mySAP PLM

Document Management
Application Solution Management
PTU Applications
SAP AG

Agenda
Overview
Key Capabilities
Benefits
ERP 2005 Enhancements
Customers

SAP AG 2003, Title of Presentation, Speaker Name / 2

PLM Application Map 2005

Product and Project

Portfolio Management
Life-Cycle Process
Support
Life-Cycle Data
Management

Idea Management and

Concept Development
Product
Development

Project Planning

Time and Resource

Management

Strategic Portfolio
Management

Project Execution

Development
Prototyping and Hand-Over to Sales,
Quality Engineering
Collaboration and Production RampService &
and Improvement
Strategic Sourcing
Up
Maintenance

Document Management

Product Master &

Structure Management

Specification and
Recipe Management

Service & Maintenance

Structure Management

Product Costing
Change and
Configuration
Management

Corporate Services

Audit Management

Hazardous Tracking /
Product Stewardship

Dangerous Goods /
Waste Management

Workers Health and Safety

SAP NetWeaver

People Integration

Information Integration

Process Integration

Application Platform

SAP AG 2003, Title of Presentation, Speaker Name / 3

Business Challenge
Document Management has to fulfill multiple
requirements:
Support of Versioning, Status Management, Workflow, Document
Distribution
Secure data storage without redundancies
Seamless integration in ERP system without additional interfaces
High performance despite high volumes of data
Simplify teamwork and internal collaboration
Allow easy linkage to other business objects
Mature authorization concept
Manage all kinds of document data

SAP AG 2003, Title of Presentation, Speaker Name / 4

Value Proposition

General characteristics of the solution

Reduces time to market, because document management takes less time
Makes communication channels more efficient
Eliminates redundant data within the company
Ensures secure document storage; documents are stored in a database

Unique selling proposition

Enterprise-wide integrated document management
Reliable data storage
Support of group work and internal collaboration
Management of all types of documents
Direct CAD Integrations available
Full Text Search Engine inclusive
No additional integration necessary for SAP R/3

SAP AG 2003, Title of Presentation, Speaker Name / 5

Value for Your Company

Benefits for your company
Comprehensive document management functionalities integrated in SAP
Fast and direct access to documents
Minimized effort of data maintenance
Simplified teamwork and internal collaboration
CAD Integrations to major MCAD systems are as products available
One enterprise wide Document Management Solution
Integrated Full Text Search Engine, Viewing Solution and Document Repository

Technical benefits
Secure and central data storage for all business documents
Document Repository on own database
Support of distributed storage locations
Support of customer-specific enhancements
Multiple User Interfaces (File Explorer, Web Access, Portal Access, WinGUI)
Usage of standard SAP R/3 authorization concepts
SAP AG 2003, Title of Presentation, Speaker Name / 6

mySAP PLM Document Management System

The document management solution for structured
business documents
Comprehensive solution

Versions and structures

Appoval and change management
Workflow
Distribution
Web access

Process integration

Product structures
Project management
Logistics

Open interfaces

CAD applications
Office applications
Archiving
Document input / output systems

SAP AG 2003, Title of Presentation, Speaker Name / 7

Document-Based Collaboration

Customer

Enterprise Portal

OEM

Supplier

Collaboration Folders

SAP AG 2003, Title of Presentation, Speaker Name / 8

mySAP PLM /
Document Management

Agenda
Overview
Key Capabilities
Benefits
ERP 2005 Enhancements
Customers

SAP AG 2003, Title of Presentation, Speaker Name / 9

Document Management Integration

Applications (examples)

Asset life-cycle management

Services

Eng. change management

EH&S
Document management

Project management
SAP AG 2003, Title of Presentation, Speaker Name / 10

Workflow

Classification

Status Management the Document Life Cycle

Current status
Status history
- Current status
- ...
- Status 2
- Status 1
Unlimited number of statuses
Each change to status is logged
(user, date, time)
Additional functions using user exit
Connection to workflow

SAP AG 2003, Title of Presentation, Speaker Name / 11

Workflow Example for the Document Life Cycle

Verify documents

Check inbox
Check document
Create recipient list
Set status to Checked

Development
partner A
Development
partner B

Project
member

Creates
document info record

Create DIR
Attach original
document that has to be
checked

SAP AG 2003, Title of Presentation, Speaker Name / 12

Configuration
manager

Project
manager

Releases
document info record

Check inbox
Set status Released
Create business letter for
development partner
automatically

Development
partner C
Distribution

Mail with checked

and released document

Integrated Viewer - Redlining

Available across the whole
company
Support of commonly used
2D and 3D formats
Storage of redlines as
additional files
Access control on layer level

SAP AG 2003, Title of Presentation, Speaker Name / 13

Desktop Office Integration

Call of Office programs

as plug-in
Individual attributes
can be downloaded
from the SAP System
to the MS file

SAP AG 2003, Title of Presentation, Speaker Name / 14

Easy Document Management - Value for Your Company

Benefits for your company
Simplified R/3 document management
Fast and direct access to information
Minimized effort of data maintenance
Simplified teamwork and internal collaboration
Easy to use
Low training expenditure, particularly suited for occasional users
High user acceptance

Technical benefits
Secure and central data storage for all business documents
Easy installation
Support of distributed storage locations
Support of customer-specific enhancements with standard R/3 procedures
Usage of standard SAP R/3 Customizing
Usage of standard SAP R/3 authorization concepts
SAP AG 2003, Title of Presentation, Speaker Name / 15

Easy Document Management - Basic Functions

Manage document structures and
documents

SAP Easy Document Management

Check in documents with

drag and drop, or cut and paste

in Microsoft Explorer

Comprehensive document search

View and manage folder structures
Manage business mails
Check in and check out documents
directly from Microsoft Office
applications with Save As
and Open
Check out documents and start the
appropriate application
Move and copy documents
Work with links to documents and
folders
Delete documents
Versioning of documents

SAP AG 2003, Title of Presentation, Speaker Name / 16

Easy Document Management - Basic Functions

Representation of document
information
Offline Access of documents + structure
Export of documents + structure
Easy to use authorization concept
Document properties window shows all
document-relevant information in one view
Add additional data fields using SAP R/3
classification
Link to other business objects
Easy adjustable to customer needs
Send document via mail or as URL

SAP AG 2003, Title of Presentation, Speaker Name / 17

Document Distribution - Key Features

Controlled distribution
of documents
(originals) to
customers,
suppliers, by mail,
fax, Internet
Event-driven
distribution
of documents; for
example:
send document at
document release
Auditing of the
distribution
information (who
received
what, and when)

SAP AG 2003, Title of Presentation, Speaker Name / 18

WebDocuments
Based on Web application server

Central functions:
Create
Change
Display
Search, e.g. full-text retrieval
(TREX can be used)

Thumbnails
SAP AG 2003, Title of Presentation, Speaker Name / 19

Worldwide Development with DMS and KPRO

CSC

CSC

Detroit
CS

Seoul
CS
Paris
PLM
DMS
KPRO

DMS = Document management

KPRO = Knowledge Provider
CS

CSC

Le Mans
SAP AG 2003, Title of Presentation, Speaker Name / 20

CS = Content Server
CSC = Content server cache

Agenda
Overview
Key Capabilities
Benefits
ERP 2005 Enhancements
Customers

SAP AG 2003, Title of Presentation, Speaker Name / 21

Differentiators That Matter to Customers

Reasons why companies pick mySAP PLM
document management:

Comprehensive, integrated solution

Release and change processes
Fully integrated in PLM and SCM
WEB-UI, Easy UI, cFolders integration
iViews

Proven solution for ALL industries

Discrete industries
Process industries
Service providers

Openess
CAD interfaces, external DMS
Office interface
Optical archives, scanning and plotting

DMS is an ideal starting point for PLM

implementations
SAP AG 2003, Title of Presentation, Speaker Name / 22

Agenda
Overview
Key Capabilities
Benefits
ERP 2005 Enhancements
Customers

SAP AG 2003, Title of Presentation, Speaker Name / 23

mySAP PLM Document Management System

Planned Enhancements with ERP 2005
Document structure and folders
Create, change and display of document
folder structure and documents
within DMS transactions, similar to Easy
Document approach

Thumbnailing
Enable to view thumb nails directly within
Document Management System

Document specific authorizations

Authorizations on documents and folders
which can be set and changed easily

Easy Document Management:

Authorization
Viewing
Digital Signature

SAP AG 2003, Title of Presentation, Speaker Name / 24

Agenda
Overview
Key Capabilities
Benefits
ERP 2005 Enhancements
Customers

SAP AG 2003, Title of Presentation, Speaker Name / 25

SAP DMS: References

ABB High Voltage Technologies Ltd ABB Turbo Systems Ltd
Advance
Becker
Transformer Co. Andreas Stihl AG & Co. ASCOM Autelca Ltd
Automotive Systems Beiersdorf AG Bosch Telecom GmbH
Hella KG
Hewlett Packard ESG
ISE Innovative Systems Europe
Hueck & Co
Lohmann & Stolterfoht KaVo Kaeser Kompressoren Krones Motorola
Phillips Petroleum CO
Red Bull Sauber Petronas AG
Rheinbraun AG
Ringhals Vattenfall AB
Robert Bosch GmbH
MAN Turbomaschinen AG
Saudi Arabian Oil
GHH Borsig SAGEM S.A SAMSUNG Display Devices
Company
Schindler Elevators
Schuler Pressen
Siemens Medical
Siemens AG A&D CD SN
Storage Technology Corporation
Sulzer
Chemtech AG Terex Equipment Ltd. Tetra Pak Data Systems AB Volvo
Aero Corp......

SAP AG 2003, Title of Presentation, Speaker Name / 26

mySAP PLM
We chose mySAP PLM because the functionality met our requirements
and the integration compatibility with our current / future environment.
SAPs strategic commitment to the PLM product, increased resource
investment and creation of the PLM group in America also were deciding
factors. mySAP PLM is important to our overall e-business strategy.
Don Borgal, Director, Compaq Global Product
Information Management

SAP Success Story

http://www.compaq.com/

COMPAQ CHOOSES
mySAP PLM
Compaq Computer Corp., headquartered in Houston, TX, a Fortune
Global 100 company, is a leading global provider of technology and
solutions. Compaq designs, develops, manufactures, and markets
hardware, software, solutions, and services, including industry-leading
enterprise computing solutions, fault-tolerant business-critical solutions,
and communications products, commercial desktop and portable
products, and PCs that are sold in more than 200 countries.
Compaq is the worlds 3rd largest computer company, with 2000
revenue of $42.4 billion.
NYSE: CPQ
Compaq, USA

SAP AG 2003, Title of Presentation, Speaker Name / 27

http://www.stihl.com/

STIHL was founded in Cannstatt

near Stuttgart, Germany in 1926.
Today, STIHL's product spectrum
ranges from chainsaws, saw
chains, guide bars, blowers and
sprayers, hedge trimmers, electric

SUCCESS SLIDE

trimmers, brushcutters, cleaning

systems to machines for the
construction industry and clearing
saws. At the end of 1998, the
STIHL group employed 6063

Integrated Engineering for HighPerformance Products

mySAP PLM

people worldwide. STIHL is by far

the most widely sold chainsaw
brand in the world. That position
is reliably maintained by a
worldwide distribution network
with over 30,000 dealers in more
than 140 countries. The STIHL
group reported total sales of DM
2.021 billion in the financial year
1998. Around 80 percent of sales

Our more than 600 SAP PDM users are fully integrated
into our relevant engineering processes. This has lead to
significant improvements in product development. R/3
ensures the required data consistency and traceability of
the processes. Now we are looking forward to SAP PLM in
version 4.6C along with its functional enhancements and
the improved GUI.
Dr. Gerald Keil, Project Manager

were earned outside Germany.

Andreas Stihl AG & Co., Germany

SAP AG 2003, Title of Presentation, Speaker Name / 28

http://www.beiersdorf.com/

Beiersdorf AG, established in

Hamburg in 1882, owns three
brands that are market leaders in
many countries. The Nivea,

SUCCESS SLIDE

Hansaplast and tesa brands stand

for its core areas of expertise:
cosmetics and body care, wound
care, and adhesive technology.
Beiersdorfs success is based on

Technical Documentation Without the

Headaches

intensive research and

mySAP PLM

development work.

Today, the enterprise serves well

Beiersdorfs medical division opted to implement

mySAP Product Lifecycle Management to make product
data easier to manage, reuse and search.

over 100 markets around the

globe. In 1999, the company
posted sales of EUR 3.638

Johann Fender, Project Manager

Beiersdorf Systems medical

million, and had some 15,850

employees.

SAP AG 2003, Title of Presentation, Speaker Name / 29

Beiersdorf AG, Germany

http://www.schindler.com/

Schindler, the elevator and

escalator company, is the world's
leading supplier of escalators
and moving walks.
On a worldwide scale, the Swiss
based company is the second-

SUCCESS SLIDE

largest supplier in the elevator

and escalator industry.
Schindler elevators and
escalators move more than 550

mySAP PLM

million people every day.

The Schindler Group is present in
all continents and was the first
western company to enter an
industrial joint venture in China
back in 1980.
Today Schindler has over 44,000
employees all over the world and

Moving 550,000,000 People

Every Day
In our highly variable production environment, it's
essential that our employees be able to smoothly
transfer engineering and customer order updates across
the entire enterprise. We believe the tight integration and
Web-based collaboration environment that SAP is
delivering through PLM with mySAP.com can help our
company become more flexible and responsive to the
particular demands of our customers."

a turnover of more than 6.6 billion

Swiss Francs ($4.4 billion).

Willy Walker, Logistic Director

Schindler AG, Switzerland

SAP AG 2003, Title of Presentation, Speaker Name / 30

http://www.schulergroup.com/

A world leader in its field, Schuler

AG supplies the metal processing
industry with production plant,

SUCCESS SLIDE

tools, and support services based

on its process expertise.
Founded in 1839, the company
now posts annual sales in excess
of DM 1.14 billion and employes

mySAP PLM

over 4,200 people.

Enterprise-wide access to
product information with mySAP
PLM

One of its business lines is

mechanical press systems, the
field in which Schuler Pressen
GmbH & Co. KG operates.

Thanks to mySAP PLM we could significantly lower

costs. Higher-quality product data are now available
earlier in the development process.

Schuler Pressen manufactures

mechanical presses and provides

Thomas Hirtz, Project Leader

engineering and design services

for customers.

SAP AG 2003, Title of Presentation, Speaker Name / 31

Schuler Pressen GmbH & Co. KG, Germany

mySAP PLM
The direct integration of our CAD platform UG with mySAP
Product Lifecycle Management supports our engineering processes
and helps us to implement our FAG IT strategy, which is based on
homogenization, integration, standardization, continuity, and IT
innovation.
Dr.-Ing. Claus Schmid, IT Project Coordination

SAP Success Story

CAD INTEGRATION AT FAG

FAG Kugelfischer Georg Schfer AG is a leading supplier of roller
bearings, wheel bearings, and precision bearings. The company employs
17,500 people and had a turnover of DM 3,684 million in 1999.

http://www.fag.com

The OEM/Distribution Business Unit develops, produces, and supplies

ball and roller bearings, bearing units, housings, rolling elements,
accessories, and bearing greases for a wide range of machinery, plants,
and vehicles.
Most of FAGs customers come from industries such as Mining &
Construction, Pulp & Paper, Steel, Railway & Transport, Mechanical
Transmission & Electrical Machinery, Special OE Industries, and
Distribution. They have a comprehensive FAG program at their disposal
for advice, maintenance, and mounting.
FAG OEM und Handel AG, Germany

SAP AG 2003, Title of Presentation, Speaker Name / 32

Lohmann + Stolterfoht,

SUCCESS SLIDE

founded in 1884 in Berlin,

is a company of the

Lohmann + Stolterfoht

Rexroth Group. This

yields numerous
advantages through

http://www. rexroth.com/lohmannstolterfoht/english/

intercompany research and

cooperation within such a
large-scale organization.

mySAP PLM

Trend-setting innovations have

Building Bridges Between CAD

and ERP

emerged from working closely

together.
Combining hydraulic and
mechanical systems has
produced many engineering

The mySAP PLM AutoCAD interface supports the

typical tasks of the engineer. Functions such as the
search for repeated parts or the effective engineering
of variants or adaptations significantly shorten
time-to-market.

standards with a vast

development potential still

Rolf Baumann, CAD project lead

ahead.

Lohmann+Stolterfoht GmbH, Germany

SAP AG 2003, Title of Presentation, Speaker Name / 33

mySAP PLM
The implemented mySAP PLM Integration for Solid Works
enables us to tightly integrate development data into all of our
development processes at an very early stage of the design
process. This allows us to significantly reduce costs and therewith
the time to market of our products.

Willibert Keulers, IT, Schlafhorst AG & Co.

SAP Success Story

http://www.schlafhorst.de

mySAP PLM AND DIRECT CAD

INTERFACE STREAMLINE
DEVELOPMENT PROCESSES
AT SCHLAFHORST
W. Schlafhorst AG & Co. is one of the largest producers of textile
machines worldwide and has been part of the Swiss Saurer Group
since 1991. With over 2,000 employees, the company produces
winding and spinning machinery for worldwide exportation at two
German sites. In 2001, total revenue was more than 350 million.
Schlafhorst machines are used to produce most of the fibres used
for jeans production by Levi Strauss and Wrangler.
W. Schlafhorst AG & Co., Germany

SAP AG 2003, Title of Presentation, Speaker Name / 34

mySAP
Product
Lifecycle
Management

... enables your company to get the right product to market at the right time,
at the right cost - resulting in increased profitability and competitive
advantage.

Thank you for your attention.

SAP AG 2003, Title of Presentation, Speaker Name / 35