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ZYX LTD

CUSTOMIZATION DOCUMENT
FINANCIAL ACCOUNTING

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Table of Contents
1

INTRODUCTION.............................................................................................5

1.1

SCOPE OF THE DOCUMENT....................................................................................5

1.2

DOCUMENT OBJECTIVES........................................................................................5

1.3

DOCUMENT STRUCTURE.........................................................................................5

1.4

TARGET AUDIENCE...................................................................................................5

OVERVIEW OF THE PROPOSED SYSTEM..................................................6

2.1
ORGANISATIONAL STRUCTURES..........................................................................6
2.1.1
Client.........................................................................................................................6
2.1.2
Company Code..........................................................................................................7
2.1.3
Credit Control Area...................................................................................................7
2.1.4
Business Area............................................................................................................7
2.2

MASTER DATA.............................................................................................................7

2.3

INTERFACE WITH NON-SAP SYSTEM...................................................................7

3
3.1

CONFIGURATION FOR FI MODULE.............................................................8


ABBREVIATIONS USED.............................................................................................8

GLOBAL SETTINGS......................................................................................9

4.1
SET COUNTRIES..........................................................................................................9
4.1.1
Define countries........................................................................................................9
4.1.2
Set country-specific checks.......................................................................................9
4.1.3
Insert regions.............................................................................................................9
4.1.4
Define country codes...............................................................................................10
4.1.5
Country codes - telephone: Define exceptions........................................................11
4.1.6
Country codes - telex: Define exceptions................................................................11
4.2
CURRENCIES..............................................................................................................11
4.2.1
Check currency codes..............................................................................................11
4.2.2
Set decimal places for currencies............................................................................11
4.2.3
Check exchange rate type........................................................................................12
4.2.4
Maintain exchange rate spreads...............................................................................12
4.2.5
Define rounding rules for currencies.......................................................................12
4.2.6
Define conversion factors for currency conversion.................................................12
4.2.7
Enter exchange rates................................................................................................15
4.3

CHECK UNITS OF MEASUREMENT.....................................................................16

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4.4

MAINTAIN CALENDAR............................................................................................16

4.5

MAINTAIN CALENDAR FOR JAPAN.....................................................................17

4.6

MAINTAIN STANDARD SETTINGS FOR SAP BUSINESS WORKFLOW.........17

4.7
FIELD DISPLAY CHARACTERISTICS...................................................................17
4.7.1
Global field display characterisitics........................................................................17
4.7.1.1 Set global field display characteristics.................................................................17
4.7.1.2 Activate global field display characteristics.........................................................17
4.7.2
Make transaction-related field display characteristic settgs.....................................17

5
5.1

ENTERPRISE STRUCTURE........................................................................18
MAINTAIN GRAPHIC...............................................................................................18

5.2
MAINTAIN STRUCTURE..........................................................................................18
5.2.1
Definition................................................................................................................18
5.2.1.1 Financial Accounting...........................................................................................18
5.2.2
Assignment.............................................................................................................20
5.2.2.1 Financial Accounting...........................................................................................20
5.3

CONSISTENCY CHECK............................................................................................21

FINANCIAL ACCOUNTING..........................................................................22

6.1
FINANCIAL ACCOUNTING GLOBAL SETTINGS...............................................22
6.1.1
Company Code........................................................................................................22
6.1.1.1 Enter global parameters.......................................................................................22
6.1.1.2 VAT Registration Number (VAT Reg.No.)...........................................................22
6.1.1.3 Prepare cost of sales accounting..........................................................................22
6.1.1.4 Parallel Currencies...............................................................................................23
6.1.1.5 Set company code to productive..........................................................................23
6.1.2
Business Area..........................................................................................................23
6.1.2.1 Enable business area balance sheet......................................................................23
6.1.3
Fiscal Year...............................................................................................................23
6.1.3.1 Maintain fiscal year variant (maintain shortened fisc. year)................................23
6.1.3.2 Allocate company code to a fiscal year variant....................................................24
6.1.4
Document................................................................................................................24
6.1.4.1 Posting Periods....................................................................................................24
6.1.4.2 Document Number Ranges..................................................................................25
6.1.4.3 Document Header................................................................................................27
6.1.4.4 Line Item.............................................................................................................36
6.1.4.5 Default Values for Document Processing.............................................................43
6.1.4.6 External Documents.............................................................................................44
6.1.4.7 Recurring Entries.................................................................................................44
6.1.4.8 Changes Display..................................................................................................45
6.1.4.9 Accounting Document Archiving........................................................................46
6.1.4.10
Parked Documents...........................................................................................46
6.1.5
Tax on Sales/Purchases...........................................................................................46
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6.1.5.1
6.1.5.2
6.1.5.3
6.1.6
6.1.6.1
6.1.6.2
6.1.6.3
6.1.6.4
6.1.6.5
6.1.6.6
6.1.6.7
6.1.6.8
6.1.6.9
6.1.7
6.1.7.1
6.1.7.2
6.1.7.3
6.1.8
6.1.9
6.1.9.1
6.1.9.2
6.1.10

Basic Settings......................................................................................................46
Calculation...........................................................................................................50
Posting.................................................................................................................51
Correspondence.......................................................................................................52
Define correspondence types...............................................................................52
Allocate programs for correspondence types.......................................................52
Define forms for correspondence.........................................................................52
Define form names for correspondence print.......................................................52
Define sender details for correspondence............................................................52
Determine call-up functions.................................................................................53
Develop enhancements for correspondence.........................................................53
Define sort variants for correspondence..............................................................53
Define sort variants for line items........................................................................53
Financial Calendar..................................................................................................53
Define tasks in financial calendar........................................................................53
Define schedule for financial calendar.................................................................53
Allocate tasks to schedule for financial calendar.................................................54
Delete transaction data............................................................................................54
Tools........................................................................................................................54
Data Transfer.......................................................................................................54
Delete transaction data.........................................................................................54
Authorization Management.....................................................................................54

6.2
GENERAL LEDGER ACCOUNTING.......................................................................55
6.2.1
G/L Accounts..........................................................................................................55
6.2.1.1 Master Data.........................................................................................................55
6.2.1.2 Line Items............................................................................................................60
6.2.1.3 Balances...............................................................................................................65
6.2.2
Business Transactions.............................................................................................65
6.2.2.1 G/L Account Posting............................................................................................65
6.2.2.2 Prepare cross-company code transactions............................................................66
6.2.2.3 Open Item Clearing.............................................................................................66
6.2.2.4 Bank Account Interest Calculation......................................................................68
6.2.2.5 Planning...............................................................................................................72
6.2.2.6 Closing................................................................................................................73
6.2.2.7 Integration...........................................................................................................80
6.2.2.8 Integration...........................................................................................................80
6.2.3
Data Transfer...........................................................................................................89
6.2.4
Information System.................................................................................................90
6.2.4.1 Define report selection.........................................................................................90
6.2.4.2 Define/import ABAP/4 queries............................................................................90
6.2.4.3 G/L Information System......................................................................................90
6.2.5
Bank-Related Accounting........................................................................................91
6.2.5.1 Bank Accounts.....................................................................................................91
6.2.5.2 Business Transactions..........................................................................................94
6.2.5.3 Data Transfer.......................................................................................................94
6.3
ACCOUNTS RECEIVABLE AND ACCOUNTS PAYABLE....................................95
6.3.1
Customer Accounts.................................................................................................95
6.3.1.1 Master Records....................................................................................................95
6.3.1.2 Line Items............................................................................................................95
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6.3.1.3 Balances...............................................................................................................97
6.3.2
Vendor Accounts.....................................................................................................98
6.3.2.1 Master Records....................................................................................................98
6.3.2.2 Line Items..........................................................................................................101
6.3.2.3 Balances.............................................................................................................103
6.3.3
Business Transactions...........................................................................................103
6.3.3.1 Incoming Invoices/Credit Memos......................................................................103
6.3.3.2 Release for Payment..........................................................................................109
6.3.3.3 Outgoing Payments............................................................................................109
6.3.3.4 Outgoing Invoices/Credit Memos......................................................................117
6.3.3.5 Incoming Payments............................................................................................117
6.3.3.6 Dunning.............................................................................................................119
6.3.3.7 Clearing Open Items..........................................................................................121
6.3.3.8 Down Payment Received...................................................................................123
6.3.3.9 Down Payment Made........................................................................................124
6.3.3.10
Bills of Exchange Receivable.........................................................................125
6.3.3.11
Bills of Exchange Payable..............................................................................128
6.3.3.12
Check/Bill of Exchange Transactions Received.............................................128
6.3.3.13
Check/Bill of Exchange Transactions Issued..................................................128
6.3.3.14
Internal Transfer Posting................................................................................128
6.3.3.15
Other Special G/L Transactions......................................................................128
6.3.3.16
Interest Calculation........................................................................................130
6.3.3.17
Closing...........................................................................................................133
6.3.3.18
Integration......................................................................................................135
6.3.4
Tools......................................................................................................................135
6.3.5
Information System...............................................................................................135
6.3.6
Credit Management...............................................................................................135
6.3.7
Additional Components.........................................................................................135

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1 Introduction
1.1 Scope of the Document
The Financial Accounting System Document contains the configuration details of the
Financial Accounting (FI) module.

1.2 Document Objectives


The objective of this document is to provide important configuration details of the
module to enable the application system administrator(s) / authorized users in
maintaining the system. It is recommended that not more than 2 key users be identified
as the application system administrators. It is also recommended that this document be a
controlled copy in the hands of the target audience mentioned below.
Neither this documentation nor any part of it may be copied or reproduced in any form or
by any means or translated into another language, without the prior consent of DEF
Information Systems Limited.

1.3 Document Structure


This document is broadly divided into two main sections namely the proposed system
and the configuration details. Some settings have been given in appendices.

1.4 Target Audience


This document is intended for use by the application system administrators who will be
maintaining the FI system. It may be noted that the document is consistent with the
system settings on the date of document (Date on the Title Page). It is the responsibility
of the application system administrators to keep this document updated and consistent
with any further configuration done.

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Overview of the Proposed System

In order to work with the SAP R/3 system, the corporate structure of the user organization
has to be suitably mapped into the R/3 system. R/3 system provides various
organizational entities that are used to represent the user organization.

2.1 Organizational Structures


In the R/3 System the user can use several structures to represent the legal and
organizational structure of the entity from the point of view of financial Accounting,
materials management, and sales and distribution. It is possible to combine these
structures. The organizational structures form a framework in which all business
transactions can be processed. An organizational structure consists of several
organizational levels which are used by different functional groups within an
organization. The organizational levels relevant to financial Accounting (FI) are given
below.

2.1.1 Client
The client is the highest hierarchical level in the SAP system. Specifications that you have to
make or data that you enter at this level are valid for all company codes and for all other
organizational structures, such as sales organization and purchase organization. Consequently,
these specifications are to be entered only once. Central maintenance ensures standardized data.
For example, Customer addresses are stored at client level so that all company codes can access
this central data. Different functional areas also use this data like the customers address used for
sending out an order confirmation as well as for printing a dunning notice (reminder letter).
Each client is a self-contained unit with separate master records and a complete set of tables. A
client key is used in all master records, which ensures that they are stored per client. Each user
must specify a client key when he or she logs on to the system. By doing this, the user specifies
the client in which he or she wishes to work. All entries are stored per client. Data processing
and analysis are carried out per client. For example, it is not possible to produce a report on
customer Accounts from different clients in one dunning notice run. Access authorization is
assigned per client. A user master record must be created for each user in the client where he or
she wishes to work.

2.1.2 Company Code


Each company code represents an independent Accounting unit. The balance sheet and
the profit and loss statement, which are required by law, are prepared at company code
level.

2.1.3 Credit Control Area


The credit control area is an organizational entity that predefines a credit limit for
customers and checks it. A credit control area can include one or more company codes. A
subdivision of a company code into several credit control areas is not possible.

2.1.4 Business Area


The business area represents an internal organizational unit, for which balance sheet or
profit and loss statement can be created. There can be several business areas for a
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company code which, however, are valid for all company codes. Therefore, all business
areas must have the same meaning. This is necessary since any combination of company
codes and business areas is possible on document level.

2.2 Master Data


Most of the master data required for the operation of the system is already input to the
system during the customization process. The user can add more master data when
necessary within the security and technical limits of the system. Some of the important
master data maintained in the FI system are given below:
General ledger Accounts
Banks
Business areas
Currencies
Fiscal year variants
Tax details
Field status variants
The customer master and vendor master records are maintained in the SD and MM
modules respectively.
The GL accounts, exchange rates, customer and vendor details can be added / changed by
the users without going through the customization process. The system will not allow
addition or modification of any master data which will create business or technical
inconsistencies.

2.3 Interface with NON-SAP System


None

3 Configuration for FI Module


The configuration values or parameters are documented under the following conditions:
A new value or a set of values has been added in the system. Example: Chart of
Accounts or Business areas or Tax codes.
A specific value has been chosen when many options were available. Example:
Date Format
Important SAP default settings are used without change. In this case the default
settings are just mentioned. The details of the settings may be omitted. Example:
Posting Keys.
The configuration values or parameters are not documented (or only a representative set
may be documented) under the following conditions:
The values are dynamic in nature and are likely to change within a short time frame.
Example: Currency Exchange Rates. In these cases the users will be able to add /
modify the necessary master data without going through customization.
The values are irrelevant to the current configuration. Example: VAT registration
number.
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3.1 Abbreviations used


Abbreviation
JV
AA
AR
AP
AM
APC
AuC
CC
FI
LVA
ABC
ABC
ABC
SPRO
LI
OI
INR
USD
CoArea

Description
Journal Voucher
Asset Accounting
Accounts Receivable
Accounts Payable
Asset Management
Acquisition and Production Costs
Assets Under Construction
Company Code
Financial Accounting module
Low Value Assets
ABC Chart of Accounts
ABC Chart of Depreciation
ABC Ltd.
SAP transaction which gives the normal customizing menu. This
documentation follows the SPRO structure.
Line Item
Open Item
Indian Rupee
US Dollar
Controlling Area

4 Global Settings
4.1 Set countries
4.1.1 Define countries
You must include all countries with which your company has business relationships. You
need the following information for each country:
General data
Foreign trade characteristics
Further test data
This data is then checked during master data maintenance.
Code
Country
Altern. country key
Name
Nationality

Value
IN
664
India
Indian

Description

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Vehicle country key


Language
ISO Code
Trde stat.short name
Procdure
Address Layout Key
Date Format
Decimal Format

IND
E
IN
INDIAN
TAXINJ
DD.MM.YYYY
Period

English

4.1.2 Set country-specific checks


For all countries with which your company maintains business relationships, you must
include rules for checking the following data:
Bank data
Postal data
Control data
This data is then checked during master data maintenance.
Code
Bank Key
Postal Code Length

Length
4
6

Check Rule

Bank Number
Length
Bank Key

15

Description
Assign externally
Length to be kept exactly, numerical,
without gaps
Maximum value length

11

Maximum value length, without gaps

4.1.3

Insert regions

You enter the required regions in this step.


The region is used for the following functions:
Part of address
Tax reporting in FI
Pricing in SD (only for tax)
The usage can vary from country to country.
Country Region
IN
AN
IN
IN
IN

AP
ARP
AS

Description
Andaman &
Nicobar
Andhra Pradesh
Arunachal Pradesh
Assam
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IN
IN
IN
IN
IN

BH
CD
DEL
DH
GDD

IN
IN
IN
IN
IN
IN
IN
IN
IN
IN
IN
IN
IN
IN
IN
IN
IN
IN
IN

GJ
HP
HR
JK
KAR
KER
LAK
MAH
MP
MZ
NG
OR
PB
PY
RJ
SK
TN
UP
WB

Bihar
Chandigarh
Delhi
Dadra, Nagarhaveli
Goa, Daman &
Diu
Gujarat
Himachal Pradesh
Haryana
Jammu & Kashmir
Karnataka
Kerala
Lakshwadeep
Maharashtra
Madhya Pradesh
Mizoram
Nagaland
Orissa
Punjab
Pondicherry
Rajasthan
Sikkim
Tamil Nadu
Uttar Pradesh
West Bengal

4.1.4 Define country codes


You should maintain dialing codes in table T005K for all countries that you communicate
with by telephone, telefax or telex.
These entries are used when creating telefax or telex messages (SAPcomm or SAPLPD
and WinFax). They are also used for computer-aided telephoning (TAPI).
There are about 190 country codes defined in the SAP standard delivery system. The ISO
standard is used for the country key in accordance with "Define countries".
SAP settings used.

4.1.5 Country codes - telephone: Define exceptions


SAP settings used.

4.1.6 Country codes - telex: Define exceptions


SAP settings used.

Page 10 of 145

4.2 Currencies
4.2.1 Check currency codes
The currency table must have entries for all currencies which occur in your business
transactions.
In the SAP standard recipient system, all currencies are defined according to the
international ISO standard.
SAP recommends that you use the ISO standard for your additional entries.
If your entries do not correspond to the ISO standard, you will not be able to use data
exchange in international communication (e.g. bank clearing transactions).
Code
Value
Description
Currency
INR
Long Text
Indian Rupee
Short Text
Rupee
ISO Currency code
INR

4.2.2 Set decimal places for currencies


Each currency has a different number of decimal places.
If you are adding new currencies, which do not have two decimal places, you have to
enter these currencies in the menu option 'Decimal places'.
In the standard SAP delivery version, the most important currencies which do not have
two decimal places are pre-set according to the ISO standard.
The following settings have been made :
Table 1
Currency
DEM
GBP
JPY
USD
XEU

Description
German Mark
British Pound
Japanese Yen
American Dollar
European Currency Unit
(E.C.U.)

Decimal Places
5
5
4
5
5

Other settings are standard SAP settings.

4.2.3 Check exchange rate type


The exchange rate type is used to store exchange rates for different purposes for the same
date in the system. Existing entries may not be deleted.
The system uses the exchange rate type "M" for foreign currency translation when
posting and clearing documents. This exchange rate type must be contained in the system.
You can calculate the bank buying or selling rates using the average rate and the spread.
By spread, we refer to the difference between the average rate and the bank buying rate,
or between the average and selling rates.
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To make this calculation for the buying or selling rate, enter the rate type for the average
rate corresponding to that buying or selling rate.
The standard system includes the exchange rate types for the bank buying rate (G),
bank selling rate (B) and average rate (M).
Type
Description (Usage)
B
Standard translation at bank selling rate
G
Standard translation at bank buying rate
EURB
Std translation at selling rate for EURO
EURG
Standard translation at bank buying rate for EURO
EURX
Std translation at average rate for EURO
M
Standard translation at average rate

4.2.4 Maintain exchange rate spreads


No Settings done.

4.2.5 Define rounding rules for currencies


For the combination of company code and currency, where you want the payment
transactions carried out by the payment program to be processed not in the smallest
currency unit but in a multiple of it, specify the currency unit to which rounding off is to
occur in this menu option.
This guarantees that resulting amounts take the specified currency unit into consideration,
providing it has also been taken into consideration during the manual entry of amounts.
The payment program evaluates these specifications to determine the cash discount and
rounds off the amount accordingly.
No settings done for INR. Other settings are SAP standard.

4.2.6 Define conversion factors for currency conversion


In this step, you enter the exchange rate relation for the currency translation per exchange
rate type and per currency pair.
You must have defined the exchange rate types, under which you want to store your
exchange ratios, and the required currency keys.
Type

From

To

M
M
M
M
M
M
M

DEM
FRF
GBP
INR
ITL
JPY
USD

INR
INR
INR
INR
INR
INR
INR

Type

From

To

Translation Ratio
1
1
1
1
1,000
100
1

Alt
Exch Rt

1
1
1
1
1
1
1

Translation Ratio

Valid from
00.00.0000
00.00.0000
00.00.0000
00.00.0000
00.00.0000
00.00.0000
00.00.0000

Alt
Exch Rt

Valid from
Page 12 of 145

B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B

DEM
FRF
GBP
INR
ITL
JPY
ATS
BEF
DEM
ESP
FIM
FRF
IEP
ITL
LUF
NLG
PTE
USD
INR
INR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
USD

INR
INR
INR
INR
INR
INR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
ITL
EUR
ATS
BEF
DEM
ESP
FIM
FRF
IEP
INR
ITL
LUF
NLG
PTE
USD
INR

1
1
1
1
1,000
100
1000
1000
100
1000
100
100
1
10000
1000
100
1000
1
1
1
1
1
1
1
1
1
100
1
1
1
1
1
1
1

Type

From

To

Translation Ratio

G
G
G
G
G
G
G
G

DEM
FRF
GBP
INR
ITL
JPY
ATS
BEF

INR
INR
INR
INR
INR
INR
EUR
EUR

1
1
1
1
1,000
100
1000
1000

1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1

1
1
1
1
1
1
1
1

EURB

EURB
EURB
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURB
EURB
EURB
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURB
EURO
EURO
EURO
EURO
EURB
Alt
Exch Rt
EURG

EURG
EURG
EURO
EURO

01011999
00.00.0000
00.00.0000
00.00.0000
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
Valid from
01011999
00.00.0000
00.00.0000
00.00.0000
01011999
01011999
01011999
01011999
Page 13 of 145

G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G

DEM
ESP
FIM
FRF
IEP
ITL
LUF
NLG
PTE
USD
INR
INR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
USD

EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
ITL
EUR
ATS
BEF
DEM
ESP
FIM
FRF
IEP
INR
ITL
LUF
NLG
PTE
USD
INR

100
1000
100
100
1
10000
1000
100
1000
1
1
1
1
1
1
1
1
1
100
1
1
1
1
1
1
1

1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1

EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURG
EURG
EURG
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURG
EURO
EURO
EURO
EURO
EURG

01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999
01011999

Table 2
EURB
EURB
EURB
EURB
EURB
EURB
EURB
EURB
EURB
EURB
EURG
EURG
EURG
EURG
EURG
EURG
EURG

DEM
DEM
EUR
EUR
EUR
INR
INR
INR
ITL
ITL
DEM
DEM
EUR
EUR
EUR
INR
INR

EUR
INR
DEM
INR
ITL
DEM
EUR
ITL
EUR
INR
EUR
INR
DEM
INR
ITL
DEM
EUR

100
1
1
1
1
1
1
1
10,000
1
100
1
1
1
1
1
100

1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Page 14 of 145

EURG
EURG
EURG
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURO
EURX
EURX
EURX
EURX
EURX
EURX
EURX
EURX
EURX

INR
ITL
ITL
ATS
BEF
DEM
ESP
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
FIM
FRF
IEP
ITL
LUF
NLG
PTE
DEM
DEM
EUR
EUR
EUR
INR
INR
INR
ITL

ITL
EUR
INR
EUR
EUR
EUR
EUR
ATS
BEF
DEM
ESP
FIM
FRF
IEP
ITL
LUF
NLG
PTE
EUR
EUR
EUR
EUR
EUR
EUR
EUR
EUR
INR
DEM
INR
ITL
DEM
EUR
ITL
EUR

1
10
1
1
1
100
1
1
1
1
1
1
1
100
1
1
1
1
100
100
1
10
1
100
1
100
1
1
1
1
1
100
1
10

1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1

4.2.7 Enter exchange rates


The exchange rates are needed to
Translate foreign currency amounts when posting or clearing or to check an exchange
rate entered manually
Determine the gain and loss from exchange rate differences
Evaluate open items in foreign currency and the foreign currency balance sheet
accounts
The exchange rates are defined by period ("valid from").
Page 15 of 145

The system have been set to buying & selling rates (B,G,EURX, EURB) exchange rates
for foreign currency translation when posting and clearing documents. An entry must
exist in the system for this exchange rate type. The exchange rates apply to all company
codes.
The exchange rate relations for currency translation are maintained here. Read the
chapter Define translation factors" for information on the actual maintenance.
Note
The rates currently in the system may not be relevant in the production system. This will
have to be maintained by the users as & when required to keep the rates upto-date. The
maintenance of these rates is possible through Accounting menu also.

4.3 Check units of measurement


In applications you often have to make calculations with quantities and physical units.
Units of measurement are needed for their screen display and for internal conversions
(such as kilogram <-> gram, but also centimeter <-> inch). The international system of
units (SI) is used for this.
In the standard delivery system, units of measurement are defined according to the
international system of units (SI).
For a new installation, units of measurement are delivered in all clients. For upgrades,
new units of measurements are delivered only in Client 000. They then still have to be
transported to the production clients.
Dimensions and ISO codes are SAP standard.
Measur Unit

Commercial

Technical

BOX
ECH
FT
KI
LAC
LE
P10
P12
P20
P50
PAA
PAK
PHU
PK2
PK4
PK5
PK6
PK7

BOX
EA
FT
KI
LAC
LE
P10
P12
P20
P50
PAA
PAK
PHU
PK2
PK4
PK5
PK6
PK7

Boxes
Each
Feet
Box
LAKH
Le
Pack10
pack12
Pack20
Pack50
PAIR
PAC
Pac100
pack2
pack4
pack5
Pack6
pack7

Measur Unit of
Text
Box
Each
Feet
Box
Pack of 10
Pack of 12
Pack of 20
Pack of 50
Pair
Pack
Pack of 100
Pack of 2
Pack of 4
Pack of 5
Pack of 6
Pack of 7
Page 16 of 145

ROL
ST

ROL
ST

ROL
items

Role
Items

4.4 Maintain calendar


You can use calendar maintenance to maintain and display the components of the
calendar system. The public holiday and factory calendar data calculated from calendar
maintenance is directly available to the system.
A factory calendar is allocated to your plant via another Customizing function.
The calendar system consists of the following components:
Public holidays: Definitions for public holidays: Calculation rule for date, religious
denomination etc.
Public holiday calendar: Any composition of public holiday rules.
Factory calendar: Definition of workdays including special regulations, under the
assignment of a particular public holiday calendar.
Public Holidays relevant to CBA
Settings relevant for 1999
19.01.1999 Ramzan - India
26.01.1999 Republic Day - India
14.02.1999 Sivarathri - India
22.02.1999 Pudussery Vedi - India
15.04.1999 Vishu - India
01.05.1999 May Day
03.05.1999 May Day
15.08.1999 Independance Day - India
25.08.1999 Thiruvonam - India
02.09.1999 Krishna Jayanthi - India
02.10.1999 Gandhi Jayanthi - India
20.10.1999 Vijayadashmi - India
07.11.1999 Deepavali - India
08.11.1999 Deepavali - India
25.12.1999 Christmas - India
Other than the above mentioned days all other days are working.

4.5 Maintain calendar for Japan


Not relevant

Page 17 of 145

4.6 Maintain standard settings for SAP Business Workflow


Not settings done.

4.7 Field display characteristics


4.7.1 Global field display characteristics
4.7.1.1 Set global field display characteristics
None

4.7.1.2 Activate global field display characteristics


SAP standard settings.

4.7.2 Make transaction-related field display characteristic settings


SAP standard settings.
5

Enterprise Structure

5.1 Maintain graphic


Not relevant

5.2 Maintain structure


5.2.1 Definition
5.2.1.1 Financial Accounting
5.2.1.1.1

Maintain company (group)

In this step you can create companies. A company is an organizational unit in Accounting
which represents a business organization according to the requirements of commercial
law in a particular country.
You store basic data for each company in company definition. You only specify particular
functions when you customize in Financial Accounting. Company G0000 is preset in all
foreign key tables.
In the SAP system, consolidation functions in financial accounting are based on
companies. A company can comprise one or more company codes.
Company
Name of the company
Name of company 2
Street
P.O. box
Postal code
City

CBA
CBA LTD

Page 18 of 145

Country
Language
Currency

IN
E
INR

Company
Name of the company
Name of company 2
Street
P.O. box
Postal code
City
Country
Language
Currency

5.2.1.1.2

ZYX
ZYX LTD

IN
E
INR

Maintain credit control area

In this step, you define your credit control areas. The credit control area is an
organizational unit that specifies and checks a credit limit for customers.
A credit control area can include one or more codes. It is not possible to assign a
company code to more than one control area. Within a credit control area, the credit
limits must be specified in the same currency.
Setting
Credit area
Description
Currency
Update
Fiscal variant
Risk category
Credit limit
Rep. Group

5.2.1.1.3

Description
GCCA
ZYX Credit Control Area
INR
000012
V3

Define, copy, delete, check company code

In this activity you create your company codes. The company code is an organizational
unit used in accounting. It is used to structure the business organization from a financial
accounting perspective.
You define your company codes by specifying under a key the following information:
Company code name
Address data
Country currency

Page 19 of 145

You must also enter a country key and a language key for each company code. You do
not specify the functional characteristic of the company code until configuring the
relevant application.
You can set up several company codes per client to manage the accounts of independent
organizations simultaneously. At least one company code must be set up in each client.
You can also assign several company codes to one controlling area.
Setting
Company code
Company name
City
Cntry
Currency
Language

Description
CBA
CBA. Ltd
HYDERABAD
IN
INR
EN

Company code
Company name
City
Cntry
Currency
Language

ZYX
ZYX LTD

5.2.1.1.4

IN
INR
EN

Maintain business area

In this section you create business areas. A area is an organizational unit within
accounting that represents a separate area of operations or responsibilities in a business
organization.
When defining a business area, you enter a four-character alphanumeric key and the
name of the business area. In a client, you can set up several business areas to which the
system can assign the postings made in all company codes defined in this client. To
ensure consistency in document entry, you should give business areas the same name in
all company codes.

Business
area
5000
1200
1100
1300
1400
1500
1600
1700

Description
Business Area
Colombo Business Area
Kolkata Business Area
Medak Spinning Business Area
Pune Business Area
Medak Doubling Business Area
YPU Snagar Business Area
Mumbai Business Area
Page 20 of 145

1000

CBA Business Area

5.2.1.1.5

Maintain functional area

In this step you create functional areas. A functional area is an organizational unit within
accounting which structures your business organization according to the requirements of
cost-of-sales accounting.
No Settings done

5.2.1.1.6

Maintain consolidation business area

No Settings done
5.2.2

Assignment

5.2.2.1

Financial Accounting

5.2.2.1.1

Assign company code to company

In this step you assign the company codes which you want to include in the group
accounting to a company.
Company code
Company
CBA
CBA
ZYX
ZYX

5.2.2.1.2

Assign company code to credit control area

In this step, you assign company codes to a credit control area.


CBA
CBA India LTD
HYDERABAD

5.2.2.1.3

GCCA

Assign business area to consolidation business area

In this step you allocate the business areas to consolidation business areas, as required for
consolidation.
No Settings done
5.3

Consistency Check

In this step, you check the definition and allocation of OrgUnits in Sales and Distribution.
For example, you can check whether the addresses were maintained for all sales
organizations, whether the allocation to a company code was made and a sales area
created.
You receive a list of the missing definitions and allocations and can correct the errors.

Page 21 of 145

6
6.1
6.1.1
6.1.1.1

Financial Accounting

Financial Accounting Global Settings

Company Code
Enter global parameters

In this step, you can make various global specifications for the company code. In
addition, you can look at the most important specifications of the company code at any
time in the overview. This includes, among other things, the chart of accounts and the
fiscal year variant.
Company code
CBA
ZYX
Country key
IN
IN
Currency
INR
INR
Language
EN
EN
Accounting organization
Chart of Accounts
Credit control area
FM area
Fiscal year variant

CBA
GCCA

ZYX
GCCA

V3

V3

Processing parameters
Document entry screen variant
Field status variant
Posting Period Variant

2
GFS
CBA

2
GFS
ZYX

CoCd -> CO area

Business area balance sheet


Propose fiscal year
Propose value date
No Ex. Rate difference in clearing in LC
Tax base is net value
Discount base is net value
Cash management Activated

X
X
X
X
X
X
X

X
X
X
X
X
X
X

6.1.1.2

VAT Registration Number (VAT Reg.No.)

Not relevant to the current system. No settings have been done under this heading.
6.1.1.3 Prepare cost of sales accounting
Not relevant to the current system. No settings have been done under this heading.
Page 22 of 145

6.1.1.4

Parallel Currencies

Not relevant to the current system. No settings have been done under this heading.
6.1.1.5 Set company code to productive
In this step, you set the productive indicator for the company codes for which the test
phase has been completed. The productive indicator prevents data within the company
code from being deleted by the programs for deleting test data.
The company code CBA is not set to productive.
Note
The company code can be set to productive after the system goes live and stabilizes.
6.1.2

Business Area

6.1.2.1 Enable business area balance sheet


To be able to create a balance sheet and a profit and loss statement for business areas, the
field for the business area in the line item must be ready for input. In this menu option
you have the option of setting the indicator for the Business area field for each company
code. If you set the indicator, the Business area field is always ready for input when you
post documents, independent of the field control of the posting keys and of the accounts.
Company Code

Business area balance


sheet
X
X

ZYX
CBA
6.1.3

Fiscal Year

6.1.3.1 Maintain fiscal year variant (maintain shortened fisc. year)


You can define the following characteristics for a fiscal year variant:
how many posting periods a fiscal year has.
how many special periods you need.
how the system is to determine the posting periods when posting.
No new variants have been created.
6.1.3.2 Allocate company code to a fiscal year variant
For every company code, you must determine which fiscal year variant is to be used.
Company
Code
ZYX
BCA

Fiscal Year
Variant
V3
V3

Description
Apr.- March, 4 special periods
Apr.- March, 4 special periods
Page 23 of 145

6.1.4

Document

6.1.4.1

6.1.4.1.1

Posting Periods

Define variants for open posting periods

In this step, you can define variants for open posting periods.
Variant
Name
CBA
Variant for CBA
ZYX
Variant for ZYX

6.1.4.1.2

Open and close posting periods

You determine which periods are open for posting by specifying two intervals in a table.
You specify a posting period and a fiscal year each as a lower and upper limit. You must
make these specifications separately for each company code. You close a period by
making period specifications such that the period is no longer contained in it. By
specifying account numbers, you can open posting periods for specific accounts.
There must be at least one entry for each variant. This entry must have + in column A; the
columns "From acct" and "To account" may not be filled. In the columns for the posting
periods, you specify the periods which are to be opened for the variant. Via further
entries, you determine more specifically which periods are to be opened for which
accounts.
Var. Acct Fro To
From
m
accoun per.1
acct t
ZY +
X
CB +
A

Year To
Year From Year To
Year AuG
period
per.2
perio
r
d
1 2012
12 2013
1 2012
16 2012
1 2012

12 2013

1 2012

16

2012

Note
The above mentioned settings can be changed by the authorized user to close or open the
posting periods as and when required.

6.1.4.1.3
CCode
CBA
ZYX

Allocate company code to variant


Varia
nt
CBA
ZYX
Page 24 of 145

Initially the variant has only the period March 1999open to facilitate the entry of balances
as on 310399, which should be changed later.
6.1.4.2

Document Number Ranges

6.1.4.2.1

Define document number ranges

In the following step, you create the number ranges for documents. You specify (among
other things) the following for each number range:
A number interval from which the system selects document numbers
The type of number assignment (internal or external)
You assign one or more document types to each number range.
The type of number assignment is of special importance. For each document type you
should check whether a separate number range must be used and which type of number
assignment makes most sense.
External number assignment, for example, makes sense if the documents are transferred
from a non-SAP system. The numbers must be unique.
Internal number assignment makes sense if the original documents do not have a unique
document number. This is the case, for example, with vendor invoices.
The number ranges for the documents are company code-dependent. You must therefore
create your number ranges for each company code in which the document type is used,
namely with the same number range key.
The number intervals must not overlap. If you use year-dependent number ranges, you
can specify the same interval with the same key several times for different "to- fiscal
years" (the limit up to which a number range is still valid). If you want to define number
ranges which are independent of the to-fiscal year, enter 9999 in the to- fiscal year field.
For sample documents, use a number range with key X2, for recurring entry documents
with key X1. These keys may not be used for other number ranges.
-Edit

No

Year
1
1
1
2
2
2
3
3
3
4
4
5

1999
2000
9999
1999
2000
9999
1999
2000
9999
1999
2000
1999

From number To number


100000000
100000000
100000000
200000000
200000000
200000000
300100000
300100000
300100000
400000000
400000000
500000000

Current
number
199999999
100000154
199999999
100000557
199999999
0
299999999
200000011
299999999
0
299999999
0
300199999
300199999
300199999
499999999
400000000
499999999
400000014
599999999
0
Page 25 of 145

5
6
6
6
7
7
7
12
12
12
13
13
13
14
14
14
15
15
15
16
16
16
17
17
17
18
18
18
19
19
19
20
20
20
47
47
47
48
48
48
49
49
49
50

2000
1999
2000
9999
1999
2000
9999
1999
2000
9999
1999
2000
9999
1999
2000
9999
1999
2000
9999
1999
2000
9999
1999
2000
9999
1999
2000
9999
1999
2000
9999
1999
2000
9999
1999
2000
9999
1999
2000
9999
1999
2000
9999
1999

500000000
600000000
600000000
600000000
700000000
700000000
700000000
1200000000
1200000000
1200000000
1300000000
1300000000
1300000000
1400000000
1400000000
1400000000
1500000000
1500000000
1500000000
1600000000
1600000000
1600000000
1700000000
1700000000
1700000000
1800000000
1909001
1800000000
1900000000
1900000000
1900000000
2000000000
2000000000
2000000000
4700000000
4700000000
4700000000
4800000000
4800000000
4800000000
4900000000
4900000000
4900000000
5000000000

599999999
699999999
699999999
699999999
799999999
799999999
799999999
1299999999
1299999999
1299999999
1399999999
1399999999
1399999999
1499999999
1499999999
1499999999
1599999999
1599999999
1599999999
1699999999
1699999999
1699999999
1799999998
1799999998
1799999998
1899999999
1909900
1899999999
1999999999
1999999999
1999999999
2099999999
2099999999
2099999999
4799999999
4799999999
4799999999
4899999999
4899999999
4899999999
4999999999
4999999999
4999999999
5099999999

500000058
0
600000474
0
0
0
0
0
0
0
0
0
0
1400000011
1400000014
0
1500000041
1500000153
0
0
1600000004
0
1700000008
1700000011
0
1800000015
1909008
0
1900000261
1900000103
0
0
0
0
0
0
0
0
0
0
4900002410
4900000395
0
0
Page 26 of 145

50
50
51
51
51
99
99
99
X1
X1
X1
X2
X2
X2
X3
X3
X3

2000
9999
1999
2000
9999
1999
2000
9999
1999
2000
9999
1999
2000
9999
1999
2000
9999

5000000000
5000000000
5100000000
5100000000
5100000000
9900000000
9900000000
9900000000
9100000000
9100000000
9100000000
9200000000
9200000000
9200000000
9990000000
9990000000
9990000000

6.1.4.2.1.1

5099999999
5099999999
5199999999
5199999999
5199999999
9900900000
9900900000
9900900000
9199999999
9199999999
9199999999
9299999999
9299999999
9299999999
9999999999
9999999999
9999999999

5000000341
0
0
5100000267
0
0
0
0
0
0
0
0
0
0
0
9990000010
0

Copy to company code

In this step, you can copy intervals of document number ranges from one company code
to other company codes.
This programme should be executed as and when number range is required for a new
company code.

6.1.4.2.2

Copy to fiscal year

In this step, you can determine which intervals of document number ranges are to be
copied from one fiscal year into another per company code.
Not required
Note
This option may be used in future for copying number ranges from one fiscal year to
another.
6.1.4.3

6.1.4.3.1

Document Header

Define document types

In this step, you create document types for customer, vendor and general ledger business
transactions. The document types distinguish the business transactions and control the
filing of documents.
Page 27 of 145

You specify a number range for each document type. The document number is to be
selected from this number range. You can use one number range for several document
types.
The document types are valid for all clients. Specify a number range key for each
document type. Create the required number range intervals for each number range key,
depending on company code. This means that you have the option of specifying intervals
of different sizes for the same number range.
The document types maintained in the system are listed below:
Doc. Description
type
AA
AB
AF
AN
BA
BB
BC
BD
BE
BF
BG
CA
CB
CC
CD
CE
CF
CG
CP
CR
DA
DC
DG
DR
DZ
EX
HA
HB
HC
HD

Numbe Accou
r
nt
range types
Asset posting
2
ADKM
S
Accounting document
4
ADKM
S
Dep. postings
3
AS
Net asset posting
1
AKMS
-JRNL VCHR
BA
ADKS
-CASH PAY VCHR
BB
ADKS
-CASH REC VCHR
BB
ADKS
-CUST.INVOICE
BD
ADKS
-CUST.PAYMT.
BE
ADKS
-VEND.INVOICE
BF
ADKS
-VEND.PAYMT.
BG
ADKS
COIMB-JRNL VCHR
CA
ADKS
COIMB-CASH PAY VCHR CB
ADKS
COIMB-CASH REC VCHR CB
ADKS
COIMB-CUST.INVOICE
CD
ADKS
COIMB-CUST.PAYMT.
CE
ADKS
COIMB-VEND.INVOICE
CF
ADKS
COIMB-VEND.PAYMT.
CG
ADKS
Cash Payments
6
ADKS
Cash Receipts
6
ADKS
Customer document
16
DS
Delivery costs
X3
AKMS
Customer credit memo
16
DS
Customer invoice
18
ADKM
S
Customer payment
14
DKS
External number
2
DKS
MDK.DBL-JRNL VCHR
HA
ADKS
MDK.DBL-CASH PAY VCH HB
ADKS
MDK.DBL-CASH REC VCH HB
ADKS
MDK.DBL-CUST.INVOICE HD
ADKS
Page 28 of 145

HE
HF
HG
KA
KG
KN
KP
KR
KZ
LA
LB
LC
LD
LE
LF
LG
MA
MB
MC
MD
ME
MF
MG
ML
NA
NB
NC
ND
NE
NF
NG
PA
PB
PC
PD
PE
PF
PG
PR
RA
RE
RN
RV
SA

MDK.DBL-CUST.PAYMT.
MDK.DBL-VEND.INVOICE
MDK.DBL-VEND.PAYMT.
Vendor document
Vendor credit memo
Net vendor document
Account maintenance
Vendor invoice
Vendor payment
CALCUTA-JRNL VCHR
CALCUTA-CASH PAY VCH
CALCUTA-CASH REC VCH
CALCUTA-CUST.INVOICE
CALCUTA-CUST.PAYMT.
CALCUTA-VEND.INVOICE
CALCUTA-VEND.PAYMT.
MDK.SPN-JRNL VCHR
MDK.SPN-CASH PAY VCH
MDK.SPN-CASH REC VCH
MDK.SPN-CUST.INVOICE
MDK.SPN-CUST.PAYMT.
MDK.SPN-VEND.INVOICE
MDK.SPN-VEND.PAYMT.
ML settlement
PUNE-JRNL VCHR
PUNE-CASH PAY VCHR
PUNE-CASH REC VCHR
PUNE-CUST.INVOICE
PUNE-CUST.PAYMT.
PUNE-VEND.INVOICE
PUNE-VEND.PAYMT.
MUMBAI-JRNL VCHR
MUMBAI-CASH PAY VCHR
MUMBAI-CASH REC VCHR
MUMBAI-CUST.INVOICE
MUMBAI-CUST.PAYMT.
MUMBAI-VEND.INVOICE
MUMBAI-VEND.PAYMT.
Price change
Sub.cred.memo stlmt
Invoice receipt
Net invoice receipt
Billing doc.transfer
G/L account document

HE
HF
HG
17
17
1
48
19
15
LA
LB
LB
LD
LE
LF
LG
MA
MB
MB
MD
ME
MF
MG
47
NA
NB
NB
ND
NE
NF
NG
PA
PB
PB
PD
PE
PF
PG
48
51
51
51
1
1

ADKS
ADKS
ADKS
AKMS
AKMS
ASK
ASM
AKMS
AKMS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
MS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
MS
AKMS
AKMS
AKMS
ADS
ADKM
S
Page 29 of 145

SB
SK
SU
TD
WA
WE
WI
WL
WN
YA
YB
YC
YD
YE
YF
YG
ZP

G/L account posting


Cash document
Readjustment doc.
TDS DOCUMENT
Goods issue
Goods receipt
Inventory document
Goods issue/delivery
Net goods receipt
VIZAG-JRNL VCHR
VIZAG-CASH PAY VCH
VIZAG-CASH REC VCH
VIZAG-CUST.INVOICE
VIZAG-CUST.PAYMT.
VIZAG-VEND.INVOICE
VIZAG-VEND.PAYMT.
Payment posting

12
13
1
5
49
50
49
49
50
YA
YB
YB
YD
YE
YF
YG
20

ZV

Payment clearing

20

DS
S
S
KS
AMS
AMS
AMS
AMS
AMS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKS
ADKM
S
ADKM
S

NOTE ON ACCOUNT TYPES :


A = Asset Accounts
D= Customer Accounts
K= Vendor Accounts
M= Material Accounts
S= General Ledger Accounts

6.1.4.3.2

Define validations for posting

In this step, you define additional checks for accounting documents in the form of
validations for each of your company codes. You can assign a validation for the document
header and one for the line items to each company code. The assigned validations are
valid both for manual entry of documents as well as for the automatic creation of
documents (for example, payment program).
CC CallPn Validation Description
Activtn
t
level
ZYX 2
ZYXVLDN ZYX Co Code
1
Validations
CBA 2
CASH
1
VALIDATION NAME - CASH
Validation step 001
Prerequisite

PL CHECK,CASH PAYMENT >9,999

Page 30 of 145

<BSEG> $BSCHL = '50' and


<BSEG> $HKONT = '223000' or
<BSEG> $BSCHL = '50' and
<BSEG> $HKONT = '223001' or
<BSEG> $BSCHL = '50' and
<BSEG> $HKONT = '223002' or
<BSEG> $BSCHL = '50' and
<BSEG> $HKONT = '223003' or
<BSEG> $BSCHL = '50' and
<BSEG> $HKONT = '223005'
Check
<BSEG> $wrbtr <= '9999'
Message ( output if prerequisite is met and check is not fulfilled)
Typ W No. 000 Text PL CHECK, CASH PAYMENT IS EXCEEDING RS 9,999
VALIDATION NAME - ZYXVLDN
Validation step 001

DOCUMENT TYPES FOR BUS AREA 1000

Prerequisite
<BKPF> $BLART = 'BA' OR
<BKPF> $BLART = 'BB' OR
<BKPF> $BLART = 'BC' OR
<BKPF> $BLART = 'BD' OR
<BKPF> $BLART = 'BE' OR
<BKPF> $BLART = 'BF' OR
<BKPF> $BLART = 'BG'
Check
<BSEG> $GSBER = '1000' OR
<BSEG> $GSBER = ' '
Typ E No. 001 Text Business area '$' not allowed for document type '$'
Output fields

1 BSEG

- GSBER

2 BKPF

- BLART

Validation step 002 DOCUMENT TYPES FOR BUS AREA 1100


Prerequisite
<BKPF> $BLART = 'CA' OR
<BKPF> $BLART = 'CB' OR
<BKPF> $BLART = 'CC' OR
Page 31 of 145

<BKPF> $BLART = 'CD' OR


<BKPF> $BLART = 'CE' OR
<BKPF> $BLART = 'CF' OR
<BKPF> $BLART = 'CG'
Check
<BSEG> $GSBER = '1100' OR
<BSEG> $GSBER = ' '
Typ E No. 001 Text Business area '$' not allowed for document type '$'
Output fields

1 BSEG

- GSBER

2 BKPF

- BLART

Validation step 003 DOCUMENT TYPES FOR BUS AREA 1200


Prerequisite
<BKPF> $BLART = 'LA' OR
<BKPF> $BLART = 'LB' OR
<BKPF> $BLART = 'LC' OR
<BKPF> $BLART = 'LD' OR
<BKPF> $BLART = 'LE' OR
<BKPF> $BLART = 'LF' OR
<BKPF> $BLART = 'LG'
Check
<BSEG> $GSBER = '1200' OR
<BSEG> $GSBER = ' '
Typ E No. 001 Text Business area '$' not allowed for document type '$'
Output fields 1 BSEG
- GSBER
2 BKPF
- BLART
Validation step 004 DOCUMENT TYPES FOR BUS AREA 1300
Prerequisite
<BKPF> $BLART = 'MA' OR
<BKPF> $BLART = 'MB' OR
<BKPF> $BLART = 'MC' OR
<BKPF> $BLART = 'MD' OR
<BKPF> $BLART = 'ME' OR
<BKPF> $BLART = 'MF' OR
<BKPF> $BLART = 'MG'
Check
<BSEG> $GSBER = '1300' OR
Page 32 of 145

<BSEG> $GSBER = ' '


Typ E No. 001 Text Business area '$' not allowed for document type '$'
Output fields

1 BSEG

- GSBER

2 BKPF

- BLART

Validation step 005 DOCUMENT TYPES FOR BUS AREA 1400


Prerequisite
<BKPF> $BLART = 'NA' OR
<BKPF> $BLART = 'NB' OR
<BKPF> $BLART = 'NC' OR
<BKPF> $BLART = 'ND' OR
<BKPF> $BLART = 'NE' OR
<BKPF> $BLART = 'NF' OR
<BKPF> $BLART = 'NG'
Check
<BSEG> $GSBER = '1400' OR
<BSEG> $GSBER = ' '
Typ E No. 001 Text Business area '$' not allowed for document type '$'
Output fields

1 BSEG

- GSBER

2 BKPF

- BLART

Validation step 006 DOCUMENT TYPES FOR BUS AREA 1500


Prerequisite
<BKPF> $BLART = 'HA' OR
<BKPF> $BLART = 'HB' OR
<BKPF> $BLART = 'HC' OR
<BKPF> $BLART = 'HD' OR
<BKPF> $BLART = 'HE' OR
<BKPF> $BLART = 'HF' OR
<BKPF> $BLART = 'HG'
Check
<BSEG> $GSBER = '1500' OR
<BSEG> $GSBER = ' '
Typ E No. 001 Text Business area '$' not allowed for document type '$'
Output fields

1 BSEG

- GSBER

2 BKPF

- BLART
Page 33 of 145

Validation step 007 DOCUMENT TYPES FOR BUS AREA 1600


Prerequisite
<BKPF> $BLART = 'YA' OR
<BKPF> $BLART = 'YB' OR
<BKPF> $BLART = 'YC' OR
<BKPF> $BLART = 'YD' OR
<BKPF> $BLART = 'YE' OR
<BKPF> $BLART = 'YF' OR
<BKPF> $BLART = 'YG'
Check
<BSEG> $GSBER = '1600' OR
<BSEG> $GSBER = ' '
Typ E No. 001 Text Business area '$' not allowed for document type '$'
Output fields

1 BSEG

- GSBER

2 BKPF

- BLART

Validation step 008 DOCUMENT TYPES FOR BUS AREA 1700


Prerequisite
<BKPF> $BLART = 'PA' OR
<BKPF> $BLART = 'PB' OR
<BKPF> $BLART = 'PC' OR
<BKPF> $BLART = 'PD' OR
<BKPF> $BLART = 'PE' OR
<BKPF> $BLART = 'PF' OR
<BKPF> $BLART = 'PG'
Check
<BSEG> $GSBER = '1700' OR
<BSEG> $GSBER = ' '
Typ E No. 001 Text Business area '$' not allowed for document type '$'
Output fields

1 BSEG

- GSBER

2 BKPF

- BLART

Validation step 009 Cash payment in excess of 9999


Prerequisite
<BSEG> $BSCHL = '50' and
<BSEG> $HKONT = '223000' or
Page 34 of 145

<BSEG> $BSCHL = '50' and


<BSEG> $HKONT = '223001' or
<BSEG> $BSCHL = '50' and
<BSEG> $HKONT = '223002' or
<BSEG> $BSCHL = '50' and
<BSEG> $HKONT = '223003' or
<BSEG> $BSCHL = '50' and
<BSEG> $HKONT = '223005'
Check
<BSEG> $wrbtr <= '9999'
Message ( output if prerequisite is met and check is not fulfilled)
Typ W No. 000 Text PL CHECK, CASH PAYMENT IS EXCEEDING RS 9,999

6.1.4.3.3
6.1.4.3.4

Define substitution in accounting documents


Define texts for line items

In this menu option, you define text IDs for documents. When entering a document, texts
can be entered for every text ID. This means that you can store information on the
document within the document.
0001 Substitute Tax
0002 Telephone charges paid
0003 Payment to party against inv no.
0004 Conveyance charges paid
0005 Reimbursement of charges
0006 Rent paid
0007 Negotiation of bill against invoice no.
0008 Power bill paid
0009 Travelling expenses paid
0010 Acquisition of new fixed asset
0011 Sale of yarn
0012 Bill accepted by customer
0013 Bill negotiated with bank
0014 Bill contingent liability reversed
0015 Purchases made from vendor
0017 Down payment made to Vendor
0018 TDS on payments to Contractor
0019 TDS on payments to Consultant
016 Part payment made to the vendor

Page 35 of 145

6.1.4.3.5

Define document change rules

No settings have been done.

6.1.4.3.6

Specify control paramters for bar code entry

No settings have been done.

6.1.4.3.7

Maintain document types for bar code entry

No settings have been done.

6.1.4.3.8

Maximum Exchange Rate Difference

6.1.4.3.8.1 Define maximum exchange rate difference per


company code
No settings have been done.
In this step, you define, per company code, a maximum difference between exchange
rates for postings in foreign currency. To do this, you specify how much the exchange
rate entered manually in the document header may differ in terms of percent from the one
stored in the system.
If an exchange rate or the local and the foreign currency amount were entered manually
during document entry, then a comparison is made with the exchange rates stored in the
system. If a deviation does occur and it exceeds the percentage rate specified here, then a
warning appears.

6.1.4.3.8.2 Define maximum exchange rate difference per foreign


currency
In this step, you can specify a maximum difference between exchange rates for the
foreign currency/local currency exchange rate in terms of percent.
No settings have been done.
6.1.4.4

6.1.4.4.1

Line Item

Controls

6.1.4.4.1.1

Define posting keys

In this step, you define the posting keys. The posting key is entered before entering a line
item; it controls the entry and processing of the line item.
Among other things, specify the following for each key:
Which side of the account is posted to
Which account type is posted to with the posting key
Which fields are contained in the entry screens, and whether the fields must be filled
(field status)
Page 36 of 145

The field status of a field is also determined by the field status group which is defined in
the G/L account. You define the field status group via the field status variant.
Posting
Key
00
01
02
03
04
05
06
07
08
09
11
12
13
14
15
16
17
18
19
21
22
24
25
26
27
28
29
31
32
34
35
36
37
38
39
40
50
70
75

Description

Debit / Credit

Account type

Act assignment model


Invoice
Reverse credit memo
Bank charges
Other receivables
Outgoing payment
Payment difference
Other clearing
Payment clearing
Special G/L debit
Credit memo
Reverse invoice
Reverse charges
Other payables
Incoming payment
Payment difference
Other clearing
Payment clearing
Special G/L credit
Credit memo
Reverse invoice
Other receivables
Outgoing payment
Payment difference
Clearing
Payment clearing
Special G/L debit
Invoice
Reverse credit memo
Other payables
Incoming payment
Payment difference
Other clearing
Payment clearing
Special G/L credit
Debit entry
Credit entry
Debit asset
Credit asset

Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Debit
Credit
Debit
Credit

Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
G/L account
G/L account
Asset
Asset
Page 37 of 145

80
81
83
84
85
86
89
90
91
92
93
94
95
96
99

Inventory taking
Costs
Price difference
Consumption
Change in stock
GR/IR debit
Stock inwrd movement
Inventory taking
Costs
Inventory difference
Price difference
Consumption
Change in stock
GR/IR credit
Stock outwd movement

6.1.4.4.1.2

Debit
Debit
Debit
Debit
Debit
Debit
Debit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit

G/L account
G/L account
G/L account
G/L account
G/L account
G/L account
Material
G/L account
G/L account
G/L account
G/L account
G/L account
G/L account
G/L account
Material

Maintain field status variants

In this step you can define field status variants. These allow you to work with the same
field status definition in any number of company codes.
In a second step, you define at least one field status group for each field status variant.
You have to define these in the G/L accounts (company code-dependent area). The field
status group determines in which fields data can be entered, or whether a field requires
entry or is suppressed altogether during business transaction entry. Keep in mind that
additional account assignments (i.e. cost centers or orders) are only possible if data can
be entered in the corresponding fields.
The following variant has been defined for CBA and ZYX
GFS - ZYX FIELD STATUS Variant
G001
G002
G003
G004
G005
G006
G007
G008
G009
G010
G011
G012
G013
G014
G017

General (with text, allocation)


General (for Automatic Postings)
Material consumption accounts
Cost accounts
Bank accounts (obligatory value date)
Material accounts
Asset accts (w/o accumulated depreciatn)
Assets area clearing accounts
Bank accounts (obligatory due date)
General (for Cost centre & IO mandatory)
Clearing accounts (with settlement per.)
Receivables/payables clearing
General (obligatory text)
MM adjustment accounts
Freight/customs provisions/clearing (MM)
Page 38 of 145

G018
G019
G023
G025
G026
G029
G030
G031
G032
G033
G036
G039
G040
G041
G045
G049
G050
G052
G056
G059
G062
G064
G067

Scrapping (MM)
Other receivables/payables
Plant maintenance accounts
Inventory adjustment accounts
Accounts for down payments made
Revenue accounts
Change in stock accounts
Accounts for down payments received
Bank accounts (obligat.value/due dates)
Cost accounts for external services
Revenue accts (with cost center)
Accts for pmnts on acct made for assets
Personnel clearing accounts
Tax office clearing accounts
Goods/invoice received clearing accounts
Manufacturing costs accounts
Central control clearing accounts
Accounts for fixed asset retirement
Amortization accounts
Inventory accounting material stock acct
Investment support accounts
Other cost accounts (obligatory text)
Reconciliation accounts

Note
Refer the system for the details of the field status variants.
The field statuses are by and large similar to the SAP standard settings. But changes have
been made to enable postings to the following modules:
Treasury
CO (Cost Accounting assignments)
Asset Accounting
Materials Management
Sales and Distribution
Please note the following
Business Area has been made mandatory wherever possible as Business Area balance
sheet has been enabled.
Field status of a line item is also controlled by the Posting keys. Most of these
settings are optional.
Certain fields are controlled by SAP irrespective of the settings done. Certain fields in
a line item are controlled by the setting for the corresponding GL account. For
example the tax related fields are controlled by the tax settings done for the GL
account.
Page 39 of 145

If the field status changes result in a conflict between Posting key and GL account
then the system might give a runtime error. Any change which makes a field
Mandatory or Suppressed must be done with care.

6.1.4.4.1.3

Allocate company code to field status variants

In this step, you allocate the company codes in which you want to use identical field
status groups, to the same field status variant.
C Code

Company name

ZYX
CBA

ZYX LTD
CBA

6.1.4.4.1.4

City
HYDERABAD,
Mumbai

Fld
stat.var.
GFS
GFS

Select screen variant for document entry

The screen variant which you specify for each company code addresses special screens
for documents for several specific functions. You determine the screen variant dependent
on the company code.
Company Code
CBA
ZYX

6.1.4.4.1.5

Screen Variant
2
2

Maintain subscreens for coding blocks

No settings have been done.

6.1.4.4.1.6

Define tolerance groups for employees

In this step, you predefine various amount limits for your employees with which you
determine:
the maximum document amount the employee is authorized to post
the maximum amount the employee can enter as a line item in a customer or vendor
account
the maximum cash discount percentage the employee can grant in a line item
the maximum acceptable tolerance for payment differences for the employee.
Payment differences are posted automatically within certain tolerance groups. This way
the system can post the difference by correcting the cash discount or by posting to a
separate expense or revenue account.
In this respect you define:
the amounts or percentage rates up to which the system is to automatically post to a
separate expense or revenue account if it is not possible to correct the cash discount
or
Page 40 of 145

up to which difference amounts the system is to correct the cash discount. In this case
the cash discount is automatically increased or decreased by the difference using
tolerance groups.
You can also additionally differentiate these settings by company code. Since the same
rules usually apply to a group of employees, enter the values for employee groups. You
can then enter amount limits and tolerances per employee group and company code.
You can also define tolerances without specifying a tolerance group. Leave the field Grp
empty in this case. The stored tolerances are then valid for all employees who are not
allocated to a group. There must be at least one entry for every company code.
You can also specify tolerances for clearing procedures depending on your customers or
vendors. The lower limits from the customer/vendor specifications and employee group
are taken in each case during clearing.
Group

1000

Company code
Company code

CBA
ZYX

Currency

INR

Upper limits for posting procedures


Amount per document
Amount per open item Account item
Cash discount per line item

99.999.999.999,00
99.999.999,00
10.000 %

Permitted payment differences


Amount
Percent
Revenue
Expense

6.1.4.4.1.7

Cash discount adj. to


10.00
10.00

Allocate users to tolerance groups

In this step, you allocate Financial Accounting employees for whom you want to assign
special tolerances to a group. Tolerances are defined for a group for posting and clearing
documents or line items.

6.1.4.4.2

Define validations for posting

Refer para 6.1.4.3.2

6.1.4.4.3

Define substitution in accounting documents

No settings have been done.

6.1.4.4.4

Define texts for line items

Refer 6.1.4.3.4
Page 41 of 145

6.1.4.4.5

Define line layout for document posting overview

No settings have been done.


In this step, you define the line layout variants for document posting by specifying which
information you want to have available onscreen (i.e., document number, account
number, company code). You can also assign a display format to each field.

6.1.4.4.6

Define line layout for document change/display

In this step, you define line layout variants by specifying which information you want to
have available onscreen when executing a "Change document" or "Display document"
function.
01
A1
AA
BB
CC

Account
Account / description
Posting key/acct/bus.area/desc.
Account / allocation / description
Company code / document

6.1.4.4.7

Select standard line layout for document change/display

In this step, you select standard line layout default values for displaying or changing
documents. These variants are used when the display or change functions are first called
up, if you do not select any other variant.
Transaction
code
FB03
FB02
FB09
FBD2
FBD3
FBM2
FBM3
FBU2
FBU3
FBV0
FBV1
FBV2
FBV3

Transaction text

Layout

Display Document
Change Document
Change Line Items
Change Recurring Entry
Display Recurring Entry
Change Sample Document
Display Sample Document
Change Intercompany Document
Display Intercompany Document
Post Parked Document
Park Document
Change Parked Document
Display Parked Document

AA
AA
A1
AA
AA
AA
AA
CC
CC
AA
AA
AA
AA

6.1.4.4.8

Define document change rules

No settings have been done.


In this step, you determine under which circumstances fields within posted documents
can be changed.
Page 42 of 145

For a number of fields, the system itself determines that they can no longer be changed
after posting. This includes all fields which are central to the principles of orderly
accounting, for example, the amount posted and the account.
The system also prevents the update objects from being changed in documents which
have already been posted, independent of the document change rules. Update objects are
elements in the system for which transaction figures or line items are updated, for
example, business area or cost centers (if cost center accounting is used in the SAP
system). Update objects are entered as additional account assignments during posting.

6.1.4.4.9

Maintain fast entry screens for G/L account items

In this step you define screen templates for the fast entry of G/L account items when
posting documents. You can generate screen templates with the fields account, amount
and company code, for example.
Variant : 0001
Lines
:2
Description : Travelling expense
Colum Offse Current fields
n
t
1
3 Posting key
2
6 Account
3
22 Amount
4
39 Business area
5
44 Value date
6
55 Company code
7
60 Plant
8
65 Personnel
number
Variant : 0002
Lines
:2
Description : Postage & telephone
Colum Offse Current fields
n
t
1
3 Posting key
2
6 Account
3
22 Tax code
4
25 Amount
5
42 Business area
6
47 Value date
7
63 Cost center
Variant

: 0003
Page 43 of 145

Lines
:2
Description : Printing & Stationery
Colum Offse Current fields
n
t
1
3 Posting key
2
6 Account
3
22 Amount
4
39 Business area
5
44 Value date
6
55 Tax code
Variant : 0005
Lines
:2
Description : Factory expenses
Colum Offse Current fields
n
t
1
3 Posting key
2
6 Account
3
22 Amount
4
39 Business area
5
44 Company code
6
49 Plant
7
54 Cost center
6.1.4.5

Default Values for Document Processing

6.1.4.5.1

Define document type and posting key

In this step, you define default values for document types and posting keys which
otherwise must be entered by the user when processing business transactions. Your
specifications depend on the function code.
The following SAP standard settings have been retained.
Transaction
F-01
F-02
F-04
F-05
F-18
F-19
F-20
F-21
F-22
F-25

Name
Enter Sample Document
Enter G/L Account Posting
Post with Clearing
Post Forgn Currency Valuation
Payment with Printout
Reverse Statistical Posting
Reverse Bill Liability
Enter Posting
Enter Customer Invoice
Reverse Check/Bill of Exch.

Doc Type
SA
SA
SA
SA
DZ
DA
DA
DA
DR
DA

Posting Key
40
40

01

Page 44 of 145

F-26
F-27
F-28
F-29
F-30
F-31
F-33
F-34
F-35
F-36
F-37
F-38
F-39
F-40
F-41
F-42
F-43
F-46
F-47
F-48
F-49
F-51
F-52
F-53
F-54
F-55
F-56
F-57
F-58
F-59
F-63
F-64
F-65
F-66
F-67
F-90
F-91
F-92

6.1.4.5.2

Incoming Payments Fast Entry


Enter Customer Credit Memo
Post Incoming Payments
Post Customer Down Payment
Post with Clearing
Post Outgoing Payments
Post Bill of Exchange Usage
Post Collection
Post Forfaiting
Bill of Exchange Payment
Customer Down Payment Request
Enter Statistical Posting
Clear Customer Down Payment
Bill of Exchange Payment
Enter Vendor Credit Memo
Enter Posting
Enter Vendor Invoice
Reverse Refinancing Acceptance
Down Payment Request
Post Vendor Down Payment
Customer Noted Item
Post with Clearing
Post Incoming Payments
Post Outgoing Payments
Clear Vendor Down Payment
Enter Statistical Posting
Reverse Statistical Posting
Vendor Noted Item
Payment with Printout
Payment Request
Park Vendor Invoice
Park Customer Invoice
Preliminary Posting
Park Vendor Credit Memo
Park Customer Credit Memo
Acquisition from purchase w. vendor
Asset acquis. to clearing account
Asset Retire. frm Sale w/ Customer

DZ
CN
DZ
DZ
DA
DZ
DA
DA
DA
DZ
DZ
DA
DA
KZ
DN
AB
KR
KA
KA
KZ
DA
AB
KZ
KZ
KA
KA
KA
KA
KZ
AB
KR
DR
SA
KG
DG
KR
KR
DR

11
15

09
09
39
21
31

09

39
39
31
01
40
21
11
31
31
01

Enable fiscal year default

In this step, you determine that a fiscal year is proposed during document display and for
document change functions. The system uses the year which was last used by the user in
the work session. the work session.
Page 45 of 145

This option is only useful for company codes working with year-dependent document
number ranges.
CC
ZYX
CBA

Propose fiscal year


X
X

6.1.4.5.3

Define default value date

When entering line items, you may need to enter a value date. In this step you can
determine, per company code, whether the CPU date is proposed as the value date.
CCode Propose value date
ZYX
X
CBA
X

6.1.4.5.4

Change message control for document processing

No settings have been done.


6.1.4.6

External Documents
No settings have been done.

6.1.4.7 Recurring Entries

6.1.4.7.1

Define entry screens for account assignment models

No settings have been done.


In this step you define your own screen temnplates for line-by-line document entry via
acccount assignment model, similar to the fast entry of G/L account items.
To do this, you select the fields you require for your screen template by double-clicking
on them from a list of available fields.

6.1.4.7.2

Define run schedules

Postings which recur time and time again can be made using the recurring entry program.
To do this, you enter a recurring entry document, and then execute the recurring entry
program at certain intervals or schedule it for execution.
Run
Schedu
le
01
100

Name
Recurring cycle for lease rent HP Payment - on the last day of
every month
SCHEDULE FOR OUTSTANDING EXP
Page 46 of 145

ELEC

MONTHLY PRPVISION FOR ELECTRICITY CHARGES

6.1.4.7.3

Define run dates

In this step, you specify the desired run dates for the run schedules.
Note
These dates have to be maintained as per the current requirements.
6.1.4.8

Changes Display

6.1.4.8.1

Define field groups for documents

No settings have been done.

6.1.4.8.2

Group document fields

No settings have been done.


6.1.4.9 Accounting Document Archiving
No settings have been done.
6.1.4.10 Parked Documents
No settings have been done.
6.1.5

Tax on Sales/Purchases

6.1.5.1

Basic Settings

6.1.5.1.1

Check calculation procedure

Condition Types
Cond Description
Type
BAS
B
JIP1

Base Amount
A/P Sales Tax

Acc Cond Calc Con Manual Entries


Seq Cate Typ d
g
e
Clas
s
K
B
A
Not Possible

TAX
J
JM01 APExcise setoff TAX
J
JAO1 AP Add Ex set TAX
J
JS01 AP Spec Ex
TAX
J
JM02 AP Ex
TAX
Inventory
J

No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
Page 47 of 145

JA02 AP Add Ex Inv

TAX
J
JS02 AP Spec Ex Inv TAX
J
JIP3 A/P Sales Tax
TAX
setoff
J
JIP1 A/P Sales Tax
TAX
J
JIP2 A/P L Sales Tax TAX
Inv
J
JMO AR EXCISE
TAX
D
J
JAED AR Add Ex
TAX
J
JSED AR SP Ex
TAX
J
JCES AR CESS
TAX
J
JIN1 AR CST
TAX
J
JIN2 AR LST
TAX
J
JIN4 CST Surcharg
TAX
J
JIN5 LST Surcharg
TAX
J
JOCT AR OCTROI
TAX
J
ZCES AR CESS
TAX
J
ZCV AR CVD
TAX
D
J
JIPX A/P CST Inv Inc TAX
Disc
J

No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value
No limitation on amount/percentage
or value

Access Sequences
The following are the details of the access sequence maintained for XYZ INDUSTRIES
Ltd.
Access
TAXJ 10 India Taxes with Jurisdiction
Table
53
Taxes using Jurisdiction Code
Condition
Doc.struc.
Doc.field
Long Key word
ALAND
MWSKZ

KOMK
KOMK

ALAND
MWSKZ

Direct
value

Country
Tax code
Page 48 of 145

TXJCD

KOMK

TXJCD

Tax jurisdiction
cde

Tax Procedure
The calculation procedure TAXINJ has been maintained for company code ABC
Ste Co Cond From To Ma Req Su Sta Alt
p
unt type step step nua
b t
calc
No. er
l
tot
type
onl
y

Alt Acct A Prin M Description


Con key c t
a
d
c line n
Base
r
dt
Val

100
110
120
200
205
207
210
212

0
352
0
354
968
368
362
365

922
0
0
0
0
0
0
0

VS1
VS2
VS3
NVV
NVV

X
X
X
X
X

369

NVV

0
0

VS5

0
0
0
0
0
0
0
0

BASB 0
100
0
JMO1 100
JAO1 200
JSO1 100
JMO2 100
JAO2 100

0
0
0
0
0
0
0
0

0
0
0
0
0
0
0
0

214 0

JSO2 100

215 0
217 0

JIP3

0
215

0
0

0
0

0
370

220 0
221 0

JIP1 215
JIPX 215

0
0

0
0

6
6

371
371

0
ZV1
923 ZV1

230 0
510 0

215
120

0
0

0
0

6
6

371
0

0
0

ZV2
EX2

120

363

EXY

512 0

JIP2
JMO
D
ZMO
D
JAED

510

366

EX2

513 0

JSED 120

360

EX2

514 0
515 0
520 0

JCES 120
0
JIN1 515

0
0
0

0
0
351

367
0
0

0
0
0

CES

525 0
530 0

JIN6 515
JIN2 515

0
0

0
352

0
0

0
0

511 0

X
X

MW
S
MW1
MW3

Base Amount
Calculated call
Sub Total
A/P Eduty for Setoff
A/P AED for Setoff
A/P SED for Setoff
A/P Eduty for Inven
A/P AED for
Inventry
A/P SED for
inventry
Sub total
A/P Sales Tax
setoff
A/P C Sales Tax Inv
A/P CST Inv Inc
Disc
A/P L Sales Tax Inv
A/R Excise Duty
Ex.Duty(Free
Sample)
A/R Add. Excise
Duty
A/R Sp. Excise
Duty
A/R Cess
Sub total
A/R Centr. Sales
Tax
A/R CST FOR FI
A/R Local Sales

Page 49 of 145

540 0

JIN4 520

520

351

550
560
570
580

JIN5
JOCT
ZCES
ZSCV

530
0
0
0

352
0
0
0

0
0
0
0

0
0
0
0

0
0
0
0

6.1.5.1.2

530
100
100
100

MW
S
MW3
MW4
CES
CVD

Tax
CST surcharge
LST surcharge
OCTROI
A/R Cess
Countervailing Duty

Assign country to calculation procedure

In this activity, you enter the key for the calculation procedure which determines the
conditions which are allowed per document and which defines the sequence of the
conditions in the document for each country.
TAXINJ is the procedure assigned to India.

6.1.5.1.3
Process

PROCESS
ASB
CES
CVD
ESA
ESE
EX1
EX2
EXY
EXZ
IU1
IU2
IU3
IU4
MW1
MW2
MW3
MW4
MWS
NAV
NVV
ST1
ST2
VS1

Check and change settings for tax processing


Tax type

Not Posting indic. Not discnt rel.


deductible

Tax Type Not Deductible

Posting Ind

3
1
1
1
2
2
1
1

2
2
2
2
2
2
2
2

1
1
1
1
1
1
1X
1
1
2X
2X
1
1
2

2
2
2
2
2
2
2
2
2
2
3
2
2
2
Page 50 of 145

VS2
2X
VS3
2X
VS4
2X
VS5
2
VST
2
ZUG
4
ZUS
3
ZV1
2X
ZV2
2X
Note: Tax Type
1=Output Tax
2=Input Tax
3=Additional Tax
4=Not Tax Relevant

2
2
2
2
2
3
2
3
3

Posting Indicator
1=No posting required
2=Separate Line Item
3=Distribute to relevant expense / revenue items

6.1.5.1.4

Specify structure for tax jurisdiction code

In this activity, you determine the structure of the tax jurisdiction code. This code is used
for calculating taxes which are defined below the federal level (for example, US taxes,
Canadian taxes). The tax jurisdiction code can be subdivided into a maximum of four
levels (for example, state/county/city/district). This way the tax rate is defined per level
and the tax value is calculated individually per level. If an entry exists for a calculation
procedure, then tax processing for this calculation perocedure is switched over
automatically to the tax jurisdiction code method.
Proc.
TAXINJ

6.1.5.1.5

Length
02

Length
02

Length

Length

Description
Tax procedure for
India

Tx ln
X

Define tax jurisdiction code

In this activity, you specify the tax jurisdiction code per tax calculation procedure. The
tax jurisdiction code consists of up to four parts depending on the tax jurisdiction code
structure for the relevant calculation procedure: the state code, the county code, the city
code and a local code component. The system uses these component parts to determine
the tax rate for each tax authority.
DiN Indicates that tax on sales/purchases is not included in the base amount
used for calculating cash discount.
TxN Indicates that the cash discount amount is deducted from the base amount
used for calculating taxes on sales/purchases.
Page 51 of 145

Tax
juris.code
9900
9999
IN00
IN01

6.1.5.1.6

DiN

TxN

Description
Dummy
Dummy
Central Sales Tax (CST)
Local Sales Tax (LST)

Change message control for taxes

In this activity you can set system messages to appear as you require them.
You can
determine whether a message is issued as a note in the dialog box or in the footer
change warnings into error messages
switch off warnings and error messages
SAP standard settings are used.

6.1.5.1.7

External Tax Calculation

No settings have been done.

6.1.5.1.8

Fiscal Regional Codes

No settings have been done.


6.1.5.2 Calculation

6.1.5.2.1

Define taxes on sales/purchases codes

You have to define taxes on sales/purchases codes for each country in which a company
code is located. Each code represents one or more tax rates for different tax types.
It may be necessary to define a tax code for a tax rate with value 0. This tax code is
needed for sales which, although not taxed, still have to be reported to the tax authorities.
You may not delete or change taxes on sales/purchases codes and their definitions as long
as items with these codes exist in the system. Otherwise, the system would display the tax
amounts with incorrect tax rates in the corresponding reports. In addition, the system
would determine incorrect amounts during a tax adjustment in payment transactions.
Refer Appendix D for details.
Note
The tax rates were being changed even as the document was being prepared.

Allocate company code to document date for tax determination

In this step you specify per company code the following data necessary for processing
taxes with jurisdiction codes: whether the baseline date for determining the tax
percentages should be the posting date (default date) or the document date.
Page 52 of 145

The system usually takes the posting date for this purpose. However, if you want the
system to determine tax percentages on the basis of the document date, you must
configure the system accordingly at this point.
For CBA Ltd., the document date is the baseline date.
For ZYX Ltd., the document date is the baseline date.

7.1.1.1.1

Specify base amount

In this step, you determine for every company code whether the base amount is to be
reduced by the cash discount part for the calculation of the taxes on sales/purchases.
If taxes are calculated using jurisdiction codes, the settings in the company code table do
not have any effect. Base amount determination is controlled in the jurisdiction code
definition. This type of tax calculation is used, for example, in the US.
This option is set for CBA LTD
This option is set for ZYX LTD

7.1.1.1.2

Change foreign currency translation

The tax amounts are generally translated using the exchange rate predefined by the tax
base amounts. If on the other hand, you want to enter an alternative exchange rate for the
translation when entering a document or have it defaulted, you must make this default
setting here.
This option is not set and not relevant for CBA LTD
7.1.1.2

7.1.1.2.1

Posting

Define tax accounts

In this step, you specify to which accounts the different tax types are to be posted. The
system determines these accounts for automatic postings.
Refer Appendix D for details

7.1.1.2.2

Define account for exchange rate difference posting

If you use a separate exchange rate for the translation of taxes for postings in foreign
currency or want the exchange rate according to posting date and document date to be
proposed, an exchange rate difference in local currency might result. You must therefore
define an account for the exchange rate difference posting.
No settings done for CBA Ltd.
No settings done for ZYX Ltd.

7.1.1.2.3

Allocate tax codes for non-taxable transactions

In this step you define an incoming and outgoing tax code for each company code, to be
used for posting non-taxable transactions to tax-relevant accounts. Transactions posted
like this are, for example; goods issue delivery, goods movement, goods receipt purchase
order, goods receipt production order, order accounting.
Page 53 of 145

Company
Code
CBA
ZYX
7.1.2

Company Name

Input Tax

Output Tax

CBA Ltd.
ZYX Ltd.

V0
V0

P1
P1

Jurisdiction
Code
9900
9900

Correspondence

7.1.2.1

Define correspondence types

In this step, you create your own correspondence types or change the specifications for
the standard correspondence types. A correspondence type represents the type of letters in
the system. You must create a correspondence type for the possible correspondences for
each type of letter, which you need.
7.1.2.2 Allocate programs for correspondence types
In this step, you define the print program and the selection variant corresponding to each
correspondence type. The selection variant is used when printing the requested
correspondence.
CC Corresponden Name of print
ce
program

Name of
variant

ZY
X
ZY
X
ZY
X
ZY
X
ZY
X
CB
A
CB
A
CB
A
CB
A
CB
A

SAP02

RFKORD00

SAP02

SAP06

RFKORD10

SAP06

SAP08

RFKORD10

SAP08

SAP09

RFKORD30

SAP09

SAP13

RFKORD11

SAP13

SAP02

RFKORD00

SAP02

SAP06

RFKORD10

SAP06

SAP08

RFKORD10

SAP08

SAP09

RFKORD30

SAP09

SAP13

RFKORD11

SAP13

7.1.2.3 Define forms for correspondence


Sap settings
7.1.2.4

Define form names for correspondence print

Sap settings
Page 54 of 145

.
7.1.2.5

Define sender details for correspondence

Sap settings
.
7.1.2.6

Determine call-up functions

No settings done
7.1.2.7

Develop enhancements for correspondence

No settings done
7.1.2.8

Define sort variants for correspondence

SAP standard settings used.


7.1.2.9

Define sort variants for line items

In this step, you define correspondence sort variants for the line item output sequence in
letters.
SAP standard settings used.
7.1.3

Financial Calendar

7.1.3.1

Define tasks in financial calendar

In this step, you define the tasks you want to schedule in the system using the financial
calendar. You can schedule tasks such as programs, payment runs and dunning runs.
The following SAP standard settings are used.
Task
SAP_001
SAP_002
SAP_003
SAP_004
SAP_005
SAP_006
SAP_008
SAP_009

Name of task
Create balance sheet and
P+L
Carry out payment run

Tech.name
RFBILA00

Parameter Type
*
Prog

F110

Create advance return for


tax on sales/purchases
Carry out dunning run

RFUMSV00

F150

Create recurring entry


documents
Automatic clearing of G/L
accounts
Create correspondence on
request
Preparation for Executive
Board meeting

SAPF120

Dunn
Run
Prog

SAPF123

Prog

SAPF140

Prog

Pmnt
Run
Prog

TS00007804 SAP_009

Manual

Page 55 of 145

7.1.3.2

Define schedule for financial calendar

In this step, you define your schedule. In the schedule, all tasks that are to be displayed at
the same time are grouped together.
Schedule
Name
Organization object
Dependent Units
Factory cal.ID
Holiday cal.ID
7.1.3.3

CBA
CBA Ltd.
PC
PH

Allocate tasks to schedule for financial calendar

All the standard tasks have been allocated to the schedule CBA CBA LTD
7.1.4

Delete transaction data

7.1.5

Tools

7.1.5.1

Data Transfer

No settings have been done under this heading for any data transfer.
7.1.5.2
7.1.6

Delete transaction data


Authorization Management

The authorizations are maintained by the System Administrators. No settings have been
done under this heading.
7.2
7.2.1

General Ledger Accounting


G/L Accounts

The chart of accounts ZYX created for CBA Ltd was created using the two step manual
process/ the accounts were created using the Accounting Menu. The other options under
this heading are not relevant.

Page 56 of 145

7.2.1.1

Master Data

7.2.1.1.1

Revise chart of accounts

7.2.1.1.2

G/L Account Creation

7.2.1.1.2.1

Copy (Alternative 1)

7.2.1.1.2.2

Copy with Reference (Alternative 2)

7.2.1.1.2.3

One-Step Manual/Automatic (Alternative 3)

7.2.1.1.2.4

Two-Step Manual (Alternative 4)

7.2.1.1.2.4.1 Maintain chart of accounts list


Enter the charts of accounts that you want to use in your organization (at client level) in
the chart of accounts list.
Chart of accts
Description
Maint .language
Alternative language
Gorp. chart/accts
Blocked
Length of G/L account
number

ZYX
ZYX CHART OF ACCOUNTS
EN

7.2.1.1.2.4.2 Allocate company code to a chart of accounts


For every company code, you determine which chart of accounts is to be used. Several
company codes can use the same chart of accounts.
Code

Company Name

Chart of
Accoutns

CBA
ZYX

CBA Ltd
ZYX LTD

ZYX
ZYX

Country
Chart of
Accounts

7.2.1.1.2.4.3 Define screen layout per account group (G/L accounts)


When creating a G/L account, you must specify an account group.
Via the account group, you determine
The interval in which the account number must be
Which fields are ready for input or must be filled when creating and changing master
records
Page 57 of 145

With the account groups, you group accounts together according to the above-mentioned
criteria (group of the profit and loss statement accounts, group of the asset accounts,
group of the material accounts, for example).
Account Groups
Chart
of
Account
s
ZYX
ZYX
ZYX

A/C
Group

From

APPR
BACA
BCBC

495000
190000
224000

ZYX
ZYX
ZYX
ZYX
ZYX

BCCH
BCIS
BCSS
BFGL
BILS

223000
220000
222000
200000
180000

ZYX
ZYX
ZYX
ZYX
ZYX
ZYX

BITQ
BLAC
BLAD
BLAO
BLAT
BLIA

210000
225600
226900
228000
227300
229000

ZYX
ZYX

BLIU
BMEP

226700
230200

ZYX
ZYX
ZYX
ZYX

BOBC
CLPD
CPED
CPIA

225500
150000
142000
147000

ZYX
ZYX
ZYX
ZYX
ZYX
ZYX
ZYX

CPSC
DUTC
GAFF
INUT
ITPR
MISC
PCRO

140000
390000
227600
227420
492000
499000
400000

ZYX
ZYX
ZYX

PEDN
PEPA
PIFL

480000
490000
450000

To Description

495100 APPROPRIATIONS
191999 CLEARING ACCOUNTS
225499 BAL WITH SCHEDULED COMM
BANKS
223199 CASH ON HAND
221799 INVENTORIES
222599 SUNDRY DEBTORS
201799 FIXED ASSETS
180399 BANK SUB-ACCTS FOR BILLS
NEGOT
210999 INVESTMENTS
226699 ADVANCES
227299 DEPOSITS - STATUTORY
228199 DEPOSITS - OTHERS
227399 ADVANCE TAX PAID
229099 INTERST ACCRUED ON
DEPOSITS
226899 INTER-UNIT TRANSFERS
231499 MISCELLANEOUS
EXPENDITURE
225599 BAL WITH OTHER BANKS
164999 PROVISIONS
146999 OTHER LIABILITIES
147099 INTEREST ACCURED BUT NOT
DUE
140999 SUNDRY CREDITORS
390399 DUTIES & TAXES COLLECTED
227999 GROUP COMPANY ACCOUNTS
227599 INTER-UNIT TRANSFERS
492199 INCOME TAX - P&L DEBIT
499999 MISCELLANEOUS ACCOUNTS
402399 RAW MATERIAL
CONSUMPTION
480999 DEPRECIATION
490099 PRIOR YEAR ADJUSTMENTS
454000 INTEREST & FINANCE
Page 58 of 145

ZYX

PMCP

420000

ZYX
ZYX
ZYX
ZYX
ZYX
ZYX

PMOD
PMPF
PMRB
PMWC
POEI
POIC

470000
420200
423000
422500
460000
311200

ZYX
ZYX
ZYX

POII
PPCP
PPMR

310000
410200
410900

ZYX
ZYX
ZYX
ZYX
ZYX
ZYX
ZYX

PPSW
PPWE
PSDB
PSEI
PSFE
PYAD
RSAL

410000
410400
440000
301000
300000
330000
111800

ZYX
ZYX
ZYX
ZYX
ZYX
ZYX
ZYX
ZYX
ZYX
ZYX
ZYX

RSCR
SCEC
SCPC
SHAR
SHMR
SLRT
STBP
STFR
SWBP
UCDV
ULFD

110000
100000
100200
227400
240000
405000
320000
120000
122000
147500
130000

ZYX

ULSB

130600

CHARGES
420199 CONVERSION & PROCESSING
CHARGE
471499 OTHER DEFERRED EXPENSES
420399 POWER & FUEL
423599 REPAIRS & MAINTENANCE
422999 FACTORY EXPENSES
464999 OTHER EXPENSES
311399 CONVERSION/PROCESSING
INCOME
311199 OTHER INCOME
410399 PF & ESI CONTRIBUTION
410999 MANAGERIAL
REMUNERATION
410199 SALARIES, WAGES & BONUS
410899 WELFARE EXPENSES
440799 SALES & DISTRIBUTION
301199 EXPORT INCENTIVE
300999 SALES
330199 PRIOR YEAR ADJUSTMENTS
112999 ACCUMULATED
DEPRECIATION
111799 RESERVES & SURPLUS
100199 EQUITY SHARE CAPITAL
100399 PREFERENCE SHARE CAPITAL
227419 ADVANCE TO SUBSIDIARIES
240099 SHARE MONEY RECEIVABLE
405199 SALES RETURNS
321199 INC / DEC IN INVENTORY
121999 SECURED TERM LOANS
124499 WORK CAP LOANS - BANKS
147599 UNCLAIMED DIVIDEND
130599 UNSEC LOANS - FIXED
DEPOSITS
131399 SHORT TERM LOANS &
ADVANCES

7.2.1.1.2.4.4 Define screen layout per activity (G/L accounts)


In this step, you can determine the entry screens depending on the following transactions
for the G/L account master data:
Display
Create
Change
Page 59 of 145

All the fields are optional for all the three transactions listed above. This is the SAP
standard.

7.2.1.1.2.4.5 Develop functional enhancements for G/L accounts


No settings done.

7.2.1.1.2.4.6 Define retained earnings account


Allocate a retained earnings account (balance sheet carry forward account) to every
income statement account via an income statement account type. Enter it in the chart of
accounts area of each income statement account.
At the change of the fiscal year, the balance of the income statement account is carried
forward to the retained earnings account. Per chart of accounts, you can define one or
more income statement account types and allocate them to the retained earnings account.
The posting keys which the system uses for automatic posting are also maintained in this
step.
For ZYX CHART OF ACCOUNTS the following account is defined for the Process
BIL Balance carry forward
Income Statement Account
X

Account
111400

7.2.1.1.2.4.7 Sample Accounts


No settings have been under this section.

7.2.1.1.2.4.8 Specify text IDs for chart of accounts area


In this step, you define text IDs for the chart of accounts area of a G/L account master
record.
Texts can be entered for every text ID in the master record of the G/L account. In this
way, you can store information on the account in the master record, such as the use of the
account in Financial Accounting.
The following SAP standard settings have been maintained. (SKA1)
ID
0001
0002
0003

Meaning
Account assignment info
Accounting note
SAP account assignment info

Relevant text
Yes
Yes
Yes

7.2.1.1.2.4.9 Create G/L account in chart of accounts


In this step, you create G/L account master records in the chart of accounts.
Accounts were created using the Accounting menu option. No settings done under this
heading. Refer Appendix C for details of the GL accounts in ZYX
Note
Page 60 of 145

The chart of accounts given in Appendix is as it existed in the system on 04.05.2000

7.2.1.1.2.4.10

Specify text IDs for company code area

In this step, you define text IDs for the company code-dependent area of a G/L account
master record.
For every text ID, a text can be entered when maintaining the master records. In this way,
you can store information on the account in the master record, such as the use of the
account in Financial Accounting.
The following SAP standard settings have been maintained. (SKB1)
ID
0001
0002
0003

Meaning
Account assignment info
Accounting note
SAP account assignment info

7.2.1.1.2.4.11

Relevant text
Yes
Yes
Yes

Create G/L account in company code

In this step, you create G/L account master records in the company code area.
Accounts were created using the Accounting menu option. No settings done under this
heading.

7.2.1.1.3

Delete

No settings done under this heading.

7.2.1.1.4

Transport chart of accounts

No settings done under this heading.

7.2.1.1.5

Changes Display

In the following steps, you make the specifications which affect the display of change
documents for G/L account master records. To do this, you first of all define field groups.
These are used to select certain fields in the program for displaying change documents.
Afterwards you group together the fields which are to be evaluated into field groups.
No settings done under this heading.

7.2.1.1.6

Match codes

7.2.1.1.6.1

Check search fields for match codes (G/L accounts)

In this step, you can decide whether you want to use the substitute field SKAT-MCODF
for the G/L account long text or for the G/L account short text.
Field no.
1

Field name
TXT50

Field description
G/L acct long text
Page 61 of 145

7.2.1.1.6.2

Maintain match codes for G/L accounts

In this step, you define match codes for the G/L account master records. If you want to
change or display a G/L account master record, but no longer know the account number,
you can search for it using a so-called match code. The system saves certain fields from a
G/L account master record in the match code. You can search for the G/L account using
these fields, the so-called match codes.
Apart from standard SAP match codes, one new match code with extended account
description display has been created.
7.2.1.2

7.2.1.2.1

Line Items

Line Item Display

In the following steps, you make the settings for displaying G/L account line items.

7.2.1.2.1.1

Determine standard sorting for line items

In this step, you determine rules by which the system fills the Allocation field during
document entry. Data can be transferred to the field from the document header or from
the line item. The field contents determine the standard sort sequence for the line items.
Every rule is stored under a freely assignable key.
Enter the required key for the account in the master records for G/L accounts. This key is
proposed for the account when entering a business transaction.
The following SAP standard setting is used.
Rules for 'Allocation' Field Layout
Sort key
Description
000
Allocation number
001
Posting date
002
Doc.no., fiscal year
003
Document date
004
Branch account
005
Loc.currency amount
006
Doc.currency amount
007
Bill/exch.due date
008
Cost center
009
External doc.number
010
Purchase order no.
011
Plant number
012
Vendor number
014
Purchase order
015
Personnel number
016
Settlement period
017
Settl.per., pers.no.
Page 62 of 145

018
021
022
023
024
025
026
027
028
029
031
032
033
034
036
037
039
055
060
061
065
100
101

Asset number
Segment text
One-time name / city
One-time city / name
Document header text
CPU date
Pmnt per.bslne date
Value date
Asset number
Pstng month, vendor
Customer number
Pstng yr,month,curr.
Cost center
Month, cost center
Order
Currency key
Project number
Fiscal year, month
Test0
Test1
Test5
Material no.
Cash discnt clearing

7.2.1.2.1.2

Define line layout

In this step, you determine which information is to be made available on the screen when
displaying line items (for example, document number, document type, and amount).
The following variants have been used.
Line layout
D0
D1
D2
D3
D4
D7
D8
D91
S0
S10
S11
S12
S13
SLC

Description
Standard
Payment terms
Clearing data
Dunning data
Branch account
Customer variant 1
Standard with billing document
One-time account data
Standard with PO
Standard with amount in LC & Quantity
Additional account assignment
Bill of exchange data
Std with amt & qty
Standard with amount in LC

Special

X
X
X
X
X
X
Page 63 of 145

ZZ2
ZZI
ZZZ

Material details
Line layout with internal order
Line Layout with Ref Doc No

7.2.1.2.1.3

X
X

Define special fields for selecting/finding/sorting data

In this step, you define special fields for the document which are available for the Sort,
Find and Select functions when displaying line items.
Table Name

Field Name

BSEC
BSEG
BSEG
BSEG
BSEG
BSEG
BSEG

NAME1
ANLN1
BEWAR
EBELN
MATNR
MEINS
MENGE

7.2.1.2.1.4

Choose selection fields

In this step, you specify the fields via which the system is to make selections when
displaying line items.
In addition to standard SAP fields, following has been added:
Field name
GSBER

7.2.1.2.1.5

Description
Business area

Choose sort variants

No settings have been done.

7.2.1.2.1.6

Define totals variants

In this step, you define the fields for up to three levels by which the line items are to be
totaled.
The following SAP standard settings have been used.
Totals variant
SU1
SU2
SU3
SU4
SU5
SU6
SU7
SU8
SU9
SUB

Description
Document type - posting key
Document type - document date
Business area - month
Business area
Year - month - posting date
Posting keys
Currency
Document date - posting key
Sp. G/L indicator
Document Type & Qty
Page 64 of 145

SUA
SUV

Assignment
Tax code

7.2.1.2.1.7 Choose standard line layout and standard totals


variant
In this step, you define what information is to be available as a standard when displaying
line items and via which fields the line items are to be totaled as a standard. If you
display the line items and have not selected any other line layout variant, the standard
variant is displayed. The same is true of the standard totals variant.
Transaction
code
FBL1
FBL2
FBL3
FBL4
FBL5
FBL6
FBRA
FCHK
FD10N
FD11
FD32
FD33
FK10N
FS10N

Transaction text
Display Vendor Line Items
Change Vendor Line Items
Display G/L Account Line Items
Change G/L Account Line Items
Display Customer Line Items
Change Customer Line Items
Reset Cleared Items
Check Tracing Initial Menu
Customer Account Balance
Customer Account Analysis
Change Customer Credit Management
Display Customer Credit Management
Vendor Account Balance
G/L Account Balance

7.2.1.2.1.8

Line Layout Totals


Variant
D0
SU1
D0
SU1
S10
SU7
S10
SU7
D0
SU1
D0
SU1
D2
D0
D0
SU1
D3
SU1
D0
SU2
D0
SU2
D0
SU1
S10
SU7

Choose additional fields

Standard settings have been retained

7.2.1.2.1.9

Choose search fields

Standard settings have been retained

7.2.1.2.1.10

Choose sort fields

Standard settings have been retained

7.2.1.2.1.11

Choose totals fields

Standard settings have been retained

7.2.1.2.1.12

Define master record information

Standard settings have been retained

Page 65 of 145

7.2.1.2.1.13

Maintain work list for line item display

You can group together all G/L accounts for which a common line item and balance
display should be possible, as well as those for which open item processing should be
possible, using work lists.
You define work lists for G/L accounts manually. Automatic work list maintenance is not
possible.
When manually defining a work list, enter the object keys you want (G/L account
numbers, for example) for objects to be processed together.
No settings have been done. Work lists can be created using transaction menu.

7.2.1.2.2

Open Item Processing

7.2.1.2.2.1

Define line layout

In this step, you determine which information is to be made available on the screen when
processing line items (for example, document type, document number, account number,
company code).
The following standard variants are used.
Line layout
A1
K1
K2
K3
K4
K5
K7
SA
SB
SP
T1

Description
Allocation / document number
Document number
Line LinelayoutWith Ref Doc(BILL NO)
Account number
Account number / company code
Company code
Bill of exchange payment request
Order
Purchasing document
Project
Original document number

7.2.1.2.2.2

Choose standard line layout

In this step, you define what information is to be available as a standard when processing
line items. If you display the line items and have not selected any other line layout
variant, the standard variant is displayed.
The following standard variants are used.
Transaction
code
FB05
FB1D
FB1K

Transaction text
Post with Clearing
Clear Customer
Clear Vendor

Custome
r
K1
A1

Vendor

GL

K1

A1

A1
Page 66 of 145

FB1S
FBW2
FBZ1
FBZ2
FBZ3
FBZ4

Clear G/L Account


Post Bill of Exch.acc.to Pmt Request
Post Incoming Payments
Post Outgoing Payments
Incoming Payments Fast Entry
Payment with Printout

7.2.1.2.2.3

A1
K7
K1
K1
K1
K1

K7
K1
K1
K1
K1

K1
K1
K1

Choose selection fields

In this step, you specify the fields via which the system is to make selections when
processing line items.
Standard settings have been retained

7.2.1.2.2.4

Choose search fields

In this step, you define the fields via which it is to be possible for the system to find
individual items.
Standard settings have been retained

7.2.1.2.2.5

Choose sort fields

In this step, you define the fields via which it is to be possible for the system to sort
items.
Standard settings have been retained

7.2.1.2.2.6

Maintain work list for processing open items

No settings have been done. Work lists can be created using transaction menu.
7.2.1.3

Balances

7.2.1.3.1

Maintain work list for displaying balances

No settings have been done. Work lists can be created using transaction menu.
7.2.2

Business Transactions

7.2.2.1

7.2.2.1.1

G/L Account Posting

Carry out or check document settings

In this step you can check the document settings you have already made in the
Implementation Guide for "Financial accounting global settings", or if necessary make
the settings for the first time. The documentation necessary for the various steps can be
found in the Implementation Guide for "Financial accounting global settings".
Settings already documented under the relevant sections.
Page 67 of 145

7.2.2.1.2

Carry out or check settings for parked documents

No settings have been done.

7.2.2.1.3

Correspondence: Internal Document

Documented under the section Correspondence.


7.2.2.2

Prepare cross-company code transactions

In this activity you define the accounts for the clearing entries the system makes when
posting cross-company code transactions. These clearing entries represent the receivables
and payables between company codes which result from central purchasing or payment.
You can specify G/L accounts as well as customer and vendor accounts for clearing
between company codes.
No settings have been done. Not relevant for the current system.
7.2.2.3

7.2.2.3.1

Open Item Clearing

Define accounts for exchange rate differences

In this activity you define the numbers of the accounts to which you want the system to
automatically post realized exchange rate differences when clearing open items.
In clearing open items, the system posts any realized gains or losses (realized exchange
rate differences). You therefore need to define gain and loss accounts.
To automatically Post Exchange rate differences when clearing open items, you have to
specify the reconciliation accounts for customers and vendors in the "G/L account" field.
If, for example, you want to clear a foreign currency open item on the debit side, you
have to enter a receivables account in the "G/L account" field.
To automatically Post Exchange rate differences when clearing bank sub-accounts, you
have to enter the numbers of the bank sub-accounts in the "G/L account" field.
G/L
Cur Bal.she Real.e Real.e Trans Transl Val.los Val.gai Bal.she Bal.she
accoun r
et adj. x.loss x.gain l.loss .gain s 1
n1
et
et
t
es
s
1
1
adj.gain adj.loss
120500 US 120500 45300
D
0
120501
120501 45300
0
120502
120502 45300
0
120505
120505 45300
0
120800
120800 45300
0
120801
120801 45300
0

30040
1
30040
1
30040
1
30040
1
30040
1
30040
1

49951
1
49951
2
49951
3
49951
6
49950
1
49950
2

499511
49951
2
49951
3
49951
6
49950
1
49950
2
Page 68 of 145

120802
120803
120804
120805
120806
120807
121400
121850
140000
140201
140400
140500
140600
222000
222001

120802 45300
0
120803 45300
0
120804 45300
0
120805 45300
0
120806 45300
0
120807 45300
0
121400 45300
0
120800 45300
0
140250 45300
0
140250 45300
0
140250 45300
0
140250 45300
0
140250 45300
0
222090 45300
0
222090 45300
0

30040
1
30040
1
30040
1
30040
1
30040
1
30040
1
30040
1
30040
1
30040
1
30040
1
30040
1
30040
1
30040
1
30040
1
30040
1

49950
3
49950
4
49950
5
49950
6
49950
7
49950
8
49951
7
49950
9
45300
0
45300
0
45300
0
45300
0
45300
0
45300
0
45300
0

49950
3
49950
4
49950
5
49950
6
49950
7
49950
8
49951
7
49950
9
30040
1
30040
1
30040
1
30040
1
30040
1
30040
1
30040
1

Note
If the currency code and the type have been omitted in the above settings, means that the
account settings are applicable for all currencies and types. This is done as no
requirement exists for having different account settings for different currencies or types.

7.2.2.3.2

Define posting keys for clearing

In this step, you define posting keys that the system uses for automatically created line
items during clearing procedures. The payment program uses these posting keys as well.
If you use the posting keys from the standard system, you can take over the defined
posting keys without changing them.
SAP standard settings have been used for the following procedures.
Clearing procedure

Description
Page 69 of 145

AUSGZAHL
EINGZAHL
GUTSCHRI
UMBUCHNG

Outgoing payment
Incoming payment
Credit memo
Transfer posting with clearing

7.2.2.3.3

Check settings for processing open items

Check whether you have made the settings for manually processing open items.
Settings documented under relevant sections.

7.2.2.3.4

Prepare automatic clearing

In this step, you specify criteria according to which the open items of an account are
grouped together for automatic clearing. The program clears open items of a group if the
balance in local and foreign currency is zero.
Description
AccTy

Additional Rules for Automatic Clearing

D
D
K
K
S

From
Acct
1
A
1
A
0

7.2.2.4

Bank Account Interest Calculation

7.2.2.4.1

To Acct

Crit1

Crit2

100000
Z
100000
Z
999999

ZUONR
ZUONR
ZUONR
ZUONR
EBELN

BUALT

Crit3

Crit4

BUALT
EBELP

Interest Calculation Global Settings

7.2.2.4.1.1

Define interest calculation types

In this step, you create your interest indicators and specify that they are to be used for
account balance interest calculation.
Interest
indic.

Int calc.
type

Name

1
2
3
4
5
10
B1

P
S
S
P
S
S
S

Standard itm int.cal


Standard bal.int.cal
Bal.int.calc.term 2
Item int.calc.term 2
Bal.int.calc.term 3
Pjct interest calc.
Bal.int for trial

New
ICID

Page 70 of 145

C1
C2
P1
P2
P3
P4
P5
PP
T1

P
S
P
S
P
S
S
S
P

T9

Standard itm int.cal


Standard bal.int.cal
Standard itm int.cal
Standard bal.int.cal
Item int.calc.term 2
Bal.int.calc.term 2
Bal.int.calc.term 3
Pjct interest calc.
INTEREST FOR
TEST
Bal.int.calc.term9

Prepare account balance interest calculation


In this activity you make general interest calculation specifications for each interest
indicator. These specifications include the period determination, the interest
determination, the interest processing, the output controls, and the payment terms.
For CBA Interest calculation indicator the following settings are used:
Int.calc.indicator P2
Interest calc.freq. 1
Settlement day
1
Calendar type

G 28,.31/365

Int.calc.indicator P4
Interest calc.freq. 1
Settlement day
Calendar type

Int.calc.indicator P5
Interest calc.freq. 1
Settlement day
1
Calendar type

Int.calc.indicator PP
Interest calc.freq. 01
Settlement day
Page 71 of 145

Calendar type

7.2.2.4.2

Interest Calculation

7.2.2.4.2.1

Define reference interest rates

In this step, you define your reference interest rates by entering a key and a mnemonic
name. All other fields are purely informative.
Reference Long text for reference
Short
Effective
Currency
interest rate
from
CRINT
Credit Interest on balance
CRINT
01.04.1997
INR
DRINT
Debit Interest on balance
DRINT
01.04.1997
INR

7.2.2.4.2.2

Define time-dependent terms

In this step, you specify how the interest rate is to be determined for each interest
indicator. You can make this specification dependent on currency and a validity date.
You specify a condition for each entry. This determines which interest type it is (debit or
credit interest).
P1

INR

01.04.1999 1

Debit interest: arrears interest

P1

INR

01.04.1999 2

Credit interest: arrears interest

P1

USD

01.01.2000 1

Debit interest: arrears interest

P1

USD

01.01.2000 2

Credit interest: arrears interest

P2

INR

01.04.1999 1

Debit interest: balance interest

P2

INR

01.04.1999 2

Credit interest: balance interest

P3

INR

01.04.1999 1

Debit interest: arrears interest

P3

INR

01.04.1999 2

Credit interest: arrears interest

P4

INR

01.04.1999 1

Debit interest: balance interest

P4

INR

01.04.1999 2

Credit interest: balance interest

P5

INR

01.04.1999 1

Debit interest: balance interest

P5

INR

01.04.1999 2

Credit interest: balance interest

P5

INR

01.04.199 3

P5

INR

01.04.1999 4

Credit interest: balance interest

PP

INR

01.04.1999 1

Credit interest: balance interest

Debit interest: balance interest

Page 72 of 145

PP

INR

01.04.1999 2

Debit interest: balance interest

T1

USD

01.04.1999 1

Debit interest: arrears interest

T1

USD

01.04.1999 2

Credit interest: arrears interest

7.2.2.4.2.3

Enter interest values

In this step, you specify the required interest rates dependent on the date for the reference
interest rates.
Reference

Short text

Valid from

Int rate

CBA1

CBA1

01.04.1999

9.0000000

CBA11

CBA11

01.04.1999

9.0000000

CBA1C

CBA1

01.04.1999

0.0150000

CBA2

CBA2

01.04.1999

9.0000000

CBA3

CBA3

01.04.1999

9.0000000

T1P

T1P

01.04.1999

10.0000000

T2P

T2P

01.04.1999

12.0000000

7.2.2.4.2.4

Define transaction types

In this step, you specify your own function modules instead of the modules delivered
with the standard.
Long text
Short text
Function module
Credit interest for
Crd.int.
CREDIT_INT_RATE_DETERMINE
days overdue
Credit interest acct
Crd.int.
INT_RATE_DETERMINE
bal.interest calc.
Debit interest for
Deb.int.
DEBIT_INT_RATE_DETERMINE
days overdue
Debit interest acct
Deb.int.
INT_RATE_DETERMINE
bal.interest calc.

7.2.2.4.3

Interest Posting

7.2.2.4.3.1

Prepare G/L account balance interest calculation

In this activity you define the specifications for posting interest calculated on G/L
account balances.
The system determines the accounts using the posting interface in application 0004
(account interest scale).
Page 73 of 145

No interest posting is planned. But the following settings have been made.
Bus txn Co
code
1000
+
1010
+
1020
+
1030
+
2000
+
2010
+
2020
+
2030
+
Chrt/accts
ZYX
ZYX
ZYX
ZYX
ZYX
ZYX
ZYX
ZYX
ZYX
ZYX

Interest
ind
+
+
+
+
+
+
+
+

7.2.2.5.1

40
40
40
40
40
40
40
40

Account
Symb
1000
0011
1000
1000
0002
2000
0014
0016

Account symbol
0001
0002
0011
0012
0013
0014
0015
0016
1000
2000

Account symbol
0001
0002
0011
0012
0013
0014
0015
0016
1000
2000
7.2.2.5

Debit

Credit
50
50
50
50
50
50
50
50

Currency
+
+
+
+
+
+
+
+
+
+

Account
Symb
0001
2000
0013
0015
2000
0012
2000
2000
Account
310002
450560
++++++++++
++++++++++
++++++++++
++++++++++
++++++++++
++++++++++
229000
147000

Name
Interest received
Interest paid
Pt vl.min.int.earned
Pst vl.min.int.paid
Pst vl.dt.int.earned
Past val.dt.int.paid
Calc.per.int.earned
Calc.period int.paid
G/L account (earned)
G/L account (paid)

Planning

Prepare planning

In this activity you fulfill the requirements for planning. To do this, you have to:
Open the periods required for planning.
Generate structures for the financial statement version you want to plan.
Page 74 of 145

No settings done.

7.2.2.5.2

Define distribution keys

When planning your accounts, you specify amounts that are distributed among the
different periods using distribution keys. The standard system is delivered with
distribution keys which cover most of the usual distribution methods. If you require your
own distribution keys, you can create them in this activity.
No settings done.
7.2.2.6

Closing

7.2.2.6.1

Valuate

7.2.2.6.1.1

Foreign Currency Valuation

7.2.2.6.1.1.1 Define valuation methods


In this step, you define your valuation methods for the open items. With the valuation
method, you group specifications together which you need for the balance and individual
valuation. Before every valuation run, you specify the required valuation method.
SAP standard
Valuation method
Description
Document type
Display
Debit bal.exch.rate type
Credit bal.exch.rate type
Principle
Determine rate type from

KTO
FC bal.per acct,a/c bal -always val- G and B
SA
By Line Item
G
B
Always Valuate
Account Balance

Valuation method
Description
Document type
Display
Debit bal.exch.rate type
Credit bal.exch.rate type
Principle
Determine rate type from

KTO1
FC bal. always valuate-OI- G & B types-OI
SA
By Line Item
G
B
Always Valuate
Invoice Reference

Valuation method
Description

CBA
FC val exchange rate type B-always valuate-a/c
bal
SA
By Line Item

Document type
Display

Page 75 of 145

Debit bal.exch.rate type


Credit bal.exch.rate type
Principle
Determine rate type from
Valuation method
Description
Document type
Display
Debit bal.exch.rate type
Credit bal.exch.rate type
Principle
Determine rate type from

B
B
Always Valuate
Account Balance
CBA1
FC val exch rate type B-open item-always-a/c bal
SA
By Line Item
B
B
Always Valuate
Invoice Reference

Valuation method
Description
Document type
Display
Debit bal.exch.rate type
Credit bal.exch.rate type
Principle
Determine rate type from

CBA 5
FC valuation exchange rate type G-always-a/c bal
SA
By Line Item
G
G
Always Valuate
Account Balance

Valuation method
Description
Document type
Display
Debit bal.exch.rate type
Credit bal.exch.rate type
Principle
Determine rate type from

CBA 6
FC valuation exchange rate type G For open item
SA
By Line Item
G
G
Always Valuate
Invoice Reference

7.2.2.6.1.1.2 Prepare automatic postings for foreign currency valuation


In this step, you define the numbers of the accounts to which you want the system to Post
Exchange rate differences automatically:
For the valuation of open items and
For the valuation of foreign currency balances
In the functions offered, you can also set the accounts which are posted to when clearing
open items with realized exchange rate differences. You define expense and revenue
accounts for this. For more information on this, see the chapter Define accounts for
exchange rate differences" in the Accounts Receivable and Accounts Payable IMG.
Page 76 of 145

When evaluating open items, the system posts to a balance sheet adjustment account and
an account for exchange rate differences from the valuation. The postings can either
represent a gain or a loss; you therefore need to define appropriate account numbers.
For the valuation of foreign currency balances, you define expense and revenue accounts
for posting exchange rate differences resulting from the valuation, under a key. Enter the
key in the accounts which are to be valuated. If the exchange rate differences for a group
of G/L accounts are posted to the same expense and revenue accounts, you enter the same
key in the accounts to be valuated. The key can be freely defined by the user.
Refer section 7.2.2.3.1
Define accounts for exchange rate differences for details.

7.2.2.6.2

Regroup

7.2.2.6.2.1

Define adjustment accounts for GR/IR clearing

Postings are made to the goods receipt/invoice receipt clearing account (GR/IR)
whenever goods are received for which no invoices exist, or when invoices are received
for which no goods were delivered yet.
In this step you define numbers of adjustment and target accounts for the GR/IR clearing
account which is required for automatic postings.
Transfer postings will be required at the balance sheet key date in order to reflect the
invoiced - but not delivered - and the delivered - but not invoiced - goods deliveries. The
program which analyzes the GR/IR clearing account makes adjustments to it by posting
amounts to the adjustment account. The offsetting entry is made to the account for
showing the delivered but not invoiced goods and/or the account reflecting invoiced but
not delivered goods (target account).
No requirement exists for the account settings for the following processes.
Description
Invoiced but not yet delivered
Delivered but not yet invoiced
Foreign currency valuation

Process
BNG
GNB
JV9

Act determinatn

The following accounts have been assigned:


Description
Invoiced but not yet delivered
Delivered but not yet invoiced

7.2.2.6.2.2

Process
BNG
GNB

Account
150000
150000

Adj A/C
150002
150002

Trt A/C
150003
150003

Define accounts for readjustment

In this step, you define the numbers of the accounts which are posted to automatically for
the profitability segment adjustment and the business area/profit center adjustment.
A subsequent adjustment carries out a subsequent allocation of line items to particular
account assignment objects (business areas, cost center, profit center, etc.). Clearing
postings and adjustment postings are generated automatically for this allocation.
Page 77 of 145

If you do not set up an adjustment account, items will be posted to the original account. If
you want to separate the subsequent debit postings from other postings, you should create
your own adjustment accounts for this purpose and post to them in this step.
The report requires a clearing account for every business area, in order to carry out
postings for each business area which will not affect balances. Adjustment accounts are
also required for reconciliation accounts and tax accounts as well as for all accounts not
designed for direct posting. For accounts designed for direct posting, the creation of a
separate adjustment account is optional. Adjustment accounts must not be marked as taxrelevant, that is, in the master record of the accounts, the "Tax category" field must not be
filled, and the "Posting without tax allowed" field should be marked.
You also maintain accounts for clearing reconciliation postings from controlling for
cross-business area or cross-functional area clearings. You have to define the clearing
account under the GAO transaction key.
GA0 Clearing account
Chart of
Account
ZYX

Process
GA0

Clearing
account
191100

GA1 Adjustment accts for reconciliation accts


Chart of
Account
ZYX
ZYX
ZYX
ZYX
ZYX
ZYX
ZYX

Process

Account

GA1
GA1
GA1
GA1
GA1
GA1
GA1

140000
140200
140201
140400
140600
222000
222001

Adjustment
account
191200
191200
191200
191200
191200
191300
191300

No settings have been done for the following processes:


GA2
GA3
GA4
GA5

Adjustment accounts for tax accounts


Adjustment accts for cash discount accts
Adjustment accts for ex.rate diff.accts
Adjustment accounts for other G/L accts

Chart of
Account
ZYX
ZYX
ZYX
ZYX

Process

Account

GA5
GA5
GA5
GA5

144000
144001
144002
144403

Adjustment
account
191600
191600
191600
191600
Page 78 of 145

ZYX
ZYX
ZYX

GA5
GA5
GA5

144004
144005
222001

7.2.2.6.2.3 Develop
readjustment

191600
191600
191600

enhancements

for

balance

sheet

No settings have been done.

7.2.2.6.3

Document

7.2.2.6.3.1

Define financial statement versions

In this step:
You define the versions which you need for a balance sheet/P+L (balance sheet and
profit and loss statement).
You can define versions for a special chart of accounts, for a corporate chart of
accounts or without a special allocation.
You then determine the balance sheet/P+L items of your version.
Allocate a group of accounts to the items, in each case at the lowest level of your version.
You can also define in which item accounts are displayed by means of terms. This means
you can then allocate accounts or a group of accounts to a particular item depending on
the relevant balance.
Following have been defined
Financial stmt
vers.
ZYX 1
ZYX 2
CBA1
CBA2

Financial statement version name


FINANCIAL STATEMENT VERSION (ROC) FOR
ZYX (detail)
FINANCIAL STATEMENT VERSION (ROC) FOR
ZYX (detail)
FINANCIAL STATEMENT VERSION (ROC) FOR
CBA (detail)
FINANCIAL STATEMENT VERSION (ROC) FOR
CBA (detail)

The Balance Sheet version CBA 1 has been created for ZYX Chart of Accounts. Refer
the Appendix A for the details. (appendix.doc)
Note
It is possible to create other versions of the balance sheet with the same chart of accounts.
This version CBA 1 should not be changed as it provides a reference for the location
Page 79 of 145

of various GL accounts in the Balance Sheet items. Only corrections, if any, can be
carried out in this version.

7.2.2.6.3.2

Define accumulated work files for balance audit trail

No Settings done under this heading.

7.2.2.6.4

Report

7.2.2.6.4.1

Taxes on Sales/Purchases Return

No settings done under this heading.

7.2.2.6.4.2

Subsequent Tax on Sales/Purchases Debit

No settings done under this heading.

7.2.2.6.4.3

Withholding Tax

This functionality is not used in the current system as the SAP international version 3.1H
creates the withholding tax entries at the time of payment. The client requirement is the
entries should be created at the time of liability creation.
However the settings in the current system are documented, so that, they may be used in
future enhancements.

7.2.2.6.4.3.1 Maintain tax codes


The system needs a withholding tax code in order to be able to determine the withholding
tax. You specify the following for each code:
The portion subject to tax
The withholding tax minimum amount for Japanese withholding tax reporting
The tax rate
Percentage rate which is to be used for the withholding tax base amount for calculating
the withholding tax amount. You can also enter the reunification tax in percent in this
field.
The reduced tax rate in the case of a valid exemption certificate
The withholding tax formula
Withholding tax codes are defined for each country.
Refer the Appendix B for the details of the tax codes. (appendix.doc)

7.2.2.6.4.3.2 Maintain countries


In this step, you maintain the withholding tax countries. The withholding tax country is
needed for printing the withholding tax form. Since the list of the country IDs to be used
prescribed by law deviates from the list generally available in the system, the withholding
tax countries must be redefined.
SAP standard settings used.

Page 80 of 145

7.2.2.6.4.3.3 Maintain formulas


In this step, you define the formulas for a special calculation of withholding tax. The
formulas are needed for the 1042 procedure in the USA and for a special calculation type
in Japan, for which the withholding tax is calculated on a scaled basis with the percentage
rates dependent on the amount.
No settings done.

7.2.2.6.4.3.4 Maintain recipient types


In this step, you maintain the type of recipient for 1042 reporting in the USA and
withholding tax reporting in Spain. The type of recipient has to do with categorizing the
vendor which is needed for printing the withholding tax form.
No settings done for India.

7.2.2.6.4.3.5 Define recipient codes


In this step, you maintain the recipient codes for the withholding tax return in Spain. You
maintain the recipient code depending on the type of recipient.
No settings done for India.

7.2.2.6.4.3.6 Define income types


In this step, you maintain the income types for the withholding tax return in Spain. The
income type is a classification of your (foreign) vendors according to income. You need
the income type as a specification for the withholding tax return.
No settings done for India.

7.2.2.6.4.3.7 Define accounts for withholding tax


In this step, you define the account numbers of your withholding tax accounts. The
system posts the tax amount to these accounts when clearing open items.
Refer Appendix B for details.

7.2.2.6.4.3.8 Withholding Tax Return to Vendor


In the following steps, you define the necessary information for printing the withholding
tax return.
No settings have been done under this heading. The existing layout sets may be copied
and modified in case of future enhancements.

7.2.2.6.4.4 Enter company data for German foreign trade


regulations
Not relevant.

Page 81 of 145

7.2.2.7 Integration

7.2.2.7.1

Asset Management

7.2.2.7.1.1

Define posting keys for asset postings

In this step, you define posting keys which are used for automatic postings when posting
to fixed asset accounts.
The following standard SAP settings have been used.
Description
Asset posting
G/L account posting from asset posting

7.2.2.7.1.2

Process
ANL
ANS

Debit
70
40

Credit
75
50

Ordinary depreciation: Assign accounts

Refer Asset Accounting System document for details.

7.2.2.7.1.3

Special depreciation: Assign accounts

Refer Asset Accounting System document for details.

7.2.2.7.1.4

Allocate accounts for unplanned depreciation

Refer Asset Accounting System document for details.

7.2.2.7.1.5

Valuation differences: Assign accounts

Refer Asset Accounting System document for details.

7.2.2.7.1.6

Transferred reserves: Assign accounts

Refer Asset Accounting System document for details.

7.2.2.7.1.7

Investment support: Assign accounts

7.2.2.8 Integration

7.2.2.8.1

Asset Management

Refer Asset Accounting document for details.

7.2.2.8.2

Overhead Cost Controlling

Refer Overhead Cost Controlling document for details.

7.2.2.8.3

Materials Management

7.2.2.8.3.1

Define accounts for Materials Management

In this step, you store accounts for Materials Management transactions that lead to
automatic postings in Financial Accounting.
Page 82 of 145

Process

AKO Expense/revenue
from consign.mat.consum.

Val.gp.cde
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA

Val.class Account
ER01
422760
ER02
422710
ER03
422760
ER04
422710
ER05
422930
ER06
422910
PK01
422830
PK02
422810
RM01
400460
RM02
400450
TG01
400465
TG02
400465

Process

AUM Expense/revenue
from stock transfer

Val.gp.cde
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA

Val.class Account
ER01
400421
ER02
400421
ER03
400421
ER04
400421
ER05
400421
ER06
400421
FG01
320000
FG02
320200
FG03
320150
FG04
320000
FG05
320150
FG06
320600
FG07
320600
PK01
400421
PK02
400421
RM01
400421
RM02
400421
RM03
320000
TG01
320400
TG03
320400
Page 83 of 145

CBA

TG04

320500

Process

BO1
Rebates

Process

BO2 Volume
rebate income

Process

BSV Change
instock account

Val.gp.cde
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA

Val.class Account
ER01
420005
ER02
420005
ER03
420005
ER04
420005
ER05
420005
ER06
420005
FG01
320000
FG02
320200
FG03
320000
FG04
320000
FG05
320150
FG06
320600
FG07
320600
PK01
420005
PK02
420005
RM01
420005
RM02
420005
RM03
400406
TG01
320400
TG02
420005

Process

BSX Inventory
posting count

Val.gp.cde
CBA
CBA
CBA
CBA

Val.class Account
ER01
220201
ER02
220200
ER03
220201
ER04
220200
Page 84 of 145

CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA

ER05
ER06
FG01
FG02
FG03
FG04
FG05
FG06
FG07
PK01
PK02
RM01
RM02
RM03
TG01
TG02
TG03
TG04

220401
220400
220700
220800
221504
220700
221504
221560
221560
220301
220300
220001
220000
220000
221503
221502
221503
221505

Process

CVD
CVD
paid

Process

DIF Materials
management small
differences

Process

EIN Purchasing
account

Process

EKG Purchase
offsetting account

Process

EXC Excise Duty


paid

Process

FR1 Freight
clearing

Account
150001
Process

FR2 Freight
Page 85 of 145

provisions
Process

FR3 Customs
clearing

Val.gp.cde
CBA
CBA
CBA
CBA
CBA
CBA

Val.class Account
ER01
150020
ER03
150020
ER05
150020
PK01
150020
RM01
150020
TG01
150020

Process

FR4
Consignment
payables

Process

FRE Freight
purch. acct.

Account
400470

Process

FRL
Externalactivity

Val.gp.cde Account
CBA
420003

Process

FRN Incidental costs of


external activities

Process

GBB Offsetting entry for


inventory posting

Val.gp.cde Acct

modif
Account
Val.class
Page 86 of 145

CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA

BSA
BSA
BSA
BSA
BSA
BSA
BSA
BSA
BSA
BSA
BSA
BSA
BSA
BSA
BSA
BSA
BSA
BSA
BSA
BSA
INV
PRD
VAX
VAX
VAX
VAX
VAX
VAX
VAX
VAX
VAX
VAX
VAX
VAX
VAX
VAX
VAX
VAX
VAX
VAX
VAX
VAX
VAX
VBO

ER01
ER02
ER03
ER04
ER05
ER06
FG01
FG02
FG03
FG04
FG05
FG06
FG07
PK01
PK02
RM01
RM02
RM03
TG01
TG02
RM02
TG01
ER01
ER02
ER03
ER04
ER05
ER06
FG01
FG02
FG03
FG04
FG05
FG06
FG07
PK01
PK02
RM01
RM02
RM03
TG01
TG02
TG04
ER01

221600
221600
221600
221600
221600
221600
221600
221600
221600
221600
221600
221600
221600
221600
221600
221600
221600
221600
221600
221600
440650
400468
320000
320000
320000
320000
320000
320000
320000
320200
320150
320000
320150
320600
320600
320000
320000
320000
320000
320000
320400
400402
320500
422950
Page 87 of 145

CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA

VBO
VBO
VBO
VBO
VBO
VBO
VBO
VBO
VBO
VBO
VBO
VBO
VBO
VBO
VBO
VBO
VBO
VBO
VBO
VBR
VBR
VBR
VBR
VBR
VBR
VBR
VBR
VBR
VBR
VBR
VBR
VBR
VBR
VBR
VBR
VBR
VBR
VBR
VNG
VNG
VNG
VNG
VNG
VNG

ER02
ER03
ER04
ER05
ER06
FG01
FG02
FG04
FG05
FG06
FG07
PK01
PK02
RM01
RM02
RM03
TG01
TG02
TG04
ER01
ER02
ER03
ER04
ER05
ER06
FG01
FG04
FG05
FG06
FG07
PK01
PK02
RM01
RM02
RM03
TG01
TG02
TG03
ER01
ER02
ER03
ER04
ER05
ER06

422950
422950
422950
422950
422950
320000
320200
320000
320150
320600
320600
422950
422950
422950
422950
400406
320400
422950
320500
422750
422700
422750
422700
422920
422900
400410
320000
320150
320600
320600
422820
422800
400401
400400
400406
400403
400402
400412
422750
422700
422750
422700
422920
422900
Page 88 of 145

CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA

VNG
VNG
VNG
VNG
VNG
VNG
VNG
VQP
VQP
VQP
VQP
VQP
VQP
VQP
VQP
VQP
VQP
VQP
VQP
VQP
VQP
VQP
VQP
VQP
VQP
ZOB
ZOF
ZOF
ZOF
ZOF
ZOF
ZOF
ZOF
ZOF
ZOF
ZOF

FG01
PK01
PK02
RM01
RM02
TG01
TG02
ER01
ER02
ER03
ER04
ER06
FG01
FG02
FG04
FG05
FG06
FG07
PK01
PK02
RM01
RM02
RM03
TG01
TG02
FG01
FG01
FG02
FG03
FG04
FG05
FG06
FG07
RM02
TG01
TG04

400410
422820
422800
400401
400400
400403
400402
440650
440650
440650
440650
440650
440650
440650
440650
440650
440650
440650
440650
440650
440650
440650
440650
440650
440650
320000
320000
320200
320150
320000
320150
320600
320600
320000
320400
320500

Process

KBS Account-assigned
purchase order

Debit
Credit

81
91
Page 89 of 145

Process

KDM MM exchange rate


differences

Val.gp.cde
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA

Val.class Debit
ER01
453000
ER02
453000
ER03
453000
ER04
453000
ER05
453000
ER06
453000
FG01
453000
FG02
453000
PK01
453000
PK02
453000
RM01
453000
RM02
453000
TG01
453000
TG02
453000

Process

KDR MM exchange rate


rounding differences

Credit
300401
300401
300401
300401
300401
300401
300401
300401
300401
300401
300401
300401
300401
300401

Account
400460
Process

KON
Consignment
payables

Account
150005

Process

KTR Price diff. offset. entry


(cost object)

Process

PRD Cost (price)


differences
Page 90 of 145

Val.gp.cde
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA
CBA

Val.class Account
ER01
422760
ER02
422710
ER03
422760
ER04
422710
ER05
422930
ER06
422910
PK01
422830
PK02
422810
RM01
400460
RM02
400450
RM03
400450
TG01
400465
TG02
400468

Process

PRK Price differences


(cost object hierarc.)

Process

PRY Cost (price)


differences (mater.ledger)

Process

RUE Prov.
misc.del.costs

Process

UMB Gain/loss
from revaluation

Val.gp.cde Val.class Account


CBA
RM01
453000
Process

VST INPUT TAX

Process

WRX GR/IR
clearing account

Val.gp.cde Account
CBA
150000
Process

WRY GR/IR clearing


(material ledger)
Page 91 of 145

7.2.2.8.3.2
Carry out document summarization for Materials
Management
No settings done.

7.2.2.8.4

Personnel Administration

No settings done.

7.2.2.8.5

Sales and Distribution

Refer Sales and distribution customisation documentation

7.2.2.8.6

Local General Ledgers

7.2.2.8.6.1

Carry out link to General Ledger

SAP settings retained.

7.2.2.8.7
7.2.2.8.8
7.2.3

Generate list for automatic postings


Generate error list for automatic postings

Data Transfer
No settings done.

7.2.4

Information System

7.2.4.1 Define report selection


SAP standard report tree has been used.
7.2.4.2

Define/import ABAP/4 queries

7.2.4.3 G/L Information System


SAP standard settings used under this heading.

7.2.4.3.1

Form

SAP standard settings used under this heading.

7.2.4.3.2

Report

SAP standard settings used under this heading.

7.2.4.3.3

Constants

No settings done.

7.2.4.3.3.1

Maintain and valuate constants

No settings done.
Page 92 of 145

7.2.4.3.4

Maintain global variables

No settings done.

7.2.4.3.5

Translate reports

No settings done.
7.2.5

Bank-Related Accounting

7.2.5.1 Bank Accounts

7.2.5.1.1

Copy bank directory

Not relevant to the current system.

7.2.5.1.2

Define house banks

Each house bank of a company code is represented by a bank ID in the SAP system,
every account at a house bank by an account ID.
In the SAP system, you use the bank ID and the account ID to specify bank details. These
specifications are used, for example, for automatic payment transactions to determine the
bank details for payment.
Company
code
House
bank
ANZ01
ANZFC
ANZPC
CBI01
CBI02
CBI03
CBI04
CBIFC
CBIPC
ICICI
IDBI1
SBI01
SBI02
SBIPC
SBT01
SBTPC

ZYX

ZYX LTD

Bank
Ctry key
IN G4
IN G11
IN G12
IN G1
IN G5
IN G6
IN G7
IN G13
IN G14
IN G10
IN G9
IN G2
IN G8
IN G15
IN G3
IN G16

Page 93 of 145

House Acct
bank ID

Ban Control
k
key
acct

ANZ01 ANZ0
1

ANZF ANZF
C
C

11

ANZP ANZP
C
C

12

CBI01 CBI01

CBI02 CBI02

CBI03 CBI03

CBI04 CBI04

CBIFC CBIFC 13
CBIPC CBIPC 14
ICICI

ICICI

10

IDBI1

IDBI1

SBI01 SBI01

SBI02 SBI02

SBIPC SBIPC 15

CG/L
uacct
r
r
.
I 224040
N
R
I 122160
N
R
I 122020
N
R
I 224000
N
R
I 224050
N
R
I 224060
N
R
I 224070
N
R
I 122150
N
R
I 122000
N
R
I 224110
N
R
I 224100
N
R
I 224010
N
R
I 224080
N
R
I 122010

Discount acct

452300
452300
452300
452300
452300
452300
452300
452300
452300
452300
452300
452300
452300
452300
Page 94 of 145

SBT01 SBT01

SBTP SBTP
C
C

16

Company
code
House
bank
ANZ01
ANZFC
ANZPC
CBI01
CBI02
CBI03
CBI04
CBIFC
CBIPC
ICICI
IDBI1
SBI01
SBI02
SBIPC
SBT01
SBTPC

452300
452300

CBA CBA LTD


Bank
Ctry key
IN
IN
IN
IN
IN
IN
IN
IN
IN
IN
IN
IN
IN
IN
IN
IN

House Acct
bank ID
ANZ0
1
ANZF
C
ANZP
C
CBI01
CBI02

N
R
I 224030
N
R
I 122100
N
R

ANZ0
1
ANZF
C
ANZP
C
CBI01
CBI02

4
11
12
1
5
6
7
13
14
10
9
2
8
15
3
16

Ban Contr Curr G/L


Discou
k
ol key .
accoun nt acct
acct
t
4

INR 224040 452300

11

USD 122160 452300

12

INR 122020 452300

1
5

1
1

INR 224000 452300


INR 224050 452300
Page 95 of 145

CBI03
CBI04
CBIFC
CBIPC
ICICI
IDBI1
SBI01
SBI02
SBIPC
SBT01
SBTP
C

CBI03
CBI04
CBIFC
CBIP
C
ICICI
IDBI1
SBI01
SBI02
SBIPC
SBT0
1
SBTP
C

7.2.5.1.3

6
7
13
14

1
1

INR
INR
USD
INR

224060
224070
122150
122000

452300
452300
452300
452300

10
9
2
8
15
3

1
1
1
1

INR
INR
INR
INR
INR
INR

224110
224100
224010
224080
122010
224030

452300
452300
452300
452300
452300
452300

16

INR 122100 452300

Check post office bank branch numbers

Not relevant to the current system.

7.2.5.1.4

Enter names of building societies

Not relevant to the current system.

7.2.5.1.5

Define lockbox accounts at house banks

Not relevant to the current system.

7.2.5.1.6

Make functional enhancements for bank account number

No settings done.

7.2.5.1.7

Develop enhancements for bank data

No settings done.

7.2.5.1.8

Changes Display

7.2.5.1.8.1

Define field groups for bank master data

No settings done.

7.2.5.1.8.2

Group bank master record fields

After you defined the field groups here, you allocate the required master record fields to
the field groups. You specify the complete identification code of the fields from the Data
Dictionary as well as a field description.
No settings done.

Page 96 of 145

7.2.5.1.9

Delete bank master data

No settings done.
7.2.5.2

Business Transactions
No settings done.

7.2.5.3 Data Transfer


No settings done.

7.2.5.3.1

Copy bank directory

7.2.5.3.2

Develop enhancements for bank directory

7.2.5.3.3

Delete bank master data

7.3
7.3.1

Accounts Receivable and Accounts Payable


Customer Accounts

7.3.1.1

Master Records
Refer the SD documentation for the details regarding Customer master records.

7.3.1.2

Line Items

All the details under this heading have been documented under GL accounts. Please refer
the relevant section for further details.

7.3.1.2.1

Customer Line Item Display

7.3.1.2.1.1

Determine standard sorting for line items

Standard settings retained

7.3.1.2.1.2

Define line layout

Standard settings retained

7.3.1.2.1.3

Define special fields for selecting/finding/sorting data

Standard settings retained

7.3.1.2.1.4

Choose selection fields

In this step, you specify the fields via which the system is to make selections when
displaying line items.
In addition to standard SAP fields, following has been added:
Account type

D- Customers
Page 97 of 145

Field name
GSBER

Description
Business area

7.3.1.2.1.5

Define sort variants

Standard settings retained

7.3.1.2.1.6

Define totals variants

Standard settings retained

7.3.1.2.1.7 Choose standard line layout and standard totals


variant
Standard settings retained

7.3.1.2.1.8

Choose additional fields

Standard settings retained

7.3.1.2.1.9

Choose search fields

Standard settings retained

7.3.1.2.1.10 Choose sort fields


Standard settings retained

7.3.1.2.1.11 Choose totals fields


Standard settings retained

7.3.1.2.1.12

Define master records info

Standard settings retained

7.3.1.2.1.13

Maintain work list

No settings have been done. Work lists can be created using accounting menu.

7.3.1.2.1.14

Change message control for displaying line items

No settings done.

7.3.1.2.2

Open Item Processing

All the details under this heading have been documented under GL accounts. Please refer
the relevant section for further details.

7.3.1.2.2.1

Define line layout

Standard settings retained

7.3.1.2.2.2

Choose standard line layout

Standard settings retained


Page 98 of 145

7.3.1.2.2.3

Choose selection fields

Standard settings retained

7.3.1.2.2.4

Choose search fields

Standard settings retained

7.3.1.2.2.5

Choose sort fields

Standard settings retained

7.3.1.2.2.6

Maintain work list

No settings have been done. Work lists can be created using accounting menu.

7.3.1.2.3

Correspondence

7.3.1.2.3.1

Carry out or check correspondence settings

Refer the relevant sections for details.

7.3.1.2.3.2

Define period types for customers

Standard settings retained

7.3.1.2.3.3 Define report


statements

variants

for

customer

account

Standard settings retained

7.3.1.2.3.4 Define report variants for customer "Customer


Statement"
Standard settings retained

7.3.1.2.3.5

Define report variants for individual customer letters

No settings done.

7.3.1.2.3.6

Specify selection criteria for customer form letters

SAP standard settings used.


7.3.1.3

7.3.1.3.1

Balances

Maintain work list for displaying balances

No settings have been done. Work lists can be created using accounting menu.

Page 99 of 145

7.3.2
7.3.2.1

Vendor Accounts
Master Records

Refer the MM documentation for the details regarding MM Vendor master records.
Account group 106
Description
Number range
One-time account

Vendor for FI - ZYX


06
-

Field status
Suppress

Req.entry

Opt.entry

General data
Address
Name 1
Form of address
Search term
Name 2
Name 3, name 4
Postal code, city
Street
Location
Region
P.O. box
P.O. box postal code
Country
P.O. Box city

X
X
X
X
X
X
X
X
X
X
X
X

Communication
Telex, fax, tel.
Teletex
Telebox
Data line
Language
Control
Customer
Corporate group
Tax code 1
Sales equalization tax

X
X
X
X
X

X
X
X
X
Page 100 of 145

Display

International location number


Fiscal address
Industry
VAT registration number
Train station
Existing quality assur.systems
Authorization
Trading partner
Reference account group
(OTA)
Tax jurisdiction code
Tax code 2
Taxes on sales/purchases
Sole proprietor
Person subject to withhold.tax
Carrier details
Credit information
Transportation zone
Payment transactions
Bank details
Alternative payee account
Alternative payee in document
DME details
POR subscriber number

X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X

X
X
X
X
X

Company code data


Account management
Reconciliation account
Planning group
Previous account number
Sort key
Head office
Authorization
Subsidy (preference) ID
Minority indicator
Withholding tax code
Wthld.tax exempt.no.limited
to
Interest calculation
Withh.tax cat., exempt.reason
Withholding tax country

X
X
X
X
X
X
X
X
X
X
X
X
X
Page 101 of 145

Personnel number
Release approval group

X
X

Terms of payment
Double invoice validation
Payment block
Payment methods
Alternative payee account
Clearing with customer
Bill of exchange limit
Cashed checks duration
Invoice verification tol.group
Tolerance group
House bank
Payment advice via EDI
Single pmnt, grp key, PM supl.

Correspondence
Acctng clerk's fax/Internet
Dunning data
Local processing
Account at vendor
Accounting clerks
Users at vendor
Account memo
Purchasing data
Purchase order currency
Terms of payment
Incoterms
Minimum order value
Name, tel. (salesperson)
ABC indicator
Goods-receipt-based inv.verif.
Order acknwl. reqmt.
Autom.generated purchase
order
Vendor schema group
Mode of transport
Office of exit
Control pricing date
Order-item-based settlement
Purchasing group
Planned deliv. time

X
X
X
X
X
X
X
X
X
X
X
X

X
X
X
X
X
X

X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Page 102 of 145

Price marking
Rack-jobbing
PO entry: vendor
Subsequent settlement
Subsequent settlement index
Bus.vol.comparison/agrmnt
nec.

X
X
X
X
X
X

Partner usage
Business partner assignment
Additional purchasing data
Plant
VSR - relevance
Plant - relevance

X
X
X

7.3.2.2 Line Items

7.3.2.2.1

Vendor Line Item Display

7.3.2.2.1.1

Determine standard sorting for line items

Standard settings retained

7.3.2.2.1.2

Define line layout

Standard settings retained

7.3.2.2.1.3

Define special fields for selecting/finding/sorting data

7.3.2.2.1.4

Choose selection fields

In this step, you specify the fields via which the system is to make selections when
displaying line items.
In addition to standard SAP fields, following has been added:
Account type

D- Customers

Field name
GSBER

7.3.2.2.1.5

Description
Business area

Define sort variants

Standard settings retained

Page 103 of 145

7.3.2.2.1.6

Define totals variants

Standard settings retained

7.3.2.2.1.7 Choose standard line layout and standard totals


variant
Standard settings retained

7.3.2.2.1.8

Choose additional fields

Standard settings retained

7.3.2.2.1.9

Choose search fields

Standard settings retained

7.3.2.2.1.10

Choose sort fields

Standard settings retained

7.3.2.2.1.11

Choose totals fields

Standard settings retained

7.3.2.2.1.12

Define master records info

Standard settings retained

7.3.2.2.1.13

Maintain work list

Maintained through the transaction menu

7.3.2.2.2

Open Item Processing

7.3.2.2.2.1

Define line layout

In addition to standard SAP fields, following has been added:


Line layout

K2

LINE LAYOUT WITH REF DOC (BILL NO)

Reference doc.
Document number
Posting key
Business area
Days in arrears

7.3.2.2.2.2

Choose standard line layout

Standard settings retained

7.3.2.2.2.3

Choose selection fields

Standard settings retained


Page 104 of 145

7.3.2.2.2.4

Choose search fields

Standard settings retained

7.3.2.2.2.5

Choose sort fields

Standard settings retained

7.3.2.2.2.6
7.3.2.2.3

Maintain work list

Correspondence

7.3.2.2.3.1

Carry out or check correspondence settings

7.3.2.2.3.2

Define report variants for vendor account statements

No settings done.

7.3.2.2.3.3 Define report


Statement"

variants

for

vendor

"Customer

No settings done.

7.3.2.2.3.4

Define report variants for individual vendor letters

No settings done.

7.3.2.2.3.5

Specify selection criteria for vendor form letters

SAP standard settings used.


7.3.2.3

Balances

7.3.2.3.1
7.3.3

Maintain work list for displaying balances

Business Transactions

7.3.3.1 Incoming Invoices/Credit Memos

7.3.3.1.1

Carry out or check document settings

Settings done under the relevant sections.

7.3.3.1.2

Carry out or check settings for parked documents

Settings done under the relevant sections.

7.3.3.1.3

Maintain terms of payment

In the step Maintain terms of payment, you can define rules with which the system can
determine the required terms of payment automatically. The rules are stored under a fourcharacter key. You assign the terms of payment specified to the vendors in the master
Page 105 of 145

record via the key. The key and the terms determined with it are proposed when entering
a document to the vendor account.
Pmn Own explanatn
t
term
s

CAD
D00
1
D00
2
D00
3
D00
4
D00
5
D00
6
D00
7
D00
8
D00
9
D01
0
D01
1
D01
2
D01
3
D01
4
D01
5
D01

Days
from
baselin
e date
for
payme
nt
1
ZTAG1

Cash
disc
%
rate
1

0
0

0
0

0
0

0
0

0D
0D

30 days from B/L Date

30

0D

45 days from B/L Date

45

0D

0D

60 DAYS from B/L Date

60

0D

85 Days from B/L Date

85

0D

90 Days from B/L Date

90

0D

120 Days from B/L Date

120

0D

150 Days from B/L Date

150

0D

180 Days from B/L Date

180

0D

0D

0D

0D

30

0D

0D

30

60

85 D

Cash against Documents


At Sight

10 % before despatch of
Material( B/L Date)
Balance 90% on receipt of
material

Days
from
baselin
e date
for
payme
nt 2

Cas
h
disc
%
rate
2

Days Acct Hold


from
type baselin
back
e date
for
payme
nt 3

ZPR ZTAG2 ZPR ZTAG3


Z1
Z2

Page 106 of 145

7
D01
8
D01 Within 85 days Due net
9
D02 15 % before despatch of
0
Material( B/L Date)
D02 Balance 85% on receipt of
1
material
D02
2
D02
5
D02
6
D02
7
D02
8
D03 100% ADVANCE PAYMENT
0
BEFORE DESPTACH
F00 A/P 90% in 7 days, 10% in 45
1
days
F00 FI A/P 7 days
2
F00 FI A/P 45 days
3
L002 30 days from L/R Date
L003 45 days from L/R Date
L006 85 Days from L/R Date
L007 90 Days from L/R Date
MM0 90% After 30 days & 10% after
1
45 days
MM0 90% After 30 days & 10% after
2
100 days
MM0 90% After 7 days & 10% after
4
30 days
MM0 90% After 7 days & 10% after
5
45 days
MM0 90% After 7 days & 10% after
6
60 days
MM0 90% After 7 days & 10% after
7
90 days
MM0 90% After 15 days & 10% after
8
30 days

30

90

120 D

85

0D

0D

0D

0D

0D

0D

0D

30

0D

0D

0K

0K

45

0K

30
45
85
90
0

0
0
0
0
0

0
0
0
0
0

0
0
0
0
0

0D
0D
0D
0D
0K

0K

0K

0K

0K

0K

0K

Page 107 of 145

MM0 90% After 15 days & 10% after


9
45 days
MM1 90% After 15 days & 10% after
0
60 days
MM1 90% After 15 days & 10% after
1
90 days
MM1 90% After 30 days & 10% after
2
60 days
MM2
1
MM2 100% After 10 days Due net
2
MM2 100% After 15 days Due net
3
MM2 100% After 20 days Due net
4
MM2 100% After 30 days Due net
5
MM2 100% After 45 days Due net
6
MM2 100% After 90 days Due net
7
MM2 10% advance with PO &
8
balance agnst desp documents
MM2 20% advance with PO &
9
balance agnst desp documents
MM3 100% against despatch
0
documents thru Bank
MM3 100% against despatch
1
documents
MM5 LC 95% sight & 5% after 180
1
days from B/L date
MM5 LC 90% sight & 10% after 180
2
days from B/L date
MM5 LC 10% sight & 90% after 180
3
days from B/L date
MM5 LC 75% sight & 25% after 180
4
days from B/L date
MM5 LC 25% sight & 75% after 180
5
days from B/L date
MM5 LC 100% after 180 days from
6
B/L dt libor interest
MM5 LC 100% after 90 days from
9
B/L dt libor interest
MM7 Cash against despatch

0K

0K

0K

0K

10

0K

15

0K

20

0K

30

45

0K

90

0K

0K

0K

0K

0K

0K

0K

0K

0K

0K

0K

0K

0K

Page 108 of 145

1
documents (CAD)
MM7 100% advance alongwith
2
purchase order
MM7 LC 100% Sight
3
MM7 100% against Proforma Invoice
4
MM7 100% within 7days of despatch
5
MM9 Given above
1

7.3.3.1.4

0K

0K

0K

0K

0K

Define terms of payment for holdback/retainage

In this step you can determine whether an invoice amount is to be divided into partial
amounts with different due dates.
Pmnt
terms

Holdbac Percent Pmnt


k
term
30
30
31
31
32
32
33
33
34
34
35
35
36
36
37
37
39
39
40
40
41
41

D004
D004
D004
D013

1
2
1
2
1
2
1
2
1
2
1
2
1
2
1
2
1
2
1
2
1
2
1
2
3
1

90
10
90
10
90
10
90
10
90
10
90
10
90
10
90
10
90
10
90
10
90
10
20 D001
50 D002
30 D003
10 D011

20
26
20
27
20
28
20
29
24
26
24
27
24
28
24
29
26
28
26
27
26
29

Page 109 of 145

D013
D022
D022
F001
F001

2
1
2
1
2

7.3.3.1.5

90 D012
15 D020
85 D021
90 F002
10 F003

Define SCB indicator for foreign trade regulations

Not relevnat.

7.3.3.1.6

Define cash discount base for incoming invoices

In this step you determine whether the tax amount is to be taken into consideration in the
base amount for calculating the cash discount amount. You make your specifications per
company code.
Cocode

Discount base net

ZYX

CBA

7.3.3.1.7

Invoice/Credit Memo Fast Entry

7.3.3.1.7.1

Define posting keys for fast entry

SAP standard settings used.

7.3.3.1.7.2

Define screen templates for G/L account items

SAP standard settings used plus some more templates created


0001
0002
0003
0004
0005
SAP01
SAP02

Travelling expenses
Postage & telephone
Printing & Stationery
Miscellaneous Expenses
Factory expenses
Standard one line
Standard two lines

7.3.3.1.8

Define account for net procedure

No settings done.

Page 110 of 145

7.3.3.1.9

Carry out or check settings for withholding tax

7.3.3.1.9.1

Maintain tax codes

W.ta Description
x
code
I0
I1
I2
I3
I4
I5
I6
I7
I8
I9
J1
W1
W2
W3
W4
W5
W6
W7
W8
W9
X1

Taxabl Rat Post Red


e
e
with .
portio
paym rate
n
t

W tax 0%- DUMMY FOR NON TDS CASES


W tax 194C 2.2% Down Payment Contractors
W Tax 194J 5.5% - Down payment services
W TAX 194J 1.1% - DOWN PMTS AD
CONTRACTS
W TAX 194C 1.1% - DOWN PMT
SUBCONTRACT
DWN PMT-5.5 %PROF/TECHNICAL
SERVICES
DOWN PAYMENT-22 %RENT - COMPANIES
(194I)
DWN PMT-RENT 16.5%OTHER THAN
COS(194I)
DOWN PAYMENT-22%INTEREST
COMPANIES(194A)
DOWN PMT-INTEREST 11 %OTHER THAN
COS
W tax 194C 2.2% Down Payment Contractors
W tax 194C 2.2% -Payments to contractors
W Tax 194J 5.5% - Payments for services
W TAX 194J 1.1% - ADVERTISING
CONTRACTS
W TAX 194C 1.1%-PAYMENTS FOR
SUBCONTRACT
W TAX 5.5%PROF/TECHNICAL SERVICES
W TAX ON RENT 22%- COMPANIES
W TAX ON RENT 16.5%- OTHER THAN COS
W TAX ON INTEREST 22%- COMPANIES
W TAX ON INTEREST 11%- OTHER THAN
COS
W tax 194C 2.2% -Payments to contractors

7.3.3.1.9.2

Maintain countries

7.3.3.1.9.3

Maintain formulas

0
0
100 2.2 X
100 5.5 X
100 1.1 X

0
0.55
0
0

100 1.1 X

100 5.5 X

100

22 X

100 16.5 X

100

22 X

100

11 X

100
100
100
100

0.55 X
2.2
5.5
1.1

0
0.55
0
0

100 1.1

100 5.5
100 22
100 16.5
100 22
100 11

0
0
0
0
0

100 0.55

Page 111 of 145

7.3.3.1.9.4

Maintain types of recipient

7.3.3.1.9.5

Define recipient codes

7.3.3.1.9.6

Define income types

7.3.3.1.9.7

Define accounts for withholding tax

Chart of accounts
ZYX ZYX Group Chart of Accounts
Process
QST Withholding tax
Tax code Account
I1
144001
I2
144002
I3
144002
I4
144001
I5
144002
I6
144003
I7
144003
I8
144004
I9
144004
K1
144001
K2
144001
K3
144001
K4
144001
W1
144001
W2
144002
W3
144002
W4
144001
W5
144002
W6
144003
W7
144003
W8
144004
W9
144004
Y1
144001
Y2
144001
Y3
144001
Y4
144001

7.3.3.1.10

EDI

No settings done.

Page 112 of 145

7.3.3.2 Release for Payment


No settings done.
7.3.3.3

7.3.3.3.1

Outgoing Payments

Outgoing Payments Global Settings

7.3.3.3.1.1

Carry out or check document settings

Refer the relevant sections for details.

7.3.3.3.1.2

Define accounts for cash discount taken

Chart of accounts ZYX ZYX Group Chart of Accounts


Process
SKE Cash discount received
Account
440106

7.3.3.3.1.3

Define accounts for lost cash discount

7.3.3.3.1.4

Define accounts for overpayments/underpayments

Chart of accounts ZYX ZYX Group Chart of Accounts


Process
ZDI Payment differences by reason
Account
461000

7.3.3.3.1.5

Define accounts for exchange rate differences

G/L
acct

Bal.
Trans Val. Val.
Bal.she Bal.shee
Curr sheet Real.ex Real.ex Transl l.gain loss gain 1 et
t adj.loss
y
adj.
. losses . gains . loss 1
1
adj.gain
1
120500
12050 453000 300401
49951 499511
USD
0
1
120501
12050 453000 300401
49951 499512
1
2
120502
12050 453000 300401
49951 499513
2
3
120505
12050 453000 300401
49951 499516
5
6
120800
12080 453000 300401
49950 499501
0
1
120801
12080 453000 300401
49950 499502
1
2
120802
12080 453000 300401
49950 499503
2
3
Page 113 of 145

120803
120804
120805
120806
120807
121400
121850
140000
140201
140400
140500
140600
222000
222001

12080
3
12080
4
12080
5
12080
6
12080
7
12140
0
12080
0
14025
0
14025
0
14025
0
14025
0
14025
0
22209
0
22209
0

7.3.3.3.1.6

453000 300401
453000 300401
453000 300401
453000 300401
453000 300401
453000 300401
453000 300401
453000 300401
453000 300401
453000 300401
453000 300401
453000 300401
453000 300401
453000 300401

49950
4
49950
5
49950
6
49950
7
49950
8
49951
7
49950
9
45300
0
45300
0
45300
0
45300
0
45300
0
45300
0
45300
0

499504
499505
499506
499507
499508
499517
499509
300401
300401
300401
300401
300401
300401
300401

Define accounts for bank charges (vendors)

In this step, you define the account numbers of your bank charges accounts. The system
posts the charges amount you specify for a bank item when settling payment to these
accounts.
Chart of accounts
Process

ZYX ZYX Group Chart of Accounts

BSP Bank charges

Account
452300

7.3.3.3.1.7

Define posting keys for clearing

Standard settings retained

Page 114 of 145

7.3.3.3.1.8

Enable translation posting

Not relevant.

7.3.3.3.1.9

Carry out or check settings for withholding tax

Refer the relevant sections for details.

7.3.3.3.1.10 Payment Block Reasons


7.3.3.3.1.10.1

Define payment block reasons

Using payment blocking reasons, you can differentiate why invoices are to be blocked for
payment.
For each block indicator, you must decide whether:
Changes are allowed in the payment proposal. (If the indicator is not set, the reason
for blocking cannot be set nor removed when a payment proposal is processed)
Documents defined with the block key are also not to be cleared during manual
payment entry.
Block
Explanation
Change in
Manual
Not
Ind
Payment
Payments
changeable
Prop
Block
Free for payment
*
Skip account
A
Blocked for payment
Yes
Yes
R
Invoice verification

7.3.3.3.1.10.2

Define default values for payment block

No settings done.

7.3.3.3.2

Manual Outgoing Payments

7.3.3.3.2.1

Define tolerance groups (vendors)

In this step, you specify the tolerances for vendors. These tolerances are used for dealing
with differences in payment and residual items which can occur during payment
settlement. Specify the tolerances under one or more tolerance groups. Allocate a
tolerance group to each vendor via the master record. For each tolerance group, specify
the following:
Tolerances up to which differences in payment are posted automatically to expense or
revenue accounts when clearing open items
The handling of the terms of payment for residual items, if they are to be posted
during clearing.
Cocode Tol.
Rev. Cash
Payme Only
group
disc.term nt term grant
s
from
partial
Page 115 of 145

displayed invoice cash


discount

1000
1000

ZYX
CBA

0*
0*

7.3.3.3.2.2

X
X

X
X

Overpayment/Underpayment

No settings done.

7.3.3.3.2.3

Prepare cross-company code manual payments

Not relevant.

7.3.3.3.2.4

Carry out or check settings for processing open items

Settings done documented relevant sections.

7.3.3.3.2.5

Check payment block reason

Refer relevant section for details.

7.3.3.3.3

Automatic Outgoing Payments

7.3.3.3.3.1

Payment Method/Bank Selection

7.3.3.3.3.1.1 Define payment forms


In this step you can define payment forms.
Not relevant.

7.3.3.3.3.1.2 Configure payment program


In this activity you make the specifications which control the payment program. You
determine:
Which company codes participate in payment transactions and which company codes
carry out payments.
Which payment methods can be used . The payment method specifies the procedure
(for example check, bank transfer or bill of exchange) to be used when payments are
made. For the payment method, you make specifications which are either dependent
on the country or on the paying company code.
Whether you want to use payment method supplements. You can group payments
using payment method supplements (mailstop codes) and therefore, for example,
control the sending of checks.
From which bank accounts payment is made. The payment program can select the
bank account according to defined rules or you can specify from which account a
payment is to be made.

Page 116 of 145

With which form payment is made. The forms are to be defined in the system using
SAP script. For every paying company code, you specify, per payment method,
which form is used.
Country Payment Methods
ID
DESCRIPTION
C
Cheques
L
Demand Draft
W
Bill of Exchange
Company code payment methods
Paying company code

ZYX LTD

Minimum amount for incoming payment


Minimum amount for outgoing payment
No exchange rate differences
Form for the payment advice
EDI accompanying sheet form
Latest due date in
Bill on demand for due date up until
Earliest due date in
Latest due date in
One bill of exchange per due date
interval
Paying company code

100.00
100.00

INR
INR

F110_D_AVIS
90 Days
10 Days
10 Days
170 Days
Yes

CBA LTD

PAYING COMPANY CODE


Minimum amount for incoming payment
Minimum amount for outgoing payment
No exchange rate differences
Form for the payment advice
EDI accompanying sheet form
Latest due date in
Bill on demand for due date up until
Earliest due date in
Latest due date in
One bill of exchange per due date
interval

DETAILS
100,00 INR
100,00 INR
No
F110_D_AVIS
90 Days
10 Days
10 Days
170 Days
Yes

Payment Methods in company code


C-Check Payment with Check Mgmt
Page 117 of 145

Paying co. code


Pymt method
Pmnt adv.if form is full
Line items per form
Minimum amount
Maximum amount
Currency
Single payment for marked item
Allowed for pyts to cust/vendors
abroad?
Foreign currency allowed
Client
Paying co. code
Pymt method
Next form
Days until due date
Extra forms if form is full
Bill protest ID
Correspondence
Line items
Payment per due day

ZYX
C

Paying co. code


Pymt method
Pmnt adv.if form is full
Line items per form
Minimum amount
Maximum amount
Currency
Single payment for marked item
Allowed for pyts to cust/vendors
abroad?
Foreign currency allowed
Client
Paying co. code
Pymt method
Next form
Days until due date
Extra forms if form is full
Bill protest ID
Correspondence
Line items
Payment per due day

CBA
C

99
100
1000000000
X
X
X
300
ZYX
C
0

99
0
5000000
X
X
X
300
CBA
C
0

X
Page 118 of 145

Bank Selection Ranking Order


Paying company code
ZYX ZYX LTD
Pymt Cur Ran House Hous
meth. r.
k.ord bk
e
er
bank
for
b/ex.
C
INR
1 ANZ01 ANZ0
1
C
INR
2 CBI01 CBI0
1
C
INR
3 CBI02
C
INR
4 CBI03
C
INR
5 CBI04
C
INR
6 SBI01
C
INR
7 SBI02
C
INR
8 SBT01
C
INR
9 ICICI
C
INR
10 IDBI1

Acct
for
bill/ex
ch.
ANZ0
1
CBI01

Amounts
House Acct Day Curr. Outgoing
Incoming
bk
ID
s
payment
payment
ANZ01 ANZ0 999 INR
1,000,000,000. 70,000,000,000.
1
00
00
CBI01 CBI01 999 INR
1,000,000,000. 70,000,000,000.
00
00
CBI02 CBI02 999 INR
1,000,000,000. 70,000,000,000.
00
00
CBI03 CBI03 999 INR
1,000,000,000. 90,000,000,000.
00
00
CBI04 CBI04 999 INR
1,000,000,000. 70,000,000,000.
00
00
ICICI
ICICI
999 INR
1,000,000,000. 80,000,000,000.
00
00
IDBI1
IDBI1 999 INR
1,000,000,000. 70,000,000,000.
00
00
SBI01 SBI01 999 INR
1,000,000,000. 97,000,000,000.
00
00
SBI02 SBI02 999 INR
1,000,000,000. 70,000,000,000.
00
00
Page 119 of 145

SBT01

SBT0
1

999 INR

1,000,000,000. 88,000,000,000.
00
00

Accounts
House Pymt
bk
meth.
ANZ01 C
CBI01
CBI02
CBI03
CBI04
ICICI
IDBI1
SBI01
SBI02
SBT01

C
C
C
C
C
C
C
C
C

Curr. Acct
ID
INR ANZ0
1
INR CBI01
INR CBI02
INR CBI03
INR CBI04
INR ICICI
INR IDBI1
INR SBI01
INR SBI02
INR SBT0
1

Paying company code


Payment
Method
C
C
C
C
C
C
C
C
C
C

Bank
Clear Charg Bus
subacct .acct e type A
224041
0
224001
224051
224061
224071
224111
224101
224011
224081
224031

0
0
0
0
0
0
0
0
0

CBA CBA LTD

Currency

Rank Order House Bank A/C for B/E

INR
INR
INR
INR
INR
INR
INR
INR
INR
INR

1
2
3
4
5
6
7
8
9
10

ANZ01
CBI01
CBI02
CBI03
CBI04
SBI01
SBI02
SBT01
ICICI
IDBI1

ANZ01

Amounts
House Acct ID
bk
ANZ01 ANZ01

Day Curr.
s
999 INR

CBI01

CBI01

999 INR

CBI02

CBI02

999 INR

Outgoing
Incoming
payment
payment
1,000,000,000. 70,000,000,000.
00
00
1,000,000,000. 70,000,000,000.
00
00
1,000,000,000. 70,000,000,000.
Page 120 of 145

CBI03

CBI03

999 INR

CBI04

CBI04

999 INR

ICICI

ICICI

999 INR

IDBI1

IDBI1

999 INR

SBI01

SBI01

999 INR

SBI02

SBI02

999 INR

SBT01

SBT01

999 INR

00
1,000,000,000.
00
1,000,000,000.
00
1,000,000,000.
00
1,000,000,000.
00
1,000,000,000.
00
1,000,000,000.
00
1,000,000,000.
00

00
90,000,000,000.
00
70,000,000,000.
00
80,000,000,000.
00
70,000,000,000.
00
97,000,000,000.
00
70,000,000,000.
00
88,000,000,000.
00

Accounts
Hous Pym
e bk t
met
h.
ANZ0 C
1
CBI0 C
1
CBI0 C
2
CBI0 C
3
CBI0 C
4
ICICI C
IDBI1 C
SBI0 C
1
SBI0 C
2
SBT0 C
1

Curr. Acct
ID

Bank Clea Charg Bus


subacc r.acc e type A
t
t

INR ANZ0 224041


1
INR CBI01 224001

INR CBI02 224051

INR CBI03 224061

INR CBI04 224071

INR ICICI 224111


INR IDBI1 224101
INR SBI01 224011

0
0
0

INR SBI02 224081

INR SBT0 224031


1

7.3.3.3.3.1.3 Define payment grouping


In this step you define grouping keys with which customer/vendor's open items are
settled together. For each key, you specify a maximum of three fields from the database
Page 121 of 145

tables BSIK (vendors) or BSID (customers). Items whose contents correspond to the
specified fields are settled together. You determine the grouping key used to group
together the open items of a customer/vendor by entering this grouping key into the
customer/vendor's master record.
The field ZUONR Allocation is used for grouping.
7.3.3.3.3.2 Payment Proposal Processing
Standard settings retained
7.3.3.3.3.3 Automatic Posting
Standard settings retained
7.3.3.3.3.4 Payment Media
7.3.3.3.3.4.1 Sort Variants
SAP standard settings used.

7.3.3.3.3.4.2 Check Management?????????ZYX


House Bank
Lot
1
2

ANZ01
Short Text
ANZ01
ANZ01

Account ID ANZ01
Fr Check No To Check No
133262
133275
133376
133425

House Bank
1

CBI01
GMF

Account ID
CBI01
058349
058400

House Bank
1
2
3

CBI02
CBI02
CBI02
CBI02

Account ID
CBI02
068112
068200
068201
068300
068301
068400

House Bank

SBI01

1
2

SBI01
SBI01

187276
187401

House Bank
1

SBI02
SBI02

Account ID
SBI02
725816
726000

Account ID

Next Lot

Status

SBI01
187300
187500

7.3.3.3.3.4.3 Data Medium Exchange


Not relevant.
Page 122 of 145

7.3.3.3.3.4.4 EDI Payment Orders and Debit Memos


Not relevant.
7.3.3.3.3.5 Payment Run Display
Standard settings retained
7.3.3.4
7.3.3.4.1

Outgoing Invoices/Credit Memos


Carry out or check document settings

Settings documented under the relevant sections.


7.3.3.4.2

Carry out or check settings for parked documents

No settings done.
7.3.3.4.3

Maintain terms of payment

Refer the relevant sections for details.


7.3.3.4.4

Define terms of payment for holdback/retainage

Refer the relevant sections for details.


7.3.3.4.5
7.3.3.4.6

Define cash discount base for outgoing invoices


Define tax accounts for outgoing invoices

The settings have been documented under the relevant sections.


7.3.3.4.7

Outgoing Credit Memo Correspondence

7.3.3.4.7.1 Carry out or check correspondence settings


Settings documented under relevant sections.
7.3.3.4.7.2 Define report variants for document extracts
No settings done.
7.3.3.5
7.3.3.5.1

Incoming Payments
Payment Receipt Global Settings

7.3.3.5.1.1 Carry out or check document settings


Settings documented under relevant sections.
7.3.3.5.1.2 Define accounts for cash discount granted
Chart of accounts ZYX ZYX Group Chart of Accounts
Process
SKT Cash discount expenses
Page 123 of 145

Account
440106
7.3.3.5.1.3 Define accounts for overpayments/underpayments
No settings done.
7.3.3.5.1.4 Define accounts for exchange rate differences
Settings documented under relevant sections.
7.3.3.5.1.5 Define accounts for bank charges (customers)
Chart of accounts ZYX ZYX Group Chart of Accounts
Process
BSP Bank charges
Account
452300
For XYZ XYZ Chart of Accounts and for process BSP, account 452300 has been set up.
7.3.3.5.1.6 Define posting keys for clearing
Standard settings retained
7.3.3.5.1.7 Enable translation posting
No settings done.
7.3.3.5.1.8 Overpayment/Underpayment
Standard settings retained
7.3.3.5.1.9 Payment Block Reasons
Settings documented under relevant sections.
7.3.3.5.1.10 Payment Advice Notes (Incoming)
Standard settings retained
7.3.3.5.2

Manual Payment Receipt

7.3.3.5.2.1 Define tolerance groups for employees?????


Refer relevant sections for details.
7.3.3.5.2.2 Allocate tolerance groups to users (employees)
Refer relevant sections for details.
7.3.3.5.2.3 Define Tolerances (Customers)
No settings defined.
Page 124 of 145

7.3.3.5.2.4 Prepare cross-company code manual payments


Not relevant.
7.3.3.5.2.5 Carry out or check settings for processing open items
Refer relevant sections for details.
7.3.3.5.2.6 Outgoing Payment Notices
7.3.3.5.2.6.1 Carry out or check correspondence settings??/
Refer relevant sections for details.
7.3.3.5.2.6.2 Control the automatically generated payment notices
No settings done under this heading.
7.3.3.5.2.6.3 Define report variants for payment notices
No settings done under this heading.
7.3.3.5.2.6.4 Create receipt lot
No settings done under this heading.
7.3.3.5.2.6.5 Allocate receipt lots to number ranges
No settings done under this heading.
7.3.3.5.2.6.6 Define stamp tax
No settings done under this heading.
7.3.3.5.3

Automatic Payment Receipt

No settings done.
7.3.3.5.4

Electronic Payment Receipt

No settings done under this heading.


7.3.3.6
7.3.3.6.1

Dunning
Define dunning forms

To be maintained by the client staff.


7.3.3.6.2

Set up dunning program

In this step, you make the specifications for controlling the dunning program. You
determine
Which company codes are to be taken into consideration for dunning you specifies
these company codes when configuring the dunning program.
With which dunning procedure you want to dun. The dunning procedure is
independent of company code and determines the dunning interval, the grace
periods for the due date determination and the number of dunning levels. You can
Page 125 of 145

also set the dunning level as of which all due items from an account are listed for
creating a dunning notice.
Which dunning charges are to be levied. For this, you can either specify a fixed
charge or the system calculates the charge on the basis of a percentage rate which
you specify
As of which due date for net payment a particular dunning level is reached
Which dunning letter is sent to the customer for this, you define one or more layout
sets.
DUNNING PROCEDURE
Dunn. Procedure
Name
Dunning interval in days
No. of dunning levels
Total due items from dung level
Min.days in arrears (acct)
Line item grace periods
Interest indicator
Public hol.cal.ID
Standard transaction dunning
Dun special G/L transactions
Ref.dun.proced.

XYZ
DUNNING PROCEDURE FOR XYZ INDUSTRIES
10
4
7
P1 Standard itm int.cal
CBZ (for Customers)
0001 - Four-level dunning notice, every two weeks

Dunning levels and minimum amounts


Spec

Level
1

Level
2
20

Days in Arrears
Calculate Interest
Always Dunn notice
Yes
Print All items
Yes
Payment Deadline
Minimum amount INR 5000

Yes
Yes
1
10000

Level
3
30
Yes
Yes
Yes
2
20000

Level
4
50
Yes
Yes
Yes
2
30000

DUNNING PROCEDURE
Dunn.procedure
Dunning interval in days
No. of dunning levels
Total due items from dunning
level
Min.days in arrears (acct)
Line item grace periods

ZYX 1- DUNNING PROCEDURE FOR ZYX


GROUP 1 LEVEL
1
2
7
2
Page 126 of 145

Interest indicator
Public hol.cal.ID
Standard transaction dunning
Dun special G/L transactions

A (for Customers)

Dunning levels and minimum amounts


Spec
Days in Arrears
Calculate Interest
Always Dunn
notice
Print All items
Payment Deadline
Minimum amount
INR
7.3.3.6.3

Level 1
5
Yes
Yes
1000

Define dunning areas

No settings done.
7.3.3.6.4

Define dunning keys

Standard settings retained


7.3.3.6.5

Define dunning block reasons

Standard settings retained


7.3.3.6.6

Define dunning grouping

No settings done.
7.3.3.6.7
Interest
ID
01
7.3.3.6.8

Define interest rates


Currenc Valid
y
From
INR
01.01.199
9

Debit %
15.000

Credit
%
18.000

Generate list for dunning program configuration

No settings required.
7.3.3.6.9

Develop enhancements to the dunning print program

No settings done.

Page 127 of 145

7.3.3.6.10

Known/Negotiated Leave

No settings done.
7.3.3.7
7.3.3.7.1

Clearing Open Items


Define accounts for exchange rate differences

Refer the relevant section in GL for further details.


7.3.3.7.2

Define posting key for clearing open items

Refer the relevant section in GL for further details.


7.3.3.7.3

Carry out or check settings for processing open items

Refer the relevant section in GL for further details.


7.3.3.7.4

Prepare automatic clearing

Refer the relevant section in GL for further details.


7.3.3.8
7.3.3.8.1

Down Payment Received


Carry out or check document settings

In this step you can check the document settings you have already made in the
Implementation Guide for "Financial accounting global settings", or if necessary make
the settings for the first time. The documentation necessary for the various steps can be
found in the Implementation Guide for "Financial accounting global settings".
Settings already documented under the relevant sections.
7.3.3.8.2

Define reconciliation accounts for customer down payments

In this step, you define an account in which the customer down payments or down
payment requests are managed in the general ledger. In the case of down payments or
down payment requests, the posting is automatically made to this account instead of to
the normal receivables account (reconciliation account).
The following settings are done for ZYX Chart of Accounts.
Accounts for Downpayments
Acct Sp.
type G/L
ind
D
D

A
A

Reco. Acct G/L acct Acct Plan level


det
tax
clrng
222000 140610
222001 140620

FF
FF
Page 128 of 145

7.3.3.8.3

Define tax accounts for down payments received

In this step, you specify to which accounts the different tax types are to be posted. The
system determines these accounts for automatic postings.
Refer the relevant section in Taxes for details.
7.3.3.8.4

Define account for tax clearing

In this step, you define an output tax clearing account. This account is needed if you
display down payments gross in the customer account.
The settings for the procedures are SAP standard. No accounts have been set up for Tax
clearing.
7.3.3.9
7.3.3.9.1

Down Payment Made


Carry out or check document settings

In this step you can check the document settings you have already made in the
Implementation Guide for "Financial accounting global settings", or if necessary make
the settings for the first time. The documentation necessary for the various steps can be
found in the Implementation Guide for "Financial accounting global settings".
Settings already documented under the relevant sections.
7.3.3.9.2

Define alternative reconciliation account for down payments

In this step, you define an account in which the vendor down payments are managed in
the general ledger. The down payment posting is then automatically made to this account
instead of to the normal payables account (reconciliation account).
The following settings are done for ZYX Chart of Accounts.
Accounts for Downpayments
Acc Sp.
t
G/L
type ind

Reco. G/L
acct acct

14000
0
14010
0
14020
0
14020
1
14030
0
14031

Acct
Pla
det. tax n
clrng
leve
l

225601

FF

225601

FF

225800

FF

225800

FF

225800

FF

225800

FF
Page 129 of 145

7.3.3.9.3

0
14040
0
14050
0
14060
0
14080
0
14000
0
14020
0
14040
0
14060
0
14080
0

226000

FF

226000

FF

225900

FF

225800

FF

225800

FF

225800

FF

226000

FF

225800

FF

225800

FF

Define account for tax clearing

In this step, you define an input tax clearing account. This account is needed if you
display down payments gross in the vendor account.
The settings for the procedures are SAP standard. No accounts have been set up for Tax
clearing.
7.3.3.10 Bills of Exchange Receivable
7.3.3.10.1

Carry out or check document settings

In this step you can check the document settings you have already made in the
Implementation Guide for "Financial accounting global settings", or if necessary make
the settings for the first time. The documentation necessary for the various steps can be
found in the Implementation Guide for "Financial accounting global settings".
Settings already documented under the relevant sections.

7.3.3.10.2

Define alternative reconcile. Acct for bills/exch. Receivable

In this step, you define one or more accounts to which the payments by bill of exchange
from your customers are managed in the general ledger. For bill of exchange postings, the
posting is made automatically to these accounts instead of to the normal receivables
account (reconciliation account). This way it is possible to manage bills of exchange
receivable separately from the normal receivables. A transfer posting for balance sheet
purposes is no longer necessary.
The following settings are done for ZYX Chart of Accounts.
Accounts for Bills of Exchange Receivable
Page 130 of 145

Acc Sp.
t
G/L
type ind

Reco. G/L
acct acct

Acct
Pla
det. tax n
clrng
leve
l

22210
0
22210
1
22210
0
22210
1

FW

R
W
W

22200
0
22200
1
22200
0
22200
1

7.3.3.10.3

FW

Define accounts for bill of exchange transactions

In this step, you define the account numbers and the posting keys for automatic postings
which the system makes when posting the payment by bill of exchange and bill of
exchange usage. For some transactions (posting a bill of exchange payment request, for
example) you only need posting keys.
Chart of accounts ZYX ZYX Group Chart of Accounts
Process
BDS Bank discount charges
Account
452300
7.3.3.10.4

Maintain bill of exchange tax codes

Bill of exchange tax codes are used to be able to determine the taxes automatically when
posting a bill of exchange receivable. The tax codes are defined at client level. Later you
can specify, on the basis of the company code, whether the bill of exchange tax is to be
posted and which tax code is to be used.
Not relevant.
7.3.3.10.5

Prepare bill of exchange charges statement

Not relevant.
7.3.3.10.6

Define bank sub accounts

In this step, you specify the bank sub accounts which display the bank-related bill
liability. The bill liability results from the bill of exchange usage.
ZYX - ZYX Group Chart of Accounts
BK
acct

Usag Sp. Custom Bank


e
G/L er
sub
ind recon. account
Page 131 of 145

acct

12200 D
3
12200 D
3
12200 I
3
12200 I
3
12201 D
3
12201 D
3
12201 I
3
12201 I
3
12202 D
3
12202 D
3
12202 I
3
12202 I
3
12203 D
3
12203 D
3
12203 I
3
12203 I
3
12204 D
3
12204 D
3
12204 I
3
12204 I
3
12210 D
3

for liab.

180000

180000

180200

180200

180010

180010

180010

180010

180020

180020

180020

180020

180030

180030

180030

180030

180040

180040

180040

180040

180050
Page 132 of 145

12210 D
3
12210 I
3
12210 I
3
12215 D
3
12215 D
3
12215 I
3
12215 I
3
12216 D
3
12216 D
3
12216 I
3
12216 I
3
22400 D
3
22400 I
3
22401 D
3
22401 I
3
22403 D
3
22403 I
3
22404 D
3
22404 I
3
22405 D
3
22405 I
3
22406 D
3
22406 I

180050

180050

180050

180000

180000

180200

180200

180020

180020

180020

180020

180000

180200

180010

180010

180050

180050

180020

180020

180000

180200

180000

180200
Page 133 of 145

3
22407 D
3
22407 I
3
22408 D
3
22408 I
3
22410 D
3
22410 I
3
224113 D
224113 I
22425 D
0
22460 D
0
7.3.3.10.7

180000

180200

180010

180010

180030

180030

W
W
W

180040
180040
180000

180000

Define bill of exchange payment period

No settings done.
7.3.3.10.8

Maintain bill of exchange status

No settings done.
7.3.3.10.9

Define additional days for remaining risk

No settings done.

7.3.3.10.10 Bill of exchange Charges Statement Correspondence


No settings done.
7.3.3.10.11

Failed Payments Correspondence

No settings done.
7.3.3.10.12

Bill of Exchange Payment Request Dunning

No settings done
7.3.3.11 Bills of Exchange Payable
7.3.3.11.1

Carry out or check document settings

Settings already documented under the relevant sections.

Page 134 of 145

7.3.3.11.2

Define alternative account for bill of exchange postings

No settings done.
7.3.3.12 Check/Bill of Exchange Transactions Received
No settings done.
7.3.3.13 Check/Bill of Exchange Transactions Issued
No settings done.
7.3.3.14 Internal Transfer Posting
No settings done under this heading
7.3.3.15 Other Special G/L Transactions
In the following steps, you make the specifications for special G/L transactions for which
an offsetting entry is generally made to the same G/L account. For example, guarantees
are always posted to the same offsetting account in the SAP System. The special G/L
transaction specified is valid for all charts of accounts.
For these special G/L transactions, you specify the number of the account for the
offsetting entry in addition to the alternative reconciliation account. In order to simplify
this posting transaction, the system makes this posting. To do this, it needs the G/L
account number.
You can also add special G/L transactions to the ones delivered in the standard system.
You do not necessarily need an automatic offsetting entry for new special G/L
transactions. Certain receivables, for example, which are only transitory monies, are
displayed in an alternative receivables account and in the customer account. You set up an
individual special G/L transaction for this. In this case, however, you do not need an
account for the offsetting entry.
7.3.3.15.1

Carry out or check document settings

Settings already documented under the relevant sections.


7.3.3.15.2

Define alternative reconciliation account for customers

ZYX - ZYX Group Chart of Accounts


Acc Sp.
t
G/L
type ind

Reco. G/L
acct acct

22200 140700
0
22200 140700

Acct
Pla
det. tax n
clrng
leve
l

Page 135 of 145

7.3.3.15.3

1
22200 222100
0
22200 222101
1

FW
FW

Define alternative reconciliation account for Vendors

In this step, you define accounts in which the postings to a customer account are managed
in the general ledger. The posting is automatically made to these accounts instead of to
the normal reconciliation account.
ZYX- ZYX Group Chart of Accounts
Acc Sp.
Reco. G/L
Acct
Pla
t
G/L acct acct
det. tax n
type ind
clrng
leve
l
K

14000
0
14005
0
14007
5
14010
0
14020
0
14020
1
14030
0
14031
0
14040
0
14050
0
14060
0
14000
0
14020
0
14020
1

225850
225850
225850
225850
225850
225850
225850
225850
225850
225850
225850
225801

FF

225801

FF

225801

FF
Page 136 of 145

7.3.3.15.4

14040 225801
0
14060 225801
0
14080 225801
0

FF
FF
FF

Define accounts for automatic offsetting entry

In this step, you define the G/L accounts to which the system automatically carries out an
offsetting entry for specific special G/L transactions. These special G/L transactions
include, for example, checks/bills of exchange or guarantees.
You differentiate the account specification according to chart of accounts and a key
which contains the account type and the special G/L indicator.
Chartof Accounts
SPL GL Indicator AutoOffsetting
A/C
ZYX
DG
225860
ZYX
KG
140750
7.3.3.15.5

Generate list for special general ledger

In this step, you call up a list of values stored via configuration for special G/L
transactions. The list is created for one company code in each case. At the end of the list,
error statistics are issued.
No settings required.
7.3.3.15.6

Generate error list for special general ledger

In this step, you call up an error list for the configuration of automatic postings. The list
is created for one company code at a time. At the end of the list, the error statistics are
issued. You can branch from the list directly to the configuration of the system to make
adjustments.
No settings required.
7.3.3.16 Interest Calculation
7.3.3.16.1

Interest Calculation Global Settings

7.3.3.16.1.1 Define interest calculation types


Refer the relevant section under GL accounting.
7.3.3.16.1.2 Define number ranges for forms
Refer the relevant section under GL accounting.

Page 137 of 145

7.3.3.16.1.3 Prepare interest on arrears calculation


Refer the relevant section under GL accounting
7.3.3.16.1.4 Prepare account balance interest calculation
Refer the relevant section under GL accounting.
7.3.3.16.1.5 Prepare special G/L transaction interest calculation
No settings done.
7.3.3.16.2

Interest Calculation

Refer the relevant section under GL accounting.


7.3.3.16.3

Interest Posting

7.3.3.16.3.1 Prepare interest on arrears calculation (customers)


In this step, you define the specifications for posting the interest calculated as interest on
arrears.
The account determination is carried out via the posting interface of application 0002
(interest on arrears). The following specifications are necessary:
Account determination keys and posting details
First you determine which account determination keys are used. For the business
transaction account determination key, 1000 (interest earned) and 2000(interest paid)
should be entered. The other account determination keys (company code, interest
indicator, business area) are optional. You use them if you want to define interest posting
in more detail.
For every combination of the account determination keys, you specify a debit posting
key, a credit posting key and account symbols (posting details). You use the account
symbol 1000 for the customer posting. It is not necessary to specify an account since the
posting is made to the customer account. You do, however, have to specify the posting
keys.
G/L accounts
For each G/L account symbol, you specify the account allocation for interest earned and
interest paid in full. You can differentiate the account specifications according to
currencies.
Document type
In the Goto menu option you can define a document type for posting the interest. In the
standard system, the document type DA is defined for posting interest.
No interest posting is planned. But the following settings have been made.
Specifications
Value
Value
Value

1000 2000
+
+
+
+
Page 138 of 145

Value
Posting key
Special G/L
ind
Acct symbol
Compression
Posting key
Special G/L
ind
Acct symbol
Compression
Value
Value

+
1

+
40

1000 2
50

16

1000

Symbols
Acct symbol Text
1 Interest
received
2 Interest paid
1000 Customer
posting
Accounts
Acct symbol Currenc
y
1
INR
2
INR
1000
INR

G/L
acct
310002
450560
++++++

7.3.3.16.3.2 Prepare interest on arrears calculation (vendors)


No settings done.
7.3.3.16.3.3 Prepare customer account balance interest calculation
No settings done.
7.3.3.16.3.4 Prepare vendor account balance interest calculation
No settings done.

Page 139 of 145

7.3.3.16.4

Define forms for interest indicators

In this step, you can specify which form is to be used for the letter on interest on arrears
or account balance interest for each interest indicator. The forms defined here are used if
no other form is specified when calculating interest.
The form you define with SAP script (see "layout set") consists of a letter and further
information for the items or account balances on which interest is calculated. This
includes an overview of line items, an interest rate overview and an interest amount
overview.
Int. Co. Form name
ind code
.
1
1
2
2
3
3
4
4
5
5
B1
B1
P1
P1
P2
P2
P3
P3
P4
P4
P5
P5

ZYX F_DUZI_01
CBA F_DUZI_01
ZYX F_D_INT_SCALE
_00
CBA F_D_INT_SCALE
_00
ZYX F_D_INT_SCALE
_00
CBA F_D_INT_SCALE
_00
ZYX F_DUZI_01
CBA F_DUZI_01
ZYX F_DUZI_01
CBA F_DUZI_01
ZYX F_D_INT_SCALE
_00
CBA F_D_INT_SCALE
_00
ZYX F_DUZI_02
CBA F_DUZI_02
ZYX F_D_INT_SCALE
_00
CBA F_D_INT_SCALE
_00
ZYX F_DUZI_01
CBA F_DUZI_01
ZYX F_DUZI_01
CBA F_DUZI_01
ZYX F_D_INT_SCALE
_00
CBA F_D_INT_SCALE
_00
Page 140 of 145

T1 ZYX F_DUZI_02
T1 CBA F_DUZI_02
7.3.3.17 Closing
7.3.3.17.1

Count

7.3.3.17.1.1 Balance Confirmation Correspondence


7.3.3.17.1.1.1 Carry out or check correspondence settings
Refer the relevant sections for details.
7.3.3.17.1.1.2 Define reply addresses for balance confirmation
Refer the relevant sections for details.
7.3.3.17.1.1.3 Specify selection criteria for balance confirmation
In this step, you choose the selection criteria which you need for the balance confirmation
in addition to the existing ones from a list.
SAP standard settings used.
7.3.3.17.1.1.4 Prepare balance confirmations for customers
In this step, you define selection variants for the program that creates the balance
confirmation for customers.
Variants can be created using the Accounting menu.
7.3.3.17.1.1.5 Prepare balance confirmations for vendors
In this step, you define selection variants for the program that creates the balance
confirmation for Vendors.
Variants can be created using the Accounting menu.
7.3.3.17.2

Valuate

7.3.3.17.2.1 Foreign Currency Valuation


7.3.3.17.2.1.1 Define valuation methods
The following valuation methods have been created
Valuation method

ZYX KTO KTO CBA CBA 1 CBA 5 CBA


1
6
Page 141 of 145

Display by line item


Display by open item account
Valuation 2
Determ.exch.rate type fr.acct bal.
Exch.rate type from invoice
reference
Exchange hedging
Debit bal. E/R type
Credit bal. E/R type
Lowest value prncple

X
X

B
B
X

G
B

G
B

B
B

B
B

G
G

G
G

B
B
X

G
B

G
B

B
B

B
B

G
G

G
G

SA

SA

SA

SA

SA

SA

SA

X
X

X
X

X
X

X
X

X
X

X
X

Exchange hedging
Debit bal. E/R type
Credit bal. E/R type
Lowest value prncple
Strict lowest value principle
Document type
Display by reconciliation acct
Always evaluate
Local curr.type
Extract
Method
KTO
KTO1
CBA
CBA 1
CBA 5
CBA 6

Description
FC bal.per acct,a/c bal -always val- G and B
FC bal. always valuate-OI- G & B types-OI
FC val exchange rate type B-always valuatea/c bal
FC val exch rate type B-open item-alwaysa/c bal
FC valuation exchange rate type g-alwaysa/c bal
FC valuation exchange rate type G For open
item

7.3.3.17.2.1.2 Prepare automatic posting for foreign currency valuation


Transaction
E/R diff.
key

KDB Exchange rate differences in FC balances


E/R loss
acct

E/R gains
acct

Roll.val.ex Roll.val.re
p.
v.
Page 142 of 145

DEM
FXD
JPY
USD

453000
453000
453000
453000

300401
300401
300401
300401

Transaction
KDF Exchange rate difference in open items
Refer 7.3.3.3.1.5
7.3.3.17.2.2 Reserve for Bad Debt
No settings done.
7.3.3.17.3

Regroup

No settings done.
7.3.3.18 Integration
No settings done.
7.3.4

Tools

No settings done.
7.3.5

Information System

SAP standard settings have been used under this heading


7.3.6

Credit Management

Refer the SD module documentation for further details.


7.3.7

Additional Components

No settings done under this heading.

Page 143 of 145