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FI/CO Reports

FI/CO Frequently Used Reports


Controlling
S_ALR_87013611
S_ALR_87013612
S_ALR_87013613
S_ALR_87013614
S_ALR_87013616
S_ALR_87013617
S_ALR_87013618
S_ALR_87013619
S_ALR_87013620
S_ALR_87013621
S_ALR_87013623
S_ALR_87013624
S_ALR_87013625
S_ALR_87013626
KSBL
S_ALR_87013630
KSBT
KSB1
KSB2
KSBP
KSB5
KABP
KS13
KA23
KL13
KK04
S_ALR_87013631
S_ALR_87013632
S_ALR_87013633
S_ALR_87013635
S_ALR_87013636

Cost Centers: Actual/Plan/Variance


Range: Cost Centers
Range: Cost Elements
Cost Centers: Current Period/Cumulative
Cost Centers: Breakdown by Business Transaction
Range: Activity Types
Range: Statistical Key Figures
Range: Assigned Orders/WBS Elements
Cost Centers: Actual/Plan/Commitments
Range: Actual/Plan/Commitments
Cost Centers: Quarterly Comparison
Cost Centers: Fiscal Year Comparison
Cost Centers: Actual/Target/Variance
Range: Cost Elements
Cost Centers: Planning Overview
Activity Types: Plan Receivers
Cost Centers: Activity Prices
Cost Centers: Actual Line Items
Cost Centers: Commitment Line Items
Cost Centers: Plan Line Items
CO Documents: Actual Costs
CO Plan Documents
Cost Centers: Master Data Report
Cost Elements: Master Data Report
Activity Types: Master Data Report
Statistical Key Figures: Master Data Report
Cost Centers: Rolling Year
Cost Centers: Average Costs
Cost Centers: Actual/Plan/Variance/Previous year
Area: Actual/Plan 2 Currencies
Cost Centers: Object Comparison

S_ALR_87013637
S_ALR_87013638
S_ALR_87013639
S_ALR_87013640
S_ALR_87013641
S_ALR_87013642
S_ALR_87013643
S_ALR_87013645
S_ALR_87013646
S_ALR_87013648
S_ALR_87012993
S_ALR_87012994
S_ALR_87012995
S_ALR_87012996
S_ALR_87012997
S_ALR_87012998
S_ALR_87012999
S_ALR_87013000
S_ALR_87013001
S_ALR_87013002
S_ALR_87013003
KABL
S_ALR_87013004
S_ALR_87013005
S_ALR_87013006
KOB1
KOB2
KOBP
KOB4
KSB5
KABP
KO2B
KOK5
KOSRLIST_OR
KA23
KK04

Area: Internal Business Volume


Cost Centers: Current/Cumulative/Fiscal Year
Cost Centers: Actual/Target from Summarization
Cost Centers: Period Breakdown Actual/Plan
Cost Centers: Period Breakdown Actual/Target
Cost Centers: Breakdown Resources
Range: Orders
Statistical Key Figures: Period Breakdown
Activity Types: Period Breakdown
Range: Actual/Budget/Commitments
Orders: Actual/Plan/Variance
Orders: Current Period/Cumulative
List: Orders
List: Orders by Cost Element
List: Cost Elements by Order
Orders: Breakdown by Partner
Orders: Actual/Plan/Commitments
List: Actual/Plan/Commitments
Orders: Actual Yearly Comparison
Orders: Actual quarterly comparison
Orders: Actual Period Comparison
Order: Planning Overview
Order: Plan Yearly Comparison
Orders: Plan Quarterly Comparison
Orders: Plan Period Comparison
Orders: Actual Line Items
Orders: Commitment Line Items
Orders: Plan Line Items
Orders: Budget Line Items
CO Documents: Actual Costs
CO Plan Documents
Display Budget Document
Internal Orders
Settlement Rules
Cost Elements
Statistical Key Figures

S_ALR_87013010
S_ALR_87013011
S_ALR_87013012
S_ALR_87013013
S_ALR_87013014
S_ALR_87013015
S_ALR_87013016
S_ALR_87013017
S_ALR_87013018
S_ALR_87013019
KOC4

Orders: Breakdown by Period


Orders: Actual/Plan/Price Variance
Orders: Actual/Plan/Consumption
Orders: Actual in Transaction/Object/Group Currencies
List: Cost Elements (True Postings)
List: Actual Debit/Credit
List: Plan Debit/Credit
List: Actual/Plan/Variance, Cumulative
List: Total Plan/Actual/Commitments
List: Budget/Actual/Commitments
Cost Analysis

S_PL0_86000028
S_ALR_87012284
S_PL0_86000029
S_ALR_87012271
S_ALR_87012272
S_ALR_87012273
FSIB
S_ALR_87012277
S_PL0_86000030
S_PL0_86000031
S_ALR_87012301
S_PL0_86000032
S_ALR_87012282
S_ALR_87012332
S_AC0_52000887
S_AC0_52000888
S_ALR_87012287
S_ALR_87012289
S_ALR_87012291
S_ALR_87012293
S_ALR_87012341
S_ALR_87012342
S_ALR_87012344

Fin. Statement: Actual/Actual Comparison


Financial Statements
Fin. Statement: Plan/Actual Comparison
Cash Flow (Direct Method)
Cash Flow (Indirect Method) Variant 1
Cash Flow (Indirect Method) Variant 2
Background Processing
G/L Account Balances
G/L Account Balances (New)
Transaction Figures: Account Balance
Totals and Balances
Structured Account Balances
G/L Line Items, List for Printing
G/L Account Statements
Profit Center Receivables
Profit Center Payables
Document Journal
Compact Document Journal
Line Item Journal
Display of Changed Documents
Invoice Numbers Allocated Twice
Gaps in Document Number Assignment
Posting Totals

General Ledger

S_ALR_87012346
S_ALR_87012347
S_ALR_87012326
S_ALR_87012328
S_ALR_87012330
S_ALR_87012308
S_ALR_87012333

Recurring Entry Documents


Line Items Extract
Chart of Accounts
G/L Account List
Account Assignment Manual
Display Changes to G/L Accounts
G/L Accounts List

S_ALR_87012309
S_ALR_87012348
S_ALR_87012349
S_ALR_87012351
S_ALR_87012350
S_ALR_87012353
S_ALR_87012352
S_ALR_87012355
S_ALR_87012354
S_ALR_87012322
S_ALR_87012321
S_ALR_87012324
S_ALR_87012323

Cashbook
Cashed Checks per Bank Account
Outstanding Checks Analysis per G/L Account and V
Payment Advice Overview
G/L Account Payment Advice Notes
Payment Advice Overview (Header and Item Data)
G/L Account Payment Advice Notes
Payment Advice Notes: Reorganization
G/L Account Reorganization
Bill of Exchange List
SAP Minimal Variant
Extended Bill of Exchange Information
SAP Minimal Variant

S_ALR_87012077
S_ALR_87012082
S_ALR_87012093
S_ALR_87012079
S_ALR_87012080
S_ALR_87012081
S_ALR_87012078
S_ALR_87012103
S_ALR_87012083
S_ALR_87012084
S_ALR_87012085
S_ALR_87012104

Vendor Information System


Vendor Balances in Local Currency
Vendor Business
Transaction Figures: Account Balance
Transaction Figures: Special Sales
Transaction Figures: Sales
Due Date Analysis for Open Items
List of Vendor Line Items
List of Vendor Open Items for Printing
Open Items Vendor Due Date Forecast
Vendor Payment History with OI Sorted List
List of Cleared Vendor Items for Printing

Bank

Accounts Payable

S_ALR_87012105
S_ALR_87012086
S_ALR_87012087
S_ALR_87012089
S_ALR_87012090
S_P99_41000099
S_P99_41000101
S_ALR_87012119
S_P99_41000102

List of Down Payments Open On Key Date Vendors


Vendor List
Address List
Display Changes to Vendors
Display/Confirm Critical Vendor Changes
Payment List
Check Register
Cashed Checks
Number Ranges for Checks

S_ALR_87012167
S_ALR_87012172
S_ALR_87012186
S_ALR_87012169
S_ALR_87012170
S_ALR_87012171
S_ALR_87012168
S_ALR_87012197
S_ALR_87012173
S_ALR_87012174
S_ALR_87012175
S_ALR_87012176
S_ALR_87012177
S_ALR_87012178
S_ALR_87012198
S_ALR_87012199
S_ALR_87012179
S_ALR_87012180
S_ALR_87012182
S_ALR_87012183
S_ALR_87012195

Accounts Receivable Information System


Customer Balances in Local Currency
Customer Sales
Transaction Figures: Account Balance
Transaction Figures: Special Sales
Transaction Figures: Sales
Due Date Analysis for Open Items
List of Customer Line Items
List of Customer Open Items for Printing
List of Customer Open Items
Open Items Customer Due Date Forecast
Customer Evaluation with OI Sorted List
Customer Payment History
Customer Open Item Analysis by Balance of Overdue Items
List of Cleared Customer Items for Printing
List Of Down Payments Open On Key Date Customers
Customer List
Address List
Display Changes to Customers
Display/Confirm Critical Customer Changes
Customer Master Data Comparison

AW01N
S_ALR_87011963

Asset Explorer
by Asset Number

Accounts Receivable

Fixed Assets

S_ALR_87011964
S_ALR_87011965
S_ALR_87011966
S_ALR_87011967
S_ALR_87011968
S_ALR_87011969
S_ALR_87011970
S_ALR_87010125
S_ALR_87010127
S_ALR_87010129
S_ALR_87011978
S_ALR_87011979
S_ALR_87011980
S_ALR_87011981
S_ALR_87011982
S_ALR_87010137
S_ALR_87010139
S_ALR_87010141
S_ALR_87011990
S_ALR_87011992
S_ALR_87011994
S_ALR_87012004
S_ALR_87012006
S_ALR_87012007
S_ALR_87012008
S_ALR_87012009
S_ALR_87012011
S_ALR_87012013
S_ALR_87012015
S_ALR_87012018
S_ALR_87010173
S_P99_41000192
S_ALR_87010175
S_ALR_87012936
S_ALR_87012026
S_ALR_87012028

by Asset Class
by Business Area
by Cost Center
by Plant
by Location
by Asset Super Number
by Worklist
Sample for address data for an asset
Real Estate and Similar Rights
Transportation Equipment
Asset Balances for Group Assets
by Cost Center
by Location
by Asset Class
by Plant
Bar Codes
Leasing
Liabilities from Leasing Agreements
Asset History Sheet
Liabilities from Leasing Agreements
Asset Balances
Total Depreciation
Ordinary Depreciation
Special Depreciation
Unplanned Depreciation
Transfer of Reserves
Write-Ups
Depreciation Comparison
Manual Depreciation
Depreciation and Interest
Revaluation
Posted depreciation by asset and posting period
Posted depreciation, related to cost centers
Depreciation on Capitalized Assets (Depreciation Simulation)
Depreciation Current Year
Net Worth Valuation

S_ALR_87012030
S_ALR_87012033
S_ALR_87012035
S_ALR_87012037
S_ALR_87012039
S_ALR_87012041
S_ALR_87012043
S_ALR_87012048
S_ALR_87012050
S_ALR_87012052
S_ALR_87012054
S_ALR_87012056
S_ALR_87012058
S_ALR_87012060
S_ALR_87012075

Insurance Values
Gain for transfer of reserves
Depreciation Current Year
Changes to Asset Master Records
Asset Transactions
Asset Portfolio (Current Book Values)
G/L Account Balances
Asset transactions
Asset Acquisitions
Asset Retirements
Intracompany Asset Transfers
Directory of Unposted Assets
List of Origins of Asset Debits
List of Origins by Cost Elements
Asset History

SAP FICO Reports : Most Used & Most Important


Labels: SAP GEN
Report Name

Transaction Code

Purpose

General Ledger:

Recurring Entry Documents

You are able to determine which documents:


are carried out in a particular time period
S_ALR_87012346 are not carried out
are carried out during the next run of the recurring
entry program

G/L Account Statements

You use this Report to create Statements for


Customers / Vendors / G/L Accounts.
The primary difference between this report and
S_ALR_87012332 other item lists for the entry view (line item lists for
customers, vendors, and G/L accounts) is that it can
be used to produce item lists for G/L accounts
without line item display in the entry view.

Financial Statement

You use this report to create the balance sheet and


profit and loss statements for a user-defined
S_ALR_87012284
reporting period within a fiscal year with absolute
and relative comparisons for a comparison period.

Financial Statement: Actual/Actual


Comparison

S_PL0_86000028

Compact Document Journal

You use this report to display the most important


data from document headers and items in table
S_ALR_87012289 form for the selected documents. The list can be
used as a journal and for reconciliation with the lists
of account balances (accounting reconciliation).

Line Item Journal

S_ALR_87012291

Advance Return for Tax on


Sales/Purchases

You use this report to create the advance return for


tax on sales/purchases. If required, you can also
S_ALR_87012357
create a batch input session for automatic transfer
posting of tax payable or fill out the tax return.

Chart of Accounts

You use this report to display G/L account master


S_ALR_87012326 data that is not specific to the company code and
print out G/L account lists.

You use this report to compare actual data within a


certain period to reference data from another
period.

You use this report to create an overview of the


selected posting documents.

Fixed Assets:
by cost center

S_ALR_87011979

You use this report to create a fixed asset report by


cost center.

by asset class

S_ALR_87011981

You use this report to create a fixed asset report by


asset class.

Asset Balances

S_ALR_87011994

You use this report to create an Asset Balance and


display values of fixed assets.

Asset Transactions

You use this report to display asset transactions. For


each document, the report shows:
the change to the acquisition and production costs
S_ALR_87012048
the change to the value adjustments
the ordinary and special depreciation planned for
this transaction

Asset Acquisitions

You use this report to display asset acquisitions.The


following is displayed for each document:
Acquired APC
S_ALR_87012050
Acquired quantity
Planned ordinary and special depreciation for the
acquisition

Asset Retirements

You use this report to display asset retirements.Each


document shows the
Retired acquisition and production costs
Retired quantity
S_ALR_87012052
Retired proportional depreciation
Earned revenue
Gain/loss
Possible retirement costs

Cost Element Accounting:


Controlling Documents: Actual Costs

KSB5

You use this report to display actual cost documents.


The program creates a Document with all actual
Costs as required.

Internal Orders: Master Data Report

KOK5

You use this report to display Internal Order


Documents.

Cost Center Accounting:

Cost Centers: Actual/Plan/Variance

You can use the Report/Report-Interface to access


the following reports:
Cost Centers: Actual Line Items
Cost Centers: Planning Overview
Cost Centers: Plan Line Items
CCtrs: Period Breakdown Actual/Plan
S_ALR_87013611
Activity Types: Period Breakdown
Stat. Key Figs: Period Breakdown
Cost Centers: Breakdown by Partner
Cost Centers: Breakdown by B.Trans.
Area: Actual/Plan 2 Currencies
Display planning long texts

Range: Cost Centers

You can use the Report/Report-Interface to access


the following reports:
Cost Centers: Planning Overview
S_ALR_87013612 Cost Centers: Actual/Plan/Variance
Area: Cost Elements
Cost Centers: Breakdown by Partner
Cost Centers: Breakdown by B.Trans

Range: Cost Elements

You can use the Report/Report-Interface to access


the following reports:
Cost Centers: Actual Line Items
S_ALR_87013613 Cost Centers: Plan Line Items
CCtrs: Period Breakdown Actual/Plan
Cost Centers: Planning Overview
Cost Centers: Breakdown by Partner

Cost Centers: Planning Overview

KSBL

Range: Actual/Budget/Commitments

You use this report to create an overview for each


cost center of the
Actual costs
S_ALR_87013648
Commitments
Allotted costs
Budget

Cost Centers: Activity Prices

KSBT

You use this report to create a List of Activity Prices


by Cost Centers or Cost Center Groups

Orders: Actual Line Items

KOB1

You use this program to create a report for Actual


Line Items for Orders.

Orders: Commitment Line Items

KOB2

The program creates a Report for Commitment Cost


Line Items for Orders as required.

List: Orders

S_ALR_87012995

You use this program to create a List of all Orders by


Controlling Area for a Plan/Actual Comparison.

You use this report to create a planning overview for


all cost centers.

Internal Orders:

Orders: Actual/Plan/Variance

You use this program to create an overview of the


actual and plan data on internal orders in the
S_ALR_87012993
reporting time frame for each Cost element, Cost
element group and Statistical key figure.

Order: Planning Overview

KABL

You use this program to create a planning overview


by Order.

List_ Budget/Actual/Commitments

S_ALR_87013019

You use this program to create a List concerning


Budget/Actual/Commitments for Internal Orders.

KE30

You use this program to create several profitability


reports.
Execute Drilldown Report Plan/Actual Sales Detail
List
Execute Drilldown Report Plan/Actual Sales Mat.
Costs
Execute Drilldown Report Plan/Actual Sales OH
Costs
Execute Drilldown Report Reconciliation

Profitability Analysis:

Execute Report

Information System:
You use this program to create a
Costs/Revenues/Expenditures/Receipts S_ALR_87013531 Cost/Revenues/Expenditures/Receipts report for
projects.
Actual/Costs/Revenues

CJI3

You use this program to display Project Actual Cost


Line Items.

Product Costing
Multilevel BOM: Value / Amount /
Status

CK86_99

You use this transaction to create a List concerning


costed BOMs.

Cost Component

CK80_99

You use this transaction to create a List concerning


Cost Components of the Cost Estimate.

Itemization

CK84_99

You use this transaction to create a List concerning


Itemization of the Cost Estimate.

Cost Elements

KKBC_MAT

You use this transaction to create a List concerning


Cost Elements of the Cost Estimate.

Analyzing/Comparing Material Cost


Estimates

S_P99_41000111

You use this transaction to create a List to compare


Material Cost Estimate.

Analyzing Product Cost Collector

KKBC_PKO

You use this transaction to create a List to analyze


Product Orders.

Analyzing Product Order

KKBC_HOE

You use this transaction to create a List to analyze


Product Orders.

Important Reports in SAP FI

This tutorial will give you an overview of important reports which are used frequently in SAP FI. Following is list
of important reports
1.

GL Chart Of Accounts List

2.

GL Account List

3.

GL Account Balances

4.

GL Account Totals And Balances

5.

AR Customer Master Data List

6.

AR Customer Balances

7.

AR Customer Line Items

8.

AR Customer Open Item Analysis Drilldown Report

9.

AR Customer Payment History

10.

AP Vendor Master Data List

11.

AP Vendor Balances

12.

AP Vendor Line Items

13.

AP Vendor Open Item Analysis

We will now discuss them one by one.

GL Chart Of Accounts List


Enter Transaction Code S_ALR_87012326 in the SAP Command Field

In the next screen , Enter Chart of Account Key

Press F8 (Execute) The GL Chart of Accounts List is Generated for COA key mentioned in the last screen

GL Account List
Enter Transaction Code S_ALR_87012328 in SAP Command Field

In the next screen, Enter Selection Parameters like Company Code / Chart of Accounts / GL Account for
Filtering. Entering these parameters is optional

Press F8 (Execute) The GL Account List is generated as per the filtering selections from the previous screen .
Otherwise complete list is generated for all company code and chart of accounts

GL Account Balances
Enter Transaction Code S_ALR _87012277 in the SAP Command Field

In the next screen, Enter Selection Parameters for Filtering the Report such as Company code / GL Account

Press F8 (Execute) In the next screen, GL Account Balance List is generated as per the parameters entered in
the previous screen

GL Account Totals and Balances


Enter Transaction code S_ALR_ 87012301 in the Sap Command Field

In the next screen , Enter Selection Criteria like Company Code/ COA / Gl Accounts for the filtering the Report

In the next screen , GL Account Total and Balance report is generated as per the parameters selected in the
previous screen

AR Customer Master Data List


Enter Transaction S_ALR_87012179 in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

In the next screen , AR Customer Master Data List is generated as per the parameters selected in the
previous screen

AR Customer Balances
Enter Transaction Code S_ALR_87012172 in the SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

In the next screen , AR Customer Balance Report is generated as per the parameters selected in the previous
screen

AR Customer Line Items


Enter Transaction Code S_ALR_87012197 in the SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

In the next screen , AR Customer Line Item Report is generated as per the parameters selected in the
previous screen

AR Customer Open Items


Enter Transaction Code S_ALR_87012174 in the SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

In the next screen , AR Customer Open Item Report is generated as per the parameters selected in the
previous screen

AR Customer Payment History


Enter Transaction Code S_ALR_87012177 in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

In the next screen , AR Customer Payment History Report is generated as per the parameters selected in the
previous screen

AP Vendor Master Data List


Enter Transaction Code S_ALR_87012086 in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

In the next screen , AP Vendor Master Data List Report is generated as per the parameters selected in the
previous screen

AP Vendor Balances
Enter Transaction Code S_ALR_87012082 in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

In the next screen , AP Vendor Balances Report is generated as per the parameters selected in the previous
screen

AP Vendor Line Items


Enter Transaction Code S_ALR_87012103 in SAP Command Field

In the next screen , Enter Selection Criteria like Company code / Vendor Accounts for the filtering the Report

In the next screen , AP Vendor Line Items List Report is generated as per the parameters selected in the
previous screen

AP Vendor Open Item Analysis


Enter Transaction Code S_ALR_87012083 in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

In the next screen , AP Vendor Open Item Analysis Report is generated as per the parameters selected in the
previous screen

Month End Closing Foreign Currency Revaluation

Before creating Financial Statements , we have to perform Foreign Currency Valuation for the Transaction done
in Foreign Currency .
These transactions can be bills receivables or bills payable or might be inter company money transfers which
involves G/L Accounts , Customer or Vendor.
The Line items can be open or cleared .
For the Line items which are cleared the exchange rate would be that of the date on which it is cleared .
For Open Items which are not yet cleared the exchange rate may be considered as the current rate or can be
considered as month end exchange rate and can be carried out as a monthly closing activity .

So at the year end ,there could be some revenue or expense due to exchange rate fluctuations which will be
reflected in the Financial Statements.
Expense and Revenue Accounts for exchange Rate differences can be maintained in Customizing transaction
code SPRO. In the SAP we can carry out Foreign Currency Revaluation in the following manner :
Enter Transaction Code F.05 in the SAP Command Field

In the next screen , Enter the Following


1.

Enter Company Code for which Foreign Currency Valuation is to be carried out

2.

Enter Evaluation Key Date

3.

Enter Valuation Method for Exchange Rate Consideration

4.

Enter Valuation in Currency Type ( Default is 10 : Company Code Currency)

5.

You can filter out Valuation activity by entering appropriate parameters in the Tab Screens.

Press Execute

In the next screen, a list of G/L Accounts is generated which are selected for the Foreign Currency Valuation by
the Report SAPF100. It evaluates the open items in foreign currency as well as foreign currency balance sheet
accounts.

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