DOWNTOWN OAKLAND ASSOCIATION

388 19th Street Oakland, California 94612

Phone 510.238.1122 Fax 510.452.4530 info@downtownoakland.org www.downtownoakland.org

BROWN ACT:
Government Code 54950 (The Brown Act) requires that a brief description of each item to be
transacted or discussed be posted at least 72 hours prior to a regular meeting. The
Corporation posts agendas with the City at 1 Frank H. Ogawa Plaza, #101. Action may not be
taken on items not posted on the agenda. Copies of the agenda are available from the
Downtown Oakland Association at 388 19th Street, Oakland, CA 94612. Meeting facilities are
accessible to persons with disabilities. If you require special assistance to participate in the
meeting, notify our office at 510 238-1122 at least 48 hours prior to the meeting.

$254,513.46

Cash Remaining

$547,032.15

SOBO
$781,870.47

$179,683.67

ORG

Total Expenses

$55,154.65

$1,036,383.93

$51,875.67

$1,088,259.60

YTD Budget

DISI

Expenses

Total Cash Available

Less Reserve

Prior Year Reserve and Assessment Income

Cash Available

Downtown Oakland Association

YTD Cash Summary-September 2015

$391,927.96

$691,663.70

$495,236.30

$163,379.21

$33,048.19

$1,083,591.66

$47,260.42

$1,130,852.08

Actual

Notes
To date, we have collected $42,592.48 more than

$0.00

$1,036,383.93 Please see attached

$729,376.17 Please see attached

$233,468.21 Please see attached

$73,539.55 Please see attached

$1,036,383.93

$51,875.67 of Christ, Scientist for $4,615.25.

Includes hardship reimbursement for the First Church

$1,088,259.60 budgeted.

Annual Budget

0.00
0.00

0.00
0.00

5,583.33
1,250.00
10,912.46

3,700.15

1,250.00
10,912.04

5,500.00
83.33
0.00

3,700.15
0.00
0.00

Total ORG/Special Projects

Personnel & Related
Public Relations
Staff Personnel

5,349.06

3,137.33

Total Non-Personnel Expenses

ORG/Special Projects
Annual Breakfast Meeting
Business Attraction and Retention
Shuttle

250.00
291.67
208.33

3,208.33
125.00
41.67

1,311.38
180.45
324.62

695.51
404.86
220.51

349.14

0.00

Printing & Copying

Supplies
Telephone & Telecommunications

Misc.
Occupancy Expenses
Rent
Office Furniture & Equipment
Postage, Shipping & Delivery

166.67

0.00

Fees & Permits

Insurance
Directors & Officers
General Liability

416.58

0.00

Consulting & Legal Expenses

250.00
41.67

0.00
0.00

875.00
6,128.30

ORGANIZATION
Non-Personnel Expenses
Accounting Expenses
Computer Service & Support

0.00
3,847.50

416.67
458.33

0.00
0.00

Total Special Events

TOTAL DISI

5,253.30

3,847.50

1,250.00

1,250.00

211.63

250.00
3,541.67

Curr.Bud.

Total DISI Projects

Special Events
Arts & Culture
CBD Sponsored Events

0.00

0.00
2,597.50

Curr. Actual

Public Relations

Misc.

DISTRICT IDENTITY (DISI)

Banner Program
Marketing

EXPENSES

10:27 AM
9/27/15
Cash Basis

0.00
-0.42

-1,883.18

-1,799.85
-83.33
0.00

-2,211.73

445.51
113.19
12.18

-1,896.95
55.45
282.95

-349.14

0.00
0.00

-166.67

-416.58

-250.00
-41.67

-875.00
-2,280.80

-416.67
-458.33

-1,405.80

0.00

-211.63

-250.00
-944.17

Curr. Var.

100%
100%

66%

67%
0%
0%

59%

278%
139%
106%

41%
144%
779%

0%

0%
0%

0%

0%

0%
0%

0.0%
63%

0.0%
0%

73.24%

100.0%

0.0%

0.0%
73%

Percent

11,250.00
98,208.36

4,470.77

3,718.77
0.00
752.00

46,428.98

1,896.83
2,076.75
2,180.79

24,921.49
764.80
404.26

1,131.56

1,260.00
4,353.00

1,657.50

2,499.50

2,775.00
507.50

10,500.00
33,048.19

5,000.00
5,500.00

22,548.19

11,250.00

2,111.28

0.00
9,186.91

YTD Actual

11,250.00
98,212.18

14,250.01

5,500.00
750.01
8,000.00

52,971.47

2,250.00
2,624.99
1,875.01

28,875.01
1,125.00
374.99

3,142.23

1,300.00
3,530.00

1,499.99

3,749.26

2,250.00
374.99

7,875.00
55,154.65

3,749.99
4,125.01

47,279.65

11,250.00

1,904.66

2,250.00
31,874.99

YTD Bud.

0.00
-3.82

-9,779.24

-1,781.23
-750.01
-7,248.00

-6,542.49

-353.17
-548.24
305.78

-3,953.52
-360.20
29.27

-2,010.67

-40.00
823.00

157.51

-1,249.76

525.00
132.51

2,625.00
-22,106.46

1,250.01
1,374.99

-24,731.46

0.00

206.62

-2,250.00
-22,688.08

YTD Var.

100.0%
100.0%

31.37%

67.61%
0.0%
9.4%

87.65%

84.3%
79.12%
116.31%

86.31%
67.98%
107.81%

36.01%

96.92%
123.31%

110.5%

66.67%

123.33%
135.34%

133.33%
59.92%

133.33%
133.33%

47.69%

100.0%

110.85%

0.0%
28.82%

Percent

Downtown Oakland Association

September 2015 Expenses
Variance Explanation

15,000.00
130,949.56

14,500.00

5,500.00 Costs incurred to produce Sept. 16 ambassador event.

1,000.00
8,000.00 Includes payment to Shuttle Survey takers.

69,018.65

38,500.00
1,500.00
500.00 Includes postage for annual nominations mailing. W/in
annual budget.
3,000.00
3,500.00
2,500.00 Includes increase in internet charges. W/in annual budget.

3,000.00 Includes preparation of 2014 taxes. Within annual budget.

500.00 Includes repair of office computer and retrieval of files
from the cloud.
4,999.00 Includes payment to Robert Selna for Policy and Planning
Committee consulation.
2,000.00 Includes SPUR, IDA and CDA memberships. Within
annual budget.
1,300.00 Paid in full.
3,530.00 Variance due to increase in premium for coverage of
Big Belly trash compactors.
4,189.65 Includes sponsorship of Hack the Hood graduation.

10,500.00
73,539.55

5,000.00 Includes sponsorship of 2015 Art + Soul Festival.

5,500.00 Includes sponsorship of Bike to Work Day, Vator Splash
and Oakland Music Festival.

63,039.55

3,000.00 To be expended on Oakland Central marketing.

42,500.00 Includes fulfillment of Phase 1 of the Circlepoint contract
and the design of Oakland Central marketing collateral.
2,539.55 Includes partial sponsorship of 2015 Oakland Music
Festival. Within annual budget.
15,000.00

Ann. Budget

Watering
Total SOBO
TOTAL EXPENSE

PROW Maintenance
Security

0.00
57,093.70
79,940.72

4,315.87
21,661.02

99.97

1,471.75
60,781.34
90,337.82

5,000.00
32,645.27

1,491.49

1,632.83
18,540.00

1,632.82
29,384.02

Misc. SOBO Expenses

23,428.18

18,999.52

12,495.79

12,162.04

333.33

Curr.Bud.

TOTAL ORGANIZATION
SOBO
Landscaping Staff Person
Maintenance

0.00

Curr. Actual

Total Personnel & Related

Training & Prof. Develop.

10:27 AM
9/27/15
Cash Basis

-1,471.75
-3,687.64
-10,397.10

-684.13
-10,984.25

-1,391.52

-0.01
10,844.02

-4,428.66

-333.75

-333.33

Curr. Var.

0%
94%
88.49%

86%
66%

7%

100%
158%

81%

97%

0%

Percent

870.00
495,236.30
691,663.70

9,791.78
234,365.65

3,024.40

14,695.38
232,489.09

163,379.21

112,479.46

3,021.10

YTD Actual

13,245.75
547,032.15
781,870.47

45,000.00
293,807.44

13,423.45

14,695.51
166,860.00

179,683.67

112,462.19

3,000.01

YTD Bud.

-12,375.75
-51,795.85
-90,206.77

-35,208.22
-59,441.79

-10,399.05

-0.13
65,629.09

-16,304.46

17.27

21.09

YTD Var.

Variance Explanation

233,468.21

149,949.56

4,000.00 Includes costs associated with staff attendance at CDA

Conference in Santa Monica and IDA confernece.

Ann. Budget

19,594.00
222,480.00 Variance due to emphasis on maintenance issues
during the roll out of combined services under BBB.
22.53%
17,897.92 Includes costs associated with reinstallation of art deco
clock at the corner of 17th and Broadway.
21.76%
60,000.00
79.77%
391,743.25 Combined YTD expenses for security and maintenance.
Within annual budget.
6.57%
17,661.00
Watering charges captured in Block by Block contract.
90.53%
729,376.17
88.46%
1,036,383.93

100.0%
139.33%

90.93%

100.02%

100.7%

Percent

Downtown Oakland Association

September 2015 Expenses

DOA 2016 Proposed Annual Budget by Category

Revenue*
Assessment Revenue 100% Collection
Projected Prior Year Balance - Carry
Forward
Assessment Revenue 94% collection
Total Income

$1,030,172.65
$89,852.90
$968,362.30
$1,058,215.20

Expenses
Category of Special Benefit Service
SOBO

Estimated Percentage

Estimated Amount

69%

$742,678.20

DISI

6%

$62,500.00

Organization

22%

$227,646.00

Reserve

3%

$25,391.00

Total

100%

*Actual dollar amounts to be based on final accounting for YE 2015

$1,058,215.20

10

Current

Position
Cleaning
Clenaning Tier 2
Safety
Safety Tier 2
Equipment Operators
Admin
Team Lead

0-90days After 90 Days After 1 year After 2 years

$ 13.50 $
14.00 $ 14.50
$
15.00
$ 13.50 $
14.00 $ 14.50
$ 15.00
$
16.00
$ 14.50 $
15.00 $ 15.50 $
16.00
$ 12.75 $
13.00 $ 13.50 $
14.00
$ 16.00 $
16.50 $ 17.00 $
17.50

11

3 Year Projections:
This exercise is based solely on 3% increases to all positions. Actual costs may vary depending
on increase in LWO, overhead, benefits, health insurance, admin fees and profit pricing
negotiations.
Year 1 Proposed Wage Increase Pricing for Clean & Safe Program
Cleaning
Ambassador

PRICING

Admin / Data
Entry

Safety Amb

Team Lead

Pressure
Washer ATLV

Operations
Supervisor

Operations Manager

Pay Rate

14.88

14.25

16.15

18.25

16.25

21.63

36.54

FICA

1.14

1.09

1.24

1.40

1.24

1.66

2.80

WC

0.74

0.71

0.81

0.91

0.81

1.08

1.83

Liability

0.38

0.36

0.41

0.47

0.41

0.55

0.93

Unemployment

1.01

0.97

1.10

1.24

1.11

1.47

Weekly Hours

416.00

Annual Hours

40.00

21,632.00

288.00

88.00

120.00

40.00

2.48
40.00

2,080.00

14,976.00

4,576.00

6,240.00

Annual Billing

$ 392,698.68

36,160.80

$ 295,072.13

101,884.64

$ 123,708.00

54,900.00

92,719.34

Overhead

3.55

3.55

3.55

3.55

3.55

3.55

3.55

Benefits

1.73

1.73

1.73

1.73

1.73

1.73

1.73

Profit

2.32

2.32

2.32

2.32

2.32

2.32

2.32

24.98

27.30

29.86

27.42

33.99

52.17

Bill Rate

25.75

Weekly Hours

416.00

Annual Hours

21,632.00

Annual Billing

$ 557,020.85

ANNUAL BILLING

40.00
2,080.00
$

51,961.01

288.00

88.00

14,976.00
$ 408,833.64

4,576.00
$

136,645.10

2,080.00

120.00

40.00

6,240.00
$ 171,108.63

2,080.00

40.00

2,080.00
$

70,700.21

2,080.00
$

108,519.55

1,504,788.98

12

Year 2
Cleaning
Ambassador

PRICING

Admin / Data
Entry

Safety Amb

Team Lead

Pressure
Washer ATLV

Operations Supervisor Operations Manager

Pay Rate

15.33

14.68

16.63

18.80

16.74

22.28

37.64

FICA

1.17

1.12

1.27

1.44

1.28

1.70

2.88

WC

0.77

0.73

0.83

0.94

0.84

1.11

1.88

Liability

0.39

0.37

0.42

0.48

0.43

0.57

0.96

Unemployment

1.04

1.00

1.13

1.28

1.14

1.51

Weekly Hours

416.00

Annual Hours

40.00

21,632.00

288.00

88.00

120.00

2.56

40.00

40.00

2,080.00

14,976.00

4,576.00

6,240.00

Annual Billing

$ 404,479.64

37,245.62

$ 303,924.29

104,941.18

$ 127,419.24

56,534.94

95,505.62

Overhead

3.56

3.56

3.56

3.56

3.56

3.56

3.56

Benefits

1.75

1.75

1.75

1.75

1.75

1.75

1.75

Profit

2.37

2.37

2.37

2.37

2.37

2.37

2.37

25.58

27.97

30.61

28.10

34.86

53.59

Bill Rate

26.38

Weekly Hours

416.00

Annual Hours

21,632.00

Annual Billing

$ 570,562.95

40.00

288.00

2,080.00
$

88.00

14,976.00

53,215.17

$ 418,905.05

120.00

4,576.00
$

140,074.19

2,080.00

40.00

6,240.00
$ 175,327.89

2,080.00

40.00

2,080.00
$

72,504.49

ANNUAL BILLING

2,080.00
$

111,475.17

1,542,064.90

Year 3
Cleaning
Ambassador

PRICING

Admin / Data
Entry

Safety Amb

Team Lead

Pressure
Washer ATLV

Operations Supervisor Operations Manager

Pay Rate

15.79

15.12

17.13

19.36

17.24

22.95

38.77

FICA

1.21

1.16

1.31

1.48

1.32

1.76

2.97

WC

0.79

0.76

0.86

0.97

0.86

1.15

1.94

Liability

0.40

0.39

0.44

0.49

0.44

0.59

0.99

Unemployment

1.07

1.03

1.16

1.32

1.17

1.56

Weekly Hours

416.00

Annual Hours

40.00

21,632.00

288.00

88.00

120.00

2.64

40.00

40.00

2,080.00

14,976.00

4,576.00

6,240.00

Annual Billing

$ 416,711.88

38,369.53

$ 312,957.34

108,103.79

$ 131,261.42

58,233.86

98,380.72

Overhead

3.56

3.56

3.56

3.56

3.56

3.56

3.56

Benefits

1.77

1.77

1.77

1.77

1.77

1.77

1.77

Profit

2.43

2.43

2.43

2.43

2.43

2.43

2.43

26.21

28.66

31.39

28.80

35.76

55.06

Bill Rate

27.03

Weekly Hours

416.00

Annual Hours

21,632.00

Annual Billing

$ 584,613.60

40.00
2,080.00
$

54,513.92

288.00

88.00

14,976.00
$ 429,196.99

120.00

4,576.00
$

143,621.46

2,080.00

40.00

6,240.00
$ 179,694.61

2,080.00

40.00

2,080.00
$

74,378.26

ANNUAL BILLING

2,080.00
$

114,525.12

1,580,543.96

The below calculation reflects the approximate number of hours lost per week if
wages increase, but the budget remains unchanged (2015):

Current

Year 1

Annual
Billing
$ 1,455,782.38 $1,455,782.38
Total
Hours per
week
1032
993

%
Decrease As yearly
/Year
Amt

%
Decrease

Year 2

As Yearly
Amt

$ 1,455,782.38

-4%

-39.00

964

%
Decrease
vs
Current

Year 3

As Yearly
Amt

$ 1,455,782.38

-7%

-68

935

-9%

The starting wage for ambassadors has been $13.50 per hour since the inception of
the program.

-97

13

12,000.00
Covers expenses related to maintaining current projects in the
public rights of way throughout the district, (medians, hanging
55,250.00 plants, planters, Big Bellys, utility boxesetc.)
20,000.00

Misc. SOBO expenses

PROW Maintenance

Watering

Potential Reduction of FTE's

Clean and Safe Percentage Increase of Budget

Total Clean and Safe Budget

If we adopt the proposed wage increases, but keep our budgets

at 2015 levels ($1,455,782.38) see will see a reduction on man
0.98 hours on the street.

3%

1,504,787.62

961,868.37

844,847.62

29,770.75 3% increase

Annual Budget

Clean and Safe Services

Landscaping Staff Person

Total SOBO

SOBO

LMUDA

742,678.15

15,000.00

Watering

Notes

PROW Maintenance

9,000.00

659,940.00

20,688.15 3% Increase

Annual Budget

Covers expenses related to maintaining current projects in the

public rights of way throughout the district, (medians, hanging
38,050.00 plants, planters, Big Bellys, utility boxesetc.)

Misc. SOBO expenses

Clean and Safe Services

Landscaping Staff Person

Total SOBO

SOBO

DOA

2016

2016-2018 Draft Budgets

14

12,000.00
Covers expenses related to maintaining current projects in the
public rights of way throughout the district, (medians, hanging
52,500.00 plants, planters, Big Bellys, utility boxesetc.)
20,000.00

PROW Maintenance

Watering

2.5
If we adopt the proposed wage increases, but keep our budgets
at 2015 levels ($1,455,782.38) see will see a reduction on man
1.7 hours on the street.

Potential Reduction of FTE's

1,542,064.89

Clean and Safe Percentage Increase of Budget

Total Clean and Safe Budget

981,937.28

866,841.21

Misc. SOBO expenses

30,596.07 3% increase

Annual Budget

Clean and Safe Services

Landscaping Staff Person

Total SOBO

SOBO

LMUDA

756,985.36

15,000.00

Watering

Notes

PROW Maintenance

9,000.00

675,223.68

21,261.68 3% Increase

Annual Budget

Covers expenses related to maintaining current projects in the

public rights of way throughout the district, (medians, hanging
36,500.00 plants, planters, Big Bellys, utility boxesetc.)

Misc. SOBO expenses

Clean and Safe Services

Landscaping Staff Person

Total SOBO

SOBO

DOA

2017

2016-2018 Draft Budgets

15

20,000.00

PROW Maintenance

Watering

2.50
If we adopt the proposed wage increases, but keep our budgets
at 2015 levels ($1,455,782.38) see will see a reduction on man
2.43 hours on the street.

Clean and Safe Percentage Increase of Budget

Potential Reduction of FTE's

1,580,543.94

Covers expenses related to maintaining current projects in the

public rights of way throughout the district, (medians, hanging
52,500.00 plants, planters, Big Bellys, utility boxesetc.)

Total Clean and Safe Budget

12,000.00

1,005,465.98

889,543.85

Misc. SOBO expenses

31,422.13 3% increase

Clean and Safe Services

Landscaping Staff Person

Annual Budget

Total SOBO

SOBO

LMUDA

773,335.81

15,000.00

Watering

Notes

PROW Maintenance

9,000.00

691,000.09

21,835.72 3% Increase

Annual Budget

Covers expenses related to maintaining current projects in the

public rights of way throughout the district, (medians, hanging
36,500.00 plants, planters, Big Bellys, utility boxesetc.)

Misc. SOBO expenses

Clean and Safe Services

Landscaping Staff Person

Total SOBO

SOBO

DOA

2018

2016-2018 Draft Budgets

16