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Week 2 Course Project Proposal

C-store Office Application in Gas Stations


Awais Ahmed
D40208500
MIS535 Management Information Systems
DeVry University
Instructor: Professor John
Date: 14th March 2015

Week 2 Course Project Proposal

Introduction
Radiant Group of Companies is essentially a major business group having other businesses retail,
wholesale, fast food restaurants, imports, exports business and real estate. Radiant Group of
company was started in Memphis TN in 1994 comprising on Gas stations only. They expanded
their network by opening food business which gave them more revenues and sales in Market.
They have 15 Subway branches and 12 Checkers restaurants all over Memphis.
The teams success lies not only in its individual area of competence but in the synergy it has
developed between the individuals leading each of these entities. While there is always a demand
on performance and accountability, there is admiration and respect for individual abilities, skill
sets and divergent views. Our core business philosophy is simple. We believe and practice in
honesty, hard work, good customer service and taking care of people that work with us. We are
committed to the people we work with, our customers, our business partners, our lenders
bankers and our employees. Our goal is to persistently focus on developing new strategies for
growth and acquisition in the trading business as well as achieve optimum operational
efficiencies in all areas of business that we are currently active in. (Radiant Group 2015)

Business problem statement


There are 12 Exxon and 6 local gas stations which operates in Memphis TN. The main problem
is that manual paperwork does not tells Sales versus Purchase Margin, which has direct impact
on inventory in hand. Grocery Margins was the major problem. Secondly owners were unaware
of Gasoline margins. Owners, Supervisors and Managers of Gas stations wanted to have a look at
monthly and yearly margins which was not available in manual paperwork. Furthermore,
corporate office had no control over grocery and gasoline prices. Corporate office wanted to have
access of grocery and gasoline prices so that they could set 40% margin on each grocery item.
The toughest part of managing a gas station business is simply gathering all of the information

Week 2 Course Project Proposal

you need in order to achieve big business results. Finally corporate office needed a platform for
the payroll data entry which tells them payroll percentage of a certain store on weekly, monthly
and yearly basis.
Name of the company or organization
The name of the company has already been mentioned in Introduction part. Furthermore Radiant
Group of Companies was once known as Tennessee Management Group Limited Liability
Company which included 11 Exxon gas stations.
Brief description of proposed solution
Radiant Group of company was looking for an electronic Solutions which could pull all kind of
reports for all items present in Gas station that was a real challenge. They needed automatized
data collection which could show pool margins at different locations and getting timely inventory
was a major issue. They wanted to have a system which could connect to Cash Registers at
different locations and upload data in a server showing daily departmental sales. Radiant group
wanted item level information that updates on every shift, so managers, purchasers and corporate
staff always have detailed information on overstocked and understocked items. They can also see
reports on fast moving, slow moving and dead items, too. They also wanted a system that can
also do automatic ordering, using the item-level information in the system to create orders for
each supplier that are based on current actual inventory levels and historical item velocity.
Radiant Group contacted Petrosoft Inc and was able to get a brilliant deal on an electronic
software which runs on internet cloud. They have a complete package but I think it's good for
people who have 20 stores and who run like corporate stores.

Week 2 Course Project Proposal

General benefits it will provide the organization


The name of the software is C-store Office. Major benefits of the electronic system are listed
below.
1. C-store back office provided handhelds to scan item. This solution resolved companys
inventory issue.
2. C-store provided price book facility. This option enabled corporate office executives to
see and set retail prices based on cost price.
3. C-store office prevented theft and reduced shrinkage of Tobacco and Beer product which
enabled company to increase its revenues.
4. C-store provided SIR report which shows Gasoline shortage and overage on daily basis
which enabled Radiant group to investigate leakage issues.
5. C-store provided Margin report on each single category i.e. Beer, soft drinks, juices, soda,
cigarette, tobacco, general merchandise, Lottery sales, Lottery payout, gasoline margins
etc. This solution enabled Radiant Group to order according to sales.
6. C-store provided Refund, void and No sales reports which allowed managers to check
each employees performance.
7. C-store enabled corporate office to set promotions on different item like one red bull for
$2.39 and 2 for $4.
8. C-store introduced a separate portion for daily, weekly and monthly expenses like repairs
and maintenance issues which enabled supervisors to have control on expenses.
9. C-store also enabled invoices to be scanned at store level. Through this option corporate
office was able to see cost prices of each item in the system.
10. C-Store office provided automated detailed fuel and store sales reports at the end of each
shift.
11. C-store also had an application for android and Apple smart phones which enabled
Owners of the Radiant group to check each and every minutes sales reports.

Week 2 Course Project Proposal

Target Audience
In Authors view Target audience for this electronic software are,
1.
2.
3.
4.
5.
6.

Retail stores
Gas stations
Grocery Stores
Car Wash
Wholesale stores
Fast Food Restaurants

Conclusion
Information Technology is the basis of all businesses in todays world. Retail stores like Gas
stations needs to have an electronic back office system platform which enables users to monitor
everyday operation. A Company cant take decisions without having access to sales and margin
reports of all categories. Radiant Group had limited success before this platform was introduced.
They earned revenues of $ 2 million last year in 2014, which is about 12% more than year 2013.

Reference:
No Author, Retrieved from Radiant Group Web on 3/14/2015
http://radiantgroup.us/corporate-profile

Week 2 Course Project Proposal