Академический Документы
Профессиональный Документы
Культура Документы
2016
Supplementary Information
Work Programs, Staffing, Assessment,
Tax Rate and Tax Policy, Glossary
(Budget Book 4 of 4)
November 2015
Table of Contents
2016 Supplementary Information
-1-
-2-
Description of Work
Start
End
Comments
Present Status
1.
Ongoing
Ongoing
Ongoing
2007
Ongoing
Ongoing
2.
-3-
Description of Work
Start
1.
Suppression
Ongoing
2.
Ongoing
3.
Training
Ongoing
4.
Communications
Centre
Ongoing
5.
Administration
Ongoing
End
Comments
Present Status
-4-
Ongoing
Ongoing
Ongoing
Description of Work
Start
6.
Fire Station
Infrastructure
Ongoing
End
Comments
Present Status
PFS and other City staff will review the minimum Ongoing
repairs to ensure ongoing operation of Fire
Station #2 and its future replacement in
accordance with approved process and the need
and acquisition of additional facilities.
-5-
Description of Work
Start
1.
Emergency Management
Program
Ongoing
2.
Ongoing
3.
Provincial Nuclear
Emergency Response Plan
(PNERP)
Ongoing
End
Comments
Present Status
Ongoing
-6-
Ongoing
Ongoing
Description of Work
Start
4.
Emergency Plans
Ongoing
5.
Business Continuity
Planning
Ongoing
6.
Labour Disruption
Contingency Planning
Ongoing
7.
Ongoing
End
Comments
Present Status
Ongoing
-7-
Ongoing
Ongoing
Ongoing
Description of Work
Start
8.
Ongoing
End
Comments
Present Status
-8-
Description of Work
Start
End
Comments
Present Status
1.
Ongoing
Ongoing
2.
Ongoing
Ongoing
-9-
Ongoing
Description of Work
Start
End
Comments
Present Status
3.
Election Responsibility
Ongoing
Ongoing
4.
Civic Awards
January
June
Preparations will
begin in the first
quarter of 2016 for an
event in early June
2016.
- 10 -
Records Management
2012
Ongoing
- 11 -
Description of Work
Start
End
Comments
- 12 -
Present Status
Ongoing
2.
Description of Work
Start
Ongoing
End
Comments
- 13 -
Present Status
Ongoing
Description of Work
Start
End
Comments
- 14 -
Present Status
The City of
Peterborough is
presently in
compliance, but work
continues to ensure
training, policies and
procedures maintain
compliance.
The City has
achieved all
compliance
deadlines to date,
and continues to
work toward future
dates through to
2020.
The Accessibility
Office is also working
with the Building
Division regarding
implementation of
the Built
Environment
Standard via
revisions to the
Ontario Building
Code.
4.
Description of Work
Banking Services
Agreement
Start
End
Comments
December
2015
February
2016
- 15 -
Present Status
Not started.
Description of Work
Start
End
Comments
- 16 -
Present Status
Ongoing
1.
Project Name
Information Technology
Service Requests
Start
Q1 2016
End
Q4 2016
Description/Comments
Current Status
Planning
Core IT infrastructure
Corporate business applications
IT security best practices
2.
Q1 2016
Q4 2016
Planning
3.
Enterprise Software
Modernization
Q1 2016
Q4 2019
Planning
4.
IT Strategic Plan
Q1 2016
Q4 2016
Planning
- 17 -
Description of Work
Start
End
Comments
Present Status
1.
Public Library
Renovations and
Expansion
January
2014
Ongoing
Library Relocation
January
2016
August
2017
Site investigation
underway.
3.
Design of a New
Arena
January
2016
Ongoing
4.
January
2016
Ongoing
February
2016
Ongoing
6.
Park Buildings
January
2015
Ongoing
Pending Council
approval of funding in
2016 budget.
Construction 85%
complete.
7.
Construction of New
Athletic Facilities
Trent Sport Field
January
2014
Ongoing
8.
Construction of New
Athletic Facilities
June 2015
Ongoing
Development
discussions underway
5.
- 18 -
Council approval of
feasibility study in Fall
2015.
Design plans will
commence 2016.
1.
Description of Work
Daily Human
Resources Activities
Start
Ongoing
End
Comments
- 19 -
Present Status
Ongoing
Description of Work
Start
1.
Ongoing
2.
Litigation
Ongoing
Ongoing
4.
5.
Airport Agreements
End
Comments
Present Status
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
- 20 -
Ongoing
6.
Description of Work
Provincial Offences
Act Office
General Court Services
Administration
Start
Ongoing
7.
Enforcement/Collection
Policies
Ongoing
8.
POA Office/Courtroom
Ongoing
End
Comments
Present Status
Ongoing
- 21 -
Ongoing in conjunction
with Finance
Negotiations completed
license agreement to
December 2017.
Description of Work
Start
End
Comments
Present Status
This is a continuous
process.
Day-to-Day
Administration of
USD
Ongoing
Establish Asset
Management as a
Corporate and
Departmental Priority
3.
Various
Environmental
Assessments
4.
Implement Emerald
Ash Borer
Management
Program
Represent Department
Ongoing
This is a continuous
process that may
result in Reports to
Council as required.
This is a continuous
process.
5.
Support Various
Corporate Initiatives
Ongoing
6.
Support Projects in
Other Departments
Ongoing
- 22 -
This is a continuous
process.
This is a continuous
process.
This is a continuous
process.
Description of Work
Start
1.
Detailed design,
engineering and
development review,
and contract leads for
the majority of the
corporation engineering
related work within the
municipal right-of-way.
Ongoing
End
Comments
Numerous tasks including development of
engineering standards, developing process and
permitting for works in the municipal road
allowance and addressing engineering response
to various stakeholders including members of the
public and Council.
Implementation of corporate Flood Reduction
Master Plans and Water Quality Master Plans
including the undertaking of subsequent studies,
planning, coordinating, and administering the
capital projects.
Requests for Tenders/RFP preparations, project
management, contract administration, and
construction supervision of capital works and
development related works.
In house engineering design of Municipal Services
and local utilities including roads, sewers, storm
water quality, watermains, and roadside
appurtenances. Coordination and consultation
with public and utility stakeholders in relation to
capital projects.
Develop maintenance management systems for
road, bridge and sewer (storm and sanitary)
systems. This includes the decision making
process of sewer inspection locations on annual
rotations and the contract administration of CCTV,
Relining, dig repair, and grout repairs.
Provide Engineering comments on development
including the Official Plan, the Citys zoning, site
plan control, severances, Secondary Plans, and
Plans of Subdivision.
- 23 -
Present Status
This is a continuous
process.
Description of Work
Start
1.
Continued
2.
Ongoing
3.
Ongoing
End
Comments
Present Status
- 24 -
Description of Work
Inspection,
Maintenance and
Repair of City
Infrastructure Including
Garbage Collection
and Winter Control
Start
January
End
Comments
December The core functions for Public Works include
inspection and repair of municipal infrastructure,
winter control operations, the maintenance of
parks, care of the urban forest and solid waste
collection.
Present Status
Continuous
2.
Sidewalk Inventory
and Maintenance
Management
January
Ongoing
3.
Work Order
Management System
for Utility Cuts in the
Right -of-Way (ROW)
January
Ongoing
4.
Ongoing
Implementation of
Strategic Plan is
proceeding.
EAB plan is
underway, with
removals and
treatment plans in
place.
Data being readied to
help in review and
development of
strategies.
January
- 25 -
Description of Work
Integrate Winter Road
Patrol to Road Patrol
Software
Start
July
End
Comments
December The project goal is to integrate existing
computerized and GPS records so that a single
record source is available. These files are an
essential part of meeting the due diligence
requirements of the Minimum Maintenance
Standard Regulations.
Present Status
In Development
January
Developing a phasing
plan with budget
requirements.
- 26 -
Description of Work
Replace On-Street
Parking Meters With
Solar Powered Pay
and Display Machines
Start
April
2016
End
October
2016
PRK
2.
Structural
Rehabilitation of
Parking Garages
January
2016
July
2016
PRK
3.
Strategic Parking
Operations Review
March
2016
December
2016
Comments
Continue with recommendation to replace
on-street parking meters with solar
powered Pay and Display machines.
Program is near completion with only a few
machines required to eliminate meters in
the downtown area.
2013 Structural Reviews of both parking
garages indicate repairs are required for
both the King Street and Simcoe Street
parking garages. Rehabilitation of King
Street Garage was completed in 2015.
Simcoe Street Garage repairs were
tendered in 2015 with work to begin in
spring of 2016.
Present Status
Continue implementation of
solar powered machines as
per RFP P-21-11.
- 27 -
Description of Work
Implementation of
Parking App for Smart
Phones
Start
January
2016
End
Ongoing
Comments
In 2015 hand held ticketing equipment was
upgraded to allow for future implementation
of online parking payment applications. In
2016 the Strategic Parking Operations
Review will assess opportunities to
introduce a new parking application for
smart phones, allowing residents to pay for
parking in lots and eventually at on street
meters using their smart phone.
Present Status
Parking Operations Review
will commence in Q1 of 2016
with completion by the end of
2016.
TRF
5.
Traffic Operations
Management
Program
January
2016
September
2016
- 28 -
Description of Work
Intelligent
Transportation
Systems (ITS)
Strategic Plan
Start
January
2014
End
Ongoing
Comments
Program to develop and implement an ITS
Strategic Plan. A recommendation of the
Citys Comprehensive Transportation Plan,
the ITS Strategic Plan is a road map that
sets the direction, pace and priorities of ITS
investment over a 10 year period. In
concert with the Traffic Operations
Management Program, the ITS Strategic
Plan is based on the Citys present and
future transportation needs such as: Traffic
Control and Management, Traveler
Information, Incident Management, Public
Transportation, Parking Control and
Management and Emergency
Management. Recommendations will be
incorporated in annual operating and
capital budgets to ensure that the traffic
flow on the network is optimized.
Present Status
Not Started
TRF
7.
January
2014
Ongoing
- 29 -
Description of Work
Central Traffic Signal
Control System
Replacement
Start
September
2014
End
June 2015
Comments
Program to replace the Citys Central
Traffic Signal Control System. Phase 1 of
this program will be undertaken as part of
Traffic Operations Review to assess
system needs and requirements.
TDM
9.
Co-ordination of Trail
Management
Ongoing
TDM
10.
Sidewalk Strategic
Plan Update
2009
2022
TDM
11.
Pedestrian and
Cyclist Monitoring
Program
January
2012
Ongoing
- 30 -
Present Status
RFP to hire consultant to
undertake review completed
in fall of 2015. Work will
continue in 2016 including
public consultation and
reporting of
recommendations to Council.
Interdepartmental Trails
Committee meets regularly to
co-ordinate trail activities.
Description of Work
Community Based
Programs
Start
Ongoing
End
Ongoing
Comments
The following projects are created and
delivered in partnership with Peterborough
GreenUP, and other partners.
Present Status
Projects are progressing well.
TDM
13.
Bicycle Parking
Ongoing
Ongoing
- 31 -
Continued provision of
cycling racks in public spaces
is being provided in the city
as requested or when a need
is identified.
Description of Work
Implementation of
Cycling Network in
Transportation Plan
Start
2013
End
2031
Comments
The cycling network includes on and off
road facilities including multi-use trails,
cycling lanes (incl. protected and buffered
cycling lanes) and bicycle priority streets.
The capital budgets for these projects are
in various sections, but primarily in
Engineering and Constructions Various
New Multi-Use Trails
- 32 -
Present Status
Implementation expected by
the end of 2016 for:
1. Rotary Greenway Trail
(Gzowski College to
access to Lakefield
section of trail)
2. Charlotte Street (Park
Street to Monaghan Road)
3. Clonsilla Avenue
(Monaghan Road to
Hospital Drive)
4. Hospital Drive
5. Park Street (McDonnel
Street to King Street)
Projects are in planning
stages for:
1. Bethune Street
2. Charlotte Street (Bethune
Street to Water Street)
3. George Street (Hunter
Street to Perry Street)
4. Water Street (Sherbrooke
Street to Hunter Street)
5. CP Rail Corridor
(Townsend Street to
Ashburnham)
Description of Work
Cycling Master Plan
Start
2016
End
2017
TDM
16.
Active Healthy
Neighbourhoods
2014
2016
TDM
17.
Planning Initiative
2015
2016
Comments
Now that implementation of the cycling
network is underway, advantages have
been identified to planning the network in
more detail, so a cycling master plan for
the whole city would be beneficial which
would include development of design
standards for use in future capital projects.
This project is funded through the Toronto
Centre for Active Transportation. The
focus is on increasing active transportation
in the neighbourhood around Stewart Park
Present Status
Not yet initiated
- 33 -
Project underway
Description of Work
Implement Service
Alterations as per
Public Transit
Operations Review
Start
January
2013
End
Ongoing
Comments
To implement the recommendations of the
2011/12 Public Transit Operations Review and
service enhancements established through
Report USDIR12-016, and USDIR12-019.
Present Status
Phased process,
initiated in the spring of
2013 as approved by
Council and continuing
in 2016.
TST
2.
October
2015
October
2016
Procurement of system
began in Q4 of 2015
and implementation will
continue into 2016.
TST
3.
Electronic Staff
Scheduling System
October
2015
October
2016
- 34 -
Description of Work
Compliance With
Accessibility for
Ontarians With
Disabilities Act, 2005
(AODA)
Start
January
2009
End
Ongoing
Comments
The Accessible Customer Service Standard was
implemented as of January 1, 2010. The
Integrated Accessible Standard has been
released that combines the Accessible
Transportation Standard, Accessible Information
and Communications Standard and the
Accessible Employment Standard.
Present Status
Pre-boarding
announcement system
implemented on
conventional fleet in late
2015. In 2016 Terminal
Renovations in
customer waiting area
will address accessibility
requirements. Staff will
continue with Accessible
Transit Stop upgrade
program and will
continue with staff
training as required.
TST
5.
Transit Affordability
Program
January
2016
August
2016
- 35 -
Description of Work
Operation of Waste
Water Treatment
Plant
Start
Ongoing
End
Ongoing
2.
Federal Wastewater
Systems Effluent
Regulations
November Ongoing
2012
3.
Environmental
Monitoring of Existing
and Closed Landfill
Sites
January
December
Comments
The City of Peterborough Waste Water
Treatment Plant is a Class 4 (highest level
that can be achieved) facility as
designated by the MOE. In 2016, the
existing staff will process approximately
18.5 million cubic metres of sewage and
75,000 100,000 cubic metres of landfill
leachate.
The Federal Wastewater regulations were
released in July 2012. These regulations
have more stringent sampling, monitoring
and reporting requirements than our
existing Provincial Environmental
Compliance Agreement for the Waste
Water Treatment Plant.
Conduct sampling, monitoring and
analysis of groundwater and surface water
sites to ensure Ministry of Environment
compliance.
- 36 -
Present Status
Ongoing
Ongoing
5.
6.
Description of Work
National Pollution
Release Inventory
(NPRI) - Federal and
Provincial Mandatory
Reporting Submission
Wastewater
Treatment Plant
Phase 4 Upgrades
Start
Winter
2016
End
Summer
2016
Comments
Ongoing reporting to Environment Canada
and the Ministry of Environment of all
subject pollutants identified under the
NPRI regulations.
Present Status
Reporting deadline of
June 1, 2016.
Spring
2011
Fall
2015
Construction is now
Complete. Warranty
period throughout 2016.
Coal Tar
Environmental Study
November Through
2010
2016 and
beyond
- 37 -
Description of Work
Operate Waste
Management Facility,
Recycling Programs,
HHW Facility,
Composting Facility,
Public Space Recycling,
Promotion and
Education, Including the
Annual Waste
Reduction Calendar,
Operations of
Associated Programs
and Facilities
Waste Management
Master Plan
Implementation
Start
Ongoing
End
Comments
Day to day operations of waste management programs,
services and facilities. We will continue to identify
opportunities to increase diversion and minimize waste
going to the landfill, while maximizing available municipal
funding from the Waste Diversion Organization.
2012
2022
3.
Composting and
Biosolids
Ongoing
4.
2015
2.
2016
- 38 -
Present
Status
Ongoing
Plan
completed,
implementation
ongoing
Ongoing
Ongoing
Description of Work
Start
1.
Lead/Support Major
Planning Processes,
Capital Projects and
Other Initiatives
2.
End
Comments
Present Status
Ongoing
Museum Storage
Completed. Arena
Needs Assessment
completed; site
selected.
Ongoing
3.
Ongoing
Ongoing; continue
coaching
opportunities.
4.
Manage Personnel
Ongoing
Ongoing
5.
Ongoing
Ongoing
6.
Manage Community
Grants Program
Winter
2006
Ongoing
- 39 -
Description of Work
Start
7.
Corporate Sustainability
Ongoing
8.
Sustainable
Peterborough
Coordinating Committee
and Working Groups
Ongoing
9.
Outreach, Promotion,
Education
Ongoing
10.
Water Conservation
Program and Low-flow
Toilet Rebate Program
Spring
2012
11.
Corporate Energy
Management Plan
12.
End
Comments
Present Status
Ongoing
Ongoing
Ongoing
Ongoing
Summer
2014
Ongoing
Ongoing
January
1, 2013
Annual
Reporting
Ongoing
- 40 -
Implementation of
Sustainable
Peterborough in
progress.
Description of Work
Start
End
Comments
Present Status
13.
Fall
2012
Ongoing
Received $175,000
over two years from
FCM Green Municipal
Fund and $225,000
over 3 years from
Ontario Trillium
Foundation.
Consultant engaged.
14.
Fall
2012
Ongoing
Waste Audit
completed January
18, 2013. Energy
Audit completed
November 2013.
Performance Period
started Nov 1, 2013.
15.
Renewable Energy
Ongoing
Ongoing
- 41 -
Description of Work
Delivery of Instructional
Sports
Start
Ongoing
2.
3.
End
Comments
The Recreation Division offers multiple
instructional sport activities for children,
youth and adults.
Present Status
Approximately 1,700
individuals participate
each year.
Ongoing
Ongoing
4.
Recreation Subsidy
Program
Ongoing
5.
Ongoing
- 42 -
Description of Work
Community Assistance
Start
Ongoing
End
Comments
Staff work with neighbourhood and sport
groups to redevelop and/or improve
municipal green spaces. Annually, projects
are recommended to the Arenas Parks and
Recreation Advisory Committee.
Present Status
Specific projects will be
presented to Arenas
Parks and Recreation
Advisory Committee for
endorsement.
7.
Vision 2025
January
2015
Ongoing
A consultant was
secured in 2015.
Project to conclude,
with a report to Council
in the 1st half of 2016.
8.
Marina Operations
March
2008
Ongoing
9.
Beavermead
Campground
Operations
May 2013
Ongoing
- 43 -
Description of Work
Family Changeroom
Renovations
Start
Summer
2016
End
Fall
2016
2.
Complete LEED
Certification
On-going
Summer
2016
3.
Mechanical
Audit/Replacement
Report
On-going
Winter
2016
4.
Class Initiative
On-going
2016
5.
On-going
2016
Comments
Staff will be seeking input from members
regarding the refurbishment of the Family
Changeroom to enhance accessibility and
efficiency.
Staff will be completing the Audit for the LEED
Certification.
The Property and Energy Manager has been
working with PSWC staff and consultant to
review the mechanical equipment and
recommend replacement program based on
current priority.
With the replacement of Class coming up staff
have been working with the Community Services
Department to look for more efficient ways of
serving the community through one stop
shopping approach for facility bookings/rentals
and registrations. Staff will be looking at where
staffing resources can be shared and streamline
current processes.
PSWC staff, with the lead of the new Marketing &
Promotions Coordinator will be reviewing current
marketing and advertising initiatives and
recommending and implementing new
approaches to reaching customers, new design
to the current PSWC Guide, new promotions
such as a community Leisure Showcase of
programs, PSWC Youtube channel and refresh
the current website.
- 44 -
Present Status
Deferred
Still in progress
In progress
1.
Description of Work
Start
End
Comments
Municipal Cultural
Planning (MCP)
Implementation
Ongoing
Ongoing
2.
Ongoing
3.
Support Division
Operations, Boards and
Advisory Committees;
Promote Cross
Divisional Initiatives
Ongoing
Present Status
- 45 -
Implementation of MCP
strategic initiatives is
ongoing. First Annual
Report card for
2013/2014 in progress.
Performance Measures
selected and being
applied.
4.
5.
Description of Work
Start
End
Comments
Ongoing
Ongoing
Ongoing
7.
8.
Ongoing
9.
Administration of Citys
Heritage Activities
Ongoing
6.
Ongoing
Ongoing
Ongoing
Present Status
- 46 -
Ongoing; participate as
required.
As circumstances allow.
Ongoing
Hunter Street Bridge
Project awarded.
Downtown Mural project
initiated.
Ongoing
Ongoing: heritage impact
review for capital
projects; archaeology
support; support for DOP
and PACAC; property
designation.
Description of Work
Start
1.
Exhibition Installations
On and Off-site
Public Programs
On and Off-Site
Ongoing
3.
Education Programs
On Site
Ongoing
4.
Visitor Engagement
1st qtr
4th qtr
5.
Volunteer Development
2nd qtr
4th qtr
6.
Corporate Projects
Ongoing
7.
1st qtr
External Funding
Applications Operating &
Capital
1st qtr
2.
8.
9.
End
Ongoing
4th qtr
Ongoing
3rd qtr
Comments
Present Status
Ongoing
- 47 -
Ongoing
In planning
stages
Ongoing
In planning
stages
Ongoing
Ongoing
Ongoing
Ongoing
Description of Work
Maintain principled community
planning
2.
3.
Start
Ongoing
Pursue outcomes of
functional
analysis/feasibility study
Enhance organizational
effectiveness
Ongoing
Ongoing
End
Comments
- 48 -
Present Status
Project Architect
selected;
preliminary
design approved;
detailed design in
progress
Ongoing
Ongoing
5.
6.
Description of Work
Nurture community lifestyle
and identity
Collection development
and support of collection
development operations
Manage infrastructure
Start
Ongoing
Ongoing
Ongoing
End
Comments
Planned maintenance
projects
Present Status
Hiring of new
marketing staff in
progress.
Ongoing
Ongoing
Ongoing
1.
Description of Work
Maintain Principled
Community Planning
Start
Ongoing
Enhance Organizational
Effectiveness
Comments
Develop Plan of
Action in Relation to
Outcome of Feasibility
Study
2.
End
Ongoing
City Agreement,
Policies and Bylaws
Status
Installed new
HVAC;
refurbished
storage vault and
systems;
upgraded ramp
lighting
On-going
Administrative
Practices
Communications
Strategic Plan
3.
Ongoing
On-going
4.
Description of Work
Nurture Community
Lifestyle and Identity
Start
Ongoing
Exhibition
Development
6.
Ongoing
Permanent Collection
Manage Infrastructure
Facility Maintenance
Status
On-going
Comments
Participate and
Support City and
Community Projects
5.
End
Ongoing
- 51 -
On-going
As per Item 1
Description of Work
Agricultural Society
Strategic Plan and
Agreement
Start
2015
End
2017
Comments
Participating in the Strategic Plan project with
the Agricultural Society and creation of new
agreement with the City.
Present Status
Interim Agreement signed
in April 2015.
2.
Jan.
2014
2018
In process of an analysis
of Arena Division
operations and changes
that will result with
transition to new building;
Implement Electronic
Document Management
2015
2016
4.
Implement Sales/
Marketing Software
2016
2017
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Currently adapting to
existing software in order
to generate invoices and
A/R into financial system.
Ongoing
6.
Peterborough Petes
Partnership
Ongoing
On-going
7.
Ongoing
8.
Improve Staff
Communication,
Training and
Performance
Ongoing
9.
Facilities Capital
Equipment
Rehabilitation
Ongoing
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Description of Work
Financial Assistance
Provides basic
benefits to eligible
residents for food,
shelter, clothing,
health and non-health
related items in the
most efficient manner
possible.
Start
Ongoing
2.
Employment Support
Assist Ontario Works
and Ontario Disability
Support Program
participants to
increase employability
through active job
search, coaching, jobspecific skills training,
job and volunteer
placement, basic
education and
upgrading.
Ongoing
End
Comments
Continue to partner with the Ministry to bring
staffing resources and operational processes to
a steady state with the Provincial data base
(SAMS). Increase user confidence and datafinancial integrity in the system. Meet or
exceed customer services targets related to
timely response to service requests.
Present Status
Through 2015, the
Ministry continues to
implement its SAMS
Integrated Transition
Plan across CMSMs.
System in place to collect
and review metrics.
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Description of Work
Homelessness
Interventions
Start
Ongoing
End
Comments
The 10-year Housing and Homelessness Plan
will continue to guide use of federal, provincial
and municipal funding and program activities.
Priorities for 2016 include:
implementation of a shared client data base;
build on the Housing First program,
physical improvements to the mens shelter;
work with Housing Division on the annual
public report on progress on the Housing
and Homelessness plan.
4.
2015
Spring
2016
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Present Status
Housing First program in
operation since mid2015. Review of
outcomes to guide
improvements or
expansion.
Working with PTS on
implementation of HIFIS
database across multiple
community partners.
Description of Work
Childrens Services
1.
Community Planning Best Start Early
Intervention and
Prevention Committee
2.
Modernization of Child
Care - Early Learning
Initiative/Stabilization
Planning.
In 2015/16 local
boards will continue to
implement plans
related to excess
space in schools and
supporting the
development of child
care spaces in
schools.
Start
End
Comments
Present Status
Ongoing
Ongoing
A sub-committee of the
Planning table continues to
monitor and provide input
into the Common
Registration project at the
Family Hubs and provide
input into the Special Needs
Strategy.
2015
2016
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County Drop-in
Services
January
2016
December
2016
2.
County Capacity
Developments:
Expand local
partnerships in priority
areas including:
employment, food
security, recreation,
basic needs, and
seniors.
January
2016
December
2016
3.
Community Service
Map
January
2016
December
2016
4.
Seniors Portfolio
Strengthen
Peterborough Council
on Aging (PCOA) to
improve the health,
safety and overall
wellbeing of older
adults.
January
2016
December
2016
Present Status
Drop-in Centre services continue
in Havelock, Apsley, Buckhorn,
Trent Lakes Municipal Office, and
Norwood. Offering service in the
south end of the County is being
explored.
Restructured Committee
conducting outreach to broaden
representation and scope.
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End
Comments
Present Status
1.
Planning Process
Administration
Ongoing
This is an ongoing
activity and represents
the Planning Divisions
core responsibilities and
principal work program
priorities.
2.
Corporate Initiatives
Ongoing
This is an ongoing
activity and represents
the Planning Divisions
participation in
Corporate activities.
3.
Interdepartmental
Projects
Ongoing
This is an ongoing
activity and represents
the Planning Divisions
participation in
Corporate initiatives.
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End
4.
May 2009
Comments
Present Status
d) In progress
e) In progress
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6.
End
Comments
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Present Status
The Official Plan Update
started in 2013 and will
be completed in the first
quarter of 2016. The
implementation phase
will be an ongoing
project.
Not started
Charlotte Street
Renewal/ Louis
Street Urban Park:
Phase 1
Construction
June
2015
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Implementation will
occur over multiple
years, as capital funding
is made available.
Detailed design and
engineering was
initiated in the forth
quarter of 2015. Phase
1 of the Urban Park,
which will include the
oval surface for multiuse in the summer and
the ice skating surface
for the winter, is planned
for 2016.
Trail Development
(Off road trail
initiatives are a
responsibility of the
Planning Division)
January
2015
E: Construction of high
level bridge completed
in 2006/2007. South
link completed in 2009;
engineering and design
of connection north
through the Trent east
campus section
completed in early 2011.
Implementation of this
link had been passed
over to Utility Services.
2010
Future
F: Preliminary design
completed in
association with Del
Crary Park Master Plan
in 2011 and the 2014/15
Class EA/Urban Design
Study. Detailed design
completed in 2015 and
construction to be
completed in future
years subject to budget
approval.
Long Range
Industrial Land
Needs Strategy
Ongoing
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H: To be completed
once Parkhill Road is
reconstructed.
In progress
Description of Work
Start
1.
Spatial Data
Maintenance and GIS
Program Development
Ongoing
End
Comments
Present Status
Ongoing
Corporate GIS/Mapping
Requests
Ongoing
Ongoing
3.
Asset Management
Ongoing
Ongoing
4.
January
2016
Not Started
5.
Hardware/Infrastructure
capacity planning
implementation
January
2016
Not started
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Description of Work
Start
1.
Housing Program
Funding and
Administration
Ongoing
End
Comments
Present Status
Ongoing core
responsibilities.
2016 Projects:
Engage with Kinsmen Garden Court as their operating
agreement ends to deal with Citys reversionary interest in land
Conduct at least four social housing operational reviews
As per the 10-year Housing and Homelessness Plan:
- Report on progress in developing the Social Housing
Strategy - a plan for expiring operating agreements,
maintaining service level for social housing (ie 1,569 RGI
units), with specific components for PHC and Urban Native
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Description of Work
Start
2.
Affordable Housing
New Supply and
Repair Programs
Ongoing
End
Comments
Present Status
As funding
opportunities
are available.
Core Activities:
Recommend projects for funding, monitor construction, and
development of rental/supportive projects
Collaborate with community members and organizations to
increase affordable housing stock
Enhance collaboration among municipal staff including Social
Services, Legal, Planning (City/County/Township), Building
2016 Projects:
As per the Housing and Homelessness Plan, continue:
- Peterborough Renovates Program, add rental eligibility as
appropriate
- Homeownership Assistance Loan
- Encourage CIP for affordable housing within City
boundaries
- Recommend Rental/supportive housing projects, using
capital funding (IAH-E from Province) as per fiscal plan
- Negotiate funding agreement with Brock Mission for rental
component of a proposed shelter redevelopment project
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Description of Work
Start
3.
Housing Research,
Reporting and Sector
Engagement
Ongoing
End
Comments
Present Status
Core Activities:
Participate/lead Service Manager Housing Network (Central
East and Provincial).
Plan and manage communication of Housing Division
initiatives, program policies, e.g. Housing Policy Directives,
Program Guidelines and update, events planning for openings.
Undertake housing research initiatives and program/policy
analysis, including sponsoring research projects with the Trent
Centre for Community Based Education.
Engage in community capacity building initiatives such as
housing forums, provider training workshops, and programs to
enhance tenants experiences in housing.
Support Affordable Housing Action Committee (AHAC) and
related sub committees by providing staff resources for
meetings and special projects.
Ongoing
2016 Projects:
As per the 10-year Housing and Homelessness Plan:
- Complete the Housing and Homelessness Plan Progress
on activities in 2015
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Description of Work
Start
4.
Housing Supports
Program and
Administration
Ongoing
End
Comments
Present Status
Ongoing
2016 Projects:
As per the 10-year Housing and Homelessness Plan
- Report on policies and practices related to applying for and
accessing social housing rent-geared-to-income
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Description of Work
Administer and Enforce
the Building Code Act,
the Ontario Building
Code and Other
Applicable Law
Start
Ongoing
2.
By-law Enforcement
3.
End
Comments
The Building Divisions core function is to
administer the municipalitys statutory
obligations under the Building Code Act by
enforcing the Ontario Building Code and other
applicable law. This includes a broad range of
activities from processing building permit
applications to performing inspections of new
construction and renovations, as well as issuing
orders for non-compliance.
Present Status
This is an annual
activity and represents
the Divisions primary
responsibility and
principal work program
priority.
Ongoing
This is an annual
activity and represents
a major responsibility
of the Division and a
significant work
program priority.
Ongoing
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Description of Work
Revised Property
Standards Bylaw/Property
Maintenance Bylaw
Start
January
2013
End
June
2016
Comments
The Citys Property Standards By-law has not
been updated since 1988. Legislation
changes, operational policies and procedures,
identified inefficiencies and weaknesses
demonstrate the need for amendments to the
current by-law. This extensive project has
been transferred to the Supervisor Enforcement
Services who is working with Legal Services.
Present Status
The draft of a revised
by-law is completed.
The Supervisor
Enforcement Services
is co-coordinating
internal and external
consultation, and the
introduction of POA
ticketing is being
pursued in conjunction
with Legal Services.
5.
January
2015
December
2016
Affected Division
managers, their point
staff, corporate
services and PTS are
being given a
presentation on the
project currently.
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Description of Work
Start
End
Comments
Present Status
1.
Federal Zoning
Process
January
2013
December
2018
2.
Emergency Exercise
January
2016
December
2016
3.
Safety Management
System
January
2016
March
2016
4.
Airport Marketing
January
2016
Ongoing
5.
Obstacle Limitation
Surface Maintenance
Ongoing
Ongoing
An audit plan is in
place.
Staff will continue to
work with the Airport
Manager, PED and
aviation marketing
professionals to build
relationships with
targeted companies
and assist existing
tenants with
expansion plans.
Ongoing.
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New Full-time Permanent Position Proposed in the Operating Budget (1.00 FTE)
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2016 Draft Budget Assessment, Tax Rate and Tax Policy Supplementary Information
Taxable Assessment
Re-assessment four year cycle continues
As part of the 2007 Ontario Budget, the Liberal government announced plans to
improve the property tax system to make it fair, predictable and sustainable. These
plans included a four-year reassessment cycle. Initially, all properties in Ontario were
reassessed, as of January 1, 2005, for the 2006 taxation year. Reassessments were
planned to take place annually thereafter. However, in 2006, when the Ontario
Ombudsman reviewed the Municipal Property Assessment Corporation (MPAC), he
made a number of recommendations. To give MPAC sufficient time to review and
implement the recommendations, the Province declared a two-year freeze on
reassessments for the 2007 and 2008 property tax calculations.
The freeze was over effective for the 2009 tax year. A reassessment took effect for the
year 2009 based on market value as of January 1, 2008. The phase-in of this
assessment ended in the 2012 tax year. The current assessment for 2016 is based on
the market values at January 1, 2012 and represents Year 4 of the phase-in which
began in the 2013 tax year.
Mandatory phase-in of assessment
In order to mitigate the impact of reassessments, changes to property values from the
2012 re-assessment will be phased in equally over the four-year period, 2013-2016, at a
rate of 25% per year. This phase-in program is administered by MPAC as it provides
the applicable phased-in assessed values to municipalities each year in the assessment
rolls.
This phase-in program applies to all property classes and all properties within each
class that have experienced an assessment increase. All increases are subject to the
phase-in regardless of the amount. By the 2016 taxation year, all properties will be
paying taxes on their full destination assessment, that being the January 1, 2012
value.
An example helps illustrate. A residential property, where the January 1, 2012 value
was $200,000 and the January 1, 2016 destination value has increased to $240,000,
experienced an overall value increase of $40,000, or 20%. Under the phase-in
program, the final destination value of $240,000 is not attained until year four.
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2016 Draft Budget Assessment, Tax Rate and Tax Policy Supplementary Information
The following chart shows the affect of this sample assessment phase-in.
Sample Phase-in for a Property where the Assessment is increasing from
$200,000 to $240,000
Taxation
Year
Valuation
Date
2012
Jan 1,
2008
2013
Jan 1,
2012
2014
Jan 1,
2012
2015
Jan 1,
2012
2016
Jan 1,
2012
2017
Jan 1,
2016
$200,000
$240,000
$240,000
$240,000
$240,000
--
Phase-In
--
25%
50%
75%
100%
--
CVA for
Taxation
$200,000
$210,000
$220,000
$230,000
$240,000
--
CVA
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2016 Draft Budget Assessment, Tax Rate and Tax Policy Supplementary Information
2015 - 2016 Estimated Taxable CVA by Class and Sub-class
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2016 Draft Budget Assessment, Tax Rate and Tax Policy Supplementary Information
CVA growth 2006-2016
The chart below shows the total taxable assessment changes for the years 2006
through to 2016.
The following chart shows the relative breakdown of the total $8.3 billion 2016 taxable
assessment by type.
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2016 Draft Budget Assessment, Tax Rate and Tax Policy Supplementary Information
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2016 Draft Budget Assessment, Tax Rate and Tax Policy Supplementary Information
Council, at its April 14, 2009 meeting, adopted an eight year tax ratio reduction plan,
through Report CPFPRS09-005 (Tax Policy), whereby the Multi-Residential,
Commercial, and Industrial tax ratios would be reduced by a set amount in each of the
years 2010 through 2017 so that by 2017, the tax ratio for all three classes would be
1.5. However, the 2015 Budget deferred the plan, as directed by Council through the
2015 Budget Guidelines Report.
On August 4, 2015, Council approved Report CPFS15-036 (2016 Budget Guidelines)
which included the following recommendation:
That the Tax Ratio Reduction Program be reinstated for the 2016 Draft
Budget and reflect reductions:
i)
To the Commercial and Industrial Class Tax Ratios but not the
Multi-residential Class, and
ii)
At a rate that is one-half of the annual reduction that was originally
included in the program.
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2016 Draft Budget Assessment, Tax Rate and Tax Policy Supplementary Information
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2016 Draft Budget Assessment, Tax Rate and Tax Policy Supplementary Information
The 2016 Weighted Taxable Assessment by class is shown in the chart below.
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2016 Draft Budget Assessment, Tax Rate and Tax Policy Supplementary Information
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2016 Draft Budget Assessment, Tax Rate and Tax Policy Supplementary Information
The resulting 2015 and 2016 tax rates for each class are shown in following table.
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2016 Draft Budget Assessment, Tax Rate and Tax Policy Supplementary Information
The Tax Ratio change impact on the 2.5% all Inclusive Tax and Sewer levy change
is 0.25%
Reinstating the Tax Ratio Reductions Program does not impact tax levy requirements.
If, however, the recommended ratio reductions were not applied, they would alter the
municipal tax rates for each class and ultimately impact the 2.50% all-inclusive
residential tax and sewer levy increase proposed in the 2016 Draft Budget by 0.25%. In
other words, if the 2016 tax ratios reduction program reductions were not applied, the
all-inclusive residential tax and sewer levy increase would be 2.25% as opposed to
2.50%.
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2016 Draft Budget Assessment, Tax Rate and Tax Policy Supplementary Information
City required to pass a 2016 tax ratio by-law
Section 308 of the Municipal Act 2001 requires single tier municipalities to pass a bylaw to establish the tax ratios for each property class no later than April 30 of each year.
Recommendation
That a by-law be passed to establish the 2016 tax ratios for each property class
as set out in the 2016 Operating Budget.
Farmland Awaiting Development
Section 313 of the Municipal Act, 2001 requires municipalities to establish a
percentage reduction for farmland awaiting development. The minimum reduction is
25% of the residential rate. A municipality can increase the percentage by up to ten
percentage points each year to a maximum of 75%. While there are presently no
properties in the City of Peterborough in this category, a higher percentage reduction
would be a fairer tax rate, should there be some properties assessed as Farmland
Awaiting Development in the future. The 2015 approved reduction percentage was the
maximum 75%. Staff recommend that the percentage remain unchanged for 2016.
Recommendation
That the 2016 tax rate for farmland awaiting development subclass be 75% of the
residential rate.
ii.
iii.
That properties that achieved CVA tax in 2015, remain at CVA tax from 2016
forward regardless of how reassessment affects the property.
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2016 Draft Budget Assessment, Tax Rate and Tax Policy Supplementary Information
iv.
That properties that cross over from the claw back to the capping category
or vice versa from 2015 to 2016 be taxed at CVA tax.
That the threshold on the tax level for eligible new construction be 100%.
That the Tax ratio reductions for mandated subclasses of vacant units remain at
30% for the Commercial class and 35% for the Industrial class.
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2016 Draft Budget Assessment, Tax Rate and Tax Policy Supplementary Information
The following table shows the 2015 and 2016 Municipal and Education Tax Rates
including all of the above assumptions.
2015 and 2016 Municipal and Education Tax Rates
Note1. 2016 Education Rates are estimates only. Actual rates will not be known until
published by the Province.
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Fund Balance
The balance sheet identifies the assets of that fund and the liabilities it owes. The difference
between the fund's assets and liabilities equals the "fund balance." To the extent that assets
exceed liabilities, represents the financial resources available to finance expenditures of the
following fiscal period. A deficit fund balance can only be recovered by having revenues
exceed expenditures in a following fiscal period.
Grant
A monetary contribution by one level of government to another, or one organization to another.
Typically, the Provincial and Federal Governments make these contributions to local
governments. The City of Peterborough makes grants available to various local cultural,
sports and community organizations and for assistance to seniors and others.
Municipal Property Assessment Corporation (MPAC)
The entity responsible for the property assessment function in Ontario, in accordance with
Provincial legislation passed in 1997.
Long-Term Debt
Long-term debt is used to finance capital projects, having a maturity term of more than one
year. Debt repayment forms part of the annual operating budget.
Ontario Structure Inspection Manual (OSIM)
The Ontario Structure Inspection Manual is published by the Ministry of Transportation (O.
Reg. 160/02, s. 2 (2)). It is the legislation under which the structural integrity, safety and
condition of every bridge is to be determined through the performance of at least one
inspection every two years under the direction of a professional engineer.
Operating Budget
The budget allocations to provide basic government programs and services in the current fiscal
year. Expenses include such items as salaries and wages, materials and supplies, utilities,
and insurance.
Operating (Revenue) Fund
The fund reflecting general activities of the City. The principal sources of revenue are property
taxes, grants and service charges. All line and staff departments are financed through this
fund.
OSIFA
Ontario Strategic Infrastructure Financing Authority
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Definition
Accessibility Advisory Committee
Art Gallery of Peterborough
Affordable Housing Action Committee
Association of Municipalities of Ontario
Accessibility for Ontarians with Disabilities Act, 2005
Arenas Parks and Recreation Advisory Committee
Building Condition Assessment
Canadian Association for Laboratory Accreditation
Central Area Master Plan
Certified Building Code Official
Central Composting Facility
County-City Health Unit
Community Care Peterborough
Community Counselling and Resource Centre
Cultural Spaces Canada Fund (Department of Canadian Heritage)
Closed Circuit Television
Community Homelessness Prevention Initiative
Community Improvement Plan
Community Museum Operating Grant (Ontario Ministry of Culture)
Consolidated Municipal Service Manager
Canadian National Institute for the Blind
City of Peterborough Holdings Inc.
Consumer Price Index
Community Race Relations Committee
Cardiovascular Rehabilitation Services Program
Canadian Radio-television and Telecommunications Commission
Community Services Department
Canada Summer Jobs (HRDC)
Community Social Plan
Court Security Prisoner Transportation
Canadian Union of Public Employees
Current Value Assessment
Consolidated Verification Process
Downtown Business Improvement Area
Development Charges
Department of Fisheries and Oceans
Deoxyribonucleic Acid
Delivering Opportunities for Ontario Renters
Downtown Youth Space
Environmental Assessment
Emerald Ash Borer
Electric City Culture Council
Environmental Compliance Approval
Emergency Control Group
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