AICFX

Application Solution Management
BSG F&PS, SAP AG
1. Company Codes
2. Master Data
3. Postings and Documents
4. Account Balance Display
5. Payments
6. Installment Plan
7. Interest Calculation
8. Dunning / Collections
9. Requests
10. Collective Bills
11. Closing Activities
SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 2
12. Processing Locks

13. Mass Activities
14. EMMA Enhanced Message Management Analysis
15. Integration of Schedule Manager
16. Archiving
17. Integration of Dispute Management
18. Integration of Credit Management
19. Integration of Business Warehouse
20. Integration of Funds Management
21. I-Doc Interfaces for external billing systems
This presentation shall give an

overview about new functions in
SAP FI-CAX Release 4.72.
It shows only the delta-functions to

the earlier release 4.71.
"#
The responsible company code is replaced by three new

entities:
Company Code Group: defines the set of company codes, that
are permitted for posting to a contract account. One company
code group has to be assigned to each contract account.
Paying company code: A company code, that is responsible for
paying transactions. Payment methods and bank details have to
be assigned to the payment company code. In Customizing one
paying company code is exactly assigned to each company
code group.
Standard company code: used for all postings for which no
company code can be determined by other means (e.g. payment
on account).
"#
Assignment of Company Code Group and Standard Company Code

in Contract Account
Assignment of Paying Company Code to Company Code Group:
New Transaction FPP4

With the new transaction FPP4 you can admin business partnerrelated bank data. In detail you have the possibility to:
- Create new bank details
- Change existing bank details
- Delete existing bank details
- Create new payment cards
- Change existing payment card details
- Create customer contacts
- Print confirmation letters
Why new transaction FPP4?

System
Callcenter
Customer
Customer Call
Customer calls and informs:

about new bank details
about change from direct debit to bank transfer
about change from bank transfer to direct debit
Clerk has to change:

Bank details in Business Partner Master Data
Transaction BP
Payment method, Bank-ID in all affected contract accounts
Transaction CAA2
Improvement: ONE transaction for all changes

&
"
1. New attribute Classification Key

The attribute Classification Key has been added to the document
header. This input field has a length of up to 35 characters and can be
defined for document display, document change, document reversal and
mass reversal. It is inherited in the business partner items and can be
displayed in the account balance or in the processing of open items.
2. Negative Postings
There are negative postings possible. A negative posting reduces the
transaction figures on a account in the general ledger. That causes, that
after an incorrect posting and correction of it, the accounts are set as if
the incorrect posting had never taken place. If negative postings are
allowable, you can decide for company code and per document type.
3. Parallel Open Items Processing
If several contract accounts belong to a business partner, different
clerks can simultaneously access those contract accounts and handle
them.
&
"
4. Hold Status of Open Item Processing

During manual processing of clearing transactions, you can save the status
of open item processing and reload it later. For this purpose, the new
functions Hold Processing Status and Retrieve Processing Status are
available on the processing screen for open items. The processing status is
held in the system for 30 days.
5. Transfer Postings in Account Maintenance
In the account maintenance, you can transfer difference amounts to a
specific general ledger account defined in Customizing.
6. Write-Offs
In the transaction FP04 for Write-Off Items you can maintain notes to a
write-off-document.
'
% #
Restriction of Item Selection

On the first screen of the account display there is a new button in the menu bar
Change period for item selection. Here you can limitate the period, for which
the items are selected.
Context menu in Account Balance Display

Via click with the right mouse button on a line of the account display you can call
the context menu. The functionality of the context menu can be maintained and
expanded in the events 1247 and 1248.
"
Arrears Surcharges
If open items are cleared by payments or clearing of payments, you
can define arrears surcharges. The calculation of surcharges is
dependent on the value date of the payment. If clearing processing
takes place online, you can deactivate or reduce the calculated
surcharges manually.
The following transactions enable the calculation and posting of
surcharges:
Cash Desk / Cash Journal
Payment Lot
General posting online
Account Maintenance
Automatic Clearing
"
Cash Journal / Cash Desk

1. Barcode Reader
From Release 4.72 you can
connect a barcode reader in the
cash journal and the cash desk.
2. Transfer Postings with a sales tax in the cash desk

You can now transfer incoming and outgoing payments with a sales tax
part. Therefore the field Tax code has to be added to the initial screen
on the cash desk.
3. Reversing Withdrawals in cash journal
You can now reverse withdrawal documents in the cash journal menu.
This function also corrects the cash desk balance.
"
Payment Lot
1. Clarification:
- In posting area 1040, you can determine the clarification account
depending on the document type.
- You can create notes during clarification.

- If you want to post a clearing document the clarification note to payee
also appears on the processing screen for the open items.
- In the search function, you can now also search for business partner
with just the name and optionally the city in the field Account Holder.
"
Payment Lot
2. Archive Connection: You can now display both archived and non-archived lots
(FP05).
3. Default Value for New Key: If you want create a new lot, you can have the system
default a suitable key. Prerequisite is a development of the event 0211.
4. Changes to Protected Fields
In payment lots created automatically, you can change the bank data of the payer
and the note to payee during clarification. It is necessary, for example, when the
data reader has incorrectly interpreted a hand-written note to payee.
In check lots, you can use the special function Correct Check Number to
correct the check number in lots that have already been closed or posted. It is
necessary, for example, if you discover that check numbers have been entered
incorrectly, while creating the check deposit list.
5. Transfer of Payment Lots
In the transfer structures BFKKZP and BFKKZS the field lengths of the fields
SELW1, SELW2 und SELW3 have been extended from 30 to 35.
"
Payment Run
1.
Restriction to One Payment Card Type

The payment run can now be restricted to
one payment card type.
2.
New event 0652

In the new event 0652, the partner bank,
that was automatically selected by payment program, can be overwritten.
3.
Payment Media Creation

Note to Payee
The standard options to define the note to payee have been enhanced. In the
user-defined specifications, you can now specify the number of items to be
prepared only once per payment. If the note to payee is the same for all the items,
it will be output only once and not for each item.
Correspondence Banks
You can define correspondence banks for payment media formats EDIFACT and
S.W.I.F.T. This means, you can specify up to three intermediary banks for the
transfer from one bank to another.
"
Returns
1.
Archive Link: Both already archived and non-archived returns are able to display
(FP09).
2.
Zero Total Tax Items: At the posting of charges of return with a tax rate 0.0%, the
system creates zero total tax items and displays these in the return document.
3.
Manual Postings: In the automatic creation of return lots there are manual
posting lines possible. You can handle this with the type of posting = new
receivables according to explicit entry.
4.
Check for Changed Bank Details: Optionally you can check for a return whether
the bank details of the partner have changed since the last payment run. If this is
the case, you can either use an alternative returns reason, or you can define your
own activities to be carried out by the return via event 0293.
5.
Selection via Payment Form Number: When you are assigning payments, you can
also use the payment form number as selection criterion.
6.
Reversal of Returns with a Clarification Document: You can now also reverse
returns with a clarification document.
"
1. Display of Processing Locks

Previously, the different processing locks in installment plan
items were displayed via a joint icon (lock). The display of the
installment plan items now also has, in addition to the joint lock
icon, a column for each processing lock with the respective lock
reason. If there are several locks of the same type with different
lock reasons, a tilde appears (~). Additional to payment, dunning
and interest locks, you can now also display clearing locks.
2. Selection by Classification Key
You can select items for which a new installment plan is to be
created by classification key.
3. Standard Company Code
If the system can not derive a unique company code from the
original receivables when you are creating an installment plan, the
system posts the installment plan to the standard company code.
"
4. New Display Fields in the Installment Plan History

When you display the installment plan history, the contract account,
business partner and address of the business partner are displayed for
each installment plan. The fields Number of Installments and Distributed
Interests are displayed in the header data of the installment plan history.
5. Determination of superior fields in the Installment Plan

When you create an installment plan, the company code, contract, business
area and business place are taken from the original item as standard, as
long as these fields have the same value in all original items selected.
Previously this check took place in event 3000, now it takes place in the
standard coding before the event 3000.
1. Interest calculation rules

There are two new interest
calculation methods for defining
the interest calculation rules:
30/30E for the exponential interest
calculation on a monthly basis
act/actY for a calculation based on
the number of days in a calendar
year.
2. Setting Interest Calculation To Date
You can change the date for the Interest Calculation To in event 2065. As
standard the due date of the invoice and clearing date of both items are used
to calculate interests.
+ %
1. Dunning
You can now display a text for the business partner in the
dunning history. As standard, the text appears with the
name and address of the business partner. You can adjust
this text in event 4700.
2. Submission of Receivables to Collection Agencies
Derivation of Collection Agency Responsible
If you want to release receivables to different collection
agencies using rules in your organization, you can define
these derivation rules in Customizing. The derivation rules
can be analyzed in single release or mass release run for
receivables.
Deletion of Submission Logs
By the mass run for submitting receivables to collection
agencies (FP03DM) submission logs will be recorded. You
can delete this logs with transaction FP03DML.
Definition
Request = Input help for entering documents in FI-CA.
You can use requests to park and process posting data for incoming and outgoing
payments. You post requests in two steps: In a first step you enter document data
without updating transaction figures. In the second step, the system uses the posting
data entered in the request to create an accounting document.
If the system creates documents based on requests in periodic intervals, they are
called standing requests.
Before you convert requests to FI-CA documents, you can subject these to a check
and approval by one or more clerks within a workflow.
Request
Workflow
Approval
FI-CA
Document
Printing Requests: You can print requests and standing requests as of Release 4.72
(correspondence type 0039).
Entering Notes: You can enter notes for requests and standing requests . If you
generate documents from requests, the notes are copied over into the notes on
the documents.
Business Blocks: You can set the clearing block for request items
payment/dunning/interest and clearing blocks that are copied into the documents
when the documents are generated.
Entering Documents for each Request Item: If you create requests with lots of lines,
you can generate documents from requests for each request item, so that the
items keep clearly arranged.
Multi-Level Control: You can also enter requests and standing requests with a tax
code that contains several tax codes.
Classification Key: The new field Classification Key is now also available in the
request items.
Displaying Requests in Account Balance: SAP provides new function modules for
events 1203, 1209, 1211, they cause display requests in account balance.
Approving Requests: Until now you could only approve requests through workflow.
As now you can alternatively approve requests using a work list.
!/
0 '
The collective bill makes it possible to group documents from

different contract accounts in a collective bill document. You can
manage and process all of the individual documents in a collective
bill together via a third account the collective bill account. You can
create a joint invoice and make the payment or dunning run for all
items in the collective bill together.
Prerequisites:
- at master data level, you have to assign the individual contract accounts
to a collective bill account.
- on event 0063, you have to enter the FKK_COLL_BILL_ CREATE_0063
provided this module is not already integrated in the industry-specific
module.
!/
0 '
Collector Corp.
Anne Richards
CAcct:
8711
Acct cat.:
02
Account: 4712
Acct cat.: 01
CB acct: 8711
Contract acct cat.

collective bill
"#
John Smith
Account: 4713
Acct cat.:
01
CB acct: 8711
Marie Clarke
Account: 4714
Acct cat.:
01
CB acct: 8711
Normal contract acct cat. with

reference to collective bill contract acct
!!
1. Foreign Currency Valuation

In the transaction Foreign Currency Valuation
(FPW1) you can now save the valuation differences
for each open item.
Benefit: Compatibility with different GAAPs;
according to the reporting view, the open item
can be valuated differently.
Furthermore there exists the new transaction log for Foreign Currency Valuation
(FPW2), in that each foreign currency valuation that requires correction postings is
logged. In the Implementation Guide you have to define the Valuation methods,
Valuation areas and Valuation variants.
2. Reclassifications
You can now display reclassifications for a group of accounts or company codes by
Summarization Accounts and Summarization Company Codes.
3. Evaluation of Open Items

In the Key Date-Related Open Item List (transaction FPO1) you can now select the
currency type, the valuation variant and the valuation key date.
New transaction FKLOCK2

With the new transaction FKLOCK2 you can
create mass processing locks. The selection
criteria can be Business Partner, Contract
Account, Contract, Company Code.
The processing locks must be specified for a
combination of Lock Category, Process, Lock
Reason. Furthermore you have to set the
validity period of the processing lock.
To delete mass locks, you can use the
transaction FPLKDEL.
!& $
Repeated Processing of a Job Interval

If an interval cant be processed in a payment run, interest run or interest
calculation for cash security deposits because data is locked by another
processing function, the system can restart the processing automatically
and as frequently as required.
You have to enter the maximum number of repetitions in the
Implementation Guide for mass activities in FI-CA.
1 4
Transactions
"
Mass
Mass
activities
Mass
activities
activities
##
51$$ 6
Batch
processes
Preparation of messages
from Application Log
EMMA
enhanced
Application
Log
Cases from Front office,

workflow, etc.
Scope of EMMA in 4.64
Case creation
Managing
case
handling
Working
on cases
Cases
1$$
The Enhanced Message Management Analysis (EMMA) has been

enhanced. The Transaction Code is no longer required to identify
the job logs. Instead, business process areas and business process
codes have been introduced.
Business Process Areas: consist of similar business processes.
Business Process Codes: rewrite a specific activity of a business
process area (ex. transaction, report, mass activity).
You can assign Case Categories to Business Process Codes, if you
want to create clarification cases.
With transaction FPEMMACGEN you can now create clarification
cases in mass activity.
!(
You can schedule now mass activities in Contract Accounts with the
program RFKK_MA_SCHEDULER.
In addition, some periodic programs have been changed so that you
can also schedule these with the Schedule Manager:
RFKKFIKEYCLOSE
Automatic Closure of Reconciliation Keys
RFKKGL00
Transfer of FI-CA Totals Records to General Ledger
RFKKPCDS
Bill Payment Cards
RFKKBIB0
Document Transfer
RFKKZE00
Payment Lot Transfer
RFKKRL00
Returns Lot Transfer
RFKKKA00
Transfer of Data from Account Statement to

Payment/Returns Lot
RFKKCOPM
Read Collection Agency File
!*
40
1. Document Archiving
In future, the program for archiving documents RFKKAR10 checks whether
the balance of the document is zero. In addition two new events are
available:
Event 0501 for check document headers in blocks
Event 0505 for installation-specific checks at document level.
2. New archiving objects
FI_MKKVAL
Foreign Currency Valuation
FI_MKKPCR
Clearing Histories
FI_MKKDRVA
Doubtful Receivable
FI_MKKTHI
Invoicing by third parties
7% #
"
With integration of SAP Dispute Management you can manage

complaints from your business partner with regard to incorrect or
missing invoices and credits. In the case of complaints from your
business partner you can create dispute cases.
A dispute case contains attributes, such as
Disputed Amount
Reason for the complaint
Status
Notes
Action Log
Reason
Internal Dispute Type

Responsible Clerk for resolution
Amount
fields
Priority
Status of processing
Contact data of the business partner
List of related objects (document, invoice,...)
Customer
contact
Escalation
Referenced
objects
Custom
er
7% #
"
Integration in the Payment Run

If an open dispute case exists, you can reduce the amount to be
collected from a business partner by the disputed amount. You can
make the logic of the reduction dependent on status, complaint
reason and the priority. You can define your process logic in the
event 0610.
Activation of Dispute Management
You have to activate SAP Dispute Management in the FI-CA
Customizing on company code level!
7% #
SAP R/3 Enterprise

4.7
SAP Web AS 6.20
ALE
"
SAP Dispute
Management
3.0
SAP Web AS 6.40
!+
"
With SAP Credit Management you can manage liabilities and scores
for a business partner. The central Credit Management server
manages information from different systems (CRM, FI-CA, FI-AR,...).
The use of the interface technology of the Exchange Infrastructure
means that you can also connect external systems.
FI-CA supports the following activities in Credit Management :
- Sending the liability for a business partner
- Sending an FI summary (last payment, last dunning,...)
- Replication of the score
!+
"
Credit Limit
Management &
Control
Credit Decision
Support
Credit
Information
Credit Rules
Engine
!-
7'
1. Extracting Open Items

During the evaluation of receivables balances in BW, you can now
simulate the clearing of credits with the oldest open receivables for
a business partner. Therefore is in FI-CA an extractor provided. In
event 2506, you can determine which data has to agree for the
credits to be cleared (company code, business area, general ledger
account). Further the restriction by business partner has been
added to the extraction of open items.
2. Extracting Installment Plan Items
A new mass activity enables the Extraction of installment payment
items to BW. You can extend the extract structures using events
2525 and 2530.
"
The task of Funds Management is to budget all revenues and expenditures relevant
for individual management areas and to control future financial transactions of
distributed budget and thereby prevent the budget being exceeded.
Up to now the Funds Management was only released for industry-specific component
Public Sector. As of Release 4.72, Funds Management is released for Utilities
Industry, all other industry-specific components can use Funds Management with a
pilot project.
! %
""
41
'
"
1. Evaluation of Mass Runs with EMMA
The Enhanced Message Management Analysis (EMMA) has been activated for
following programs:
Document Data Transfer
Linking with Archive Data
Reversal of Documents
2. Functional Enhancements in the IDoc FKK_EBS_TOI_COPA (Document Data

Transfer from External Billing Systems)
In document header data you have several adaptabilities by maintaining different
events. Particularly it is necessary for the new field Classification Key.
You can define basic settings for data transfer in Customizing under Data Transfer
Communication with external Billing Systems
Transfer of Accounting Documents.
//
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Application Solution Management

BSG F&PS, SAP AG

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 2

12. Processing Locks

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 3

This presentation shall give an

It shows only the delta-functions to

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 4

The responsible company code is replaced by three new

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 5

Assignment of Company Code Group and Standard Company Code

Assignment of Paying Company Code to Company Code Group:

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 6

New Transaction FPP4

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 7

Why new transaction FPP4?

Customer calls and informs:

Clerk has to change:

Improvement: ONE transaction for all changes

1. New attribute Classification Key

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 9

4. Hold Status of Open Item Processing

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 10

Restriction of Item Selection

Context menu in Account Balance Display

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 11

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 12

Cash Journal / Cash Desk

2. Transfer Postings with a sales tax in the cash desk

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 13

- You can create notes during clarification.

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 14

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 15

Restriction to One Payment Card Type

New event 0652

Payment Media Creation

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 16

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 17

1. Display of Processing Locks

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 18

4. New Display Fields in the Installment Plan History

5. Determination of superior fields in the Installment Plan

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 19

1. Interest calculation rules

2. Setting Interest Calculation To Date

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 20

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 21

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 22

The collective bill makes it possible to group documents from

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 24

Contract acct cat.

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 25

Normal contract acct cat. with

1. Foreign Currency Valuation

3. Evaluation of Open Items

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 26

New transaction FKLOCK2

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 27

Repeated Processing of a Job Interval

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 28

Cases from Front office,

Scope of EMMA in 4.64

SAP AG 2004, New Functionality in SAP FI-CA 4.72/ 29

The Enhanced Message Management Analysis (EMMA) has been