Export Despatch Process & Documentation Chart Comman fo

This is the basic process chart coman for all Exports

But For some Exports customers /Countries some additional Export formalities or do
Step Control

Activity Required

Documents received /Receivable from Plant

Documents to forward to CHA/Freight Forwarder

Documents from CHA

Documents from Freight Forwarder

Documents to prepare at Mumbai office

Original Export Documents Bank submission or forwarding from

Mumbai office SANAI & SAUL to Nileshbahi Kalol & Al Sharaf To
Satya by Fedex to Sharjah Warehouse address

Documents for Bank Record

Export Proof

Payment Proof

n Chart Comman for SAUL /SANAI / Al Sharaf

al Export formalities or documentation required

By Whom

Documents set

Harshidaben / Kinchan/ Deepak

Shah

Packing List Excel copy

Harshidaben / Kinchan/ Deepak

Shah

Invoice scan/Excel copy

Kinchan / Meghna

Packing List Excel copy & SAP Invoice scan or Excel copy

Meghna

ASM Logistics

Shipping Bill scan copy

ASM Logistics

Invoice Customs Attested

Commercial Invoice without customs stamp
Packing List Customs Attested
Packing List without customs stamp
Annexure
Shipping Bill Exchange Control copy
SDF (if recd from Customs)

ASM Logistics

GSP cerificate in duplicate (Only for SANAI)

Bill of Lading /Airway Bill

Express Cargo

Mumbai Office

Fumigation Certificate (Only for Wooden Pallets)

(Compulsary Only for SANAI)
Freight Forwarders Bill

Certificate of Origin (for Al Sharaf & other than SAUL &

SANAI)

Mumbai Office

Covering Letter in word format

SAP or manual from Veena

Mumbai office

Commercial Invoice from SAP or Manual

( Please
delete Wording FOB from SAP Invoice by white ink) (Satya required
Invoices showing qty as cartons. If Cartons & Qty not matching, to
prepare Manual Invoice showing Total Cartons as total qty.

Export email intimation

Packing List in Excel

Packing List

From Freight Forwarder

Express Kargo or Other

Fumigation Certificate (Only for Wooden Pallets)

From Bombay Chambers 3 Copies

/
CHA ASM
Certificate of Origin for Al Sharaf/ GSP for SANAI
Logistics (EIC) in duplicate

Express Kargo
Manual from Insurance
format Mumbai office
ASM Logistics
ASM Logistics

Bill of Lading /Airway Bill

Insurance

Invoice Customs Attested

Shipping Bill Exchange Control copy
SDF (if recd from Customs)
Shipping Bill EP Copy
Mate Receipt
Proof Of Export from Customs for Direct Export ARE1
Original & Duplicate

Bank of Baroda Halol for

SAUL & SANAI & Bank of
Bank Realization Certificate (BRC)
Baroda Gamdevi for other
Export in Foreign Currency

Export Basic Chart 1

By When
After final confirmation for
order Packing List finalizing
to make 20"/40" Container
After finalalizing Packing
List at the time of final
dispatch
After Receiving Packing List
from Kalol with Invoice
details & Dispatch detaills
As & when required
After Processing Shipping
Bill in Customs EDI system

after customs Examination

& Forwarding process

within 8 days from Invoice

date
within 8 days from Invoice
date subject to vessel
sailing
With B/L
With B/L
After receiving Vessel
saillng details ( Vessel
Name)
Within 2/3 days after
receiving vessel name or on
same day after receiving
Original B/L

within 2 days for Al Sharaf

Courier to Sharjah & within
8 days for SAUL & SANAI

with Export Bank

Submission documents to
Kalol for SAUL & SANAI &
seperatly with B/L &
Insurance copy within 21
Days of Shipping Bill date
or after receiving payment
within 2 Months after vessel
sailing date

Within 1 Month after

payment recd Online E-BRC
from DGFT Site showing
Shipping Bill No. & date &
Realized Foreign Currency