imageRunner Advance

Simplified
Guide

CONTENTS
COPY FUNCTIONS
1. Enlargement (115% - 400%)
2. Reduction (25% - 86%)
3. Density
4. Lighten the density of background / bleed-thur areas)
5. Finishing
6. Double-Sided Copying
7. To Use IC Copy Function
8. Image Combination (N on 1)
9. Booklet
10. Erase Frame
11. Page numbering
12. Watermark
13. Print Date
14. Area Designation (For Colour Copier only)
15. SuperImpose Image (Storing of letter Head)
16. Superimpose Image (Printing on overlay)

SEND FUNCTIONS
17. To Register Address
17.1 Address Book (1600 entries)
17.2 Configure Scan to Folders(Windows)
17.3 One-Touch Button (001 to 200 keys)

18. Fax/scan and send Transmission

18.1 Sending by Address Book
18.2 Sending by One - Touch Buttons
18.3 Two Sided Originals for Transmission
18.4 File type (JPEG,PDF compact and TIFF)
18.5 File Name
19. Store incoming fax to email / folder (Fax forwarding)
19.1 Fax Forwarding
19.1 Turning the forwarding function On/Off

-1-

20. Printing Reports

20.1 To Program Fax TX Report for Sending
20.2 To Program Send TX report for Sending
20.3 Activity management report(FAX logs)
OTHER FUNCTIONS
21. Scan And Store
21.1 Setting Up of Mailboxes
21.2 Storing Documents to the Mail Box
21.3 Memory Media
22. Setting Department ID Management
22.1 Printing Department ID Page Total
23. Driver Installation
24. Network Printing Feature
24.1 Secure Print
24.2 Retrieve Secure Print
24.3 Print to Mailbox

-2-

COPY FUNCTION
1. ENLARGEMENT (115% - 400%)
1.
Place original documents face up
in the Auto Document Feeder
2.

Select [MAIN MENU]

3.

Select [COPY]

4.

Select [COPY RATIO]

5.

Select 141% for A4 to A3 or other

enlargement modes

6.

Select [OK]

7.

Select [START]

2. REDUCTION (25% - 86%)

1.
Place original documents face up
in the Auto Document Feeder
2.

Select [MAIN MENU]

3.

Select [COPY]

4.

Select [COPY RATIO]

5.

Select 70% for A4 to A3 or other

enlargement modes

6.

Select [OK]

7.

Select [START]

-3-

3. DENSITY
1.

Place original documents face up in the Auto Document Feeder

2.

Select [MAIN MENU]

3.

Select [COPY]

4.

Select [DENSITY]

5.
Move pointer to the left for a lighter
output or to the right for a dark print out
6.

Select [OK]

7.

Select [START]

4. LIGHTEN THE DENSITY OF BACKGROUND /

BLEED-THRU AREAS
1.

Place original documents face up in the Auto Document Feeder

2.

Select [MAIN MENU]

3.

Select [COPY]

4.

Select [DENSITY]

5.
Under [BACKGROUND DENSITY],
select [AUTO] / [ADJUST]
6.

Select [OK] x 2

-4-

5. FINISHING
1.
Place original documents face up in
the Auto Document Feeder
2.

Select [MAIN MENU]

3.

Select [COPY]

4.

Select [FINISHING]

5.

Select [Collate] / [Group] / [Staple]

6.

Select [OK]

7.

Select [START]

6. DOUBLE-SIDED COPYING
1.

Place original documents face up in the Auto Document Feeder

2.

Select [MAIN MENU]

3.

Select [COPY]

4.

Select [2-SIDED]

5.

Select the desired two-sided output

such as [1-SIDED TO 2-SIDED] / [2-SIDED
TO 2-SIDED] / [2-SIDED TO 1-SIDED] /
[BOOK TO 2-SIDED]

6.

Select [OK]

7.

Select [START]

-5-

7. TO USE IC COPY FUNCTION

1.

Press [QUICK MENU]

2.

Select [SHARED]

3.

Select [IC COPY]

4.

Select [YES]

5.
Place the document face down on
the top-left corner of the platen glass
6.

Select [START] to scan

7.

Turn over the document and place

on the same position as above

8.

Select [START] to scan

9.

Select [START COPYING]

8. IMAGE COMBINATION(N on 1)

1.
Place original documents face
up in the Auto Document Feeder
2.

Select [MAIN MENU]

3.

Select [COPY]

4.

Select [OPTIONS]

5.

Select [N ON 1]

6.
Select the desired mode such
as [2 on 1] / [4 on 1] / [8 on 1]
7.
Under [ORIGINAL SIZE], select
[CHANGE] to choose the size (ie: A4)
8.

Select [OK]

9.
Under [PAPER SIZE], select
[CHANGE] to choose the output tray
(ie : A4)
10.

Select [OK] x 2

11.

Select [CLOSE]

12.

Select [START]

-6-

9. BOOKLET
1.

Place original documents face up in the Auto Document Feeder

2.

Select [MAIN MENU]

3.

Select [COPY]

4.

Select [OPTIONS]

5.

Select [BOOKLET]

6.

Select [BOOKLET SCAN]

7.
Under [ORIGINAL SIZE], select
[CHANGE] to choose the size (ie : A4)
8.

Select [OK]

9.
Under [LAYOUT SIZE], select
[CHANGE] to choose the output size (ie :
A4R)
10.

Select [OK] x 2

11.

Select [CLOSE]

12.

Select [START]

-7-

10. ERASE FRAME

1.

Place original documents face up in the Auto Document Feeder

2.

Select [MAIN MENU]

3.

Select [COPY]

4.

Select [OPTIONS]

5.

Select

6.

Select [ERASE FRAME]

(down)

7.
Select [ERASE ORIGINAL FRAME] /
[ERASE BOOK FRAME] / [ERASE BINDING]
8.

Select the desired margin (Set

the margin by [-] or [+])

9.

Select [OK]

10.
Under original size, press
[CHANGE] to choose the size (ie : A4)
11.

Select [OK] x 2

12.

Select [CLOSE]

13.

Select [START]

-8-

11. PAGE NUMBERING

1.

Place original documents face up in the Auto Document Feeder

2.

Select [MAIN MENU]

3.

Select [COPY]

4.

Select [OPTIONS]

5.

Select

6.

Select [PAGE NUMBERING]

7.

Select [POSITION TO PRINT PAGE

NUMBER USING THE ARROWS]

8.

Select the desired [COLOUR], [SIZE],

[STARTING NUMBER]

9.

Select [OK]

10.

Select [OK] x 2

11.

Select [CLOSE]

12.

Select [START]

(down)

-9-

12. WATERMARK
1.

Place original documents face up in the Auto Document Feeder

2.

Select [MAIN MENU]

3.

Select [COPY]

4.

Select [OPTIONS]

5.

Select

6.

Select [WATERMARK]

7.

Select [POSITION TO PRINT

WATERMARK USING THE
ARROWS]

8.

Select the desired [COLOUR],

[SIZE], [WATERMARK TYPE]

9.

Select [OK]

10.

Select [OK] x 2

11.

Select [CLOSE]

12.

Select [START]

(down)

- 10 -

13. PRINT DATE

1.
Place original documents face
up in the Auto Document Feeder
2.

Select [MAIN MENU]

3.

Select [COPY]

4.

Select [OPTIONS]

5.

Select

6.

Select [PRINT DATE]

7.

Select [POSITION TO PRINT DATE

USING THE ARROWS]

8.

Select the desired [COLOUR],

[SIZE], [DATE TYPE], [SPECIFY DATE]

9.

Select [OK]

10.

Select [OK] x 2

11.

Select [CLOSE]

12.

Select [START]

(down)

- 11 -

14. AREA DESIGNATION

1.

Place your original documents on the platen glass.

2.

Select [MAIN MENU]

3.

Select [COPY]

4.

Select [OPTIONS]

5.

Select arrow

6.

Select [AREA DESIGNATION]

7.

Select [PEN ENTRY]

8.

Select [START SCANNING]

(down)

9.

Designate the area using the edit

pen (Maximum up to 4 areas)

10.

Select [FRAMING] / [BLANKING]

11.

Select [PREVIEW] to check

designated area

12.

Select [OK]

13.

Select [START]

- 12 -

15.SUPERIMPOSE (STORING OF LETTERHEAD)

1

Select [SETTINGS / REGISTRATION]

Select [FUNCTION SETTINGS]

Select [COMMON SETTINGS]

Select [PRINT SETTINGS]

Select [REGISTER FORM]

Select [REGISTER], select paper size as A4 and press [NEXT]

Fill in the form name and press [NEXT]

Place letterhead on the platen glass and press [START]

Select [OK] and [CLOSE]

- 13 -

16. USING LETTERHEAD (SUPERIMPOSE)

1

Select [COPY] from main menu

Select [OPTION] and scroll down to

the last page

Select [SUPERIMPOSE IMAGE],

highlight on the form and press
[NEXT]

Select [OK] and [START]

- 14 -

SEND FUNCTIONS
17.1 TO REGISTER ADDRESS

1.

Select [SCAN & SEND]

2.

Select [ADDRESS BOOK]

3.

Select [REGISTER]

4.

Select [REGISTER NEW DEST]

5.

Select [FAX] / [E-MAIL] / [FILE]

6.

Select [NAME]

7.

Enter a name for the recipient

8.
Select [FAX NUMBER] / [EMAIL
ADDRESS]
9.
Enter the fax number or email
address of the recipient
10.

Select [OK]

11.

Select [CLOSE] x 2

- 15 -

17.2 CONFIGURE SCAN TO FOLDER (WINDOW XP)

SETTING AT THE PC
1.

Double-click on [MY COMPUTER] on the desktop

2.

Create a new folder in C drive of the PC. Name the folder as [Canonscan]

3.

Highlight on the folder, right click and select [SHARING AND SECURITIES]

4.
Share the folder to network. Make sure the [ALLOW NETWORK USERS TO
CHANGE MY FILES] option is checked if the option is available. If there is a
[PERMISSION] button, click on the button and allow [FULL CONTROL].
5.
There will be a hand' holding onto the folder.
6.
Right-click the folder, select [SEND TO] and choose [DESKTOP
(SHORTCUT)]
7.
Check the PC 'Computer Name' and Workgroup by right clicking on the
My computer icon on the desktop before you do any setting at the copier.
8.

Check and configure any firewall program.

- 16 -

SETTING AT THE COPIER

1.

Press

[SETTINGS/REGISTRATION]

2.

Press [SET DESTINATION]

3.

Press [REGISTER DESTINATIONS]

4.

Press [REGISTER NEW DEST.]

5.

Press [FILE]

6.

Press [NAME]

7.

Enter a name for the recipient

8.

Press [OK]

9.

Press the Protocol drop-down list

10.

Select the desired protocol [SMB]

11.

Select [BROWSE]

12.

Select [COMPUTER NAME] of the

computer and press [DOWN] arrow
on the right hand side

13.

Enter [USERNAME] (i.e. Windows

login username)

14.

Enter [PASSWORD] (i.e. Windows

login password)

15.

Press [OK]

16.

Select the scan folder and press

the down arrow key on the right
hand side

17.

Press [OK] x2

18.

Press [DONE] until the basic features screen appear

19.

Do a test scan

- 17 -

17.3 ONE-TOUCH BUTTON (001 TO 200 KEYS)

1.

Select [SETTINGS / REGISTRATION]

2.

Select [SET DESTINATION]

3.

Select [REGISTER ONE-TOUCH]

4.

Select a one-touch button to store

5.

Select [REGISTER / EDIT]

6.

Select [FAX] / [E-MAIL] / [FILE]

7.

Select [NAME]

8.

Enter a name for the recipient

9.

Select [ONE-TOUCH NAME]

10.

Enter a name for the recipient

11.

Select [FAX NUMBER] / [EMAIL ADDRESS]

12.

Enter fax number or email address of the recipient

13.

Select [OK]

14.

Select [CLOSE] x 2

- 18 -

18. Fax/Scan and send Transmission

18.1 SENDING BY ADDRESS BOOK
1.

Select [MAIN MENU]

2.

Select [SCAN AND SEND]

3.
Place the original document
face up in the Auto Document Feeder
4.

Select [ADDRESS BOOK]

5.
Select all the relevant names one
after another
6.

Select [OK]

7.

Select [START]

18.2 SENDING BY ONE-TOUCH BUTTON

1.

Select [MAIN MENU]

2.

Select [FAX]

3.

Place the original document face up in the Auto Document Feeder

4.

Select [ONE-TOUCH] button

5.

Select all the relevant names one after another

5.

Select [START]

- 19 -

18.3 TWO-SIDED ORIGINALS FOR TRANSMISSION

1.

Select [MAIN MENU]

2.

Select [SCAN & SEND]

3.

Place the original document

in the Auto Document Feeder

4.

Select [ADDRESS BOOK] /

[ONE-TOUCH]

5.

Select all the relevant names

one after another

6.

Select [2-SIDED ORIGINAL]

7.

Select [BOOK TYPE] or

[CALENDAR TYPE] for originals
document

8.

Select [OK]

9.

Select [START]

18.4 FILE TYPE (JPEG, PDF and TIFF)

1.

Select [MAIN MENU]

2.

Select [SCAN & SEND]

3.

Select [PDF (COMPACT)]

4.

Select [PDF]/[TIFF]/[JPEG]/[XPS] file format.

5.

Select [OK]

6.

Select [START]

- 20 -

18.5 FILE NAME

1.

Select [MAIN MENU]

2.

Select [SCAN & SEND]

3.

Place the original document in

the Auto Document Feeder

4.

Select [ADDRESS BOOK] / [ONETOUCH]

5.

Select all the relevant names one

after another

6.

Select [OPTIONS]

7.

Select [FILE NAME]

8.

Enter [DESIRED FILE NAME]

9.

Select [OK]

- 21 -

19.1 FOLDER (FAX FORWARDING)

1.

Select [SETTINGS / REGISTRATION]

2.

Select [FUNCTION SETTINGS]

3.

Select [RECEIVE / FORWARD]

4.

Select [COMMON SETTINGS]

5.

Select arrow

6.

Select [FORWARDING SETTINGS]

7.

Select [REGISTER]

8.

Select [CONDITION NAME]

9.

Enter a name for the following condition (e.g. Incoming Fax)

10.

Select [OK]

11.

Select [FORWARDING DESTINATION]

12.

Select [ADDRESS BOOK]

13.

Select the destination

14.

Select [OK]

15.

Select [FILE NAME]

16.

Enter a name for the file (ie : Incoming Fax)

17.

Select [OK]

18.

Select [STORE / PRINT RECEIVED FILE]

19.

Select [OFF]

20.

Select [OK]

21.

Select [CLOSE] x 2

(down)

- 22 -

19.2 TURNING THE FORWARDING FUNCTION ON / OFF

1.

Select [SETTINGS / REGISTRATION]

2.

Select [FUNCTION SETTINGS]

3.

Select [RECEIVE / FORWARD]

4.

Select [COMMON SETTINGS]

5.

Select arrow

6.

Select [FORWARDING SETTINGS]

7.

Select the desired forwarding setting

8.

Select [VALIDATE / INVALIDATE]

9.

Select [CLOSE] x 2

(down)

20.PRINTING REPORTS
20.1 TO PROGRAM FAX TX REPORT FOR SENDING
1.

Select [SETTINGS / REGISTRATION]

2.

Select [FUNCTION SETTINGS]

3.

Select [SEND]

4.

Select [FAX SETTINGS]

5.

Select arrow

6.

Select [FAX TX REPORT]

7.

Select [ON] / [OFF] / [FOR ERROR ONLY]

8.

Select [REPORT WITH TX IMAGE] turned [ON]

9.

Select [OK]

10.

Select [CLOSE]

(down)

- 23 -

20.2 TO PROGRAM SEND TX REPORT FOR SENDING

1.

Select [SETTINGS / REGISTRATION]

2.

Select [FUNCTION SETTINGS]

3.

Select [SEND]

4.

Select [COMMON SETTINGS]

5.

Select arrow

6.

Select [TX REPORT]

7.

Select [ON] / [OFF] / [FOR ERROR ONLY]

8.

Select [REPORT WITH TX IMAGE] turned [ON]

9.

Select [REPORT WITH COLOR TX IMAGE] turned [OFF]

10.

Select [OK]

(down)

20.3 ACTIVITY MANAGEMENT REPORT

1.

Select [STATUS MONITOR / CANCEL]

2.

Select [SEND]

3.

Select [LOG]

4.

Select [PRINT LIST]

5.

Select [YES]

6.

Select [OK]

- 24 -

21. SCAN AND STORE

21.1 SETTING UP OF MAILBOXES
1.

Select [SETTINGS / REGISTRATION]

2.

Select [FUNCTION SETTINGS]

3.

Select arrow

4.

Select [STORE / ACCESS FILES]

5.

Select [MAIL BOX SETTINGS]

6.

Select [SET / REGISTER MAIL

BOXES]

7.

Select the desired mailbox

number (Total 100 mail boxes)

8.

Select [REGISTER BOX NAME]

9.

Enter a name for your mail box (ie

: Forms)

10.

Select [OK]

11.

If required, enter a numeric

password by using the 10-key pad
on the right

12.

Select the period of time during

which the documents will be
automatically deleted. Press
arrow
(Down) to [0 hour]

13.

Select [OK]

14.

Select [CLOSE] x 2

(down)

- 25 -

21.2 STORING DOCUMENTS TO THE MAIL BOX

1.

Place the original document in the Auto Document Feeder

2.

Select [MAIN MENU]

3.

Select [SCAN AND STORE]

4.
Select the desired mailbox number
(Total 100 mail boxes)
5.

Select [SCAN]

6.

Select [FILE NAME]

7.
Enter a name for the document (ie:
Leave Form)
8.

Select [START]

- 26 -

21.3 Memory Media (Scan and Store/Access stored files)

TO USE MEMORY MEDIA FUNCTION
FOR STORING FILES TO THUMB DRIVE

Select [MAIN MENU]

Select [SCAN AND STORE]

Select [MEMORY MEDIA]

Plug in thumb drive into the USB

connection

Select [MEMORY MEDIA A:)]

10

Select the desired folder

11

Select [SCAN]

12

Select [FILE NAME]

13

Enter a name for the document to be

scanned

14

Select [OK]

11
Under file type, select (PDF, JPEG or
TIFF) as desired
12

Select other settings if necessary

12

Press green START key to scan

13
To safely remove the thumb drive,
select the green eject icon
14

Select [OK] and unplug the device

- 27 -

22. SETTING DEPARTMENT ID MANAGEMENT

1.

Select [SETTINGS / REGISTRATION]

2.

Select [MANAGEMENT SETTINGS]

3.

Select [USER MANAGEMENT]

4.

Select [DEPT ID MANAGEMENT]

5.

Select [REGISTER PIN]

6.

Select [REGISTER]

7.

Select [DEPT ID]

8.
9.

Enter the department ID using the numeric keys

Select [PASSWORD]

10.

Enter a password using the numeric keys

11.

Select [OK] x 3

12.

Select [CLOSE]

22.1 PRINTING DEPARTMENT ID MANAGEMENT PAGE TOTALS

1.

Select [SETTINGS / REGISTRATION]

13.

Select [LOG IN]

14.

Enter the administrators [Dept ID]

15.

Enter the administrators [PIN]

16.

Select [LOG IN]

17.

Select [MANAGEMENT SETTINGS]

18.

Select [USER MANAGEMENT]

19.

Select [DEPT ID MANAGEMENT]

20.

Select [Page Totals]

21.

Select [Print List]

22.

Select [All], [Colour Only] or [Black Only]

23.

Select [OK] to print.

- 28 -

23. DRIVER INSTALLATION

Instructions to install the UFRII v20.90 printer driver
1.) Double click the
UFRII_Driver_V2090_W32_uk_EN.exe.
The files will
extract automatically to a folder.
2.) Double-click on the
UFRII_Driver_V2090_W32_uk_EN folder
on the
desktop.
3.) Double-click on the Setup file with
the computer icon.

4.) Click Next.

5.) Click Yes.

6.) Select Search for Network Printers to

Install.

7.) Click Next.

- 29 -

8.) Click Next. The installation wizard will

attempt to search for the printers.

9.) Select the correct copier/copiers and click

the Add button in the middle. (Please note
that the screenshot below is just an example.)

10.) Click Next. (Please note that the

screenshot below is just an example.)

11.) Click Start to begin the installation.

12.) Click Yes to continue.

13.) The Installation Wizard will start the installation.

14.) Uncheck the Restart my computer now and click Exit.

- 30 -

24. NETWORK PRINTING FEATURES

24.1 SECURE PRINT (TO PRINT CONFIDENTIAL DOCUMENTS)
1.

Select [SECURED PRINT]

A message box will apprear as below, explaining that the printing is now switched
to secured print mode.
9. Select [OK] to proceed printing

10. Select [OK] at print window

A message box will appear as below for you to key in the password

- 31 -

11. Enter the [DOCUMENT NAME] (This will appear at the touch screen of the copier)
12. Enter the [PIN] (0 9 numeric digits). This password has no reference to your
existing log-on network password

- 32 -

24.2 SECURE PRINT (TO RETRIEVE THE SECURED PRINT)

From the copier
1.
2.

Select [SECURED PRINT]

Select the confidential document
based on the document name or
username

3.

Press [SECURED PRINT]

4.

A pop up screen will appear

requesting for password

5.

Enter the [PASSWORD]

6.

Press [OK]
After the documents have been printed
out, it will immediately be purged from
the system. If documents are not
retrieved after 1 hour, it will also be
automatically purged from the system

- 33 -

24.3 TO PRINT TO THE COPIER MAILBOX

1. PRESS [STORE]

2. Press [DETAILS]

3. A message box will appear as below, indicate on the mailbox you went to

4. Press [OK]
5. Select [OK] again at print window

- 34 -