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Let's step back a moment and consider our essential requirements for a part numbering
system.
Any part numbering system uniquely identifies an item approved for a
specific application. Accurate, consistent, unambiguous identification
over the entire part lifecycle is essential for correct product assembly,
testing and maintenance.
We must ensure that a new identifier is assigned whenever a variation in attributes can
have a meaningful effect on the item's form, fit, or function in the application.
A good part number design allows us to:
Meet design requirements by clearly distinguishing one part from other parts
when the difference is meaningful.
Consistent length
All part numbers should be the same length. Varying lengths make it difficult to know
whether any characters have been omitted or truncated. Different computer applications
may sort varying text lengths unpredictably.
Maximum length
A practical part numbering system design should account for the limits of short-term
memory. The "magic limit" is typically considered to be 7 1. Many years of academic
study, verified by real-world experience, proves that data entry errors increase as the
number of characters increase. After a certain length, errors increase at an increasing
rate: at 15 characters, the error probability approaches 100% 2.
Any scheme longer than 7 characters:
requires most users to write down, rather than simply remember, the part number
for even brief use; and
No leading zeroes
Avoid starting a part number with a "0" (zero) character.
A number with a leading 0 has two unfortunate effects: some people may write 123 for
your part 000123, and some computer applications (like Microsoft Excel) discard all
leading zeros during import, making a mess of your bills of materials. Although this rule
reduces your possible part universe by 10%, it's well worth the cost.
Hyphens as delimiters
Separate a part number into chunks when it exceeds about 6 characters. For efficient
data entry, we'll limit our delimiter choices to symbols on the numeric keypad.
Part numbers are often used as the filename for importing bills of materials, exporting
design packages and viewing file attachments. Therefore, do not use:
Characters near the font baseline (period and underscore) that can be obscured
within a hyperlink. For instance, 276543-01 is easier to read
than 276543.01 or 276543_01.
Our short, numeric, non-significant part number provides the fastest data entry, with the
fewest possible errors. It's the most efficient solution for heavy users in purchasing,
manufacturing, receiving, service and other places where employees constantly work
with a wide variety of part numbers.
PLM software can easily generate the next part number in sequence, prevent conflicts
with previously-issued part numbers, and find parts based on the number (if you happen
to know it) and description and other attributes when you don't.
If you're now wondering how part characteristics can be included in your part
number, you're thinking of a "significant" ("smart", "intelligent") part number
scheme. Although significant numbering schemes are no longer considered good
practice, we identify the risks and offer suggestions for avoiding some of the
problems.
All tests point to numbers alone as being more easily identifiable with
far less chance of error... Tests have also shown that smaller numbers
are easier to write and remember accurately. Hence, the ideal part
number is all numeric with as few characters as possible.
Mather: Bills of Materials, page 100
The most critical of these issues is that, over time, the significant
numbering systems tend to break down. ... As time passes, variations
arise which were not foreseen. One digit was set aside where two are
now needed. Significant numbers thus tend to lose their significance.
They no longer do the classification coding function intended by their
inventors.
Watts: Engineering Documentation Control Handbook, page 49
Duplicate part numbers are automatically prevented based on rules that can
optionally include part or document class and type subclasses.
When creating a new part record, users are prompted for consistent item
descriptions using "text templates" based on the part type.
A specifying designer can provide unit costs for part list roll-ups.
Each part can have its own supplier source parts list, which includes the ability to
rank preferred usage.
Users can add a virtually unlimited number of file attachments that are either
"locked down" on item release, or can be modified throughout the entire part life
cycle.
Even non-technical users can easily find parts by relying on familiar "Google-like"
free-form text searches that not only return the most relevant parts, but also can
return similar items that may be substituted, with the resulting part list ranked by
relevance.
Complete part histories are tracked by releasing and canceling parts revision
records using change forms.