DEBBIE GILL

Dallas, TX 75230
214/890-7676 Home
gilldebbie550@yahoo.com E-mail
AREAS OF
KNOWLEDGE
AND
EXPERIENCE

EDUCATION

Office Skills
Outlook
Word
Excel
PowerPoint
Adobe Acrobat
Workshare
ChromeRiver
WorkSite
Elite
InterAction

Personal Skills
Travel Planning/Coordination
Client Relations
Expenses/Accounting/Billing
Calendaring
Ordering of Office Supplies
Team Work/Coordination
Positive Attitude
Self-Motivated/Ability to
Multi-Task
Organization/Clean up

Marketing
Database/Contact List
Management
Meeting/Conference Planning
Event & Menu Planning/Food
Ordering
Marketing/PR Material
Preparation & Management
Business Development Plan Creation

Southeastern Paralegal Institute (Legal Secretarial Course) Graduated 9/89 (nights & weekends)
Southern Methodist University 1 year (business administration) (night)
North Texas State University 1 year (education) (night)
Executive Secretarial School, Graduated
Baylor University 1 year (music)
The Hockaday School, Graduated

EXPERIENCE
Executive Assistant McGuireWoods (The Partner I worked with at Patton Boggs for 6 mos. asked me to come work
for him at his newly opened law firm)
Assistant to 1 Corporate Rainmaker Partner & 3 Corporate Associates 4/14-7/15
Moved to new offices 3 times
Arranged all travel, prepared chronological travel itineraries & calendared travel in Outlook
Managed daily scheduling/calendaring and updating of Outlook calendars
Proofed/finalized/mailed or emailed monthly client billing
Created new Outlook/Interaction contacts for quick sorting of specific mailing or event lists
Answered and prioritized calls/requests and communicated all client request information to appropriate person
Drafted general correspondence, finalized and mailed/couriered client communications
Calendared conference room meetings on portal, ordered food/coordinated with caterer, made sure room, equipment &
handouts were ready
Prepared expense reports in ChromeRiver and tracked reimbursement payments
Entered billable client time into DTE software and submitted
Logged files/documents (78 boxes) and cleaned out 1 storage room of old files for boss
Submitted conflict checks for accounting department reviewed & filled in 8 pages of online forms in order to open
each new client/matter number
Executive Assistant Patton Boggs, LLP 10 years total (8/03-3/14)
Assistant to 1 Corporate Rainmaker Partner & 3 Corporate Associates 6/13-4/14
Assistant to 1 Corporate Managing Partner & 2 Corporate Partners 7/115/13
Assistant to 1 Real Estate Partner, National Business Practice Co-Chair & 2 Real Estate Associates 9/067/08
Made air/train/car reservations, booked hotels, prepared chronological travel itineraries & calendared travel in Outlook
Managed daily scheduling/calendaring and updating of Outlook calendars
Proofed/finalized/mailed or emailed monthly client billing
Created new Outlook/Interaction contacts for quick sorting of specific mailing or event lists
Answered and prioritized calls/requests and communicated all client request information to appropriate person
Drafted general correspondence, finalized and mailed/couriered client communications
Logged files/documents (155 boxes) and cleaned out 2 storage rooms of old files for boss
Handled preparation/packaging of marketing materials for business development activities
Calendared conference room meetings on portal, ordered food/coordinated with caterer, made sure room, equipment &
handouts were ready
Created a marketing/business development plan for a new partner (he was incredibly grateful)
Prepared expense reports in ChromeRiver, tracked reimbursement payments
Input/submitted conflict checks for accounting department reviewed & filled in 8 pages of software forms with appropriate
information to open each new client/matter number
**Was told by attys. that their business increased due to my performance and client relations
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(Cont. Detail) Patton Boggs, LLP (Hired by Nancy Bennett the past Office Administrator at Moseley Martens)
Floater-8/037/11 -- (HR told me that I was the most requested floater)
Substituted for secretaries when they were out of the office for short-term vacation or long-term surgery
Prepared correspondence/documents, answered/prioritized telephone calls, prepared expense reports
& calendared appointments all for 76 attorneys on 3 floors (Worked for Managing Partner for 1 year)
Entered time, reviewed/prepared/distributed client billing
Made travel arrangements/reservations, created chronological itineraries, calendared travel plans & appts. in Outlook
**Was asked to be a member of the IT support secretaries group (6 members); helped answer staff software
questions, helped move existing &install new computer/phone equipment; changed toner cartridges; responded
to printer trouble reports
Temporary Floater - Jenkens & Gilchrist (Hired by Tracy Acosta from Gibson, Dunn) 2/03 8/03
Performed all secretarial duties while looking for a permanent position
Assistant to David Moseley, Managing Partner & 2 Associates Moseley Martens, LLP 11/01 2/03
Arranged all travel, prepared chronological travel itineraries & calendared travel in Outlook
Managed daily scheduling/calendaring and updating of Outlook calendars
Proofed/finalized/mailed or emailed monthly client billing
Created new Outlook contacts for quick sorting of specific mailing or event lists
Answered and prioritized calls/requests & communicated all client request information
Drafted general correspondence & finalized and mailed/couriered client communications
Prepared expense reports and tracked reimbursement payments
Input/submitted conflict checks for accounting department with appropriate information to open each new client/matter
number
Watched partner and kept a daily log of his activities in order to enter his time for billing the clients
Created attorneys 1,600 item Outlook contact list from a plethora of other Excel and Word documents
There was no file system for the firm and no tracking or maintenance of the offsite files, so with my down time,
created a firm-wide document file logging system to keep records of existing offsite files and created an in-house
request form to trigger sending/receiving files from offsite
Informed the management of the cost tiers for retrieval of files/boxes from offsite rush ($75), day ($50) and
next day ($25) which changed the attorneys requested retrieval time frames and saved the law firm money
Logged files/documents (350 boxes) and cleaned out 3 storage rooms of old files for the firm
**Management asked me to do a marketing project for the firm So, 1) I prepared a telephone client satisfaction
survey, 2) compiled, prepared and reported the survey results, 3) created an online firm client mailing list,
4) prepared a firm specialty resource list for the Dallas Morning News and Dallas media companies &
distributed this lawyer specialty resource list; 5) followed up by telephone with local media and print, in
order to establish relationships
Partner Pace Education International, Inc. 2/01 10/01 (disbanded business one month after 9/11)
Started a new computer business by taking over the partnership from a small, existing company that provided individual,
in-home computer training to people over 50 (we doubled their clientele to 20 new clients & established commercial
accounts before the buyer climate changed)
Added first corporate accounts for both in-house employee software training at the Senior Citizens of Greater Dallas &
in-house resident computer/software training offered weekly at a hi-rise Assisted Living Facility
Created company marketing plan and materials (distributed pamphlets via mail and hand delivery)
Regional Sales Manager TechLaw, Inc. (IT Consulting Firm) 1/00 12/00
Self-taught on all hardware/software products & client product maintenance services
Prepared marketing materials/proposals for Company use
Made cold calls/set appointments, populated database, performed demos for company management/IT professionals
Presented training classes for new clients
Developed new clients in Houston, Austin, and Tulsa
Developed new law firm clients in the Dallas area and kept current clients happy/expanded their business spending
**Won new client business from the largest law firm in Dallas and sold Blackberry orders totaling $250,000
Business Development Manager Legal Integrations, Inc. (Canadian Software Company) 2/99 12/99
Opened Dallas office Self-taught on all software products, the software conversion process & software support services
Developed potential client database and marketing materials for Company
Made cold calls/set appointments, populated database, performed demos for company management/IT professionals
Sold several accounting software products to law firms in Dallas and to reseller consulting companies
Trained new client company reps on-site and scheduled/coordinated roundtrip travel to advanced training in Canada
for new clients who were able to travel
Scheduled annual company trade show calendar; prepared marketing materials; designed & ordered specialty advertising
gifts to hand out; set up, manned and tore down conference/trade show booth
Accounting software conversion Project Manager for large JC Penney project
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