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Federal Register / Vol. 71, No.

181 / Tuesday, September 19, 2006 / Notices 54831

(2) By delivery to room PL–401 on the please submit them by only one means. compiled annually by MARAD to
Plaza level of the Nassif Building, 400 If you submit them by mail or delivery, prepare Congressionally mandated
Seventh Street, SW., Washington, DC, submit them in an unbound format, no reports on mariner availability.
between 9 a.m. and 5 p.m., Monday larger than 81⁄2 by 11 inches, suitable for Currently, the CG Form 718A is only
through Friday, except Federal holidays. copying and electronic filing. If you available in booklet format utilizing
The telephone number is 202–366– submit them by mail and would like to carbon copies. The Coast Guard is
9329. know that they reached the Facility, revising this form so that it may be
(3) By fax to the Docket Management please enclose a stamped, self-addressed provided to the maritime community for
Facility at 202–493–2251. postcard or envelope. We will consider downloading via the internet. The new
(4) Electronically through the Web all comments and material received version still requires vessel master and
Site for the Docket Management System during the comment period. We may discharged mariner signatures. This
at http://dms.dot.gov. change the documents supporting this effort is intended to alleviate issues
The Docket Management Facility collection of information or even the regarding form availability.
maintains the public docket for this underlying requirements in view of Need: The information is used
notice. Comments and material received them. primarily, on an as-needed basis, by
from the public, as well as documents Viewing comments and documents: mariners and the Coast Guard to
mentioned in this notice as being To view comments, as well as establish sea service time and
available in the docket, will become part documents mentioned in this notice as qualifications for issuing original,
of this docket and will be available for being available in the docket, go to renewals or upgraded merchant mariner
inspection or copying at room PL–401 http://dms.dot.gov at any time and credentials; in claims against employers;
on the Plaza level of the Nassif Building, conduct a simple search using the in medical claims; and in qualifying for
400 Seventh Street, SW., Washington, docket number. You may also visit the retirement benefits or insurance
DC, between 9 a.m. and 5 p.m., Monday Docket Management Facility in room benefits.
through Friday, except Federal holidays. PL–401 on the Plaza level of the Nassif Respondents: Masters or mates of
You may also find this docket on the Building, 400 Seventh Street, SW., shipping companies and merchant
Internet at http://dms.dot.gov. Washington, DC, between 9 a.m. and 5 mariners.
Copies of the complete ICR are p.m., Monday through Friday, except Frequency: On occasion.
available through this docket on the Federal holidays. Burden Estimate: The estimated
Internet at http://dms.dot.gov, and also Privacy Act: Anyone can search the burden has decreased from 4,500 hours
from Commandant (CG–611), U.S. Coast electronic form of all comments to 1,800 hours a year.
Guard Headquarters, room 6106 (Attn: received in dockets by the name of the
individual submitting the comment (or Dated: September 13, 2006.
Ms. Barbara Davis), 2100 2nd Street, R. T. Hewitt,
SW., Washington, DC 20593–0001. The signing the comment, if submitted on
behalf of an association, business, labor Rear Admiral, U.S. Coast Guard, Assistant
telephone number is 202–475–3523. Commandant for Command, Control,
union, etc.). You may review the
FOR FURTHER INFORMATION CONTACT: Ms. Communications, Computers and
Privacy Act Statement of DOT in the
Barbara Davis, Office of Information Federal Register published on April 11, Information Technology.
Management, telephone 202–475–3523, 2000 (65 FR 19477), or you may visit [FR Doc. E6–15494 Filed 9–18–06; 8:45 am]
or fax 202–475–3929, for questions on http://dms.dot.gov. BILLING CODE 4910–15–P
these documents; or telephone Ms.
Renee V. Wright, Program Manager, Information Collection Request
Docket Operations, 202–493–0402, for Title: Certificate of Discharge to DEPARTMENT OF HOUSING AND
questions on the docket. Merchant Mariners. URBAN DEVELOPMENT
SUPPLEMENTARY INFORMATION: OMB Control Number: 1625–0012.
Summary: Under 46, U. S. C. 10311, [Docket No. FR–4922-N–21]
Public Participation and Request for the Coast Guard prescribes the form of
Comments Privacy Act of 1974; Amendment to
the Certificate of Discharge for Merchant
Existing Privacy Act Systems,
We encourage you to respond to this Mariners. The Certificate provides
Employee Identification Files, HUD/
request for comments by submitting merchant mariners with evidence of sea
Dept–71
comments and related materials. We service to determine eligibility for
will post all comments received, various benefits, such as medical and AGENCY: Office of the Chief Information
without change, to http://dms.dot.gov; retirement. The information collected is Officer, HUD.
they will include any personal also used to show eligibility for an ACTION: Notification of an amendment to
information you have provided. We original, renewed, upgraded license or an existing System of Records,
have an agreement with DOT to use the merchant mariner document, to develop Employee Identification Files, HUD/
Docket Management Facility. Please see maritime sea service statistics, and to Dept-71.
the paragraph on DOT’s ‘‘Privacy Act provide information to the U.S.
Policy’’ below. Maritime Administration (MARAD) on SUMMARY: HUD is completely revising
Submitting comments: If you submit a the availability of mariners in a time of HUD/Dept–71 to implement Homeland
comment, please include your name and national emergency. The Coast Guard’s Security Presidential Direction 12
address, identify the docket number Sea Service database captures the (HSPD–12) policy for a common
[USCG–2006–25800], indicate the information from the Certificates of identification standard for Federal
specific section of the document to Discharge and is used by the Coast employees and contractors. All of the
which each comment applies, and give Guard’s Regional Examination Centers sections including the system name are
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the reason for each comment. You may to evaluate the qualifications of revised to reflect the current
submit your comments and material by mariners who apply for originals, information requirements for
electronic means, mail, fax, or delivery renewals, upgrades to their license or individuals and contractors who require
to the Docket Management Facility at merchant mariners documents. The ongoing access to HUD’s facilities and
the address under ADDRESSES; but information from the database is information technology systems.

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54832 Federal Register / Vol. 71, No. 181 / Tuesday, September 19, 2006 / Notices

DATES: Effective Date: This proposal Accordingly, this notice amends following data fields: Full name, Social
shall become effective without further HUD/Dept–71 system of records for the Security number; date of birth;
notice October 19, 2006 unless Office of Administration and signature; image (photograph);
comments are received during or before accompanying routine uses to be fingerprints; hair color; eye color;
this period which would result in a submitted and accessed in the height; weight; organization/office of
contrary determination. management of the Identity assignment; company name (for
Comments Due Date: October 19, Management System by the Office of contractors); telephone number; copy of
2006. Administration. background investigation form
ADDRESSES: Interested persons are Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42 (Standard Form 85 or 85P or 86); PIV
invited to submit comments regarding U.S.C. 3535(d). card issue and expiration dates;
this notice to the Rules Docket Clerk, Dated: September 12, 2006. personal identification number (PIN) for
Office of General Counsel, Department Ed Dorris, the PIV Card; results of background
of Housing and Urban Development, Deputy Chief Information Officer, Office of investigation; PIV request form; PIV
451 Seventh Street, SW., Room 10276, Systems Integration and Efficiency. registrar approval signature; PIV card
Washington, DC 20410–0500. serial number; emergency responder
Communications should refer to the DEPT/DEPT–71
designation; copies of documents used
above docket number and title. SYSTEM NAME: to verify identification or information
Facsimile (FAX) comments are not Identity Management System (IDMS). derived from those documents (such as
acceptable. A copy of each document title, document issuing
communication submitted will be SYSTEM LOCATION:
authority, document number, document
available for public inspection and Data covered by this system are expiration date, document other
copying between 8 a.m. and 5 p.m. maintained at the following locations:
information); level of national security
weekdays at the above address. U.S. Department of Housing and Urban
clearance and expiration date; computer
FOR FURTHER INFORMATION CONTACT: Development (HUD), Office of Security
system user name; user access and
Jeanette Smith, Departmental Privacy and Emergency Planning (OSEP), 451
Seventh Street, SW., Washington, DC permission rights, authentication
Act Officer, telephone number (202) certificates; and digital signature
708–2374. [This is not a toll-free 20410. Some data covered by this
system is at HUD Regional and Field information.
number.] A telecommunications device
for hearing and speech-impaired Office locations, both Federal buildings Records maintained on PIV card
persons (TTY) is available at (800) 877– and Federally-leased space, where holders entering HUD facilities or using
8339 (Federal Information Relay staffed guard stations have been HUD systems may include: Full name;
Services). [This is a toll-free number.] established in facilities that have PIV Card serial number; date, time, and
installed the Personal Identity location of entry; company name (for
SUPPLEMENTARY INFORMATION: The
Verification (PIV) system, as well as the contractors); card expiration date;
primary purposes of the system of physical security office(s) or computer
records are: digital signature information; and
security offices of those locations. computer networks/applications/data
(a) To ensure the safety and security
of HUD facilities, systems, or SECURITY CLASSIFICATION: accessed.
information, and our occupants and Most identity records are not
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
users; classified. However, in some cases,
(b) To verify that all persons entering records of a few individuals, or portions 5 U.S.C. 301; Federal Information
Federal facilities or using Federal of some records, may potentially be Security Act (Pub. L. 104–106, sec.
information resources are authorized to classified in the interest of national 5113); Electronic Government Act (Pub.
do so; security. L. 104–347, sec. 203); the Paperwork
(c) To track and control Personal CATEGORIES OF INDIVIDUALS COVERED BY THE
Reduction Act of 1995 (44 U.S.C. 3501);
Identity Verification (PIV) cards issued SYSTEM: Government Paperwork Elimination Act
to persons entering and exiting the Individuals (employees or (Pub. L. 105–277, 44 U.S.C. 3504);
facilities, or using information systems. contractors) who require regular, Homeland Security Presidential
Pursuant to the Privacy Act of 1974 (5 ongoing access to agency facilities, Directive 12 (HSPD–12), Policy for a
U.S.C. 552a), as amended, notice is information technology systems, or Common Identification Standard for
given that HUD proposes to amend an information classified in the interest of Federal Employees and Contractors,
existing Privacy System of Records, national security, including applicants August 27, 2004; and Federal Property
Employee Identification Files HUD/ for employment or contracts, Federal and Administrative Act of 1949, as
Dept–71. employees, contractors, students, amended.
Title 5 U.S.C. 552a(e)(4) and (11) interns, volunteers, affiliates, and
provide that the public be afforded a 30- individuals formerly in any of these PURPOSE:
day period in which to comment on the positions. The system also includes
new record system. The new system The primary purposes of the system of
individuals authorized to perform or use records are: (a) To ensure the safety and
report was submitted to the Office of services provided in HUD facilities (e.g.,
Management and Budget (OMB), the security of HUD facilities, systems, or
Credit Union, Fitness Center, etc.). The information, and our occupants and
Senate Committee on Governmental system does not apply to occasional
Affairs, and the House Committee on users; (b) to verify that all persons
visitors or short-term guests to whom
Government Reform pursuant to entering Federal facilities or using
HUD will issue temporary identification
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paragraph 4c of Appendix 1 to OMB Federal information resources are


and credentials.
Circular No. A–130, ‘‘Federal authorized to do so; (c) to track and
Responsibilities for Maintaining CATEGORIES OF RECORDS IN THE SYSTEM: control PIV cards issued to persons
Records About Individuals,’’ July 25, Records maintained on individuals entering and exiting the facilities, or
1994 (59 FR 37914). issued credentials by HUD include the using information systems.

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Federal Register / Vol. 71, No. 181 / Tuesday, September 19, 2006 / Notices 54833

ROUTINE USES OF RECORDS MAINTAINED IN THE (4) To a Member of Congress or to a personal privacy, consistent with
SYSTEM INCLUDING CATEGORIES OF USERS AND Congressional staff member in response Freedom of Information Act standards.
THE PURPOSES OF SUCH USES: to an inquiry of the Congressional office
POLICIES AND PRACTICES FOR STORING,
Information about covered made at the written request of the RETRIEVING, ACCESSING, RETAINING, AND
individuals may be disclosed without constituent about whom the record is DISPOSING OF RECORDS IN THE SYSTEM:
consent as permitted by the Privacy Act maintained.
(5) To the National Archives and STORAGE:
of 1974, 5 U.S.C. 552a(b), and:
(1) To the Department of Justice Records Administration or to the Records are stored in electronic media
when: General Services Administration for and in paper files. Paper files are kept
(a) The agency or any component records management inspections in file folders or card files. Automated
thereof; or conducted under 44 U.S.C. 2904 and records are maintained in HUD’s
(b) Any employee of the agency in his 2906. Security Control Access Tracking
or her official capacity; (6) To HUD contractors, grantees, or System (SCATS), and the DSX card
(c) Any employee of the agency in his volunteers who have been engaged to access control system for HUD
or her individual capacity where agency assist the agency in the performance of Headquarters.
or the Department of Justice has agreed a contract service, grant, cooperative
RETRIEVABILITY:
to represent the employee; or agreement, or other activity related to
this system of records and who need to Records are retrievable by last name,
(d) The United States Government, is Social Security number, other ID
a party to litigation or has an interest in have access to the records in order to
perform their activity. Recipients shall number, PIV card serial number, image
such litigation, and by careful review, (photograph), or fingerprint.
the agency determines that the records be required to comply with the
are both relevant and necessary to the requirements of the Privacy Act of 1974, SAFEGUARDS:
litigation and the use of such records by as amended, 5 U.S.C. 552a. Paper records are kept in locked
(7) To a Federal, State, local, foreign, cabinets in secure facilities. Access to
DOJ is therefore deemed by the agency
or tribal or other public authority the them is restricted to individuals whose
to be for a purpose compatible with the
fact that this system of records contains role requires use of the records. The
purpose for which the agency collected information relevant to the retention of
the records. computer servers in which records are
an employee, the retention of a security stored are located in facilities that are
(2) To a court or adjudicative body in clearance, the letting of a contract, or
a proceeding when: secured by alarm systems and off-master
the issuance or retention of a license, key access. The computer servers
(a) The agency or any component grant, or other benefit. The other agency
thereof; themselves are password-protected.
or licensing organization may then make Access to individuals working at guard
(b) Any employee of the agency in his a request supported by the written
or her official capacity; stations is password-protected; each
consent of the individual for the entire person granted access to the system at
(c) Any employee of the agency in his record if it so chooses. No disclosure
or her individual capacity where agency guard stations must be individually
will be made unless the information has authorized to use the system. A Privacy
or the Department of Justice has agreed been determined to be sufficiently
to represent the employee; or Act Warning Notice appears on the
reliable to support a referral to another monitor screen when records containing
(d) The United States Government, is office within the agency or to another
a party to litigation or has an interest in information on individuals are first
Federal agency for criminal, civil, displayed. Data exchanged between the
such litigation, and by careful review, administrative personnel or regulatory servers and the client PCs at the guard
the agency determines that the records action. stations and badging office will be
are both relevant and necessary to the (8) To the Office of Management and encrypted when HUD upgrades to a PIV-
litigation and the use of such records is Budget when necessary to the review of II compliant system in 2007. Backup
therefore deemed by the agency to be for private relief legislation pursuant to tapes are stored in a locked and
a purpose that is compatible with the OMB Circular No. A–19. controlled room in a secure, off-site
purpose for which the agency collected (9) To a Federal, State, or local location.
the records. agency, or other appropriate entities or An audit trail is maintained and
(3) Except as noted on Forms SF 85, individuals, or through established reviewed periodically to identify
85–P, and 86, when a record on its face, liaison channels to selected foreign unauthorized access. Persons given
or in conjunction with other records, governments, in order to enable an roles in the PIV process must complete
indicates a violation or potential intelligence agency to carry out its training specific to their roles to ensure
violation of law, whether civil, criminal, responsibilities under the National they are knowledgeable about how to
or regulatory in nature, and whether Security Act of 1947 as amended, the protect individually identifiable
arising by general statute or particular CIA Act of 1949 as amended, Executive information.
program statute, or by regulation, rule, Order 12333 or any successor order,
or order issued pursuant thereto, applicable national security directives, RETENTION AND DISPOSAL:
disclosure may be made to the or classified implementing procedures Records relating to persons’ access
appropriate public authority, whether approved by the Attorney General and covered by this system are retained in
Federal, foreign, State, local, or tribal, or promulgated pursuant to such statutes, accordance with HUD Handbook
otherwise, responsible for enforcing, orders or directives. 2228.2, General Records Schedule 18,
investigating or prosecuting such (10) To notify another Federal agency Item 17, approved by the National
violation or charged with enforcing or when, or verify whether, a PIV card is Archives and Records Administration
implementing the statute, or rule, no longer valid. (NARA). Unless retained for specific,
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regulation, or order issued pursuant (11) To the news media or the general ongoing security investigations, records
thereto, if the information disclosed is public, factual information the of access are maintained for five years
relevant to any enforcement, regulatory, disclosure of which would be in the and then destroyed. For other facilities,
investigative or prosecutorial public interest and which would not records are maintained for two years
responsibility of the receiving entity. constitute an unwarranted invasion of and then destroyed.

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54834 Federal Register / Vol. 71, No. 181 / Tuesday, September 19, 2006 / Notices

All other records relating to the corrective action sought and the 451 Seventh Street, SW., Room 10276,
individuals are retained and disposed of reasons for the correction along with Washington, DC 20410–0500.
in accordance with General Records supporting justification showing why Communications should refer to the
Schedule 18, item 22a, approved by the record is not accurate, timely, above docket number and title.
NARA. Records are destroyed upon relevant, or complete. Rules regarding Facsimile (FAX) comments are not
notification of death or not later than amendment of Privacy Act records acceptable. A copy of each
five years after separation or transfer of appear in 24 CFR part 16. If additional communication submitted will be
employee, whichever is applicable. information or assistance is required, available for public inspection and
In accordance with HSPD–12, PIV contact HUD’s Privacy Appeals Officer copying between 8 a.m. and 5 p.m.
Cards are deactivated within 18 hours of in the Office of the General Counsel, 451 weekdays at the above address.
cardholder separation, loss of card, or Seventh Street, SW., Washington, DC FOR FURTHER INFORMATION CONTACT:
expiration. The information on PIV 20410. Jeanette Smith, Departmental Privacy
Cards is maintained in accordance with Act Officer, telephone number (202)
RECORD SOURCE CATEGORIES:
General Records Schedule 11, Item 4. 708–2374. [This is not a toll-free
PIV Cards are destroyed by cross-cut Employee, contractor, or applicant; number.] A telecommunications device
shredding no later than 90 days after sponsoring agency; former sponsoring for hearing and speech-impaired
deactivation. agency; other Federal agencies; contract persons (TTY) is available at (800) 877–
employer; former employer. 8339 (Federal Information Relay
SYSTEM MANAGER(S) AND ADDRESS:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Services). [This is a toll-free number.]
Director, Physical Security Division, SUPPLEMENTARY INFORMATION: Pursuant
Office of Security and Emergency None.
to the Privacy Act of 1974 (5 U.S.C.
Planning, 451 Seventh Street, SW., [FR Doc. E6–15491 Filed 9–18–06; 8:45 am] 552a), as amended, notice is given that
Washington, DC 20410. Phone: (202) BILLING CODE 4210–67–P HUD proposes to create a new Privacy
708–2914. Act System of Records, Personnel
NOTIFICATION PROCEDURES:
Security Files.
DEPARTMENT OF HOUSING AND Title 5 U.S.C. 552a(e)(4) and (11)
An individual can determine if this URBAN DEVELOPMENT provide that the public be afforded a 30-
system contains a record pertaining to day period in which to comment on the
him/her by sending a request in writing, [Docket No. FR–4922–N–22]
new record system. The new system
signed, to Director, Physical Security report was submitted to the Office of
Privacy Act of 1974; New System of
Division, Office of Security and Management and Budget (OMB), the
Records, Personnel Security Files
Emergency Planning, 451 Seventh Senate Committee on Governmental
Street, SW., Washington, DC 20410. AGENCY: Office of the Chief Information Affairs, and the House Committee on
Phone: (202) 708–2914. Officer, HUD. Governmental Reform pursuant to
When requesting notification of or ACTION: Notification of a new Privacy paragraph 4c of Appendix 1 to OMB
access to records covered by this Notice, Act System of Records, Personnel Circular No. A–130, ‘‘Federal
an individual should provide his/her Security Files. Responsibilities for Maintaining
full name, date of birth, agency name, Records About Individuals,’’ July 25,
and work location. An individual SUMMARY: HUD is creating a new 1994 (59 FR 37914).
requesting notification of records in Privacy Act System of Records, Accordingly, this notice creates a new
person must provide identity Personnel Security Files. The records in system of records for the Office of
documents sufficient to satisfy the this system of records are used to Administration and accompanying
custodian of the records that the document and support decisions routine uses to be submitted and
requester is entitled to access, such as regarding clearance for access to accessed in the management of the
a government-issued photo ID. classified information, the suitability, Personnel Security Files.
Individuals requesting notification via eligibility, and fitness for service of
Dated: September 12, 2006.
mail or telephone must furnish, at applicants for federal employment and
minimum, full name, date of birth, Ed Dorris,
contract positions, including students,
Social Security number, and home interns, or volunteers to the extent their Deputy Chief Information Officer, Office of
Systems Integration and Efficiency.
address in order to establish identity. duties require access to federal facilities,
information, systems, or applications. HUD/ADMIN–6
RECORDS ACCESS PROCEDURES:
The records may be used to document
Same as notification procedures. SYSTEM NAME:
security violations and supervisory
Requesters should also reasonably actions taken. Personnel Security Files.
specify the record contents being DATES: Effective Date: This proposal SYSTEM LOCATION:
sought. Rules regarding access to shall become effective without further
Privacy Act records appear in 24 CFR HUD Headquarters.
notice in 30 calendar days, October 19,
part 16. If additional information or 2006, unless comments are received SECURITY CLASSIFICATION:
assistance is required, contact HUD’s during or before this period which Most personnel identity verification
Privacy Act Officer in the Office of the would result in a contrary records are not classified. However, in
Chief Information Officer, 451 Seventh determination. some cases, records of certain
Street, SW., Washington, DC 20410. Comments Due Date: October 19, individuals, or portions of some records,
Phone: (202) 708–2374. 2006. may be classified in the interest of
national security.
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CONTESTING RECORD PROCEDURES: ADDRESSES: Interested persons are


Same as notification procedures. invited to submit comments regarding CATEGORIES OF INDIVIDUALS COVERED BY THE
Requesters should also reasonably this notice to the Rules Docket Clerk, SYSTEM:
identify the record, specify the Office of General Counsel, Department Individuals who require regular,
information they are contesting, state of Housing and Urban Development, ongoing access to federal facilities,

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