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Master Data in Material

Management

Ganesh Padala

SAP MM/WM/SRM Consultant

Master Data in Material Management Ganesh Padala SAP MM/WM/SRM Consultant

Agenda- SAP MM Master Data Overview

- Master Data

01

- Prerequisites for creation of Master Data

02

- Explanation of Master Data with Screen shots

03

Material Management Overview

The Materials Management (MM) module is aimed at managing procurement and receipt of materials & services.

Materials management also involves Inventory, movement, valuation & consumption of materials.

Materials Management (MM) Module provides a comprehensive solution for Materials

Management within the integrated supply chain.

Organization Structure

Purchase Organization 0001/0002
Purchase
Organization
0001/0002
• Material Master • Service Master • Vendor Master • Info Record • Source List

Material Master

Service Master

Vendor Master

Info Record

Source List

• The material master file contains the data and parameters that define each material used

The material master file contains the data and parameters that define each material used in an SAP Client.

The information relevant to a particular organizational unit for a specific material is defined in a separate view of that material.

For example, the accounting view for a material for a particular plant where valuation

takes place, would define how that material is valuated at that plant. There would be

another accounting view for the same material at a different plant.

Master Data - Material Master

Material Types -Raw Materials -Intermediates -Semi Finished Materials -Finished Materials -Packing Materials
Material Types -Raw Materials -Intermediates -Semi Finished Materials -Finished Materials -Packing Materials

Material Types

-Raw Materials -Intermediates -Semi Finished Materials -Finished Materials -Packing Materials

Material Types -Raw Materials -Intermediates -Semi Finished Materials -Finished Materials -Packing Materials
Material Types -Raw Materials -Intermediates -Semi Finished Materials -Finished Materials -Packing Materials

Material Type

Material Group

Material

Raw Materials

Solvents

Acetone

Raw Materials

Powders

Potassium Carbonate

Inventory Purchasing Desc:--------------------- Inventory Raw Material- Methanol Quality Sales Information
Inventory Purchasing Desc:--------------------- Inventory Raw Material- Methanol Quality Sales Information
Inventory
Purchasing
Desc:---------------------
Inventory
Raw Material- Methanol
Quality
Sales Information
Production Information
Desc:---------------------
Product – DDVP76
Basic Data Classification Inventory Quality Sales Information Production Information Foreign
Basic Data Classification Inventory Quality Sales Information Production Information Foreign
Basic Data
Classification
Inventory
Quality
Sales Information
Production Information
Foreign
Desc:---------------------
Trade
PHAMIDON85
Forecasting
Plant Data
Sales
Sales
Purchasing
Purchasing
MRP
MRP
Costing
Costing
Quality Management
Quality
Management
Storage
Storage
Purchase Order Text
Purchase
Order Text
Accounting
Accounting
Work Scheduling
Work
Scheduling
Additional Data
Additional
Data

Master Data

Material Master - Accounting View

Master Data Material Master - Accounting View Price Control S V The Material Price is controlled
Master Data Material Master - Accounting View Price Control S V The Material Price is controlled
Price Control

Price Control

Master Data Material Master - Accounting View Price Control S V The Material Price is controlled
Master Data Material Master - Accounting View Price Control S V The Material Price is controlled
S
S
Master Data Material Master - Accounting View Price Control S V The Material Price is controlled
V
V
Data Material Master - Accounting View Price Control S V The Material Price is controlled within

The Material Price is controlled within the company i.e.

priced at standard Ex: Finished Goods

The Material Price is affected by the actual invoiced price giving a moving average price

Ex: Raw materials, Consumables

Service Master

Service Categories

- Manpower Services

- AMC Services

- Repair & Maintenance Services

- Admin Services

- Civil Services

- Hiring Services

Service Category

Service / Material Group

Service

AMC Services

Reactor AMC

-Preventive Maintenance

Service Master

Service Master
Materials Goods Receipt + Debit Stock A/c - Credit GR/IR A/c Services Service Entry Sheet
Materials Goods Receipt
Materials
Goods Receipt
+ Debit Stock A/c - Credit GR/IR A/c
+ Debit Stock A/c
- Credit GR/IR A/c
Services Service Entry Sheet
Services
Service Entry Sheet
+ Debit Expenses A/c - Credit GR/IR A/c
+ Debit Expenses A/c
- Credit GR/IR A/c
• A vendor master is created for every business partner from whom you purchase Materials/items

A vendor master is created for every business partner from whom you purchase

Materials/items and Services.

Three types of data can be maintained in the Vendor master record:

General data (Maintained at client level)

Accounting data (Maintained at company code level)

Purchasing data (Maintained at purchasing organization level or plant level)

Maintenance Level Client Purchase Organization Company Code Mandatory maintenance at the Purchasing Organization
Maintenance Level Client Purchase Organization Company Code Mandatory maintenance at the Purchasing Organization Level
Maintenance Level
Client
Purchase Organization
Company Code
Mandatory maintenance at the
Purchasing Organization Level

General Data

Address

Phone and Fax

Number Control Data

Purchasing Data

Terms of Payment Contact Person Minimum Order Value

Account Data Basic CIN

Payment Terms

Payment Method

CST, PAN Details

 The purchasing info record contains information like Price, Tax code, Tolerance Limits etc for

The purchasing info record contains information like Price, Tax code, Tolerance

Limits etc for the combination of specific material and a vendor

Details maintained in Info Record will come automatically in Purchase Order for the respective combination

Maximum Quantity for Procurement can be fixed in Info Record

An info-record can apply to the following organizational levels:

Purchasing organization

Plant

 The source list is used in the administration of sources of supply.  It

The source list is used in the administration of sources of supply.

It specifies the allowed (and disallowed) sources of a material for a certain plant

within a predefined period. Each source is defined by means of a source list record.

Source List is used to block the external procurement of a material

Vendor can be fixed or blocked for the procurement of material

1. Material Master  Material Group  Unit of Measurement  Storage Location  Valuation
1. Material Master  Material Group
1. Material Master
 Material Group

Unit of Measurement

Storage Location

Valuation Class

Division

Profit Center

2. Service Master  Service Group
2. Service Master
 Service Group

Unit of Measurement

Valuation Class

Formula

3. Vendor Master  Payment Terms  Reconciliation Account 4. Info Record  Materials 
3. Vendor Master 
3. Vendor Master

Payment Terms

Reconciliation Account

4. Info Record  Materials
4. Info Record
 Materials

Vendors

Tax Codes

5. Source List  Vendors
5. Source List
 Vendors

Materials