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Monthly Project Progress Report Sample report format

Project Update for period ending

XX XXX 2011

Reported by:
+91 22 XXXX XXXX

Date

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Table of Contents
EXECUTIVE SUMMARY

PROJECT FINANCIALS

PROGRESS CURVES

SITE PROGRESS

PROGRESS PHOTO DOCUMENTATION

DESIGN FINALISATION

10

APPROVALS AND LIAISON ACTIVITIES

11

TENDER EVENT SCHEDULE

12

ENVIRONMENT HEALTH AND SAFETY

13

SITE SECURITY

14

KEY PROJECT RISKS & MITIGATION

15

KEY MANAGEMENT DECISIONS

16

ANNEXURE 1 KEY MILESTONES FOR DELIVERY AND SITE WORKS

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Executive Summary

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Project Financials
Cost MIS Report

The cost report is inclusive of current elapsed cost of the project, estimate to complete projections (including
quantity & specification variation impacts), rate escalations thereby projecting cost at completion for the project.
The report is generated to monitor the deviation from the planned Budgeted cost per Sqft of the project.
*Estimate to complete quantities, variation details, escalations are provided by the respective project
managers / procurement teams
Assumptions and Deviations in Budget enlisted here:

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Progress Curves
Overall Progress

Budgeted cost of the project is aligned in line with the Work Breakdown Structure of the project schedule and is
allocated to the individual activities thus making it a Cost loaded schedule. The progress measurement is
based on value of work in Rs. terms planned or executed as actual. Each component of the works site works,
design, procurement, execution, and so on are converted to rupee values, based on purchase order / contract
terms and milestones defined therein.. To determine the value of works planned or executed as actual at any
point in time, the percentage at that corresponding point needs to be multiplied with the total value depicted in
the chart.
The data for the curves (percentage completion) has been derived from the scheduled baselines and from the
actual progress inputs received from the respective project managers and updated in the master schedule
maintained in MSP (Microsoft Project).

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Time MIS Report

Based on the project progress, a consolidated MIS is prepared with a view to highlight the estimated project
completion date, delays and necessary actions to be taken by each functional department to mitigate the
delays/expedite the progress.

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Site Progress

Productivity Analysis

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Equipment Planning

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Progress Photo documentation

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Design Finalisation

A functional MIS is generated to capture the progress in the design & development stage of the project. This
acts as a tool to monitor and control the design and development stage resulting in apt coordination with
external & internal design teams.

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Approvals and Liaison Activities

The above data is based on functional MIS generated for Liaison department and approved by LR Director.

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Tender Event Schedule

Dates exported from the Master Construction Schedule and Basic color coding to indicate deadlines to float and
award tender / work order.
Helps in ensuring adequate time is available for diligence prior to contract award
Major Materials & Deliveries:

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Environment Health and Safety

A detailed report is prepared on a weekly & monthly basis covering events like
Lost Workday Case
First Aid Injuries
Damage Accidents
Road Traffic Accidents
Near Miss Incidents
Loss of Man-hours
Reported Non Compliance
Potential Hazards
EHS and Awareness Programs / Trainings / Briefings conducted

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Site Security
Site Security Incidents Report:
.

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Key Project Risks & Mitigation

Building

Risks Identified

Nature of Impact
*

Action taken / proposed

Delay in completion of
activities like Block
work, Internal Plaster,
Internal Painting
,Electrical,HVAC &
Plumbing works
Delay in completion of
detailed design
completion by ABC

Delay in
commissioning of
Services &
Handing over

Expedite the MEP

Time overrun to
the extent of 5to
10 % of the
project duration

Architect to give approval to

the drawing in the meeting
to be held on 10 sep-11

Inadequate labour
availability at site

Time overrun to
the extent of 15
to 20 % of the
project duration

Delay in tower crane

delivery

Time overrun to
the extent of 10
to 15 % of the
project duration

Incentive scheme
formalized. Additional
provision for advance
payment made
Additional subcontractors
mobilized for expediting
works
Final date for delivery given
to the Vendor.

Services Works

Mobilize separate Block

work & Plaster
Contractor

As a result of followup by
Time overrun to
ABC, Contractor has
the extent of 10
mobilised manpower, works
to 15 % of the
progressing at a good rate
project duration
C
As a result of followup by
Slow progress of civil
Time overrun to
ABC, Contractor has
work and delay in start
the extent of 10
mobilised manpower, works
of raft works
to 15 % of the
progressing at a good rate
project duration
Information above is discussed jointly with project managers and project owners
Slow progress of civil
work and delay in start
of raft works

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Ongoing
mitigation
measures

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Key management decisions

Building
A
E

Management Intervention Sought

LR issues/Management decision is critical for expediting the work on site
Assistance for liaisoning with Govt. to explore possibility removal of hutments.

Information above is discussed jointly with project managers and project owners

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Annexure 1 Key milestones for delivery and site works

A. Milestones for Construction work by Contractor 1

Milestones

Planned
completion
date as per
schedule

Expected/actual
completion
Date

Status

1
2

Delivery of Tiles & Dado

Completion of Flooring Works

21-Jun-10
10-May-11

20-Nov-10
24-Oct-11

Completed
--

Completion of Painting Works Works

21-Nov-10

07-Jun-11

Entrance Lobby Works

20-Feb-11

14-Aug-11

Work in progress at
all 3 levels
--

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