PDD - Accounts Payable

Process Definition Document
Title: Accounts Payable

Author: IBM
Owner: IBM
Version: 1.0
Error: Reference source not found
Table of Contents
1.
Document Management
1.1 Client Organization

1.2 Versioning
1.3 Approvals
1.4 Attachments
1.5 Notes
2.
Document Details
2.1 Overview5
2.2 Process Model
2.3 Process Steps
2.4 Supplier, Inputs, Outputs and Customers 27

2.5 User Requirements
2.6 Risks
3.
27
27
Organization Change28
3.1 Organizational Change Impacts

3.2 Business Benefits
28
3.3 Business Realization
28
3.4 Key Performance Indicators
28
28
3.5 Enablers 28
4.
Design 29
4.1 Key Design Decisions
29
4.2 Integration Considerations

4.3 GAP Analysis
29
4.4 Key Data Elements

4.5 Regulations
31
4.6 Security Roles
31
5.
30
Testing 32
5.1 Scenarios
6.
29
Training
32
33
6.1 Business Process Procedures
33
Document Management
Project ID: 158
Title: Accounts Payable
Status:
Priority:
Release:
Business Owner:
Team:
Author:
Date Created:
Created By:
Client Organization
This document pertains to the following components of the client organization
Versioning
Approvals
This document requires the following approval signatures:
Attachments
Notes
Copyright
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Document Details
Overview
Description
Purpose
This process variant deals with posting accounting data for vendors in Accounts
Payable. From there, the data is sorted by vendor and made available to other areas
such as the purchasing system. When you post data in Accounts Payable, the system
creates a document and passes the data entered to the general ledger. General ledger
accounts and vendor accounts are then updated according to the transaction
concerned (payable, down payment, credit memo, and so on) vendor payment
activities. All business transactions are posted to and managed by means of accounts
and for this a vendor master records are created.
Business Process Accounts Payable focuses on the following activities:
Down payment request
Post down payments using the payment program
Post vendor invoice
Down payment clearing
Enter vendor credit memo
Review and Release Blocked Invoices
Select invoices to be Paid
Review and block invoices for payment as needed
Post payment using the payment program
Creation of payment media using Classical Payment Medium program
Manual payment
Manual bank statement processing
Display of posted documents
Triggers
Dependencies
Key DataElements
You have entered the master data required to go through the procedures of this
process variant. Ensure that the following process variant-specific master data exists
before you test this process variant:
Use the master data, found under Key Data Elements, in the process steps described
in this document
Roles
A very specific set of roles must have been installed to test this process variant in the
SAP Netweaver Business Client (NWBC). These are not needed if you are not using
the NWBC interface, but the standard SAP GUI. Those Role with not specific Step
impact are noted here. All others can be found in the section titled Security Roles.
Details
Business Role
Activity
Employee
(Professional
User)
SAP_NBPR_EMPLOYEE-S
Transaction
Assignment of this role is
necessary for basic
functionality.
Process Model
Process Steps
Step
Down Payment
Request
Application
Transaction
ECC
F-47
Transaction
Description
Menu Path
SAP system menu : Accounting -->
Financial Accounting --> Accounts
Payable --> Document Entry -->
Down Payment --> Request
Business role Menu : Accounts
Payable-->Posting-->Payments -->
Vendor Down Payment Request
Posting Down
Payment Using
the Payment
Program
ECC
F110

Payable --> Periodic Processing -->
Payments
Automatic Payment
Post Vendor
Invoices
ECC
FB60

Invoice
Payable-->Posting-->Invoices -->
Enter Vendor Invoice w/o PO
Reference
Down Payment
Clearing
ECC
F-54

Down Payment --> Clearing

Payable-->Posting-->Document
Processing (homepage)
Enter Vendor
Credit Memo with
reference to
invoice
ECC
FB65

Credit Memo
Payable-->Posting-->Invoices -Enter Vendor Credit Memo w/o PO
Reference
Review and
Release Blocked
Invoices
ECC
MRBR
SAP system menu : Logistics -->

Materials Management --> Logistic
Invoice Verification --> Further
Processing --> Release Blocked
Invoices
Payable --> Posting --> Invoices -->
Release Blocked Invoice w/PO
Reference
Choose Invoices
to be Paid
(Proposal Run)
ECC
F110

Payments
Automatic Payment
Review and Block

Invoices for
Payment as
Needed
ECC
F110

Payments
Automatic Payment
Post Payments
Using the
Payment Program
ECC
F110

Payments
Automatic Payment
Post Manual
Outgoing payment
ECC
F-53

Outgoing payment --> Post

Post Outgoing Payments
Manual Bank
Statement
Processing
ECC
Reversal :
Reverse
Document
ECC
FB08

Payable --> Posting --> Document
Processing : select line (business
partner) and choose Reverse
Document
Comment : The reversal document
has no line items; only the original
document is cleared with the
number of the reverse document
Reversal :
Reverse
Document
ECC
FB08

Document
Comment : A new reversal
document is created with the
inverted posting keys of the original
document
Reversal :
Reverse
Document
ECC
FB08

Document
Comment : A new reversal
document is created with the
inverted posting keys of the original
document
Step
Description
Down Payment Request

Use
Down payment requests are noted items that do not affect the balance sheet. These
noted items are required to enable the system to post the down payments to your
vendor automatically using the payment program.
Prerequisites
None.
Procedure
Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)

SAP system
menu
Accounting --> Financial Accounting --> Accounts Payable -->

Document Entry --> Down Payment --> Request
Transaction
code
F-47
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role
Accounts Payable Accountant (SAP_NBPR_AP_CLERK-S)
Business role
Menu :
Accounts Payable-->Posting-->Payments --> Vendor Down

Payment Request
Only SAP NetWeaver Business Client (SAP NWBC):

Mark the first row and then choose down payment request.
On the Down Payment Request: Header Data screen, make the following entries:
Field name
Description
Document
Date
Type
Company
Code
Posting Date
Currency
User action and

values
Comment :
For Example, todays date 1
* (Vendor payment
doc.type
1000
For Example, <KA>
For Example, todays date -1
USD
Reference
Optional
Account
Trg.sp.G/L
ind.
4 Choose Enter.
5
Vendor account <300000>
Enter the appropriate special

G/L indicator.
On the Down Payment Request: Add Vendor item screen, make the following
entries:
Field name Description
User action and values
Comment :
Amount
For Example, 1000
Due On
For Example, todays date -1
Choose Post (Ctrl+S). The system displays the message Document xxxxxxxxxx was
posted in company code 1000. Make a note of the document number: Result
The down payment request is posted as an open noted item (Special G/L Indicator A).
The attribute noted item effects that the account balance is not updated.
Creating a Vendor Master record
Use
In this activity, you create a vendor master.
Procedure
To execute this activity, run the processes in the Create Vendor Master (155.14)
process variant, using the master data from this document.
Creating a Vendor Master record
Use
In this activity, you create a vendor master.
Procedure
To execute this activity, run the processes in the Create Vendor Master (155.14)
process variant, using the master data from this document.
Triggers
Dependencies
Roles
Accounts Payable Accountant
Step
Posting Down Payment Using the Payment Program
Description
Use
Down payments to vendors can be posted automatically using the payment program.
Prerequisites
Down Payments have to be posted.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP system
menu
Accounting --> Financial Accounting --> Accounts Payable --> Periodic

Processing --> Payments
Transaction
code
F110
Business role
Business role
Menu :
Accounts Payable-->Posting-->Payments --> Automatic

Payment
2. On the Automatic payment transactions: Status screen, make the following entries:
Field name
Description
Comment :
Run Date
For Example, todays day
Identification
identifying information
3. Choose Enter.
4. Choose Parameter.
5. On the Automatic payment transactions: Parameter screen, make the following
entries:
Field name
Description
User action and Comment :

values
Posting Date
Docs Entered
Up To
Company
Code
Prmt Meths
1000
Vendor
select the payment method you

want to post (For Example, <1>)
the day of the next posting date
you want to run
For example, vendor 300000
to
Vendor, if you select an interval
Next p/date
Payment
Methods
Next Posting
Date
*
*
6. Note: If you want to select specific vendors, you can select

selection) and enter single value of vendors
(multiple
7. Note: This is an additional step and optional:

On the Automatic payment transactions: Status screen, select tab Additional Log
and make following entries:
Field name
Description
User action and

values
Comment :
Due Date Check
select indicator
Pmnt method selection if not

successful
Line items of the payment
documents
Vendors from
select indicator
select indicator
Vendor (from)
Vendors to
Vendor (to)
8. Choose Save Parameters (Ctrl+S).

9. Choose Status.
10. Choose Proposal (Shift+F1).
11. On the Schedule Proposal screen, make the following entries:
Field name
Description
User action and values Comment :
Start Date
Start immediately
select indicator
12. Choose Schedule (Enter). The message Proposal run has been scheduled
displays.
13. Choose for more than one time - Status (Shift+F2) to update the status
14. As soon as the proposal has been created, this is shown on the screen Automatic
payment transactions: Status.
15. To maintain or display the payment proposal, choose Edit Proposal (Shift+F4) or
Display Proposal (Shift+F9) and confirm the following screen (selection of
accounting clerks) by choosing Continue (Shift+F1).
16. Choose Back (F3).
17. Choose Schedule Payment run (F7).
18. On the Schedule Payment screen, make the following entries:
Field name
Description
Start Date
Start immediately
select indicator
19. Choose Schedule (Enter). The message Payment run has been scheduled
displays.
20. Choose for more than one time - Status (Shift+F2) to update the status.
21. As soon as the payment run has been finished, this is shown on screen Schedule
Payment.
22. To show the result of the payment run, at first the document number of the posted
document has to be determined. Choose Edit --> Payments --> Payment List,
confirm the following screen by choosing Continue (Enter).
23. In the appearing list display, pick the document number of the payment document
from the Payment column.
24. To display the document, use transaction FB03.
25. Go to the spool administration to print out the checks and payment advices. Access
the transaction from the screen choosing one of the following navigation options:
SAP system menu
System --> Own Spool Requests
Transaction code
/nSP02
Select the relevant spool request and choose Print Directly

Result
The document is posting the bank account in credit and the payable account in debit
with the deviating reconciliation account. On the account payable a down payment with
special G/L indicator A is posted. The down payment request (special G/L indicator A)
became balanced by the payment program.
Triggers
Dependencies
Roles
Step
Post Vendor Invoices
Description
Use
You receive the invoice from the vendor and post it in the system. Vendor Invoices for
material are posted in materials module, Refer document for this. You can also post
invoices in FI for other than materials like expenses for example as explained below.
Most vendor invoices are posted with logistics. Such invoices must be posted for
material with purchasing.
Procedure
SAP system
menu

Document Entry --> Invoice
Transaction
code
FB60
Business role
Business role
Menu :
Accounts Payable-->Posting-->Invoices --> Enter Vendor Invoice

w/o PO Reference
2. On the Enter Vendor Invoice screen, make the following entries:

Field name
Description
Vendor
Invoice Date
For Example, todays date
Reference
(*)
optional
Amount
For Example, 11900
Currency
USD
USD
Calculate tax
select
Tax Code
select
3. Choose the Tax tab. A message informs you of an existing balance of down
payments. Confirm the message with Continue (Enter).
4. Make the following entry:
Tax Code
domestic input tax; For Example,

I0
5. Choose the Payment tab.

6. On the Enter Vendor Invoice / Payment screen, enter the following data.
Field name
Description
G/L Account
Comment :
* (all cost elements; G/L For Example, 651000

accounts > 499,999)
(office supplies)
Debit
D/C
Amount in
Document
Currency
Tax Code
Gross amount; For

Example, 6200
Tax Jurisdiction
Code
Cost Center
domestic input tax; For

Example, I0
For Example,
CA0000000
For example. 1201
To allow the entry on the complete entry screen, double-click the line item and enter the
data here. Then choose Back (F3) to return to the initial screen.
7. Enter the following data for the item:
Field name
Description
User action and

values
Comment :
G/L Account
651000 (office Supplies)
D/C
Debit
Debit
Amount in Document
Currency
Tax Code
For Example, 5700
Tax Jurisdiction Code
domestic input tax; For

Example, I0
For Example, CA0000000
Cost Center
For Example. 1301
8. Choose the Basic Data tab. Choose Post (Ctrl + S).

Result
The invoice has been posted. For further processing, make a note of the document
number.
Triggers
Dependencies
Roles
Step
Description
Down Payment Clearing

Use
You now want to clear the down payment with the invoice so that, in a later payment
run, only the open difference remains to be paid.
Procedure
SAP system
menu

Document Entry --> Down Payment --> Clearing
Transaction
code
F-54
Business role
Business role Menu Accounts Payable-->Posting-->Document Processing

:
(homepage)
2. Only SAP NetWeaver Business Client (SAP NWBC):
Choose the tab All Vendor Line Items Open.
3. Only SAP NetWeaver Business Client (SAP NWBC):
Mark the first row of the required business partner and choose Clear Vendor Down
Payments.
4. On the Clear Vendor Down Payment: Header Data screen, make the following
entries:
Field name
Description

values
Document Date
Company Code
1000
company code 1000
USD
*
currency USD for example

Vendor account you want to clear
Enter the document number of the

invoice that you have posted.
Currency/Rate
Account
Currency
Relevant
Invoice
5. Choose Process Down Payments. The down payment document created by the
payment program is then displayed.
6. Select the down payment document, and then choose Post (Ctrl+S). The system
now displays the document overview. At the bottom of the screen, a message
displays requesting you to correct the marked (in blue writing) line items.
7. Select the line item highlighted in blue color by double-clicking it. Enter a text (for
example, Down payment clearing).
8. Choose Post (Ctrl+S)
Result
The down payment has been cleared and the balance of the account is zero again. The
system posts a new item in the vendor account. The new item can now be handled as
a partial payment, and included and cleared when an outgoing payment is made (or by
the payment program).
Triggers
Dependencies
Roles
Step
Enter Vendor Credit Memo with reference to invoice
Description
Use
You receive vendor credit memos regarding a deficient delivery of the goods you
ordered. The credit memo has to be posted manually in the SAP system.
Procedure
SAP system
menu

Document Entry --> Credit Memo
Transaction
code
FB65
Business role
Business role
Menu :
Accounts Payable-->Posting-->Invoices -- Enter Vendor Credit

Memo w/o PO Reference
2. Enter the following data unless it is already defaulted by the system:

Field name
Description
Company Code
Comment :
1000
3. Choose Enter.
4. On the Enter Vendor Credit Memo: Company Code 1000screen, make the
following entries:
Basic data:
Field name
Description
Vendor
Document Date
Posting Date
Reference
(*)
optional
Amount
For Example, 200
Currency
USD
USD
Calculate tax
Item data:
Field name
Description
User action and

values
Comment :
* (all cost elements;

G/L accounts >
499,999)
Credit
For Example, 651000
Amount in
Document
Currency
Tax Code
Tax Jurisdiction
code
Cost Center
For Example, 200

(must be the same amount
as mentioned within row
amount)
domestic tax code; For
Example, I0 (if relevant)
For Example, CA0000000
For Example, 1201
G/L Account
D/C
Credit
5. On the Payment tab on the Enter Vendor Credit Memo: Company Code 1000Payment screen, make the following entries:
Field name
Description
Invoice
Reference
User action and

values
Comment :
(*)
If an invoice reference
exists
If you enter the FI document number of the invoice in the Invoice Reference field, the
invoice payment data are automatically copied (baseline date for payment, terms of
payment). This ensures that the invoice and the credit memo is taken into account for
payment at the same time. Confirm the respective message with Enter.
If you do not enter an invoice reference, the credit memo created is due immediately.
Result
The credit memo is posted.
Triggers
Dependencies
Roles
Step
Review and Release Blocked Invoices
Description
Use
This activity reviews and releases blocked invoices.

Procedure
SAP system
menu
Logistics --> Materials Management --> Logistic Invoice Verification -->

Further Processing --> Release Blocked Invoices
Transaction
code
MRBR
Business role
Business role
Menu :
Accounts Payable --> Posting --> Invoices --> Release Blocked

Invoice w/PO Reference
2. In the Company code field, enter 1000and choose
Execute.
3. On the Release blocked invoices screen, choose the invoices to be released, then
choose Release Invoice.
4. Choose
Save.
If the invoice is not authorized, resolve any issues, then re-run this transaction.
Otherwise, go to the next step.
Result
The invoices are released for payment.
Triggers
Dependencies
Roles
Step
Choose Invoices to be Paid (Proposal Run)
Description
Use
This activity selects the invoices to be paid.
Procedure
SAP system
menu
Accounting --> Financial Accounting --> Accounts Payable --> Periodic

Processing --> Payments
Transaction
code
F110
Business role
Business role
Menu :

Payment
Field name
Description
Comment :
Run Date
Identification
entries:
Field name
Description

values
Posting Date
Docs Entered
Up To
Company
Code
Prmt Meths
1000
Company Code
select the payment method you

want to post (For Example, <1>)
the day of the next posting date
you want to run
Vendor number or ranges
Next p/date
Payment
Methods
Next Posting
Date
Vendor
*
* all vendors

6. Choose the Status tab.
7. Choose Schedule Proposal (Shift+F1).
8. On the Schedule Proposal screen, make the following entries:
Field name
Description
User action and

values
Comment :
Start Date
Start immediately
For Example, todays

day
Select this box
Create Payment
X
Medium
9. Choose Schedule (Enter). The message Proposal is running is displayed at the
bottom of the window.
10. Choose Status (Shift+F2) more than one time to update the status.
11. The message proposal is running is now turns out to payment proposal has been
created
12. Do not leave the transaction, as you continue the next transaction from this point.
Result
The Vendor open items are selected for payment.
Triggers
Dependencies
Roles
Step
Review and Block Invoices for Payment as Needed
Description
Use
This activity reviews and block/ unblock invoices for payment.
If you block/unblock an invoice, only the payment block indicator A can be changed. All
the other indicators are set in logistics and cannot be changed with FI.
Procedure
SAP system
menu :

Periodic Processing --> Payments
Transaction
code
F110
Business role
Business role
Menu :

Payment
2. On the Status tab, choose Proposal (change).

3. Select All accounting clerks and choose Enter. The list of vendors and amounts to
be paid displays.
4. To review invoices for a particular vendor, double-click that vendor's line. A list of
invoices displays.
5. To block a particular invoice for the payment run, put the cursor on that invoice and
choose Change.
6. Enter the payment block indicator and choose
Continue.
7. To unblock a particular invoice for the payment run, put the cursor on that invoice
and choose Change.
8. Delete the payment block indicator and choose
9. Choose
Save.
Continue.
10. Do not leave the transaction, as you continue the next transaction from this point.
Result
Unneeded vendor open items are blocked for payment.
After having processed the payment you can check the result, for example by
displaying the documents that have been posted, on the Vendor Line Item Display
screen.
Triggers
Dependencies
Roles
Step
Post Payments Using the Payment Program
Description
Use
The difference between the down payment, the credit note, and the invoice are posted
automatically by the payment program. You can generate payment media using the
classic payment medium programs (RFFOUS_C),
You receive the invoice from the vendor and post it in the system.
Prerequisites
Payment method 1 has to be configured for using this alternative.
Procedure
SAP system
menu :

Periodic Processing --> Payments
Transaction
code
F110
Business role
Business role
Menu :

Payment
Field name
Description
Comment :
Run Date
Identification
entries:
Field name
Description

values
Posting Date
Docs Entered
Up To
Company Code
Prmt Meths
Next p/date
1000
Payment
Methods
Next Posting
Date
1
*
Vendor
the day of the next posting

date you want to run
Vendor
To
Vendor, if you select an interval
If you want to select specific vendors, you can select

enter single value of vendors.
(multiple selection) and
5. Choose Printout/data medium.

6. Make the following entries:
User action and

values
Comment :
Program
RFFOUS_C
Variant
0010_1
Payment media program

RFFOUS_C
Store the variant for payment
method 1

8. Choose Status.
9. Choose Schedule Payment run (F7). Confirm the dialog box.
10. On the Schedule Payment screen, make the following entries:
Field name
Description
User action and

values
Comment :
Start Date
For Example, todays

date
Start immediately
Create Payment
X
Medium
11. Choose Schedule (Enter). The message Payment run has been scheduled
displays.
12. Choose more than one time - Status (Shift+F2) to update the status.
13. As soon as the payment run has been finished, this is shown on screen Schedule
Payment. The number of generated and completed posting orders is displayed.
14. For more information about the payment, see the payment summary, which is
automatically generated as a spool list as well.
15. In addition you can create the payment list and the exception list. To do so, choose
Edit --> Payments --> Payment List or Edit --> Payments --> Exception List.
Choose Continue (Enter) to execute the list.
16. Go to the spool administration to print out the checks and payment advices. Access
the transaction from the screen choosing one of the following navigation options:
SAP system menu
System --> Own Spool Requests
Transaction code
/nSP02
17. Select the relevant spool request and choose Print Directly.
Result
The invoices are paid, taking a cash discount into account and posted to the bank
clearing accounts.
Triggers
Dependencies
Roles
Step
Post Manual Outgoing payment
Description
Use
You can post outgoing payments either manually or automatically (payment program
SAPF110). The manual posting process is described below. You process like this
especially in case of manual payment or a manual step by step posting of the account
statement.
Prerequisites
A new payment method 1 has to be to configured for using this alternative.
Procedure
SAP system
menu

Document Entry --> Outgoing payment --> Post
Transaction
code
F-53
Business role
Business role
Menu :
Accounts Payable-->Posting-->Payments --> Post Outgoing

Payments
2. On the Post Outgoing Payment: Header Data screen, make the following entries:
Field name
Description
Document
Date
Posting Date
Company
Code
Currency
1000
USD
USD
Reference
(*)
optional
For Example, 113008
Amount
* (bank transfer
domestic account)
*
Value Date
Open item
selection
Account
Enter the existing Vendor

with open invoice:
Account Type
Bank data
Account
Document
*
Date
3. Choose Process Open Items.
For Example, 1900
4. On the Process Open Items: select the required item (Open invoices, credit
memos, and so on).
5. Choose Post (Ctrl+ S).
The system displays the message Document XXXXXXXXXX was posted in
company code 1000. Check the posted document using Document -> Display
Result
The document posts the bank account (Bank transfer domestic) on the credit side and
the vendor with the alternative reconciliation account (Domestic payables) on the Debit
side. The system clears the open invoices and credit memos that were selected during
the process open items along with payment made.
Triggers
Dependencies
Roles
Step
Manual Bank Statement Processing
Description
Use
The bank debits the bank transfer, and the foreign bank transfer directly from your
account.
Procedure
To execute this activity, run the processes in the Cash Management (160) process
variant, using the master data from this document.
Triggers
Dependencies
Roles
Step
Description
Reversal : Reverse Document

This is the most common reversal steps that you can take to reverse the following
Down Payment Request
Transaction code ( SAP GUI)
F-47
Triggers
Dependencies
Roles
Step
Description
Post Vendor Invoices

FB60
Triggers
Dependencies
Roles
Step
Description
Vendor Credit Memo
Triggers
Dependencies
Roles
FB65
Supplier, Inputs, Outputs and Customers

User Requirements
Risks
Organization Change
Organizational Change Impacts
Business Benefits
Business Realization
Key Performance Indicators
Enablers
Design
Key Design Decisions
Integration Considerations
GAP Analysis
Project
ID
Title
Fit
GAP(s)
Application
Payment Advice Note
Form
ECC
Check
Form
ECC
EDI Accompanying
sheet
Form
ECC
Title
Description
Payment Advice Note

Form type
SAPscript
Output type
New
Technical name
YBUS_F110_AVIS
Resolution
Rationale
Business
Organization
Impact
Steps
Impacted
Title
Description
Check
Form type
SAPscript
Output type
New
RICEF
Priority
RICEF
Complexity
Technical name
YBUS_F110_D_SCH
Resolution
Rationale
Business
Organization
Impact
Steps
Impacted
Title
Description
EDI Accompanying sheet

Form type
SAPscript
Output type
New
Technical name
YBUS_F110_EDI_01
Resolution
Rationale
Business
Organization
Impact
Steps
Impacted
Key Data Elements

Data Name
Existing Indicator
Service Area
Manufacturing Area / Trading Area
Data Name
Description
Service Area
Master
Data
Value
Selection
Comment :
Cost
Center
Material
Master
All
Select all cost centers
Material type DIEN,

SEMI, HAWA
Select all materials that belong to this

material type
Security
Considerations
Data Name
Description
Manufacturing Area / Trading Area

Master
Data
Value
Selection
Comment :
Cost
Center
Material
Master
All
Select all cost centers
Material type FERT,

HAWA
Select all materials that belong to this

material type
Security
Considerations
Regulations
Regulation ID
Regulation Name
Step Title
TCode
TCode Description
Security Roles
Security Role
Technical Role Name

SAP_NBPR_AP_CLERK-S
Standard ?
Type
Testing
Scenarios
Training
Business Process Procedures

PDD - Accounts Payable

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PDD - Accounts Payable

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Process Definition Document

Title: Accounts Payable

1.1 Client Organization

2.3 Process Steps

2.4 Supplier, Inputs, Outputs and Customers 27

3.1 Organizational Change Impacts

3.3 Business Realization

3.4 Key Performance Indicators

4.1 Key Design Decisions

4.2 Integration Considerations

4.4 Key Data Elements

4.6 Security Roles

6.1 Business Process Procedures

Creation of payment media using Classical Payment Medium program

SAP system menu : Accounting -->

SAP system menu : Accounting -->

SAP system menu : Accounting -->

Business role Menu : Accounts

SAP system menu : Accounting -->

SAP system menu : Logistics -->

SAP system menu : Accounting -->

Review and Block

SAP system menu : Accounting -->

SAP system menu : Accounting -->

SAP system menu : Accounting -->

Outgoing payment --> Post

Business role Menu : Accounts

Business role Menu : Accounts

Business role Menu : Accounts

Down Payment Request

Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

Accounting --> Financial Accounting --> Accounts Payable -->

Accounts Payable Accountant (SAP_NBPR_AP_CLERK-S)

Accounts Payable-->Posting-->Payments --> Vendor Down

Only SAP NetWeaver Business Client (SAP NWBC):

User action and

For Example, todays date 1

For Example, <KA>

For Example, todays date -1

Vendor account <300000>

Enter the appropriate special

Field name Description

User action and values

For Example, 1000

For Example, todays date -1

Accounts Payable Accountant

Posting Down Payment Using the Payment Program

Accounting --> Financial Accounting --> Accounts Payable --> Periodic

Accounts Payable Accountant (SAP_NBPR_AP_CLERK-S)

Accounts Payable-->Posting-->Payments --> Automatic

User action and values

For Example, todays day

User action and Comment :

For Example, todays day

For Example, todays day

select the payment method you

Vendor, if you select an interval

6. Note: If you want to select specific vendors, you can select

7. Note: This is an additional step and optional:

User action and

Due Date Check

Pmnt method selection if not