Appendices

Risk Response

Probab
ility
0.5
0.9
0.3
0.3
0.3
0.3

Impac
t
0.3
0.3
0.1
0.7
0.7
0.5

Risk Score
0.15
0.27
0.03
0.21
0.21
0.15

Risk
Ranki
ng
5
2
8
4
4
5

Change of Management
Negative Stakeholders
Power Shortage

0.1
0.1
0.7

0.7
0.3
0.3

0.07
0.03
0.21

7
8
4

Staff Reassignment
Legal Issues
Incompatibility with External
Interfaces
Misunderstanding University
Processes

0.3
0.1

0.7
0.9

0.21
0.09

4
6

0.3

0.7

0.21

0.3

0.8

0.24

Substandard Materials
Fast Technological
Advancement
Change of price of
Equipment or materials

0.3

0.7

0.21

0.5

0.3

0.15

0.5

0.7

0.35

Risk
Delayed Deliveries
Natural Disasters
Bankruptcy
Compromised Security
Defective Equipment
Team member calls in sick

Risk
Category

Risk Response
Seek alternative suppliers
Plan suspension of work
Loan/File for bankruptcy

Trigger
Negligence
Mother nature

Risk Owner

Malicious Individual
Factory Defects, Misuse
Health

Run maintenance
Get substitute
Learn to adapt to new
management

Business decisions

Use generators
Training Sessions
Legal Process
Check hardware/ Review
source code
Meeting with respective
departments
Contact supplier or demand
refund
Adjust respective
technologies or processes
Adjust Cost management
Plan

Electrical Issues
Human resource related
reasons
Negative Stakeholder
Defective / Outdated
equipment
Unclear documentation /
Human error
Error in Purchase order or
Intentionally given by
manufacturer
Development of Country
Surplus in Materials /
inflation

48

Qualitative Rating

page|

Risk Identification

Software Project Management Plan

Appendices

Key Terms

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49

Risk: The risk stated in a complete sentence which states the cause of the
risk, the risk, and the effect that the risk causes to the project.
Risk Category: Categorization of risks by area of project affected, source
of risk or other useful category.
Probability: The likelihood that a risk or opportunity will occur (on a scale
from 0 to 10 with 10 being the highest).
Impact: The impact of the risk on the project if the risk occurs (scale from 0
to 10 with 10 being the highest).
Risk Score: Determined by multiplying probability and impact (scale from
0 to 100).
Risk Ranking: A priority list which is determined by the relative ranking of the risks (by their scores)
within the project with the number one being the highest risk score.
Risk Response: The action which is to be taken if this risk occurs.
Trigger: Something which indicates that a risk is about to occur or has
already occured.
Risk Owner: The person who the project manager
assigns to watch for triggers, and manage the risk
response if the risk occurs.

Software Project Management Plan

Appendices

Event

Rationale

Kickoff Meeting

Introduce the project team Once

and the project. Review
project objectives.

Project Sponsor
Project Manager
Project Team
Stakeholders

Status meeting

To show project progress

to stakeholders

Weekly

Project Sponsor
Project Manager
Project Team
Stakeholders

Updates to
organizational process
assets.

Budget report

To track costs and adjust

spending accordingly

Biweekly

Project Sponsor
Project Manager
Project Team

Budget report to be
emailed to
stakeholders and
update to Cost
Management Plan

Individual Project
Team meetings

Resolve conflicts,
misunderstandings,
clarifications and discuss
work progress

Daily

Project Team

Update to work
progress and project
documents

Contact Material
Suppliers

To ensure timely and

complete delivery of
materials to be used

Monthly

Project Manager
Suppliers

Purchase Order, budget

updates, contracts,
shipment documents

Deliverable

50

Audience

page|

Frequency

Software Project Management Plan

Appendices
Daily for one
month

Project Manager
Admin
Faculty
Staff

OPA update

Security Department To know protocols in

Briefing
handling the new system
and to lessen expectation
gaps

Daily for one

week

Project Manager
Security

Updates to OPA, new

security manual.

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51

How to integrate Identity

into university processes

University
Management
Meeting

Software Project Management Plan