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1. Vendor Submitting SDRL (Initial SMDR) - within 1 week after issuance of LOA/PO, Critical Documents identified
At the time of award obtain Vendor SDRL contact details and agreement from Vendor to submit SDRL (Initial SMDR), in Native Excel
Format, identify the critical path documents/drawings within 1 week after issuance of LOA/PO whichever is earlier.
Also, obtain Vendor concurrence to use CPECC standard templates and specifications as follows:
1) Template for Vendor Drawing
2) Template for Vendor Document
3) Vendor Data Management Process
4) WQ-I Upstream Numbering System for Project Technical Document
5) Upstream Identification of Equipment, Components and Devices, Lines, and Valves
6) Upstream Project Technical Document Requirements and Deliverables
7) SDRL Template (with timing)
CPECC Procurement DCC shall make initial contact with Vendor immediately upon issuance of LOA/PO for SDRL submission in the
desired format.
CPECC Procurement Manager/Expeditor shall organize the Kick off Meeting or Post PO Meeting/Communication soonest, the
expectation is within 2 weeks after LOA/PO whichever is earlier.
In the event Vendor Document/Drawing Rev B are available, Vendor shall issue to CPECC together with the Vendor SDRL while in
parallel the SMDR (Numbering, Review Category, Cover Sheet Template) is being finalized.
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If Vendor receives comments Code B or C, Vendor shall issue Rev C within 5 working days after receiving comments.
Rev C documents/drawings which had not incorporated Code B or Code C comments shall be rejected and returned to Vendor
accordingly.
If Vendor receive comments Code A, Vendor consolidate & issue Rev 0 soonest.
Code A means No comments. Work to proceed and re-issue Document/Drawing as Rev 0 (Issue for Use).
Code B comments means Work may proceed subject to incorporation of changes indicated. Vendor to revise/upgrade
Document/Drawing and resubmit Rev C.
Code C comments means Do not proceed. Revise Document/Drawing and resubmit as Rev C.
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