft .Net Framework 1.1 (already part of Office XP)
Install SAP GUI 6.20 with BEx Frontend or higher
Install Microsoft Excel 2000 or higher
The BW Workbook Pre-Calculation Service is delivered on the
Server Components CD 6.40.
It can also be downloaded via the SAP Marketplace.
Workbook Pre-calculation Service

Download .NET Framework
Downloadable from Microsoft
http://www.microsoft.com/downloads/details.aspx?FamilyID=262d25e
3-f589-4842-8157-034d1e7cf3a3&displaylang=en
Workbook Pre-calculation Service - Installation

Installation:
This procedure tells you
how to install the SAP
BW Workbook PreCalculation Service
component on released
Windows platforms
Log on to your host with
a user who has
administration rights.
Start the Setup Program

Selecting the Installation Folder:

and finish the installation
Workbook Pre-calculation Service Service Setup

After Finishing the installation go to the Windows Services administration.
Locate the Service called SAP BW PRECALCULATION Service.
Double click on the service.
Workbook Pre-calculation Service Service Settings

In the logon tab mark the
checkbox Allow service to
interact with desktop
Please Note:
If you try to re-start the
service now, it will fail to start
You have no Systems
defined yet!!
Workbook Pre-calculation Service BW Settings

BW Settings
Now logon to the BW System
that you wish to execute precalculation on.
Important: You must logon from
the Server/PC where you installed
the software!
Start Transaction RSPRECADMIN
Optionally you can get there via
the IMG (SPRO) Reporting
Relevant Settings
Press the Create button
Type in a name for the server.
The maximum length is 10 Chars.
You can now start the Windows
Precalculation Service.
After starting you will see that
the traffic lights will turn to green
after a refresh.
Workbook Pre-calculation Service - Broadcaster

The pre-calculation service
will now be available via The
BEx Broadcaster
Step 3
Step 1
Step 2
Information Broadcasting
Load Balancing options

Load balancing is available via Server selection options while
defining a precalculation package
Load balancing is made available via the Select Automatic
During package execution BW selects the next free server, or waits until one is free.
Additionally there is the possibility to use one server for one or

more BW Systems
SAP BW 3.5+: Server selections

can be restricted by
Security object
In depth: Log files

Backend-Traces: TCODE SLG1 - Object BW_XLWB, sub-object PREC
Frontend Traces displayed in LOG-Framework at Backend
Language-dependent, easy to use
Plans for the future
Implementation of Multi-Instance pre-calculation
more than one Excel-instance running at the same time
Enhanced Variable Handling (Select values for Variables)
Summary
Information Broadcasting is available to a wide range

of users
Information Broadcasting makes important business

information readily available to the end user via the
Enterprise Portal
Information Broadcasting leverages existing KM and

Portal functionality
Further Information
Public Web:
www.sap.com
SAP Developer Network: www.sdn.sap.com Business Information
Warehouse
SAP Customer Services Network: www.sap.com/services/
Related SAP Education Training Opportunities

http://www.sap.com/education/
Related Workshops/Lectures at SAP TechEd 2004

KM101, SAP Knowledge Management in SAP NetWeaver: An Overview,
Lecture
SAP Developer Network

Look for SAP TechEd 04 presentations and videos on
the SAP Developer Network.
Coming in December.
http://www.sdn.sap.com/
Questions?
Q&A
Feedback
Please complete your session evaluation.
Be courteous deposit your trash,
and do not take the handouts for the following session.
Thank You !
Copyright 2004 SAP AG. All Rights Reserved

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Information Broadcasting and SAP Enterprise Portal Integration With SAP BW 3.5

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Session ID: BW254

SAP AG 2004, SAP TechEd / BW254 / 2

As a result of this workshop, you will

SAP AG 2004, SAP TechEd / BW254 / 3

BI Suite: Business Explorer (BEx) 3.5

SAP AG 2004, SAP TechEd / BW254 / 6

User-Type Specific Information Broadcasting

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Key Functions: Information Broadcasting (I)

Key Functions: Information Broadcasting (II)

E.g. If new data is loaded into the data container (InfoCube)

Guided scheduling times (for end users / information consumers)

Ensures system performance because of better load balancing

Scheduling at any time (for power users / administrators)

Create scheduling slots for specific user groups

No time restriction and no target restriction

Create pre-calculations based on the data authorizations of the target user

SAP AG 2004, SAP TechEd / BW254 / 9

Key Functions: Information Broadcasting BEx Portfolio

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Information Broadcasting Target: Collaboration Rooms

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Launching the Broadcaster Wizard

The BEx Broadcaster Wizard

BEx Broadcaster Wizard Step 1

The Broadcaster Wizard allows you to send queries,

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BEx Broadcaster Wizard Step 2

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BEx Broadcaster Wizard Step 3

You can save a new broadcasting setting for re-use

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BEx Broadcaster Wizard Step 4

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Access to BEx Broadcaster

As a Web Item in the

The context menu

BEx Broadcaster Settings & Immediate Broadcast

You can also create new settings via

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BEx Broadcaster - Scheduling

An existing setting can

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BEx Broadcaster - Setting Maintenance

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BEx Broadcaster Detailed Setting Properties

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BEx Broadcaster - Settings under the Receiver Tab

You can select from the list of BW Users

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BEx Broadcaster Detailed Setting Properties

You can also select the

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Distribution Type: Export to Enterprise Portal

You have access to

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BEx Broadcaster Pre-calculation Tab

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BEx Broadcaster Filternavigation Tab

Important Backend Settings

Pre-Requisites for Broadcasting:

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