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Epsilen 2.

User Manual

For

Courses
(Faculty Version)

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Table of Contents

Create Course .................................................................................................................. 6


Creating a Course........................................................................................................ 8
Using the HTML Editor ................................................................................................... 10
Course Home ................................................................................................................. 13
Syllabus .......................................................................................................................... 17
Add Syllabus – Enter Your Own ................................................................................ 18
Add Syllabus – Syllabus Builder ................................................................................ 19
Lessons .......................................................................................................................... 22
Add Lessons – Lesson Wizard .................................................................................. 22
Add Lessons – Design Your Own .............................................................................. 25
Calendar ......................................................................................................................... 27
Adding an Event ........................................................................................................ 29
Editing an Event......................................................................................................... 30
Searching Events....................................................................................................... 31
Changing Calendar Settings ...................................................................................... 32
Importing a Calendar ................................................................................................. 33
Exporting a Calendar ................................................................................................. 34
Printing a Calendar .................................................................................................... 35
Resources ...................................................................................................................... 36
Adding a New Resource ............................................................................................ 37
Editing a Resource .................................................................................................... 40
Adding a Resource Category ..................................................................................... 41
Editing a Resource Category ..................................................................................... 42
Drop Boxes ..................................................................................................................... 43
Adding a New Drop Box ............................................................................................ 44
Editing a Drop Box ..................................................................................................... 45
Adding a File .............................................................................................................. 46
Viewing a Drop Box ................................................................................................... 47
Grading a File ............................................................................................................ 48
Certifying a File .......................................................................................................... 49
Editing a File .............................................................................................................. 50
Announcements .............................................................................................................. 51
Creating an Announcement ....................................................................................... 52
Course Mail .................................................................................................................... 53
Sending Epsilen Mail ................................................................................................. 54
Viewing Epsilen Mail .................................................................................................. 55
Members......................................................................................................................... 57
Inviting Members ....................................................................................................... 59
View Invited ............................................................................................................... 63
Attendance ................................................................................................................ 64
Cross-Listing .............................................................................................................. 65
Editing a Member....................................................................................................... 68
Adding a Member to Networks................................................................................... 69
Sending an Epsilen Mail Message ............................................................................. 70
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View Stats .................................................................................................................. 71


Course Activity Report ............................................................................................... 72
Workgroups .................................................................................................................... 73
Creating a Workgroup ................................................................................................ 74
Adding a Student ....................................................................................................... 76
Cross-Listed Course Workgroups .............................................................................. 77
Editing a Workgroup .................................................................................................. 78
Workgroup: Members ................................................................................................ 80
Adding a Member to Networks.............................................................................. 81
Grading a Member ................................................................................................ 82
Workgroup: Post It ..................................................................................................... 83
Adding a Post It Message ..................................................................................... 84
Editing a Post It Message ..................................................................................... 85
Workgroup: Files........................................................................................................ 86
Adding a File ......................................................................................................... 87
Workgroup: Wiki ........................................................................................................ 89
Editing the Wiki ..................................................................................................... 90
Workgroup: Forum ..................................................................................................... 91
Adding a Discussion ............................................................................................. 92
Editing a Discussion ............................................................................................. 93
Workgroup Forum Topics ..................................................................................... 94
Adding a Topic ...................................................................................................... 95
Editing a Topic ...................................................................................................... 96
Workgroup Forum Replies .................................................................................... 97
Adding a Reply ..................................................................................................... 98
Editing a Reply...................................................................................................... 99
Grading a Reply .................................................................................................. 100
Searching the Forum .......................................................................................... 101
Workgroup: Live Classroom..................................................................................... 102
Take Notes ................................................................................................................... 103
Saving Take Notes .................................................................................................. 104
Sending Take Notes ................................................................................................ 105
Exporting Take Notes .............................................................................................. 105
Forwarding Take Notes ........................................................................................... 106
Forums ......................................................................................................................... 107
Adding a New Discussion ........................................................................................ 108
Editing a Discussion ................................................................................................ 109
Course Forum Topics .............................................................................................. 110
Adding a Topic ......................................................................................................... 111
Editing a Topic ......................................................................................................... 112
Course Forum Replies ............................................................................................. 113
Adding a Reply ........................................................................................................ 114
Editing a Reply......................................................................................................... 115
Grading a Reply ....................................................................................................... 116
Searching the Forums ............................................................................................. 117
Chat .............................................................................................................................. 118
Participating in Chat................................................................................................. 119
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Blog .............................................................................................................................. 121


Adding a New Entry ................................................................................................. 122
Editing an Entry ....................................................................................................... 123
Adding a Comment .................................................................................................. 124
Grading a Blog Entry ............................................................................................... 125
My Blog Entries........................................................................................................ 126
View Course Member Blogs .................................................................................... 126
Wiki ............................................................................................................................... 128
Creating a Wiki ........................................................................................................ 129
Grade Book .................................................................................................................. 137
Grade Book Editor ................................................................................................... 138
Adding an Assignment ............................................................................................. 139
Editing an Assignment ............................................................................................. 140
Student Assignments ............................................................................................... 141
Saving a Student’s Grades ...................................................................................... 142
Assigning a Final Grade .......................................................................................... 143
Saving Grades for Assignment ................................................................................ 144
Tests/Quizzes ............................................................................................................... 145
Creating a Test ........................................................................................................ 147
Multiple Choice ........................................................................................................ 150
True/False ............................................................................................................... 152
Fill in the Blank ........................................................................................................ 154
Essay ....................................................................................................................... 156
Short Answer ........................................................................................................... 158
Sharing Questions ................................................................................................... 159
Importing Questions................................................................................................. 161
Settings .................................................................................................................... 162
Reminders for Students ........................................................................................... 164
Importing a Test ....................................................................................................... 165
Grade Manager........................................................................................................ 166
Reports .................................................................................................................... 170
Live Classroom ............................................................................................................. 172
Help / FAQ .................................................................................................................... 174
Viewing/Rating a Help/FAQ Item ............................................................................. 175
Requesting Help from the Help Desk....................................................................... 176
Alert .............................................................................................................................. 177
Creating Alerts ......................................................................................................... 177
Show/Hide Tools........................................................................................................... 179
Showing/Hiding Tools/Features ............................................................................... 179
Options ......................................................................................................................... 180
Course Details (Instructors and Administrators) ...................................................... 180
Registration Options (Instructors and Administrators) ............................................. 182
Course Logo (Instructors and Administrators) ......................................................... 183
Import Course (Instructors and Administrators) ....................................................... 184
My Member Profile (all Course members) ............................................................... 185
Take Notes Forwarding (all Course members) ........................................................ 186
Grade Settings (Instructors and Administrators) ...................................................... 187
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Theme Settings (Instructors and Administrators) ..................................................... 188


Custom Tools........................................................................................................... 189
Instructor View .............................................................................................................. 192

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Create Course

Description

Use the Create Course tool to build your course quickly and easily by following the prompts
and completing the course information form where you can include a course description, add
keywords, choose a registration type, require a Student ID for those entering the course, as
well as creating a member profile. You can also post a syllabus, add lessons, start a chat,
create a forum, upload files, and even archive your course, among other opportunities. Course
Title, Start Date, End Date and your name are the only required fields.

Purpose

Once you construct a course using the Create Course tool, you will be able to access your
course online at any time and expand your teaching capabilities and your students’ learning
potential by using the many features found within the Epsilen Global Learning System, such as
the Drop Box, Forum, Chat, Blog, Wiki, etc.

Please note: If your institution does not have a Global Learning System license with Epsilen –
or if the institution is licensed, but your administrator does not approve the course -- your
course will exist only in ―discovery‖ mode. While you will be able to add and revise course
content, the course will not be available to other members.

The Create New Course screen is displayed in Figure 1.

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Figure 1

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Creating a Course
To Create a Course:

1. Click the Create Course menu item (under Courses).


2. Complete the fields/choices as described in the following table:

Field Function
Course Title This title will be reflected throughout Epsilen and will be the official Course
Title seen by Epsilen members.
Subtitle You can enter an optional subtitle to offer additional perspective on the
focus of the course.
Course Number This should be the same number assigned to the course as identified within
the institution’s records.
Section If a course has multiple sections, this field can be used to distinguish them.

Institution The institution with which you are affiliated is displayed by default and
cannot be edited.
School If your institution has defined its schools within Epsilen, you can select the
appropriate school from the pull-down menu.
Department If your department has defined its departments within Epsilen, you can
select the appropriate department from the pull-down menu.
Term Choose the appropriate term (as defined by your institution) from the pull-
down menu.
Start Date This is the date that course content will become available to students. (You
can add course content in advance of the start date.)
End Date This is the last date that course content will remain interactive. On the
following date, the course content (including Grade Book and Course Mail)
will become read-only for all members.
Course Description This brief description will appear in Epsilen searches for this course to
provide more information about its goals and content.
Keywords/Learning Add keywords related to the course and its content. These words are
Objectives indexed in Epsilen and will help members with similar interests locate your
course.
Registration Indicate whether students can join this course:
- only by being invited (the default mode)
- by requesting to join
- by entering an access code
- by being a member of your institution
- by being a member of Epsilen
Student ID Check this box to require students to enter a Student ID upon their initial
visit to the course.
First Name Enter your first name.

Last Name Enter your last name.

Your Title Enter your title as it describes your role in the course (for example,
―Instructor‖ or ―Teaching Assistant‖). Note that this field is only a label and
does not define your permissions within the course.
I am the… Indicate whether you will serve as the Course Administrator, Instructor, or
both. (Your permissions will be unaffected, and other users can be added to
serve in either or both roles.)

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QuickLink Check this box to provide a QuickLink to the public page of this course on
the public side of your personal ePortfolio.

3. When you have finished filling out the information, click the Create Course button.
4. You will be taken to the Home page of the newly-created course. A message will appear
at the top of the page to welcome you by name to the course, listed by title and course
number. The title, course number and section number also appear below the ―Home‖
header.
5. The body of the page contains the Global Learning System (GLS) Primer. Because
no course content has been added yet, the GLS Primer appears with suggestions for
doing so.

Figure 2 displays the Course Home/GLS Primer screen.

Figure 2

The Course will now appear in your list of Courses in My Portal. It will also appear on the
Course License Status tab of the Courses page, until it is approved or rejected by an
administrator.

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Using the HTML Editor

Description

The HTML editor allows you to create a rich-text environment. It is used throughout Epsilen for
your convenience in entering text and/or HTML content to achieve your intended results.

Figure 1 displays the HTML editor.

Figure 1

Definitions

Normal View allows you to type, add content and edit content.

HTML View allows you to type and add HTML markup to the content.

Preview View allows you to see the content as it would appear to your users. In this view,
the content is not editable.

The function of each button in the HTML editor is described in the following table.

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Button Function

Print the content in the HTML editor.


Preview the content in the HTML editor by opening a popup
window.
Find and replace the specified text.
Spell-check the content.
Cut the specified content.
Copy content from the HTML editor.
Paste content into the HTML editor.
Paste plain text into the HTML editor.
Paste text from Microsoft Word into the HTML editor.
Paste as HTML content.
Clean up HTML (remove tags, etc.).
Remove formatting.
Undo last action.
Redo last (undone) action.
Insert a hyperlink.
Remove hyperlink functionality from selected text.
Insert a file.
Insert an image.
Embed a YouTube video.
Insert an emoticon (smiley).
Insert a special character.
Insert a horizontal line.
Insert numbered list.
Insert bulleted list.
Indent text.
Outdent text.

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Select desired font.

Select desired text size.

Change color of selected text.


Highlight selected text.
Boldface selected text.
Italicize selected text.
Underline selected text.
Strikethrough text.
Superscript text.
Subscript text.
Convert text to upper case.
Convert text to lower case.
Left-justify text.
Center text.
Right-justify text.

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Course Home

Description

The Home page serves as an introduction to the Course environment.

Purpose

Use the Home page to offer Announcements (using the Announcements tool), conduct searches
for course content, and monitor the Footprint to see which Course members have visited.

Figure 1

Definitions

Search For: Enter search terms in this field to search various areas of the Course.

Switch to Course: Use this drop-down menu to quickly navigate between your Courses.

View GLS Primer: Instructors and Administrators can click this link to refer to the intended
purpose of the various tools.

What’s New: The number of unreviewed Forum posts and Membership Requests is shown.

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Searching

Use the upper-right-hand corner field to enter your desired search terms, and use the drop-
down menu to select the intended area of the course (Figure 2). Click Search to get your
results.

Figure 2

Switching Courses

Use the Switch to Course drop-down menu to see a list of your currently active courses
(Figure 3). Click on a Course to refresh the page and go to the Course in question.

Figure 3

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Footprint

The Footprint records each member’s time of entry into the course. When you enter, you have
the option to enter a brief message and click Save Your Words (Figure 4) to display your
message to the other members.

Figure 4

Instructors or Administrators have the ability to click View By Date or View By Member at
the bottom of the Footprint. Clicking View By Date shows all entries in reverse chronological
order (Figure 5). Click to remove a member’s message, or click to add a grade for the
assignment of your choice.

Figure 5

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Clicking View By Member shows each Course member and the Last Logged In date (Figure 6).

Figure 6

Clicking for a member shows all of that member’s footprints in reverse chronological order
(Figure 7). You can click to add a grade for the assignment of your choice.

Figure 7

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Syllabus

Description

The Syllabus tool is used by the Instructor to build an outline, create a schedule, establish
policies, set office hours, and/or summarize topics to be covered in the Course. Students can
review the Syllabus at any time to know what to anticipate during the Course.

Purpose

By generating a Syllabus, an Instructor can customize plans and guidelines for the Course so
there will be no confusion as to expectations by or requirements from students.

The Syllabus screen (prior to addition of content) is displayed in Figure 1.

Figure 1

You can create or use a syllabus in Epsilen using several methods, but there are two basic
paths: Entering your own (new or pre-existing) content, or using the Syllabus Builder to
structure content to your specifications.

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Add Syllabus – Enter Your Own

1. Click the Syllabus button in the left-side menu.


2. Click Add in the body of the page, or the Add Syllabus button to the far right.
3. Click Enter your own.
4. Three options are presented: File, URL, or Text.

To use a File:

a. Select the File radial button.


b. Select either the Upload File (if the file is new to Epsilen) or Select Existing (if you
have previously uploaded the file to Epsilen) radial button.
c. The next button will reflect either Upload File or Select Existing (depending on
your selection in the previous step). Click the button to browse for your file.
d. Once your file has been selected, click Save.
e. Returning to the main Syllabus page, we see that the file is now available to be
downloaded. Click Download Now to review.
f. To select a different file, click Edit Syllabus to return to Step b.
g. If desired, click to Delete and start over using Syllabus Builder.
h. To simply remove the selected file, click Delete.

To use a URL:

a. Select the URL radial button.


b. Enter the desired URL in the field provided.
c. Click Save.
d. Returning to the main Syllabus page, we see that the web page in question now
appears in the body of the page. Review to make sure everything appears as
intended.
e. To select a different URL, click Edit Syllabus to return to Step b.
f. If desired, click to Delete and start over using Syllabus Builder.
g. To simply remove the selected URL, click Delete.

To use Text:

a. Select the Text radial button.


b. Enter the desired content using the HTML editor. (For more information, see ―Using
the HTML Editor.‖)
c. Click Save.
d. Returning to the main Syllabus page, we see that the content now appears in the
body of the page. Review to make sure everything appears as intended.
e. To revise the content, click Edit Syllabus to return to Step b.
f. If desired, click to Delete and start over using Syllabus Builder.
g. To simply remove the content, click Delete.

The Enter Your Own: Add Syllabus screen (with the Text option selected) is displayed in
Figure 2.

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Figure 2

Add Syllabus – Syllabus Builder

1. Click the Syllabus button in the left-side menu.


2. Click Add in the body of the page, or the Add Syllabus button to the far right.
3. Click Use the Syllabus Builder.
4. The Instructor Name and Instructor Email fields are populated with your information
by default, but can be edited if another faculty member should be listed here.
5. The Course Number entered during creation of the course appears in grayed-out form.
(To edit the Course Number, go to Options > Course Details.)
6. If desired, enter the Semester (or Term) during which the course will take place.
7. If appropriate, enter any Office Hours during which the instructor can be reached,
along with any additional directions for methods of contact.
8. Click the Add link, or the Add Syllabus Category button.
9. A pull-down Category menu appears, offering these options to select from:
a. Course Description
b. Course Objectives
c. Required Readings
d. Recommended Readings
e. Course Prerequisites
f. Grading
g. Assignments
h. Communication Strategy
i. Evaluation Plan
j. Course Requirements
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k. Plagiarism
l. Course Outline
m. Custom
10. You may enter a Custom Title to replace the title of the category you selected,
whether you selected ―Custom‖ or another option. (For example, you may wish to
replace ―Course Description‖ with ―Course Overview,‖ or simply ―Overview.‖)
11. Enter the Content for this category using the HTML editor. (For more information, see
―Using the HTML Editor.‖)
12. Click Save.
13. The category you added is now saved. You can click Preview to see how the syllabus
would appear to viewers.
14. Return to Step 8 to add more categories.
15. Once multiple categories have been added, you can drag-and-drop categories to
sequence them as desired.
16. To edit a category, click the button.
17. To delete a category, click the button.
18. To confirm the syllabus appears as intended, click Preview.
19. To save the syllabus, click Save.
20. Returning to the main Syllabus page, we see that the content now appears in the body
of the page. Review to make sure everything appears as intended.
21. To revise the content, click Edit Syllabus to return to Step 8.
22. If desired, click to Delete and start over using Type My Own Content.
23. To simply remove the content, click Delete.

The Syllabus Builder: Add Syllabus screen (with the Category pull-down menu open) is
displayed in Figure 3.

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Figure 3

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Lessons

Description

The Lessons tool is used to assemble the structure of the content for your course.

Purpose

By building lessons for your course, you can establish the direction of your course so students
will be aware of what you expect from them at pre-determined intervals.

Figure 1 displays the Course Lessons screen (following the addition of four lessons).

Figure 1

You can create or add lessons in Epsilen by using one of two basic paths: 1) using the Lesson
Wizard to create lessons with multiple sections, or 2) designing your own lesson structure
without sections.

Add Lessons – Lesson Wizard

1. Click the Lessons button in the left-side menu.


2. Click the Add Lesson button in the left-side menu, or the Add New Lesson button in
the body of the page.
3. Click Use the Lesson Wizard (4-Step Process).
4. The Introduction page gives a brief overview of the Wizard. Review and click Continue.
5. The Details page allows you to enter basic information related to the lesson. Complete
the fields as described in the following table:

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Field Function
Title Enter a title for the lesson.

Subtitle Enter a subtitle for the lesson (if desired).

Summary Give a brief overview of the lesson content.

Keywords/Outcomes Add keywords related to this lesson.

Start Date Set the date you would like for this lesson to begin appearing to students.

Hidden Check this box to hide this lesson from students. (You may want to hide the
lesson until a certain date or until an objective is reached.)
Announcement Check this box (it is checked by default) to add an announcement for this
lesson. This will also add a link from the Announcements page to the
lesson.

Figure 2 displays the Lesson Module: Details screen.

Figure 2

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6. If you would like to include an Introduction to the lesson:


a. Enter a Title.
b. Enter a Subtitle (if desired).
c. Enter Content for the introduction using the HTML editor. (For more
information, see ―Using the HTML Editor.‖)
7. Click Continue.
8. The Sections page allows you to add content for each section of a lesson.
a. Enter a Title for the lesson section.
b. Enter a Subtitle for the lesson section (if desired).
c. Add Keywords related to this lesson section.
d. Click the NYTKN Content box to add content from The New York Times
Knowledge Network Content Repository. (For more information, see ―Using The
New York Times Knowledge Network Content Repository.‖)
e. Enter Content for the lesson section using the HTML editor. (For more
information, see ―Using the HTML Editor.‖)
f. Check the box to attach a Rubric to this section.
i. If Browse (to Select Rubric) is clicked, a popup window appears showing
the rubrics you have created or bookmarked. Click to select a rubric.
ii. If Create (for Create Rubric) is clicked, a popup window appears allowing
you to create a rubric. Complete the process and click Save Rubric.
g. Check the box to attach a list of Resources to this section.
i. If desired, click the Select Resources link.
ii. A popup window appears showing the resources added to the course thus
far. Check the boxes next to any appropriate resources for this lesson
and click Add Resources.
h. Check the box to attach a File to this section.
i. If Upload new file is selected, click Upload File to browse and select.
ii. If Select a file is selected, click Upload Existing to browse among files
you have previously added to Epsilen.
i. Check the box if you want to attach a Web Address (URL) to this section.
i. Enter a Title for the web site in question.
ii. Enter a URL for the web site in question.
j. Click Save Section.
k. This section is now complete. Click Add Sections to return to Step 8a to create
additional sections.
l. Once multiple sections have been added, you can drag-and-drop sections to
sequence them as desired.
m. Click Continue.
9. The Preview & Save page shows a list of the sections in the lesson, with a clickable link
for each.
a. If you wish to edit the lesson as a whole, click Edit Lesson.
b. If you wish to edit a specific section, click Edit Section.
10. Click Finish.
11. This lesson is now complete. Click Add New Lesson to return to Step 3.
12. Once multiple lessons have been added, you can drag-and-drop lessons to sequence
them as desired.

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Add Lessons – Design Your Own

1. Click the Lessons button in the left-side menu.


2. Click the Add Lesson button in the left-side menu, or the Add New Lesson button in
the body of the page.
3. Click Design Your Own Structure.

Figure 3 displays the Design Your Own: Add Lesson screen.

Figure 3

4. Enter a Lesson Title.


5. Enter Keywords/Outcomes related to this lesson.
6. Check the box if you wish to Show Keywords to Students.
7. Check the box if you wish to Provide dynamic ShareIt search link based on
Keywords entered in Step 5.
8. Check the box if you wish to Provide dynamic MERLOT search link based on
Keywords entered in Step 5.
9. Check the box if you wish to Provide dynamic Google search link based on
Keywords entered in Step 5.
10. Enter a Lesson Summary to give a brief overview of the lesson content.
11. Set the Start Date that you would like for this lesson to begin appearing to students.
12. Click the NYTKN Content box to add content from The New York Times Knowledge
Network Content Repository.
13. Enter Content for the lesson using the HTML editor. (For more information, see ―Using
the HTML Editor.‖)
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14. Check the box to attach a Rubric to this lesson.


a. If Browse (to Select Rubric) is clicked, a popup window appears showing the
rubrics you have created or bookmarked. Click to select a rubric.
15. Check the box to attach a list of Resources to this section.
a. If desired, click the Select Resources link.
b. A popup window appears showing the resources added to the course thus far.
Check the boxes next to any appropriate resources for this lesson and click Add
Resources.
16. Check the box to attach a File to this section.
a. If Upload new file is selected, click Upload File to browse and select.
b. If Select a file is selected, click Upload Existing to browse among files you
have previously added to Epsilen.
17. Check the box if you want to attach a Web Address (URL) to this lesson.
a. Enter a Title for the web site in question.
b. Enter a URL for the web site in question.
18. Check the box if you want to associate a Calendar Entry with this lesson.
a. Enter a Title for the entry.
b. Select a start time/date (or ―all day‖).
c. Select an end/time date (or ―all day‖).
d. Select an entry from the Repeats drop-down menu (―Does not repeat‖ is
default).
e. Select an entry from the Category drop-down menu (―Lesson‖ is default).
f. Enter a Location if desired.
g. Enter a Description to provide details to the students.
h. Select an entry from the Reminder drop-down menu (―5 minutes before‖ is
default).
i. Click the box to create an Email Alert if desired.
19. Check the box if you wish to Hide this lesson from students.
20. Check this box (it is checked by default) to add an Announcement for this lesson. This
will also add a link from the Announcements page to the lesson.
21. Click Save.
22. This lesson is now complete. Click Add New Lesson to return to Step 3.
23. Once multiple lessons have been added, you can drag-and-drop lessons to sequence
them as desired.

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Calendar

Description

Use the Calendar tool to add/edit/delete meetings, test times, discussions, deadlines,
vacations, or any other events.

Purpose

Use the Calendar tool to organize your Course’s schedule to maximize awareness and
productivity.

Figure 1

Definitions:

Last/Previous: Clicking the left and right arrows at the top left of the Calendar allows you to
view the last or previous day, week or month based on your current view.

Calendar View allows you to select which calendar to view, including your Personal, Course,
and Group Calendars, or the Consolidated Calendar which displays all of them at once. The
Course calendar is displayed by default.

Select Month: Clicking the Month list allows you to select a different month in the current year
selected.

Select Year: Clicking the Year list allows you to select a different year for the current month
selected.
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Go To Date: Clicking the button allows you to select a specific date to view from a smaller
Calendar.

Print Calendar: Clicking the button allows you to print the Calendar.

Search Events: Clicking the button allows you to search for an event on any of your
Calendars.

Manage Settings: Clicking the button allows you to export your Calendar to a file and
save it to your computer or change your Calendar settings, such as time zone and color display.

Day: Clicking the Day tab allows you to view the current day only.

Week: Clicking the Week tab allows you to view the current week only.

Month: Clicking the Month tab allows you to view the current month only.

View Day: Clicking the button for a specific date allows you to view that day only.

Add Event/Item allows you to add a new event/item to your Calendar.

Add/Edit Events: Clicking a specific date number on the Month view of a Calendar allows you
to add/edit events for that date.

View Event: Clicking the title of an event on your Calendar allows you to view the title,
description, location and dates/times for the event.

Edit: Clicking the button while viewing an event allows you to edit that event.

Delete: Clicking the button while viewing an event allows you to delete that event.

Copy: Clicking the button while viewing an event allows you to copy that event to a
different Calendar.

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Adding an Event
To Add an Event

1. Click the Add Event/Item button


2. Complete the fields/choices as described in the following table:

Field Function
Calendar Select the Calendar to which the event should be added.

Title Enter a title for this event which will display on the Calendar.

When/To Enter the start and end dates for this event, as well as the start and
end times.
Repeats Select an option from the list of Repeat Types, such as ―Daily‖ or
―Weekly‖.
Category Select a Category for this event which will allow Epsilen to group
similar events together.
Location Enter a Location for this event if necessary.

Description Enter a description which explains the event in detail.

Reminder Choose a Reminder type from the list if you would like Epsilen to
notify you of this upcoming event.

3. When you have finished filling out the information, click the Save button. You will be
returned to the Calendar page where you will see a new entry on your Calendar.

Figure 2 displays the Add/Edit Events to Calendar screen.

Figure 2

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Editing an Event
To Edit an Event

1. Click the title of the event on your Calendar


2. Click the button to open the Add/Edit events to calendar popup page.
3. Complete the fields/choices as described in the following table:

Field Function
Calendar Select the Calendar to which the event should be added.

Title Enter a title for this event which will display on the Calendar.

When/To Enter the start and end dates for this event, as well as the start and
end times.
Repeats Select an option from the list of Repeat Types, such as ―Daily‖ or
―Weekly‖.
Category Select a Category for this event which will allow Epsilen to group
similar events together.
Location Enter a Location for this event if necessary.

Description Enter a description which explains the event in detail.

Reminder Choose a Reminder type from the list if you would like Epsilen to
notify you of this upcoming event.

4. When you have finished filling out the information, click the Update button. You will be
returned to the Calendar page where you will see a modified entry on your Calendar.

Figure 3 displays the Add/Edit events to calendar screen.

Figure 3

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Searching Events
To Search for an Event

1. Click the button.


2. Complete the fields/choices as described in the following table:

Field Function
Title Enter all or part of the event title that you are searching for.

Location Enter all or part of the event location that you are searching for.

Date Range Enter a date range so that Epsilen will only retrieve those events
which match your search values and occur within the specified date
range.

3. When you have finished filling out the information, click the Search button. You will see
a list of Calendar entries that meet your search criteria.

Figure 4 displays the Search Event screen.

Figure 4

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Changing Calendar Settings


To Change your Calendar Settings

1. Click the button.


2. Complete the fields/choices as described in the following table:

Field Function
Current time zone Enter the time zone in which you currently reside.

Calendar event color Choose a color for your calendar events.

Default view Select a Default view for your Calendar, such as Day, Week or Month.

3. When you have finished filling out the information, click the Save button. You will
remain on the Calendar Settings page where you will see a message stating that the
Calendar settings saved successfully.

Figure 5 displays the Calendar Setting screen.

Figure 5

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Importing a Calendar
To Import a Calendar

1. Click the button.


2. Click the Import Calendar link.
3. Click the Browse… button to locate a Calendar file (―.ics‖ file extension) on your
computer to select. When you have finished selecting a file, you will see the filename
displayed in the File Path field.
4. Click the Import button. You will remain on the Calendar Setting page where you will
see a message stating that the Calendar was imported successfully.

Figure 6 displays the Calendar Setting screen for Import Calendar.

Figure 6

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Exporting a Calendar

1. Click the button.


2. Click Export Calendar link
3. Choose whether to Export All Events or Events Between a Given Date Range
(Figure 7).

Figure 7

4. To choose Events Between a Given Date Range, enter from date and to date
(Figure 8).

Figure 8

5. Click Export Events.


6. A file download box will appear. Choose whether you would like to Open or Save.
7. When opened or saved, the calendar will be viewable in your operating system’s email
client.

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Printing a Calendar

1. Click the icon.


2. A screen will appear with your calendar.
3. Click Print Calendar (Figure 9).

Figure 9

4. Choose your printer location and click Print (Figure 10).

Figure 10

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Resources

Description

Use the Resources tool to add/edit/delete files to be used as sources for categories of
information.

Purpose

By adding Resources, you will further the learning process by providing a foundation of
collected files for members to begin research on a particular topic and encourage that they
expand beyond those files as they continue their study.

Figure 1

Definitions

Add New Resource allows you to add a new Resource.

Add/Edit Resource Category allows you to add/edit Resource Categories.

View Resource: Clicking the URL to open a web page Resource, or click the file name to
download a file Resource.

Edit: Clicking the button allows you to edit a Resource.

Delete: Clicking the button allows you to delete a Resource.

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Adding a New Resource


To Add a New Recourse

1. Click the Add New Resource button.


2. Complete the fields/choices as described in the following table:

Field Function
Title Enter a title for this Resource.

Description Enter a description/explanation for this Resource.

Resource Category Enter a Category for this Resource so that it will display along with
other Resources of the same Category.
Resource Select whether this Resource is a Web Address (URL) or a file (either
Uploaded or Selected from Files/Folders).
Create Select the ―Create an announcement for this resource‖ option if you
announcement for would like an Announcement to be created when you save this
Resource Resource.

3. When you are finished filling in the information, click the Add Resource button. You
will be returned to the Resources page where you will see a new entry for the
Resource.

Figure 2 displays the Add Resource screen with ―I want to enter a Web address (URL)‖ option
selected.

Figure 2

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Figure 3 displays the Add Resource screen with the ―I want to Upload a file‖ option selected.

Figure 3

Figure 4 displays the Upload File screen.

Figure 4

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Figure 5 displays the Add Resource screen with ―I want to Transfer a file from My Epsilen files‖
option selected.

Figure 5

Figure 6 displays the Select Existing File screen.

Figure 6

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Editing a Resource
To Edit a Resource

1. Click the button for a Resource.


2. Complete the fields/choices as described in the following table:

Field Function
Title Enter a title for this Resource.

Description Enter a description/explanation for this Resource.

Resource Category Enter a Category for this Resource so that it will display along with
other Resources of the same Category.
Resource You may only edit the resource if it is a Web Address (URL) type.

Create Select the ―Create an announcement for this resource‖ option if you
announcement for would like an Announcement to be created when you save this
Resource Resource.

3. When you are finished filling in the information, click the Update resource button. You
will be returned to the Resources page where you will see a modified entry for the
Resource.

Figure 7 displays the Edit Resource screen.

Figure 7

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Adding a Resource Category


To Add a Resource Category

1. Click the Add/Edit Resource Categories button to open the Add/Edit Resource
Category popup page.
2. Enter a Category Name.
3. Click the Save button. You will see a new entry for the Resource Category appear in the
list.

Figure 8 displays the Add/Edit Resource Category screen for adding a Resource Category.

Figure 8

Definitions

Edit: Clicking the button allows you to edit a Resource Category name.

Delete: Clicking the button allows you to delete a Resource Category.

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Editing a Resource Category


To Edit a Resource Category

1. Click the button for a Resource Category.


2. Enter a new name for the Resource Category.
3. Click the Update button. You will see a modified entry for the Resource Category
appear in the list.

Figure 9 displays the Add/Edit Resource Category screen for editing a Resource Category.

Figure 9

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Drop Boxes

Description

The Drop Box tool provides faculty with a repository for assignment files to be uploaded by
students, and the Drop Box can be optionally locked to prevent new uploads once the
assignment period expires. Permissions can be set to allow students to view each other’s files.

Purpose

Use the Drop Box tool to provide a time-sensitive, secure repository for assignment files
uploaded by students. Files can be graded and added to a student’s certified folder.

Figure 1
Definitions

New Drop Box allows you to add a new Drop Box.

Add File allows you to add a new file to any Drop Box.

View Drop Box: Clicking the name of a Drop Box or the button allows you to view the files
in a Drop Box.

Read More: Clicking the Read More … link allows you to read a full description of a Drop Box.

Edit: Clicking the button allows you to edit a Drop Box.

Delete: Clicking the button allows you to delete a Drop Box.


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Adding a New Drop Box


To Add a New Drop Box

1. Click the New Drop Box button.


2. Complete the fields/choices as described in the following table:

Field Function
Drop Box Name Enter a name for the Drop Box.

Description Enter a description/explanation for the Drop Box.

Locking Select whether this Drop Box should lock (therefore not allowing
new files to be added by students) on a certain date.
Lock Date If the Locking option is selected, specify the date on which the Drop
Box should be locked to students.
Permissions Select whether students may view only their own files or if they may
see all files added to the Drop Box.

3. When you are finished filling in the information, click the Add button. You will be
returned to the Drop Boxes page where you will see a new entry for the Drop Box.

Figure 2 displays the Add Drop Box screen.

Figure 2

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Editing a Drop Box


To Edit a Drop Box

1. Click the button for a Drop Box.


2. Complete the fields/choices as described in the following table:

Field Function
Drop Box Name Enter a name for the Drop Box.

Description Enter a description/explanation for the Drop Box.

Locking Select whether this Drop Box should lock (therefore not allowing
new files to be added by students) on a certain date.
Lock Date If the Locking option is selected, specify the date and time on which
the Drop Box should be locked to students.
Permissions Select whether students may view only their own files or if they may
see all files added to the Drop Box.

3. When you are finished filling in the information, click the Update button. You will be
returned to the Drop Boxes page where you will see a modified entry for the Drop Box.

Figure 3 displays the Edit Drop Box screen.

Figure 3

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Adding a File
To Add a File

1. Click the Add File button.


2. Complete the fields/choices as described in the following table:

Field Function
Drop Box Select a Drop Box in which this file should be added.

Description Enter a description/explanation for the file.

File: Upload New Select the ―I want to upload a new file‖ option and click the Upload
File button to upload a new file from your computer. The file will be
placed in your Files/Folders and linked within this Drop Box.
File: Select Existing Select the ―I want to transfer a file from My Epsilen files and click
the Select Existing button to select a file from your Files/Folders.
The file will remain in your Files/Folders and linked within this Drop
Box.

3. When you have finished filling out the information, click the Add to Drop Box button.
You will be returned to the Drop Boxes page.

Figure 4 displays the Add File screen.

Figure 4

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Viewing a Drop Box


Figure 5 displays the Drop Box screen.

Figure 5

Definitions

Add File allows you to add a new file to any Drop Box.

Download File: Clicking the name of a file or the button allows you to download a file.

Send File: Clicking the button allows you to send a file as an attachment to an Epsilen Mail
message to someone.

Assign Grade: Clicking the button allows you to grade the student who added the file.

Certify File: Clicking the button allows you to certify a student’s file, thereby placing it in
the student’s ―Certified‖ folder.

Edit File: Clicking the button allows you to edit the description of a file.

Remove File: Clicking the button allows you to remove a file from a Drop Box. However,
removing a file does not delete the file from the Files/Folders of the member who uploaded it.

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Grading a File
To Grade a File

1. Click the button to open the Grade Assignment popup page.


2. Complete the fields/choices as described in the following table:

Field Function
Assignment Select a Grade Book assignment from the list.

Points Enter the number of points to assign to this student for the selected
assignment.

3. When you have finished filling out the information, click the Save button. You will
remain on the Grade Assignment page where you will see a message stating that the
grade was assigned successfully.

Figure 6 displays the Grade Assignment screen.

Figure 6

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Certifying a File
To Certify a File

1. Click the button to open the Add File to Student’s Certified Folder popup page.
2. Complete the fields/choices as described in the following table:

Field Function
Grade (if any) Assign a grade to this student’s file.

Relationship to Student Specify whether you are an instructor, advisor, etc.


Note/Comment Include a note/comment with this certified file to explain you grade or the
reason why you certified the file.

3. When you have finished filling out the information, click the Send File button.
4. Confirm the action by clicking the OK button. The popup page will close automatically,
and you will be returned to the Drop Box page.

Figure 7 displays the Add File to Student’s Certified Folder screen.

Figure 7

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Editing a File
To Edit a File

1. Click the button for a file.


2. Edit the Description of the file.
3. Click the Update button. You will be returned to the Drop Box page.

Figure 8 displays the Edit File Description screen.

Figure 8

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Announcements

Description

The Announcements tool allows the Course Owner or permitted Course Members to post a
message on the Course’s public Web page and/or send a copy of that message to all Course
Members. Announcements also can be created but scheduled for posting at a later time.

Purpose

Using the Announcements tool provides an easy messaging system to ensure receipt of
messages by all Course Members.

The Announcements screen (with four previously added Announcements) is displayed in


Figure 1.

Figure 1

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Creating an Announcement

1. Click the Announcements button in the left-side menu.


2. Click Add New Announcement.
3. Complete the fields/choices as described in the following table:

Field Function
Title The title will appear on the course’s home page as well as the
Announcements page.
Announcement Add your message.

Start Date Set the date this message should begin appearing to students.

Public Check this box to allow the announcement to appear on the course’s public
Web page (where non-members will be able to see it).
Email Check this box to send a copy of this message to all members as a Course
Mail message. (This option sends the message immediately, regardless of
the Start Date chosen above.)

4. When you have finished filling out the information, click the Save button. You will be
returned to the Announcements page, where you will see a new entry for your new
Announcement.

Figure 2 displays the Add Announcement screen.

Figure 2

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Course Mail

Description

Course Mail is the Epsilen tool provided for Course members to send/receive messages to and
from any or all Course members.

Purpose

The purpose of Course Mail is to have a private messaging system for members of a particular
Course.

Figure 1

Definitions

Send New Message allows you to send an email to all or selected members of the course,
along with file attachments if so desired.

Course Mail/Received allows you to review messages received from other course members.

Archived allows you to store any messages you have chosen to move off the ―Course Mail‖
tab.

Sent allows you to review the messages you have previously sent to other course members.

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Sending Epsilen Mail

1. Click ―Send Mail‖ tab from left-side menu or ―send new message‖ from the main body of
the page.
2. Check the ―Member‖ box to send a message to all members of the course… or check the
boxes next to the course members you wish to receive the message.
3. Enter desired text in the ―Subject‖ field (not required, but recommended).
4. Enter desired text in the ―Message‖ field.
5. Adjust your text as desired using the HTML editor (see ―Using the HTML Editor‖).
6. Click ―Add Attachment(s)‖ to add any files.
a. Click ―Browse‖ to find a file on your machine or network… or ―Select File‖ to find
a file you have previously uploaded to Epsilen.
b. Repeat as necessary.
c. When all desired files have been selected, click ―Attach Now.‖
7. Click ―Send.‖
8. The page should refresh to indicate a successful send to your recipients.

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Viewing Epsilen Mail

To view a message:

1. Click on the subject link for the desired message, or click the button from the
right-side options.
2. You will see the body of text, along with any included attachments. Several options
appear below the message:
a. Reply allows you to respond to the sender, and to include any other
members of the course. (Any original attachments are not included in your
reply message.)
b. Forward allows you to send the message to other members in the course.
(Any original attachments will be included in your forwarded message.)
c. Delete allows you to remove the message and its attachments from your
Inbox.
d. Back returns to your Inbox.

To view attachments: Click on the link to open the attachment, or click the button to
download the attachment to the location of your choice.

To archive a message:

1. Check the box next to any messages you wish to move from the Course Mail tab,
and click ―Archive Selected‖... or click the button next to the desired message(s).
2. The message(s) will be moved from the Course Mail tab to the Archived tab.

To unarchive a message:

1. Check the box next to any messages you wish to move from the Archived tab, and
click ―Unarchive Selected‖… or click the button next to the desired message(s).
2. The message(s) will be moved from the Archived tab to the Course Mail tab.

To delete a message:

1. Check the box next to any messages you wish to delete, and click ―Delete
Selected‖… or click the next to the desired message(s).
2. The message(s) will be permanently deleted, both from your Course Mail box, and
from your Epsilen Mail box (under ―My Portal‖).

To grade a message:

1. Click ―Grade‖ (if the message is open) or click (if the message is closed)
2. Select the desired assignment from the Assignment drop-down menu
3. Enter the desired point value in the Points field
4. Click ―Save‖
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To mark messages as read or unread:

1. Check the box next to any messages you wish to change the status of, and click
―Mark as Read‖ or ―Mark as Unread‖ (as desired).
2. The messages will then appear as read (normal text) or unread (bold text).

To move all read or unread messages:

1. Click ―Read‖ or ―Unread‖, depending on the messages you wish to move.


2. The boxes next to all such messages will be checked. These messages may now be
archived, unarchived, deleted, etc. using the directions above.

To change message sorting: Use the ―Sort by‖ drop-down menu to make a selection.
a. ―From‖ presents the messages in alphabetical order by first name of the
sender.
b. ―Subject‖ presents the messages in alphabetical order by the subject.
c. ―Date‖ presents the messages in reverse chronological order, with the newest
message at the top. (This is the default sorting presentation.)
d. ―Read‖ presents all unread messages in reverse chronological order, with the
newest message at the top, followed by all read messages in reverse
chronological order.

To add a sender to one of your networks:

1. Find the message from the person you would like to add.
2. Click .
3. A new ―Add Person to Network‖ window will open. Check the box next to any
network to which you would like to add the selected person.
4. Click ―Add in Selected.‖
5. Click ―Close Window.‖

To navigate multiple pages:

1. The lower right-hand side of the box displays a series of buttons: ―First‖, ―Previous‖,
a numbered series reflecting the current number of pages, ―Next‖ and ―Last.‖ Page 1
is the default page you reach when first accessing Course Mail, and presents the five
most recent messages (unless you use the sort menu to change the presentation).
The button for the current page is highlighted.
2. You can click either ―Next‖ or the next numbered button in sequence to progress
through the pages… and click the numbers in reverse order to backtrack (which can
also be done by clicking ―Previous‖).
3. Clicking ―First‖ will take you to the starting/default page, while clicking ―Last‖ will
take you to the other end of the list of messages.
4. An option to pick a given page also appears at the lower left-hand side of the box.
For example, if the display says ―Page 1 of 4‖, and you want to see the messages
appearing on Page 3, you can change the page number to ―3‖ and click ―Go.‖ (This
is equivalent to clicking the ―3‖ button from the lower right-hand side options.)

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Members

Description

The Members tool is used to keep track of your Course members, their permissions, and their
general performance in the Course.

Purpose

Use the Members tool to maintain your Course roster, take Attendance and get an overview of
each Student’s activity.

The Members screen is displayed in Figure 1.

Figure 1

Definitions

Instructors/Administrators/Assistants are faculty or staff members who have official roles


in the operation of the Course.

- Instructors are generally responsible for the majority of the educational content
and execution of the Course, and have permission to use all Course tools.
- Administrators are generally responsible for some of the technical aspects of
course, including adjusting member permissions as required. They have the same
permission set for the Course tools as Instructors.
- Assistants are generally responsible for aspects of the Course as assigned by the
Instructor, who can assign permissions to a Course member as desired. They have
permission to add Calendar events by default, and may view the Grade Book but not
edit it.

Students have basic permissions to review and interact within the course. At the Instructor or
Administrator’s discretion, Students may be given additional permissions to assist with the
operation of the course.

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Guests are participants who may contribute or observe. At the Instructor or Administrator’s
discretion, Guests may be given additional permissions to assist with the operation of the
course.

Cross-Listed Course Rosters reflect the members of courses that have been cross-listed at
the request of one course’s Instructor and with the approval of the other course’s Instructor.
These members are listed in this fashion so they can be contacted for possible collaboration,
but do not have access to the materials of each other’s courses.

Edit: Clicking the button allows you to adjust the basic information and permissions of
course members.

Add to Network: Clicking the button allows you to add the selected member to one of
your Networks.

Send Message: Clicking the button allows you to send the selected member an Epsilen
Mail message.

Grade Book: Clicking the button allows you to manage the Grade Book for the selected
student.

Delete: Clicking the button allows you to delete the selected member from the course.

Course Activity Report: Clicking the button allows you to view the Course Activity Report
for this member.

Invited People have been given the opportunity to join the course.

Disabled/Banned Members have been temporarily restricted from entering the course.
However, their access can be restored if appropriate.

Membership Requests are from Epsilen users seeking to join your course. You may review
these requests for approval or rejection.

Deleted Members have been removed from your course. However, their access can be
restored if appropriate.

Attendance allows you to record, manage and update each Student’s attendance on the dates
you specify.

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Inviting Members
To invite people to the course:

1. Click Invite.
2. Three options are presented: Invite current Epsilen members (people who have
already created their Epsilen accounts), Invite others who do not yet have an
Epsilen account by entering their email addresses, and Use the Batch Import
tool to invite new and existing Epsilen members.
a. If Invite current… is selected:
i. Enter search criteria in the Search For box and click Search.
ii. Check the boxes next to your desired invitee(s) and click Add Selected.
iii. Repeat the search as in steps i & ii until all selected invitees are listed.
iv. A general greeting message for the invitation appears in the HTML editor;
this message may be customized as desired. (Click View Example Email
to preview how the invitation would appear with the default message
included.) If you prefer, you may remove all text from the HTML editor;
the invitee will still receive the details regarding the course and
instructions on how to access it.
v. Click Invite Selected.
vi. A confirmation message regarding the successful sending of the
invitation(s) should appear.

The Invite Members screen for current Epsilen members (with the general greeting message
included) is displayed in Figure 2.

Figure 2

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b. If Invite others… is selected:


i. Enter email addresses for the desired invitees. Separate multiple
addresses with commas.
ii. A general greeting message for the invitation appears in the HTML editor;
this message may be customized as desired. (Click View Example Email
to preview how the invitation would appear with the default message
included.) If you prefer, you may remove all text from the HTML editor;
the invitee will still receive the information regarding how to create an
Epsilen account and how to access the course.
iii. Click Invite Emails.
iv. A confirmation message regarding the successful sending of the
invitation(s) should appear.

The Invite Members screen for invitees outside Epsilen (with the general greeting message
included) is displayed in Figure 3.

Figure 3

c. If Use the Batch Import tool… is selected:


i. Click Create Batch Import.
ii. The Batch Import Wizard is initiated. Step 1 is an introduction to the
process, which explains that the data must be added via a Comma-
Separated Value file (.csv) or Excel file (.xls or.xlsx).
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iii. Click Create New Batch.


iv. Step 2 begins the creation of the batch. The spreadsheet must contain
the following columns, with data in the format specified. The worksheet
must be named ―CourseInvites,‖ the column format should be set to
―Text‖ for all columns, and all fields are required.
a. Email – This field should contain a valid email address and a
maximum of 250 characters.
b. FirstName – This field should contain alphanumeric values and a
maximum of 50 characters.
c. LastName – This field should contain alphanumeric values and a
maximum of 50 characters.
d. Role – This field should contain one of the following Role Type
values for Course Membership: Administrator, Instructor,
Assistant, Student or Guest.

The Step 2 page is shown in Figure 4.

Figure 4

v. Make sure that every column’s format is set to Text, and that all columns
are populated. Save the file when complete.
vi. Click Browse to locate the file on your computer. Select the file and click
Open.
vii. Click Continue.
viii. The Step 3 page allows you to review a sample of the batch import data.
If the sample matches the data you submitted, click Continue. If it does
not match, click Restart Process to return to the Step 1 page.

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The Step 3 page (with sample import data) is shown in Figure 5.

Figure 5

ix. If Continue is clicked, a pop-up confirmation window appears. Click OK


to proceed.
x. The Step 4 page shows the batch results. If the process was successful,
the results will appear. If there was an error, a message will appear to
explain the issue.
xi. To begin a new process, click Create New Batch Import. To review this
batch and previous batches, click View Batch Imports.

A sample of the message sent to users invited via the Batch Import tool is shown in Figure 6.

Figure 6

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View Invited

To review outstanding invitations to members:

1. Click on View Invited.


2. People who have been invited to join the course (and have not yet accepted and become
members) are listed on the tab reflecting the method of invitation: Invited Epsilen
Members or Invited Email Addresses.
a. For Invited Epsilen Members, you can click the button to view the member’s
My Corner page, or you can click the button to delete the invitation.
b. For Invited Email Addresses, you can click the button to delete the invitation.
3. If desired, you can click Invite People to this course to send additional invitations.

The Invited People screen (reflecting the Invited Email Addresses tab) is displayed in Figure 7.

Figure 7

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Attendance

To record Attendance:

1. Click the Students tab.


2. Set the Attendance Date to the desired day.
3. Uncheck the boxes for any students not in attendance for the date in question.
4. Click Save Attendance.
5. If you need to record attendance for other dates, return to Step 2 and repeat.

The Members tab (with two students not in attendance for the selected date) is displayed in
Figure 8.

Figure 8

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Cross-Listing

To request a cross-listing with another course

1. Click Request Cross-List.


2. Click Search Courses.
3. A Course Search window will open. Enter desired text in the Search For field.
4. Select the desired institution from the pull-down menu. (If you are not sure, you may
select All Institutions.)
5. Click Search.

The Request Cross-List page (with the Course Search window open) is displayed in Figure 9.

Figure 9

6. A list of courses that match your criteria appears. You may click the link for the name of
the course to visit the course public page and confirm the correct course.
7. Click the button to select the desired course.
8. The Course Search window closes, and an HTML editor appears, populated with a
suggested message to the instructor of the selected course. This message explains the
purpose of cross-listing and provides instructions on how the request may be accepted.
The message can be revised as needed.
9. Click Submit Request.
10. A message appears to confirm the successful submission of your request.

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The Request Cross-List page with the default message is displayed in Figure 10.

Figure 10

To review a cross-list request from another course

1. Click the Cross-Listed Course Rosters tab.


2. The message ―There are [x] Pending Requests waiting for your approval‖ appears to
indicate the number of outstanding requests. Click the link.
3. A list of the requesting courses appears. You may click the link for the name of the
course to visit the course public page and review the information.
4. Click the button to accept the request, or the button to reject the request.
a. If the request is accepted, a link for the course will be added to the Cross-Listed
Course Rosters tab (and a link for yours will be added in the other course). Now
the members of each course will have access to each other and can communicate
as needed. (If you ever decide to end the cross-listing arrangement, a button
is also provided.)
i. Click the link for the course.
ii. A window will open showing two tabs for the course’s members: one for
the Instructors/Administrators/Assistants, the other for the Students.
buttons are also provided for each course member for your convenience in
adding them to networks.
b. If the request is rejected, the request no longer appears. The requesting
instructor is not automatically notified of your action, so you may wish to reply to
the original message containing his or her message with your reasons for denying
the request.
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The Cross-List Requests page is displayed in Figure 11.

Figure 11

The Cross-Listed Course Rosters screen (with the window for the cross-listed course open) is
displayed in Figure 12.

Figure 12

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Editing a Member

To edit a member

1. Click on the appropriate tab to find the member(s) you wish to edit.
2. Click the button next to the member in question.
3. The First Name and Last Name may be edited if desired (which would typically be
done by that member).
4. The Title may be edited to more accurately reflect the member’s role in the course (for
example, Teaching Assistant, Project Leader, etc.).
5. The member’s Email is shown and may be edited if necessary.
6. For institutions where this is needed, the Student ID is shown or may be added.
7. Each member’s Status is Enabled by default, but may be revised to Disabled or Banned.
Either status informs the member when they attempt to re-enter the course that they
have been ―disabled‖ or ―banned‖ from entering, and that they should contact the
Course administrator if they believe this is in error. (The only difference between these
stati is the terminology – so if you want to convey to the member that the action is
temporary, you might use Disabled rather than Banned.)
8. The Role determines the user’s basic permissions within the Course:
a. Administrator – full access to all tools
b. Instructor – full access to all tools
c. Assistant – add Calendar events, basic access to tools, can view Grade Book but
not assign grades, can view Course Activity Report for students
d. Student – basic permission to use tools (cannot grade members or edit other
members)
e. Guest – basic permission to use tools (cannot grade members or edit other
members)
9. Permissions can be assigned to members for specfic tools:
a. Can Manage Roster – ability to invite or remove course members, as well as
assign Permissions to other members
b. Can Manage Grades – ability to assign grades and edit the Grade Book
c. Can Manage Course Content – ability to add or edit Syllabus, Lessons,
Resources and Announcements
d. Can Manage Files – ability to manage Drop Boxes
e. Can Manage Forums – ability to add, edit or delete Forum Discussions, Topics
and Replies
f. Can Manage Wiki – ability to view, edit or delete all Wiki documents
10. Click Update.

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The Edit Member screen is displayed in Figure 13.

Figure 13

Adding a Member to Networks


To Add a Member to Networks

1. Click the button for a member to open the Add Person To Network popup page.
2. Check the box next to each Network to add this person into.
3. Click the Add selected button. You will see a message that the person was added
successfully, and then the popup page will close automatically.

Figure 14 displays the Add Person To Network screen.

Figure 14

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Sending an Epsilen Mail Message


To Send a New Message

1. Click for the member in question.


2. Click Search Epsilen Members to add one or more Epsilen members to the list of
recipients.
3. Click Member(s) of my Networks to add one or more members of your Networks to
the list of recipients.
4. Click External email address(es) to send this message to one or more external email
addresses. If you select this option, you may not send this message to other Epsilen
members internally, you may not include attachments, and you will not receive a copy in
your Sent mailbox.
5. Complete the fields/choices as described in the following table:

Field Function
Subject Enter the subject of your new message.

Message Enter the text of your new message.

6. Adjust your Message text as desired using the HTML editor (see ―Using the HTML
Editor‖).
7. To attach a file, click Add Attachment(s) to open the Attach File popup page. You
may upload three files and select three existing files from your Files/Folders at a time.
Click Attach Now to complete the file attachment process.
8. Click Send to send the message. You will remain on the Send Epsilen Mail Message
page with a confirmation of the successful message send.

Figure 15 displays the Send Epsilen Mail Message screen.

Figure 15

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View Stats
Instructors, Administrators and Assistants can click the View Stats link on the Students tab.
This shows some of the activity by the student in question, and shows the average for all
Course members. This window also offers the ability to send a Course Mail message to the
student (Figure 12).

The Course Member Stats window is displayed in Figure 16.

Figure 16

Blogs

Links are provided to the student’s Course Blog entries, as well as any Epsilen Blog entries
(from the personal ePortfolio. The ability to grade the Course Blog is offered (Figure 17).

Figure 17

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Course Activity Report

Instructors, Administrators and Assistants can click the Course Activity Report button ( )
for each student. This shows a bit more detail than the View Stats option, and offers the option
for the faculty member to leave a note on the record for faculty review.

The option to switch from one student’s Course Activity Report is also provided with a Switch to
Student drop-down menu, as well as Back and Next buttons. The Print Report button can also
be used to print the report in question.

The Course Activity Report (with Faculty Personal Note) is displayed in Figure 18.

Figure 18

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Workgroups

Description

A Workgroup is a group created within a Course where members may share files, post
messages, edit wikis, participate in forums, etc.

Purpose

Use Workgroups for easy trade of messages, documents, and information within a private
group in a secure learning environment.

Figure 1

Definitions

Cross-Listed Course Workgroup allows you to see each cross-listed course and the
Workgroups defined in those courses.

Create Workgroup allows you to create a new Workgroup of course members.

View Workgroup: Clicking the button allows you to view a Workgroup.

Edit: Clicking the button allows you to edit a Workgroup.

Delete: Clicking the button allows you to delete a Workgroup.

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Creating a Workgroup
To Create a Workgroup

4. Click the Create Workgroup button.


5. Complete the fields/choices as described in the following table:

Field Function
Workgroup Title Enter a title for this Workgroup.

Limit Students Select the ―Limit number of members allowed in this workgroup‖ if
you would like to see a limit on the number of members.
Maximum workgroup If the ―Limit…‖ option is selected, enter the maximum number of
members students allowed in the Workgroup.
Create a Live Click the checkbox to enable a Wimba Live Classroom that will be
Classroom available only to Workgroup members.
Select Students from Click the name of this course to select members to be added into this
this Course Workgroup. See ―Adding a Student‖ below.
Select Students from Click the name of a cross-listed course to select members to be
Cross-Listed Course added into this Workgroup. See ―Adding a Student‖ below.
Available Workgroup When you select members from a course, they will appear in this list.
Members
Remove Member Click the button to remove a member from the Workgroup.

6. When you are finished filling in the information, click Create button. You will be
returned to the Workgroups page where you will see a new entry for the Workgroup.

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Figure 2 displays the Create Workgroup screen.

Figure 2

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Adding a Student
To Add a Student

1. Click the name of a course (either your course, or a Cross-Listed Course) on the Create
Workgroup page to open the Student Selection popup page.
2. Check the box next to each student to add as a member of the Workgroup.
3. Click Add Student button. You will be returned to the Create Workgroup page where
you will see each student added to the Workgroup in the ―Available Workgroup Member‖
section.

Figure 3 displays the Student Selection screen.

Figure 3

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Cross-Listed Course Workgroups

If a Workgroup is created including students from a Cross-Listed Course, it will appear on the
Cross-Listed Course Workgroup tab (Figure 4).

Figure 4

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Editing a Workgroup
To Edit a Workgroup

1. Click the button for a Workgroup.


2. Complete the fields/choices as described in the following table:

Field Function
Workgroup Title Enter a title for this Workgroup.

Limit Students Select the ―Limit number of members allowed in this workgroup‖ if
you would like to see a limit on the number of members.
Maximum workgroup If the ―Limit…‖ option is selected, enter the maximum number of
members students allowed in the Workgroup.
Create a Live Click the checkbox to enable a Wimba Live Classroom that will be
Classroom available only to Workgroup members.
Select Students from Click the name of this course to select members to be added into
this Course this Workgroup. See ―Adding a Student‖ above.
Select Students from Click the name of a cross-listed course to select members to be
Cross-Listed Course added into this Workgroup. See ―Adding a Student‖ above.
Available Workgroup When you select members from a course, they will appear in this
Members list.
Remove Member Click the button to remove a member from the Workgroup.

3. When you are finished filling in the information, click Update button. You will be
returned to the Workgroups page where you will see a modified entry for the
Workgroup.

Figure 5 displays the Edit Workgroup screen.

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Figure 5

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Workgroup: Members
Figure 6 displays the Workgroup screen with the Members tab selected.

Figure 6

Definitions

Post It allows you to post messages to other Workgroup members.

Files allows you to share files with other Workgroup members.

Wiki allows you to edit a Wiki document with other Workgroup members.

Forum allows you to have discussions with other Workgroup members.

Live Classroom allows you to enter a Wimba Live Classroom session or access an archived
session.
Add To Network: Clicking the button allows you to add a Workgroup member to one or
more of your Networks.

Grade: Clicking the button allows you to assign a grade to a Workgroup member.

Remove: Clicking the button allows you to remove a Workgroup member.

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Adding a Member to Networks


To Add a Member to Networks

4. Click the button for a member to open the Add Person To Network popup page.
5. Check the box next to each Network to add this person into.
6. Click the Add selected button. You will see a message that the person was added
successfully, and then the popup page will close automatically.

Figure 7 displays the Add Person To Network screen.

Figure 7

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Grading a Member
To Grade a Member

1. Click the button for a Workgroup.


2. Complete the fields/choices as described in the following table:

Field Function
Assignment Select a Grade Book assignment from the list.

Points Enter the number of points to assign to this student for the selected
assignment.

3. When you have finished filling out the information, click the Save button. You will
remain on the Grade Assignment page where you will see a message stating that the
grade was assigned successfully.

Figure 8 displays the Grade Assignment screen.

Figure 8

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Workgroup: Post It
Figure 9 displays the Workgroup screen with the Post It tab selected.

Figure 9

Definitions

Add Post allows you to add a new Post It message.

Sort By allows you to sort Post It messages by Date posted or the Last/First Name of the
member who posted.

Edit: Clicking the button allows you to edit a Post It message.

Remove: Clicking the button allows you to delete a Post It message.

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Adding a Post It Message


To Add a Post It Message

1. Click the Add Post button.


2. Enter a Post It Message.
3. Click the Add button. You will be returned to the Post It page where you will see a new
entry for your Post It Message.

Figure 10 displays the Add Post It screen.

Figure 10

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Editing a Post It Message


To Edit a Post It Message

1. Click the button for a Post It message.


2. Modify the Post It Message.
3. Click the Update button. You will be returned to the Post It page where you will see a
modified entry for your Post It Message.

Figure 11 displays the Edit Post It screen.

Figure 11

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Workgroup: Files
Figure 12 displays the Workgroup screen with the Files tab selected.

Figure 12

Definitions

Add File allows you to add a new File.

Sort By allows you to sort Files by Date Added, File Size, File Type, File Name, or Last/First
Nam of the member who added the File.

Download File: Clicking the name of a file allows you to download it to view/save to your
computer.

Remove: Clicking the button allows you to remove a File from the Workgroup.

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Adding a File
To Add a File

1. Click the Add File button.


2. Select to ―Upload new file‖ or to ―Select a file‖ from your Files/Folders.
a. Click the Upload New button to upload a file from your computer.
b. Click the Select Existing button to select a file from your Files/Folders.
3. Enter a Comment/Description of the file.
4. Click the Add File button. You will be returned to the Files page where you will see a
new entry for your File.

Figure 13 displays the Add File screen.

Figure 13

Figure 14 displays the Upload File screen.

Figure 14

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Figure 15 displays the Select Existing File screen.

Figure 15

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Workgroup: Wiki
Figure 16 displays the Wiki screen.

Figure 16

Definitions

Edit Wiki allows you to edit the Wiki document.

Refresh Wiki allows you to refresh the Wiki if someone else was editing it and had it locked.

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Editing the Wiki


To Edit the Wiki

1. Click the Edit Wiki button.


2. Modify the Wiki content (See ―Using the HTML Editor‖).
3. Click the Save button. You will be returned to the Wiki page where you will see the
modified Wiki.

Figure 17 displays the Edit Wiki screen.

Figure 17

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Workgroup: Forum
Figure 18 displays the Workgroup Forum Discussions screen.

Figure 18

Definitions

Search Forum allows you to search for forum entries in the Workgroup Forum.

Add New Discussion allows you to add a new Discussion.

View: Clicking the title of a Discussion or the button allows you to view a Discussion.

Edit: Clicking the button allows you to edit a Discussion.

Delete: Clicking the button allows you to delete a Discussion.

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Adding a Discussion
To Add a Discussion

1. Click the Add New Discussion button.


2. Complete the fields/choices as described in the following table:

Field Function
Discussion Title Enter a title for the Discussion.

Description Enter the Discussion content that members will post Topics and
Replies to. See ―Using the HTML Editor.‖
Web Address Add a Web Address to direct users to a web page (optional).

Notify me … Select the ―Notify me when a Topic is added to this discussion‖


option if you would like to receive a Course Mail message when
Topics are added to this Discussion.

3. When you are finished filling in the information, click the Save button. You will be
returned to the Workgroup Forum Discussions page where you will see a new entry
for the Discussion.

Figure 19 displays the Add Workgroup Discussion screen.

Figure 19

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Editing a Discussion
To Edit a Discussion

1. Click the button for a Discussion.


2. Complete the fields/choices as described in the following table:

Field Function
Discussion Title Enter a title for the Discussion.

Description Enter the Discussion content that members will post Topics and
Replies to. See ―Using the HTML Editor.‖
Web Address Add a Web Address to direct users to a web page (optional).

Notify me … Select the ―Notify me when a Topic is added to this discussion‖


option if you would like to receive a Course Mail message when
Topics are added to this Discussion.

3. When you are finished filling in the information, click the Update button. You will be
returned to the Workgroup Forum Discussions page where you will see a modified
entry for the Discussion.

Figure 20 displays the Edit Workgroup Discussion screen.

Figure 20

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Workgroup Forum Topics


Figure 21 displays the Workgroup Forum Topics screen.

Figure 21

Definitions

Search Forum allows you to search for forum entries in the Workgroup Forum.

Add Topic allows you to add a new Topic.

View: Clicking the title of a Topic or the button allows you to view a Topic.

Edit: Clicking the button allows you to edit a Topic.

Delete: Clicking the button allows you to delete a Topic.

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Adding a Topic
To Add a Topic

1. Click the Add Topic button.


2. Complete the fields/choices as described in the following table:

Field Function
Subject Enter a subject/title for the Topic.

Topic/Question Enter the content for the Topic you are posting. See ―Using the
HTML Editor.‖
Web Address Add a Web Address to direct users to a web page (optional).

Notify me … Select the ―Notify me when a Reply is added to this topic‖ option if
you would like to receive a Course Mail message when Replies are
added to this Topic.

3. When you are finished filling in the information, click the Save button. You will be
returned to the Workgroup Forum Topics page where you will see a new entry for the
Topic.

Figure 22 displays the Add Workgroup Topic screen.

Figure 22

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Editing a Topic
To Edit a Topic

1. Click the button for a Topic.


2. Complete the fields/choices as described in the following table:

Field Function
Discussion Title Enter a title for the Topic.

Description Enter the Topic content that members will post Replies to. See
―Using the HTML Editor.‖
Web Address Add a Web Address to direct users to a web page (optional).

Notify me … Select the ―Notify me when a Reply is added to this topic‖ option if
you would like to receive a Course Mail message when Replies are
added to this Topic.

3. When you are finished filling in the information, click the Update button. You will be
returned to the Workgroup Forum Topics page where you will see a modified entry for
the Topic.

Figure 23 displays the Edit Workgroup Topic screen.

Figure 23

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Workgroup Forum Replies


Figure 24 displays the Workgroup Forum Replies screen.

Figure 24

Definitions

Search Forum allows you to search for forum entries in the Workgroup Forum.

Add Reply/Reply allows you to add a new Reply.

Show/Hide Reply: Clicking the plus/minus button will show/hide a Reply.

Edit: Clicking the button allows you to edit a Reply.

Grade: Clicking the button allows you to grade the student who posted a Reply.

Delete: Clicking the button allows you to delete a Reply.

Print: Clicking the button allows you to print a Reply.

Hide Reply(s) allows you to hide the Replies.

Show Reply(s) allows you to show the Replies.

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Adding a Reply
To Add a Reply

1. Click the Add Reply button.


2. Complete the fields/choices as described in the following table:

Field Function
Subject Enter a subject for this Reply.

Reply Enter the content for this Reply. See ―Using the HTML Editor.‖
Web Address Add a Web Address to direct users to a web page (optional).

Notify me … Select the ―Notify me when a Reply is added to this reply‖ option if
you would like to receive a Course Mail message when Replies are
added to this Reply.

3. When you are finished filling in the information, click the Save button. You will be
returned to the Workgroup Forum Replies page where you will see a new entry for
the Reply.

Figure 25 displays the Workgroup Forum Post screen.

Figure 25

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Editing a Reply
To Edit a Reply

1. Click the button for a Reply.


2. Complete the fields/choices as described in the following table:

Field Function
Subject Enter a subject for this Reply.

Reply Enter the content for this Reply. See ―Using the HTML Editor.‖
Web Address Add a Web Address to direct users to a web page (optional).

Notify me … Select the ―Notify me when a Reply is added to this reply‖ option if
you would like to receive a Course Mail message when Replies are
added to this Reply.

3. When you are finished filling in the information, click the Update button. You will be
returned to the Workgroup Forum Replies page where you will see a modified entry
for the Reply.

Figure 26 displays the Edit Workgroup Forum Post screen.

Figure 26
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Grading a Reply
To Grade a Reply

1. Click the button to open the Grade Assignment popup page.


2. Complete the fields/choices as described in the following table:

Field Function
Assignment Select a Grade Book assignment from the list.

Points Enter the number of points to assign to this student for the selected
assignment.

3. When you have finished filling out the information, click the Save button. You will
remain on the Grade Assignment page where you will see a message stating that the
grade was assigned successfully.

Figure 27 displays the Grade Assignment screen.

Figure 27

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Searching the Forum


To Search the Forum

1. Enter a value in the ―Search‖ field in the top right corner of the page.
2. Click the button. You will see a list of Forum entries that match what you are
searching for.

Figure 28 displays the Workgroup Forum Search screen.

Figure 28

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Workgroup: Live Classroom


Figure 29 shows the Live Classroom page.

Figure 29

Definitions

Enter Classroom allows you to begin a Live Classroom session or join one that is in progress.

Show Archives allows you to view a list of previous Live Classroom sessions that have been
archived.

Launch the Live Classroom Archived Session allows you to view a previous session as an
archive.

The Epsilen Learning Management System integrates seamlessly with applications


like Live Classroom, a Wimba product. For more information on how to license a
Wimba product or for technical support regarding Live Classroom, please contact
Wimba, Inc. at www.wimba.com.

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Take Notes

Description

The Take Notes tool is an online Course notebook, and each Epsilen member is provided by
default a Take Notes file upon joining a Course. Entries in a Course Take Notes file may be
edited, sent, or deleted; however, Course Notes must be created within the Course before they
appear in your personal ePortfolio.

Purpose

Creating a Course Take Notes file allows you to make note entries from lectures, chats,
assigned readings, or other lesson activities. You may send, export or forward a Course Take
Notes file.

Figure 1

Definitions

Switch to Take Note allows you to modify the Notes you have created for any Course, any
Group, or within the Take Notes tool of your personal ePortfolio. You can also change to My
Journal and create your own thoughts (not necessarily course related).

Send allows you to send your Notes to another Epsilen member.

Export allows you to export your Notes to an HTML, Microsoft Word or PDF document and save
it to your computer.

Forward allows you to send your Notes to your designated email address or cell phone.

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Saving Take Notes


To Save Course Notes

1. Click the Course Take Notes button in the left menu to open the Take Notes popup
page.
2. Complete the fields/choices as described in the following table:

Field Function
Title You may edit the title of your Course Notes or leave the title as the title of
the Course.
Content Enter your notes. See ―Using the HTML Editor.‖

3. When you have finished filling out the information, click the Save button. You will
remain on the Course Take Notes popup page where you will see a new entry for your
new Note.

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Sending Take Notes


To Send Course Notes

1. Click the Send button.


2. Enter a name to search for and click the Search button. You will see a list of Epsilen
members that meet your search criteria.
3. Click the button to the right of a member to send your Course Notes to that member.

Figure 3 displays the Take Notes: Send Notes screen.

Figure 3

Exporting Take Notes


To Export Course Notes

1. Click the Export button.


2. A pop-up window with the Export Notes screen will appear. Click Export to HTML or
Export to Word to open or save the file type of your choice.

Figure 4 displays the Export Notes screen.

Figure 4

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Forwarding Take Notes


To Forward Course Notes

1. Click the Options button in the left-side menu.


2. Click the Take Notes Forwarding tab.
3. Enter your desired address in the Forward to Email field.
4. Check the Enabled box under Email Status.
5. Click Save Changes.
6. To Forward to Cell Phone, click Configure.
a. Check the Forward box.
b. Select your Service Provider from the drop-down menu.
c. Enter Your Cell Number.
d. Check the box related to the message regarding receipt of text messages on your
mobile device.
e. Click Save.
7. Click Take Notes in the left-side menu.
8. Click Forward.
9. The Take Notes page will refresh to indicate that your note was forwarded successfully.

Figure 5 displays the Take Notes Forwarding tab of the Options page.

Figure 5

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Forums

Description

Use the Forums tool to post your ideas, topics, and questions for discussion and feedback.

Purpose

You can engage members by adding discussion topics or your feedback in Forums to stimulate
communication and encourage interaction among members.

Figure 1

Definitions

Search Forums allows you to search for Forum entries in this course.

Add New Discussion allows you to add a new Discussion.

View Discussion: Clicking the name of a Discussion or the button allows you to view the
Discussion and any Topics associated to it.

Edit: Clicking the button allows you to edit a Discussion.

Delete: Clicking the button allows you to delete a Discussion.

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Adding a New Discussion


To Add a New Discussion

1. Click the Add New Discussion button.


2. Complete the fields/choices as described in the following table:

Field Function
Discussion Title Enter a title for the Discussion.

Description Enter the Discussion content that members will post Topics and
Replies to. See ―Using the HTML Editor.‖
Web Address Add a Web Address to direct users to a Web page (optional).

Notify me … Select the ―Notify me when a Topic is added to this discussion‖


option if you would like to receive a Course Mail message when
Topics are added to this Discussion.

3. When you are finished filling in the information, click the Save button. You will be
returned to the Course Forum Discussions page where you will see a new entry for
the Discussion.

Figure 2 displays the Add Course Discussion screen.

Figure 2

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Editing a Discussion
To Edit a Discussion

1. Click the button for a Discussion.


2. Complete the fields/choices as described in the following table:

Field Function
Discussion Title Enter a title for the Discussion.

Description Enter the Discussion content that members will post Topics and
Replies to. See ―Using the HTML Editor.‖
Web Address Add a Web Address to direct users to a Web page (optional).

Notify me … Select the ―Notify me when a Topic is added to this discussion‖


option if you would like to receive a Course Mail message when
Topics are added to this Discussion.

3. When you are finished filling in the information, click the Update button. You will be
returned to the Course Forum Discussions page where you will see a modified entry
for the Discussion.

Figure 3 displays the Edit Course Discussion screen.

Figure 3

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Course Forum Topics


Figure 4 displays the Course Forum Topics screen.

Figure 4

Definitions

Search Forums allows you to search for Forum entries in this course.

Add Topic allows you to add a new Topic to a Discussion.

View Topic: Clicking the name of a Topic or the button allows you to view the Topic and
any Replies associated to it.

Edit: Clicking the button allows you to edit a Topic.

Delete: Clicking the button allows you to delete a Topic.

Hide Topic(s) allows you to hide the Topics associated to a Discussion.

Show Topic(s) allows you to show the Topics associated to a Discussion.

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Adding a Topic
To Add a Topic

1. Click the Add Topic button.


2. Complete the fields/choices as described in the following table:

Field Function
Subject Enter a subject/title for the Topic

Topic/Question Enter the content for the Topic you are posting. See ―Using the
HTML Editor.‖
Web Address Add a Web Address to direct users to a Web page (optional).

Notify me … Select the ―Notify me when a Reply is added to this topic‖ option if
you would like to receive a Course Mail message when Replies are
added to this Topic.

3. When you have finished filling out the information, click Save. You will be returned to
the Course Forum Topics page where you will see a new entry for your Topic.

Figure 5 displays the Add Forum Topic screen.

Figure 5

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Editing a Topic
To Edit a Topic

1. Click the button for a Topic.


2. Complete the fields/choices as described in the following table:

Field Function
Subject Enter a subject/title for the Topic

Topic/Question Enter the content for the Topic you are posting. See ―Using the
HTML Editor.‖
Web Address Add a Web Address to direct users to a Web page (optional).

Notify me … Select the ―Notify me when a Reply is added to this topic‖ option if
you would like to receive a Course Mail message when Replies are
added to this Topic.

3. When you have finished filling out the information, click the Update button. You will be
returned to the Course Forum Topics page where you will see a modified entry for
your Topic.

Figure 6 displays the Edit Course Topic screen.

Figure 6

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Course Forum Replies


Figure 7 displays the Course Forum Replies screen.

Figure 7

Definitions

Search Forums allows you to search for Forum entries in this course.

Add Reply allows you to add a new Reply to a Topic.

Unread: This designation appears next to any reply which you have not yet opened.

Show/Hide Reply: Clicking the plus/minus button next to a Reply title will show/hide the
Reply content.

Read all Reply(s): Clicking this link opens all replies in a thread (on the current page).

Edit: Clicking the button allows you to edit a Reply.

Grade: Clicking the button allows you to grade the student who posted a Reply.

Delete: Clicking the button allows you to delete a Reply.

Print: Clicking the button allows you to print a Reply.

Hide Reply(s) allows you to hide the Replies associated to a Topic.

Show Reply(s) allows you to show the Replies associated to a Topic.

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Adding a Reply
To Add a Reply

1. Click the Add Reply link for a Topic.


2. Complete the fields/choices as described in the following table:

Field Function
Subject Enter a subject for this Reply.

Reply Enter the content for this Reply. See ―Using the HTML Editor.‖
Web Address Add a Web Address to direct users to a Web page (optional).

Notify me … Select the ―Notify me when a Reply is added to this reply‖ option if
you would like to receive a Course Mail message when Replies are
added to this Reply.

3. When you have finished filling out the information, click the Save button. You will be
returned to the Course Forum Replies page where you will see a new entry for your
Reply.

Figure 8 displays the Course Forum Post screen.

Figure 8

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Editing a Reply
To Edit a Reply

1. Click the button for a Reply.


2. Complete the fields/choices as described in the following table:

Field Function
Subject Enter a subject for this Reply.

Reply Enter the content for this Reply. See ―Using the HTML Editor.‖
Web Address Add a Web Address to direct users to a Web page (optional).

Notify me … Select the ―Notify me when a Reply is added to this reply‖ option if
you would like to receive a Course Mail message when Replies are
added to this Reply.

3. When you have finished filling out the information, click the Update button. You will be
returned to the Course Forum Replies page where you will see a modified entry for
your Reply.

Figure 9 displays the Edit Course Forum Post screen.

Figure 9

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Grading a Reply
To Grade a Reply

1. Click the button to open the Grade Assignment popup page.


2. Complete the fields/choices as described in the following table:

Field Function
Assignment Select a Grade Book assignment from the list.

Points Enter the number of points to assign to this student for the selected
assignment.

3. When you have finished filling out the information, click the Save button. You will
remain on the Grade Assignment page where you will see a message stating that the
grade was assigned successfully.

Figure 10 displays the Grade Assignment screen.

Figure 10

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Searching the Forums


To Search the Forums

1. Enter a value in the Search field in the top right corner of the page.
2. Click the button. You will see a list of Forum entries that match what you are
searching for.

Figure 11 displays the Course Forum Search screen.

Figure 11

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Chat

Description

The Course Chat is a tool for users to communicate online in real time in an instant message
type of environment. Each Course Chat is recorded and archived.

Purpose

The Course Chat tool allows students and teachers to correspond quickly and gain immediate
feedback to comments or questions, with an archived record of participation.

The Chat Rooms page (with the original Course Lobby chat room and four additional rooms
associated with lessons) is displayed in Figure 1.

Figure 1

Definitions

Send allows you to add a message to initiate or continue a group discussion.

Active Users are users who are currently logged into the chat room, and have made a
contribution within the preceding 5 minutes.

Inactive Users are users who are currently logged into the chat room, but have not made a
contribution within the preceding 5 minutes.

Emoticons (a/k/a “Smileys”) can be placed into a message to provide a shorthand


comment regarding the user’s mood (happiness, anger, confusion, etc.).

Pause: Clicking the button allows you to suspend receiving chat text.

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Search: Clicking the button allows you to check the chat archives. (Please note that
comments appear in the archive approximately 10 minutes after entry.)

Allow to Participate: Clicking the button gives a student in a restricted chat (who
requests to contribute) the ability to type in.

Deny to Participate: Clicking the button denies the request of a student who has asked to
type in.

Make Public: Clicking the button gives all users the ability to chat without restrictions.

Exit: Clicking the button allows you to leave the chat room.

Participating in Chat
To send a message:

1. Enter your text (up to 250 characters) in the text entry window (beneath the
emoticons).
2. Click Send.
3. Your text will appear in the chat window, along with the time of entry.

To pause:

1. Click the button.


2. This will change the appearance and function of the button to play ( ). Click the
button again to resume.

To check the archive:

1. Click the button.


2. Enter the desired text in the entry window and click Search.
3. Any occurrences of the entered text will appear highlighted.
4. The archive may also be printed using the button.

To respond to a student’s request to contribute:

1. The student’s request (which they initiate by clicking Raise Hand) appears in the upper
right-hand corner of the Chat Room window.
a. Click the button to allow the student to participate. This will cause their
Raise Hand button to convert to a Send button, and the student will now be
able to enter text.
b. Click the button to deny a student’s request to participate. The student will
continue to show a Raise Hand button and will not be able to enter text.

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To make the room open for public (all member) chat:

1. Click the button.


2. This will change the appearance and function of the button to Restricted ( ). All users
will now be able to enter text.

A chat room window is displayed in Figure 2. (Note that the room is still set for restricted chat,
and a student’s request to contribute appears in the upper right-hand corner.)

Figure 2

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Blog

Description

The Blog tool can be used in Courses to record a journal of events or to fulfill other writing
assignments.

Purpose

Use the Blog tool to generate writing participation from students, and to collect comments from
their fellow Course members.

Figure 1

Definitions

Add New Entry allows you to add a new Blog entry to your Course Blog

View: Clicking the button to the right of a Blog entry or the Read More link allows you to
view the entry in its entirety.

View Comments: Clicking on the number of comments link allows you to view comments that
have been made to a Blog entry.

Edit: Clicking the button allows you to edit a Blog entry.

Copy: Clicking the button allows you to copy your Blog entry to another Course Blog or to
your own ePortfolio’s Blog.

Delete: Clicking the button allows you to delete a Blog entry.

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Adding a New Entry


To Add a New Entry

1. Click the Add New Entry button.


2. Complete the fields/choices as described in the following table:

Field Function
Entry Title The title will identify an entry from other entries.
Tags Tags are similar to Keywords that describe the content of an entry. They
are used when Epsilen members search for blog entries.
Entry Body The content of a Blog entry is a complete set of thoughts on a particular
subject. See ―Using the HTML Editor.‖
Entry Icon Select an icon to go along with the theme for an entry.

Status Show a Blog entry to allow all course members to view it. Hide a Blog entry
to make it private and only visible by you.

3. When you have finished filling out the information, click the Save button. You will be
returned to the Blog page where you will see a new entry.

Figure 2 displays the Add Entry screen.

Figure 2

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Editing an Entry
To Edit an Entry

1. Click the button.


2. Complete the fields/choices as described in the following table:

Field Function
Entry Title The title will identify an entry from other entries.
Tags Tags are similar to Keywords that describe the content of an entry. They
are used when Epsilen members search for blog entries.
Entry Body The content of a Blog entry is a complete set of thoughts on a particular
subject. See ―Using the HTML Editor.‖
Entry Icon Select an icon to go along with the theme for an entry.

Status Show a Blog entry to allow all Epsilen course members to view it and any
visitors to your Public ePortfolio (if your Blog tool is visible). Hide a Blog
entry to make it private and only visible by you.

3. When you have finished filling out the information, click the Update button. You will be
returned to the Blog page where you will see a modified entry.

Figure 4 displays the Edit Entry screen.

Figure 4

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Adding a Comment
To Add a Comment

1. Click the Add a comment link while viewing a Blog entry.


2. Complete the fields/choices as described in the following table:

Field Function
Email Me Checking this option allows you to subscribe to alert emails that are sent
whenever someone adds a comment to this Blog entry.
Your Name Your name allows others to see who made a comment.
Comment Your comment as it pertains to the Blog entry you are viewing.

3. When you have finished filling out the information, click the Save Comment button.
You will remain on the View Blog Entry page where you will see your new comment.

Figure 5 displays the View Blog Entry screen with Add Comment form.

Figure 5

Figure 6 displays the View Blog Entry screen with Comments.

Figure 6

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Grading a Blog Entry

1. Click on the Blog Entry that you would like to grade (Figure 7).

Figure 7

2. Click on to grade the Blog Entry (Figure 8).

Figure 8

3. A pop-up window will launch and the name of the Student will be listed (Figure 9).
Choose the appropriate Assignment from the drop-down menu, and enter the desired
points and click Save and Close Window.

Figure 9

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My Blog Entries

1. To view all of the Blog Entries that you have added, click on My Blog Entries on the
left side panel (Figure 10).

Figure 10

View Course Member Blogs

1. To view the complete list of blogs by everyone in the course, click View Course
Member Blogs.
2. This lists each person in the course as well as the number of blogs they have posted (in
blue, Figure 11).

Figure 11

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3. By clicking on the hyperlinked number, you can view the complete list of course
members’ blogs (Figure 12). From there you can click on the hyperlink to read a
specific blog entry.

Figure 12

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Wiki

Description

The Wiki tool allows Course members to post, view, edit, delete, and/or export documents that
all members can easily access to contribute changes and modify content.

Purpose

Wikis provide Course members a method to become involved in the process of teaming with
other Course members in creating and revising collaborative documents.

The Wiki screen (with two wikis already created) is displayed in Figure 1.

Figure 1

Definitions

View: Clicking the button allows you to review a wiki without opening it for editing.

Edit: Clicking the button allows you to edit a wiki.

History: Clicking the button allows you to review the history of a wiki’s different versions.

Delete: Clicking the button allows you to delete a wiki.

Export: Clicking the button allows you to export the wiki as an HTML document.

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Creating a Wiki
To Create a Wiki

1. Click Create New Wiki.


2. Complete the fields/choices as described in the following table:

Field Function
Title Enter a title for the new Wiki (required). The title should help distinguish
this wiki from others that may be created for the course.
Description Enter additional text to help guide collaborators and focus efforts moving
forward.
Disable editing on a Check this box to lock the wiki after midnight on the specified date (making
specific date the contents read-only).
Allow all course This box is checked by default. Unchecking the box will allow you to assign
members to edit this viewing and editing privileges to specific members. (Please note that all
Wiki document administrators, instructors, assistants and members given permission to
manage course content will maintain viewing and editing rights for this wiki,
even if they are not selected within this list.)
Make content Non- Check this box if you wish for the initial version of the wiki to be read-only
editable (for presentation, rather than collaboration, purposes).
Content Enter content to get the Wiki started using the HTML editor. (For additional
information, see ―Using the HTML Editor.‖)
Add Section If desired, you can check this box to add a separate section to the Wiki.
This includes a separate HTML editor for its content, as well as the option to
make the section non-editable.

3. Review your content and settings, and make any desired changes.

The Create Course Wiki page is displayed in Figure 2.

Figure 2
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4. Click Create Wiki.


5. You will be returned to the main Course Wikis page. An entry for your new creation
appears at the top of the listings, listed as ―Version 1,‖ and you will be credited as the
author of this version on this page and in the history log. The icon appears above the
entry to let other course members know that it is ready for editing (if you have allowed
editing).

A newly created wiki (ready for editing) is displayed in Figure 3.

Figure 3

To view a wiki:

1. Click on the link for the title of the wiki, or click the button.

To edit a wiki:

1. Click the button.


2. Revise any desired fields.
3. Click Save Changes.
4. This will update the wiki with your revisions, and you will be credited as the author of
this version in the history log.

While a member is editing a wiki, it is not accessible to other members for editing. The Locked
for Editing icon ( ) is listed above the entry on the Course Wiki page.

An example of a wiki locked for editing by a user is displayed in Figure 4. Note that the Edit
button ( ) is not available.

Figure 4
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Important: If you elect not to make any changes, click Cancel. If you open the wiki for
editing and leave the page in any way other than saving changes or canceling editing, you will
create a draft. (Your activity is automatically saved every few minutes, allowing a draft to be
created even if your version is not officially closed.)

While this draft is saved for your convenience, it may be an inconvenience to other members of
the course. If they later attempt to edit the wiki, they will receive a message that your draft
needs to be edited or deleted in order to continue.

To edit a draft

1. If a draft exists, a button called View Wiki Drafts appears on the main Wiki page for
the course. Click this link to review the draft.
2. The Course Wiki Drafts page lists any drafts which are outstanding. To review the
draft, click the button.
3. To edit the draft, click the button. Alternately, to delete the draft, click the
button.
4. If you click to edit the draft, you may revise the draft and click Save Changes to
update the Wiki. Alternately, you may click Delete Draft, which removes the draft and
allows the previous (last saved) version of the Wiki to be edited.

The Course Wiki Drafts page is displayed in Figure 5.

Figure 5

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To review the history of a wiki

1. Click on the button.


2. The Course Wiki History page displays a list of the versions, the members who
authored them, and the dates/times they were saved. You can click on the to review
any version. However, only the most recent version may be edited (if it is available to
be edited.

The Course Wiki History page is displayed in Figure 6.

Figure 6

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To export a wiki

1. Click the button.


2. Click the button.
3. You will be given the option to save the wiki as an HTML document.

The export option is displayed in Figure 7.

Figure 7

To subscribe to a wiki

1. Click the button above the wiki on the main Course Wiki page.
2. The button changes to a button, indicating that you are now subscribed to be
notified of any changes to this wiki.

A wiki with the green subscription flag set is displayed in Figure 8.

Figure 8

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To unsubscribe to a wiki

1. Click the button above the wiki on the main Course Wiki page.
2. The changes to a button, indicating that you are no longer subscribed to be
notified of any changes to this wiki.

To add a section to a wiki

1. Click the button.


2. Below the HTML editor, check the box for Add Section.
3. A second HTML editor appears. Enter the desired content.
4. If you wish to make this section non-editable (due to copyright issues, for example),
check the box.

The Add Section option (with the section being added as non-editable) is displayed in Figure 9.

Figure 9

5. Click Save Changes.


6. You will be returned to the main Course Wikis page. If you have chosen to make the
section non-editable, the icon above the wiki is replaced with the icon to let course
members know that a section has been locked.

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The ―locked section‖ message on the main Course Wiki page is displayed in Figure 10.

Figure 10

To disable editing/lock a wiki

1. Click the button.


2. Check the box for Completed (disable editing now).
3. Click Save Changes.
4. You will be returned to the main Course Wikis page. The icon above the wiki is
replaced with the icon to let course members know that the wiki has been
completed.

The ―wiki complete‖ message on the main Course Wiki page is displayed in Figure 11.

Figure 11

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To unlock/re-open a wiki

1. Click the button.


2. Uncheck the box for Completed (disable editing now).
3. Click Save Changes.
4. You will be returned to the main Course Wikis page. The icon above the wiki is
replaced with the icon to let course members know that the wiki is ready for editing.

To delete a wiki

1. Click the button.


2. A pop-up message appears, asking you to confirm your intention to delete and noting
that deletion of the wiki cannot be reversed.
3. Click OK (or Cancel, if you prefer not to delete).

The confirmation message for the deletion of a wiki is displayed in Figure 12.

Figure 12

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Grade Book

Description

The Grade Book tool provides the means to add, edit, and delete assignments, assign point
and percentage values to assignments, and associate rubrics to assignments. Grade Books can
also be printed or exported.

Purpose

Use the Grade Book tool to manage student grades throughout the Course term.

Figure 1

Definitions

Add/Edit Grade Book allows you to add, edit and delete assignments, assign point and
percentage values to assignments, and associate rubrics to assignments.

Print/Export Grade Book allows you to print/export the Grade Book to an HTML or Microsoft
Excel file and save it to your computer.

View Student’s Grades: Clicking the name of a student or the points earned for an
assignment allows you to view a student’s grades for the course.

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Grade Book Editor


Figure 2 displays the Grade Book Editor screen.

Figure 2

Definitions

Delete: Clicking the button allows you to delete an assignment.

Update: Clicking the button allows you to update one assignment at a time.

Select Rubric: Clicking the button allows you to select a rubric for an assignment.

Remove Rubric: Clicking the button allows you to remove rubric from an assignment.

Add New allows you to add a new assignment.

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Adding an Assignment
To Add an Assignment

1. Complete the fields/choices as described in the following table:

Field Function
Assignment Enter a name for the assignment (required).

Max Points Enter the maximum/total number of points that may be earned for
this assignment (required).
Percentage of Grade Specify what percentage of the final course grade that this
assignment is valued for.

2. When you have finished filling out the information, click the Add New button. You will
remain on the Grade Book Editor page where you will see a new entry for the
assignment.

Figure 3 displays the Add Assignment form. Enter the Assignment title, the Max Points,
Percentage of Grade, and then click Add New.

Figure 3

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Editing an Assignment
To Edit an Assignment

1. Complete the fields/choices as described in the following table:

Field Function
Assignment Enter a name for the assignment (required).

Max Points Enter the maximum/total number of points that may be earned for
this assignment (required).
Percentage of Grade Specify what percentage of the final course grade that this
assignment is valued for.
Select Rubric Click the button to select a rubric for this assignment.

Remove Rubric Click the button to remove a rubric from this assignment if one is
already selected.

2. When you have finished filling out the information, click the button. You will remain
on the Grade Book Editor page where you will see a modified entry on the assignment.

Figure 4 displays the Edit Assignment form.

Figure 4

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Student Assignments
Figure 5 displays the Student Assignment screen.

Figure 5

Definitions

Switch to student allows you to switch to another student’s assignment page while viewing
another student’s assignment page.

View Assignment: Clicking the name of an assignment allows you to see the Assignment View
page including all student grades for that assignment.

Grade Book allows you to view the Grade Book main page.

Next/Previous: Clicking the Next and Previous buttons allows you to view the next or
previous student in the Grade Book.

Show Course Blogs allows you to view all Course Blog entries posted by the selected student.

Show Epsilen Blogs allows you to view all personal Blog entries posted by the selected
student.

View Course Activity Report allows you to view a student’s login, sent mail, forum posting,
blog posting and uploaded file history for the course.

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Saving a Student’s Grades


To Save Grades

1. In the ―Points‖ column, enter the total number of points earned by the student for any
or all of the assignments listed.
2. Click the Save button. You will remain on the Student Assignment page where you
will see the student’s grades saved successfully.

Figure 6 displays the Student Assignment screen.

Figure 6

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Assigning a Final Grade


To Assign a Final Grade

1. Complete the fields/choices as described in the following table:

Field Function
Final Grade Enter a final grade for the student.

Final Comment Enter a comment to the student regarding his/her final grade and/or
performance in the course.
Send student a Check the ―Send…‖ option if you would like the student to receive a
notification email Course Mail message stating that the final grade has been saved.

2. When you are finished filling in the information, click the Save Final Grade button. You
will remain on the Student Assignment page where you will see the final grade saved
for the student.

Figure 7 displays the Final Grade form.

Figure 7

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Saving Grades for Assignment


To Save Grades for an Assignment

1. In the ―Points‖ column, enter the total number of points earned by each student for the
selected assignment.
2. Click the Save button. You will remain on the Assignment View page where you will
see the students’ grades saved successfully.

Figure 8 displays the Assignment View screen.

Figure 8

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Tests/Quizzes

Description

The Tests/Quizzes tool is used to create, administer, and grade online tests and quizzes for
the course.

Purpose

Use this tool to provide online testing at the times (and for the duration) of your choosing. You
may create your own questions, share those questions with other instructors, or import
questions created by other instructors.

The Tests/Quizzes screen is shown in Figure 1. Three tests have been completed, and one test
is still in the editing stage.

Figure 1

Definitions

Tests are online examinations designed by instructors. (For the purposes of design and
creation, all examinations are referred to as ―Tests‖; instructors can title them as they prefer.)

Start Time is when the test will become available for students to take.

End Time is when the test will no longer be available for students to take. (Expired indicates
that the designated test period has expired.)

Taken indicates how many of the course’s students have completed the test.

Points reflects the maximum point value available for the questions that comprise the test.

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High, Low, and Average are the respective values among students who have completed the
test. (These values do not include scoring for freeform questions until the instructor has
completed grading.)

Shared signifies that test questions or the test as a whole can be viewed and reused by other
certified members.

Original Author displays the name of the test’s creator and links to the My Corner page of that
user.

View: Clicking the button allows you to view the completed test as it will appear to
students.

Edit: Clicking the button allows you to edit the test. (Once it has been taken by a student,
the test can no longer be edited.)

Share: Clicking the button allows you to share the test.

Reports: Clicking the button allows you to view summary data for the test results.

Grade Manager: Clicking the button allows you to review answers, assign scoring for
freeform questions, and adjust scoring for students as needed.

Delete: Clicking the button allows you to delete the test, which removes it from the Tests
tool as well as the Grade Book. (This can be done even if students have completed the test.)

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Creating a Test
To create a test:

1. Click Add New Test.


2. You will see Step 1 of the Test Wizard: Introduction. When you have finished reading,
click Continue.

Figure 2 displays the Test Wizard Step 1: Introduction screen.

Figure 2

3. Step 2: Details allows you to add a title, description, and keywords to your test. All
text entered in these fields is searchable when other faculty members look for tests to
import (if you choose to share this content). Complete the fields/choices as described in the
following table:

Field Function
Title A title is required to distinguish this test from others.

Description A description allows you to provide additional information about the test to
students.
Keywords
Add Keywords in order to make your test more easily searchable for
instructors who are seeking to use a test like this (if you choose to share
this content). These keywords may relate to the specific content or the
general topic(s) being covered by the test.

4. Click Continue.

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Figure 3 displays the Test Wizard Step 2: Details screen.

Figure 3

5. Step 3: Questions allows you to create questions or import questions which have been
shared with you by other instructors.

Figure 4 displays the Test Wizard Step 3: Questions screen (with no questions yet defined).

Figure 4

6. To begin creating questions, click Add New Question; this will open the Question
Manager window. There are five question types available: Multiple Choice,
True/False, Fill in the Blank, Essay and Short Answer.

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Figure 5 displays the Question Manager window (with the pull-down menu open).

Figure 5

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Multiple Choice
To create a multiple choice question:

1. Select Multiple Choice from the Question Type menu.


2. Enter your question text in the HTML Editor (see ―Using the HTML Editor‖).

Figure 7 displays the Question Manager screen with Multiple Choice selected and question text
entered.

Figure 7

3. Click Next.
4. Enter an Answer (at least one is required).
5. Check the box to designate if the answer will be considered Correct. (You may offer
more than one correct answer.)
6. Assign the number of Points that will be awarded if the student selects the answer.
7. If desired, enter Feedback that will be presented to the student regarding this answer.
(Feedback can be presented immediately after the student completes the test, or after
the test availability period has expired.)
8. Click Add to Answer List.
9. The answer will appear in a table below the Add to Answer List button. Return to Step
10 and repeat Steps 10-14 until you have the desired number of answers.
10. You may edit the question, or edit and/or delete any of the answers provided. When
you are satisfied with the question and answers, click Save.

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Figure 8 displays a Multiple Choice question with five incorrect answers already created, and
one correct answer being entered (no points have yet been assigned for this answer).

Figure 8

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True/False
To create a True/False question:

1. Select True/False from the Question Type menu.


2. Enter your question text in the HTML Editor (see ―Using the HTML Editor‖).

Figure 9 displays the Question Manager screen with Multiple Choice selected and question text
entered.

Figure 9

3. Click Next.
4. Designate the correct answer as either True or False.
5. Assign the number of Points that will be awarded if the student selects the answer.
6. If desired, enter Feedback that will be presented to the student regarding the correct
answer and/or the incorrect answer. (Feedback can be presented immediately after the
student completes the test, or after the test availability period has expired.)
7. You may edit the question if desired. When you are satisfied, click Save.

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Figure 10 displays a True/False question with the answer as False and feedback entered for
both correct and incorrect answers.

Figure 10

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Fill in the Blank


To create a Fill in the Blank question:

1. Select Fill in the Blank from the Question Type menu.


2. Enter your question text in the HTML Editor (see ―Using the HTML Editor‖). The blank
portion of the question should be entered as: $blank$

Figure 11 displays the Question Manager screen with Multiple Choice selected and question text
entered.

Figure 11

3. Click Next.
4. Enter an Answer (at least one is required).
5. Assign the number of Points that will be awarded if the student selects the answer.
6. If desired, enter Feedback that will be presented to the student regarding the answer
given. (Feedback can be presented immediately after the student completes the test, or
after the test availability period has expired.)
7. If desired, click Add Another Answer. This returns you to Step 27, and you may
repeat to create all acceptable answers for which some point value should be awarded.
8. You may edit the question if desired. When you are satisfied, click Save.

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Figure 12 displays a Fill in the Blank question for which three acceptable answers have been
created (with varying different points to be awarded for each answer).

Figure 12

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Essay
To create an Essay question:

1. Select Essay from the Question Type menu.


2. Enter your question text in the HTML Editor (see ―Using the HTML Editor‖).

Figure 13 displays the Question Manager screen with Essay selected and question text entered.

Figure 13

3. Click Next.
4. If desired, enter Feedback that will be presented to the student regarding the answer
given; the student has up to 2500 characters available when entering an answer, and
you can provide up to 3000 characters of elaboration on what is expected in an
acceptable answer. (Feedback can be presented immediately after the student
completes the test, or after the test availability period has expired.)
5. Assign the maximum number of Points that can be awarded for the student’s answer.
6. You may edit the question if desired. When you are satisfied, click Save.

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Figure 14 displays an Essay question with suggested feedback.

Figure 14

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Short Answer
To create a Short Answer question:

1. Select Short Answer from the Question Type menu.


2. Enter your question text in the HTML Editor (see ―Using the HTML Editor‖).

Figure 15 displays the Question Manager screen with Short Answer selected and question text
entered.

Figure 15

3. Click Next.
4. If desired, enter Feedback that will be presented to the student regarding the answer
given; the student has up to 1200 characters available when entering an answer, and
you can provide up to 3000 characters of elaboration on what is expected in an
acceptable answer. (Feedback can be presented immediately after the student
completes the test, or after the test availability period has expired.)
5. Assign the maximum number of Points that can be awarded for the student’s answer.
6. You may edit the question if desired. When you are satisfied, click Save.

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Figure 16 displays a Short Answer question with suggested feedback.

Figure 16

Sharing Questions

Once you have created a question, it will appear on the Step 3: Questions page. Questions can
be viewed, edited, shared or deleted.

Figure 17 displays the Step 3: Questions page with five Questions (one of each type) created.

Figure 17

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To share a question with other instructors:

1. Click Share Question ( ).


2. The Share Question window will open. Four options are given for whom you can make
this question available:
a. Just Me – the question should only be available to yourself for use at a later date
b. All Certified Faculty Members of My Institution
c. All Certified Faculty Members of Epsilen
d. Select Certified Faculty Members – if this option is selected, a Select Users
button appears to let you search for and select the desired Certified Faculty
member
3. You may Add Additional Keywords to help others locate the question. The text included
in the question is already indexed for searching, so these keywords could simply relate to
the topic or general subject matter covered by the question.

Figure 18 displays the Share Question window. The Select Certified Faculty Members option
has been chosen, so a Select Users button is available to enable the selection of those
members.

Figure 18

4. Click Save.

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Importing Questions

In addition to creating your own questions and sharing them, you can review and import
questions which have been shared with you by others.

To import a question:

1. Click Import Question (on the Step 3: Questions screen).


2. The Import Question window will open. The search criteria can be defined in four ways:
a. Authored By: (who shared the question – one selection may be chosen)
i. Anyone
ii. Me
iii. A specific user (selected by you)
b. Shared With: (one selection may be chosen)
i. Shared With Me
ii. Shared Across Epsilen
iii. Shared Across My Institution
iv. All Options (all three of the above)
c. Question Type (any or all of the five Question Types may be chosen)
d. Question Contains/Keywords (free text may be entered to target a specific
question or questions). All question text is included as search criteria.
3. Click Search.
4. Any matching results will be shown. You may click to View ( ) a question and the
answers provided.
5. If you would like to add a question or questions to your test, check the box(es) to the
right of the question(s) and click Import.
6. The question(s) will now appear on your Step 3: Questions page as part of your test.

Figure 19 displays the Import Questions screen, with specific criteria selected and one matching
question identified.

Figure 19
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Settings
1. When all questions have been created and/or imported, click Continue.

Figure 20 displays the Step 4: Settings & Save screen.

Figure 20

2. The Step 4: Settings & Save screen allows you to finalize how the test will be presented.
Select a Start Date and time when the test will become available to students.
3. Select an End Date and time when the test will no longer be available to students.
4. Set a Time Limit for completion once the student has opened the test. You may select
a time period (in minutes) or Unlimited. If a time limit is selected, students are shown a
reminder five minutes before the test expires. The reminder is shown in Figure 21.
a. If a time limit is selected, you may select for the test to automatically submit
when the time limit expires. Figure 22 shows the message students see when a
test has been submitted automatically.
b. If a time limit is selected, you may select for the test to automatically receive
a score of zero if the test is not submitted before the time limit expires.

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Figure 21

Figure 22

5. Define how the questions are presented. Pick the number shown per page, or allow
all questions to be shown on the same page.
6. Select Randomize Question Order to present the questions in a different sequence for
different students.
7. Select Randomize Answer Order to present the answers to a Multiple Choice question
in a different sequence for different students.
8. Decide how to Show Feedback (for any feedback provided when the questions were
created):
a. Immediately (after the student submits the test)
b. After end date/time (so feedback becomes available to all students when the
test period expires)
c. When I manually enable this feature (no feedback is shown until/unless you
return to this page to select option a or b)
9. Decide how to Show Correct Answers (for Multiple Choice, True/False and Fill in the
Blank questions):
a. Immediately (after the student submits the test)
b. After end date/time (so correct answers become available to all students when
the test period expires)
c. When I manually enable this feature (no answers are shown until/unless you
return to this page to select option a or b)
10. If desired, check the box to require (and define) a password for Access to the test
11. Grade Book Entry/Assignment is your reminder to define the percentage of the final
grade that this test should represent. Once you click Save As Complete, the test will
appear in the Grade Book. You can then click on Grade Book in the left-hand menu to
edit the grade book and define this percentage.
12. Sharing Options allow you to elect whether or not to share the test you have created
with other users. If the test was written by someone else and has been imported,
Sharing Options will be disabled—even if you have added original questions to the test.
If the Sharing Option is selected, the Save As Draft button will no longer be clickable.
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13. If you would like to continue editing the test, click Save As Draft. The test will appear
in the Draft Tests (still editing) section of your main Tests/Quizzes screen, and will
remain hidden to students. You can then return to any of the preceding steps at your
convenience.
14. If you have finished editing the test, you may click Save As Complete. The test will
move to the Tests (editing done) section of your main Tests/Quizzes screen, and will
become visible to students on their Tests/Quizzes screen. (The questions will not be
visible or answerable until the Start Date and Time as you have defined them.)

Figure 23 displays the main Tests/Quizzes screen with the newly created test (Section 2) shown
in the Tests (editing done) section and the Start and End dates/times set.

Figure 23

Once a student has taken the test, you will not be able to edit the content or add questions.
However, you can change the settings to extend the test period, or change if and when
Feedback and Correct Answers are shown to the students.

Reminders for Students

(These items are noted in the Student version of this User Manual as well.)

1. The Tests/Quizzes page has a longer session timeout value (6 hours) than any other
page within Epsilen, to allow instructors to design and administer tests which last longer
than 2 hours (which is the session timeout value on all other pages). So while students
may navigate to other pages in the main browser window while the test window is open,
for best results, it is recommended that students return periodically to the Tests/Quizzes
page before submitting the test.
2. Clicking either ―Log Out‖ at the top of the main browser page, or ―Log Out of Epsilen‖ in
the left-side menu, will cause the Epsilen session to end. If a student has a test window
open and clicks either of these options to log out of Epsilen, he/she will be unable to
successfully submit the test.
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Importing a Test
In addition to creating a new test for your students, you can review and import complete tests
that have been shared with you by other faculty members. You may also import a new copy of
one of your own tests.

To import a test:

1. Click Import Test.


2. The Import Test window will open. The search criteria can be defined in four ways:
e. Authored By: (who shared the test – one selection may be chosen)
i. Anyone
ii. Me
iii. A specific user (selected by you)
f. Shared With: (one selection may be chosen)
i. Shared With Me
ii. Shared Across Epsilen
iii. Shared Across My Institution
iv. All Options (all three of the above)
g. Test Keywords (Free text may be entered to target a specific test or question.
Only terms used in the original test’s Title, Description, and Keyword fields will be
used as search criteria.)
3. Click Search.

Figure 24 displays the Import Test screen.

Figure 24

4. Any matching results will be shown. If you would like to re-examine the test’s content
before importing it, click View Test. Clicking View Test also allows you to import only
the test questions you select.
5. When you have located the test you would like to import, click Import Test.
6. After you have clicked Import Test, you will see the Step 2: Details page for the test you
have imported.

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Grade Manager
Once students have taken the test, you can review each student’s answers using the Grade
Manager. Click Grade Manager ( ) on the Tests/Quizzes screen. (All scores assigned or
adjusted via Grade Manager will be automatically updated in the Grade Book for this test.)

Definitions

Opened reflects the time when the student initially accessed the test.

Submitted reflects the time when the student submitted the test (or when the test was
automatically submitted at the end of the Time Limit, if this test was designed to do so).

Score reflects the points awarded for all questions. Points are awarded automatically for
Multiple Choice, True/False and Fill in the Blank questions, and are reflected here immediately
upon the student’s completion of the test. Points must be assigned manually for Essay and
Short Answer questions, and those points will not be reflected as part of the Score until the
instructor completes the assignment.

Adjusted Score reflects the final score after the instructor has made any adjustments. (The
Score field will continue to reflect the original points awarded for their answers.) The instructor
may adjust the scores of individual student on a case-by-case basis, or of all students at once.

Pending Grade reflects the number of freeform (Essay and Short Answer) questions that
remain to be graded by the instructor.

Action allows you to View ( ) the student’s answers to all questions, or to Delete ( ) the
test entry if needed.

Figure 25 displays the Grade Manager page. Note that ―Chris Student2‖ has 2 questions under
Pending Grade, awaiting the instructor’s review.

Figure 25

To review automatically scored questions, click View. A window will open displaying all of the
student’s answers, along with designations for the correct answers.

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Figure 26 displays the answers submitted by the student, along with the correct answers as
defined by the instructor.

Figure 26

To review freeform questions

1. Click the link provided in the Pending Grade column.


2. The Pending Grades window will open, showing all Essay and Short Answer questions
and the answers provided by the student.
3. Review the answer for each question, and enter a value (no greater than the maximum
value for the question) in the Points field.
4. When all points have been assigned, click Save.
5. The Pending Grades window will close, and the Score value will update to reflect the
points assigned.

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Figure 27 displays the Pending Grades window with two questions to be scored.

Figure 27

To adjust the score for an individual student:

1. Click the value in the Adjusted Score field.


2. Revise the number as desired.
3. Click Update Score.
4. A pop-up will appear, asking ―Are you sure you wish to adjust the score?‖ Click OK.
5. The screen will reflect a message that the score adjusted successfully. The revision will
appear in the Adjusted Score column, while the original score for points awarded for
answers will remain in the Score column.

Figure 28 reflects an adjusted score for Chris Student2 (adjusted from 28.00 to 35.00).

Figure 28

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To adjust the score for all students:

(Please note: the following will only apply to students who have taken the test. If a student
completes the test after such an adjustment, his/her score will not be affected.)

1. Make a selection from the Increase/Decrease All Scores pull-down menu.


2. Click Adjust Score.
3. A pop-up will appear, asking ―Are you sure you wish to [increase/decrease] the score by
[the value selected]?‖ Click OK.
4. The screen will reflect a message that the scores adjusted successfully. The revisions
will appear in the Adjusted Score column, while the original scores for points awarded
for answers will remain in the Score column.

Figure 29 displays the scores on the verge of being decreased by 5 points.

Figure 29

Figure 30 displays the adjusted score for all students (with confirmation message).

Figure 30

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Reports
Once students have taken the test, you can get an overview of the test results from the
Reports. Click Reports ( ) on the Tests/Quizzes screen.

Figure 31 shows the Reports screen.

Figure 31

Click Student Performance Report to see when each student opened and submitted the test,
as well as the original score and adjusted score. The report can be printed or exported in
HTML, Excel or CSV formats.

Figure 32 shows the Student Performance Report.

Figure 32

Click Response Frequency Report to see how often each of the predefined answers for
Multiple Choice, True/False and Fill in the Blank questions was selected. The report can be
printed or exported in HTML, Excel or CSV formats.

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Figure 33 shows the Response Frequency Report.

Figure 33

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Live Classroom

Description

Epsilen offers integration with Wimba Live Classroom. For details on how your institution can
obtain a Wimba license, visit www.wimba.com.

Purpose

Use Live Classroom to conduct synchronous sessions from different locations, and to archive
sessions for playback.

Modify Classroom

Classroom settings can be updated by clicking the links provided to access the administrative
tools provided by Wimba. (For best results on updating settings to achieve your goals for the
Course, please visit www.wimba.com/assets/resources/WC_60_Presenter_Guide.pdf. For
additional information on navigation within the administrative tools, please visit
http://www.wimba.com/assets/resources/WC_60_RoomAdmin_Guide.pdf.)

Figure 1

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Edit Members

To give members default Presenter rights within Live Classroom, or to give them access to the
Class Administrative tools, check the desired boxes and click Save (Figure 2).

Figure 2

Enter Classroom

Click Enter Classroom to launch the Live Classroom window. (Be sure your pop-up blocker is
disabled.) Upon your first visit, the Wimba Wizard will run to check for any potential
performance issues with your computer.

Show Archives

Archived sessions for the course are listed on the Archives tab. Click the link for the archive to
launch the archive window (Figure 3).

Figure 3

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Help / FAQ

Description

Use the Help / Frequently Asked Questions tool to request help from the Help Desk or to
search for answers to questions that other Epsilen users have asked previously when they
needed assistance. If after searching the FAQs you don’t find the answer to your question,
please go to the Help Desk to request more help.

Purpose

By accessing the Help / Frequently Asked Questions, you will find that the Epsilen Team is
dedicated to helping you navigate within the Epsilen Environment so you can use its tools to
achieve maximum utilization.

Figure 1

Definitions

Search: Enter a value in the Search FAQ for textbox and click the Search button to locate
Frequently Asked Questions which directly relate to the problem you need help with.

Show All: Clicking the Show All button allows you to see a full list of all Frequently Asked
Questions.

Show Top 10: Clicking the Show Top 10 button allows you to see the Top 10 most
Frequently Asked Questions.

View: Clicking the button allows you to view a Help/FAQ item and rate its usefulness.
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Viewing/Rating a Help/FAQ Item


To View/Rate a Help/FAQ Item

1. Click the Help/FAQ Title link or the button to open the View FAQ popup page.
2. When you are finished reading the help information, if you would like to rate the
Help/FAQ item, complete the fields/choices as described in the following table:

Field Function
How useful was this Select an option from the list to indicate how helpful the Help information
information? was to you. Options: not useful, somewhat useful, useful, very useful,
extremely useful.
Comments Enter a comment about how helpful the Help information was for you.

3. When you have finished filling out the information, click the Submit Rating button. You
will remain on the View FAQ popup page with a message thanking you for your rating.

Figure 2 displays the View FAQ screen.

Figure 2

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Requesting Help from the Help Desk


To Request Help from the Help Desk

1. Click the Help Desk to open the Help Desk popup page.
2. Complete the fields/choices as described in the following table:

Field Function
Topic/Help Desk Select a Help Desk topic to help the support team better address your
needs.
Your Name Enter your name for identification purposes.

Your Email Address Enter you email address for identification purposes and to enable
communication from the support team.
Message Subject Enter a brief subject to summarize your issue.

Message Enter a message which explains the problem you are having and what you
need help with, including as much detail as possible.

3. When you have finished filling out the information, click the Send Message button. You
will remain on the Help Desk popup page with a message stating that your Help Desk
message was sent successfully.

Figure 3 displays the Help Desk screen.

Figure 3

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Alert

Description

The Course Alerts tool is used to rapidly generate urgent announcements to Course members.

Purpose

The Course Alerts tool can quickly advise Course Members of schedule changes, class
cancellations, or other vital announcements.

The Alerts page is displayed in Figure 1.

Figure 1

Creating Alerts
To Create an Alert

1. Click Add New Alert.


2. Add a Title.
3. Add a brief Description.
4. Add a URL if desired. (This URL will be shown on the Alerts page, rather than in the
Alert itself.)
5. Add an Expire Date. This is the last date that the message should appear to your
Course Members. While the alert will appear only once to each member, some members
may not log in every day.
6. Click Save.
7. You will be returned to the Alerts page, and your new entry will be listed on the Latest
Alerts tab.

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The Add Alert page is displayed in Figure 2.

Figure 2

8. Within 10 minutes, the alert will appear, locking your screen. Click X in the Alert
window to close the alert and proceed.

The Alert ―in effect‖ is displayed in Figure 3.

Figure 3

9. The Alert will display to all Course Members within 10 minutes of their next login until
midnight of the Expire Date.

10. After the Expire Date, the Alert will move from the Latest Alerts tab to the Expired Alerts
tab.

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Show/Hide Tools

Description

Use the Show / Hide Tools options by checking the box next to each tool you wish to display
within your Course. For example, you may want the Forums link to appear on the left menu of
your Course, so your students will have access to the Forums content. However, if you do not
want to use the Wiki tool within your Course, you would want to prevent the Wiki link from
appearing on the left menu.

Purpose

The Show / Hide Tools options simplify your left menu to display only those links you need.

Figure 1

Showing/Hiding Tools/Features
To Show/Hide Tools

1. Check the box next to the name of each tool that you would like to use.
2. Uncheck the box next to the name of each tool that you would prefer not to use.
3. Click the Save button. You will see a message stating that your tool list was saved
successfully. Your left menu will refresh to display only those tools that you selected to
―Show‖.
4. By checking Show Footprint and clicking Save, you and other members will be able to
view who has logged into the course on the course’s home page.

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Options

Description

The Options page includes a variety of tools to configure the Course settings.

Purpose

Instructors and Administrators may use the Options tools to adjust the registration options,
appearance and grade settings for the Course. All Course members may use the My Member
Profile page to update their personal information, and the Take Notes Forwarding to enable
forwarding of any Take Notes content.

Course Details (Instructors and Administrators)

The Course Details were entered when the Course was created, and they may be reviewed or
edited here.

Figure 1 displays the Course Details tab.

Figure 1

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Field Function
Course Title This title will be reflected throughout Epsilen and will be the official Course
Title seen by Epsilen members.
Subtitle You can enter an optional subtitle to offer additional perspective on the
focus of the course.
Course Number This should be the same number assigned to the course as identified within
the institution’s records.
Section If a course has multiple sections, this field can be used to distinguish them.

Institution The institution with which you are affiliated is displayed by default and
cannot be edited.
School If your institution has defined its schools within Epsilen, you can select the
appropriate school from the pull-down menu.
Department If your department has defined its departments within Epsilen, you can
select the appropriate department from the pull-down menu.
Term Choose the appropriate term (as defined by your institution) from the pull-
down menu.
Start Date This is the date that course content will become available to students. (You
can add course content in advance of the start date.)
End Date This is the last date that course content will remain interactive. On the
following date, the course content (including Grade Book and Course Mail)
will become read-only for all members.
Course Description This brief description will appear in Epsilen searches for this course to
provide more information about its goals and content.
Keywords/Learning Add keywords related to the course and its content. These words are
Objectives indexed in Epsilen and will help members with similar interests locate your
course.
Chat Configuration Check this box to create Chat Rooms automatically for each lesson.

Student ID Check this box to require students to enter a Student ID upon their initial
visit to the course.

Make any desired changes and click Save Changes.

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Registration Options (Instructors and Administrators)

The Registration Options determine how accessible your Course will be to Epsilen members.

1. One of the following Registration options must be selected:


Invite Only (must be invited by Course member with permission to manage the
roster)
Invite and Request (users may send message to Instructor to ask if they may
participate)
Require Access Code (user must have code to enter)
Open to Everyone in Your Institution (all Epsilen members who are part of your
institution may enter)
Open to All Epsilen Members (any Epsilen member may enter)
2. If Require Access Code was selected, enter the Access Code here. (Be sure to provide
it to the intended Course members.)
3. If your institution requires a Student ID to be associated with the Course membership,
check the box. The Student will be asked to provide the ID upon their first entry to the
Course.
4. Click Save Changes.

Figure 2 displays the Registration Options tab.

Figure 2

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Course Logo (Instructors and Administrators)

The Course Logo allows you to brand your Course. (The Institutional Administrator may have
already added for all of the institution’s Courses.)

The Current Logo (if any) is displayed.

1. Click Browse to find the desired image on your computer.


2. Navigate to the desired image and click Open.
3. The file path will appear in the Upload Logo field. Click Upload.
4. The page will refresh, and your new image will appear as the Current Logo, as well as in
the upper left-hand corner of the screen, where it will appear to all Course members.

To reset the Logo to the institution’s originally designated logo, click Reset Logo.

Figure 3 displays the Course Logo tab.

Figure 3

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Import Course (Instructors and Administrators)

The Owner (creator) of a Course may import content from any other Course he/she owns.

1. All Epsilen Courses owned by the user in question are listed. Check the box to Select a
Course to import information from.
2. Check the boxes next to the types of information to import from the selected Course.
3. Check the box to confirm your understanding that the selected content will overwrite
any existing corresponding content type in the current Course.
4. Click Import.
5. If you wish to import different content from another Course, repeat steps 1-4.

Figure 4 displays the Import Course tab.

Figure 4

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My Member Profile (all Course members)

Any user may revise his or her Member Profile in the Course.

1. The First and Last Name from the Epsilen membership are displayed, but can be
revised if the member prefers to use a nickname, reflect a name change, etc.
2. The Title with which the member was added to the Course is displayed, but can be
revised to more accurately reflect responsibilities in the Course (for example, Teaching
Assistant, Project Leader, etc.).
3. All Pictures from the user’s Picture Manager in My Portal are displayed. Click the
Picture you want to display as your default in the Course.
4. Click Save Changes.

Figure 5 displays the My Member Profile tab.

Figure 5

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Take Notes Forwarding (all Course members)

Any user may forward Notes taken in the Course to an email address or cell phone.

1. Enter your desired address in the Forward to Email field.


2. Check the Enabled box under Email Status.
3. Click Save Changes.
4. To Forward to Cell Phone, click Configure.
a. Check the Forward box.
b. Select your Service Provider from the drop-down menu.
c. Enter Your Cell Number.
d. Check the box related to the message regarding receipt of text messages on your
mobile device.
e. Click Save.

Figure 6 displays the Take Notes Forwarding tab of the Options page.

Figure 6

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Grade Settings (Instructors and Administrators)

The Grade Settings may be set for the course here.

1. Click the drop-down menu next to Grade Scheme. The page will refresh with each new
selection in the menu so you can review the grade scale offered.
2. Click Save to assign the Grade Scheme in question.

If you do not find a Grade Scheme you want to use, contact your Institutional Administrator to
request your preferred scheme. All Grade Schemes must be approved and implemented by the
Administrator, and would be eligible for use by other Courses in your institution.

Figure 7 displays the Grade Settings tab.

Figure 7

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Theme Settings (Instructors and Administrators)

The Theme Settings may be set for the Course’s public web page here. (Please note that
users will see their own preferred Theme while logged into the Course; this theme only affects
the public page shown to visitors only.)

1. Review the Themes that are currently available to use. Hovering your cursor over a
theme will show a larger sample image to help you decide.
2. Check the box below your selected theme.
3. Click Save.

Figure 8 displays the Theme Settings tab.

Figure 8

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Custom Tools

Description

The Custom Tools functionality provides an instructor with the ability to add content (or links to
other websites) to supplement the other tools built into the Course.

Purpose

Use a Custom Tool to add content that is easily accessible to the Course members.

1. To add a Custom Tool, click Add Custom Tool (Figure 1).

Figure 1

2. Name your tool by giving it a Title and Description (Figure 2). The Title is what will
appear on the newly created button appearing to course members. The Description
appears to administrative users on the Custom Tools page.

Figure 2

3. Select an Icon to associate with your Custom Tool.


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4. The Public option allows you to choose whether or not your custom tool will be viewable
on the course’s public page. You can choose if you would like to enter a website’s URL
(Figure 3) OR enter content with the HTML editor (Figure 4).

Figure 3

Figure 4

5. Click Save.

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6. The newly created Custom Tool will now appear in the left side menu (Figure 5).

Figure 5

7. To Edit the Custom Tool, click . To Delete the Custom Tool, click .

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Instructor View

Description

The Instructor View option allows the instructor or administrator of a Course to view the
Course not only from the administrative perspective (by default), but also from the student
perspective or the public perspective.

Purpose

Use the Instructor View to confirm that your Course content is appearing to students or to
public visitors exactly as intended.

1. Note Lessons in the Instructor View (Figure 1). The ability to Edit or Delete the
Lesson is present.

Figure 1

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2. By changing the status to Student View, you will see what the student sees, just the
Lessons with no editing capabilities (Figure 2).

Figure 2

3. The Public View shows minimal tools. This is what visitors see when coming to the
Course’s public page (Figure 3).

Figure 3

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