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SAP AG

F2)

or the

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ASAP Focus Methodology COMPANY [X] SAP ERP FI Configuration Guide

Content
1 Purpose.......................................................................6
2 Configuration...............................................................6
2.1

Financial Accounting Global Settings (New)..........................6

2.1.1 Ledgers..............................................................................6
2.1.1.1.................................................................................Fields
6
2.1.1.1.1. . .Define Field Status Variants - Field status variants
6
2.1.1.2..............................................Define Field Status Variants
6
2.1.1.2.1....Assigning Company Code to Field Status Variants
7
2.1.1.3.........................................Fiscal Year and Posting Periods
7
2.1.1.3.1.......................................Maintain Fiscal Year Variant
7
2.1.1.3.2..........................................................Posting Periods
8
2.1.1.4............................................................Parallel Accounting
9
2.1.1.4.1..................................Defining Accounting Principles
9
2.1.1.4.2..........Assign Accounting Principle to Ledger Groups
10
2.1.1.5..........Real-Time Integration of Controlling with Financial
Accounting...............................................................................11
2.1.1.5.1............Assign Variants for Real-Time Integration to
Company Codes..................................................................11
2.1.2 Global Parameters for Company Code.............................11
2.1.2.1....................Enter Global Parameters (additional details)
11
2.1.3 Document........................................................................12
2.1.3.1...............................................Document Number Ranges
12
2.1.3.1.1..........................................Documents in Entry View
12

SAP AG

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2.1.3.1.2..........................Documents in General Ledger View


14
2.1.3.2...............................................................Document Types
16
2.1.3.2.1.....................Define Document Types for Entry View
16
2.1.3.3...........................................................Define Posting Keys
17
2.1.3.4..............................................................Tolerance Groups
18
2.1.3.4.1....................Define Tolerance Groups for Employees
18
2.1.4 Tax on Sales / Purchases..................................................19
2.1.4.1........................................................................Calculation
19
2.1.4.1.1.........................................................Define Tax Keys
19
2.1.4.1.2...........................................Import/Create Tax Codes
19
2.1.4.2..............................................................................Posting
20
2.1.4.2.1........Assign Tax Codes for Non-Taxable Transactions
20
2.1.5 Correspondence...............................................................21
2.1.5.1.....................Assign Programs for Correspondence Types
21
2.1.5.2..............Define Sender Details for Correspondence Form
21
2.2

General Ledger Accounting (New).......................................23

2.2.1 Master Data......................................................................23


2.2.1.1.....................................................................G/L Accounts
23
2.2.1.1.1..............................................................Preparations
23
2.2.1.1.2......................................Transport Chart of Accounts
23
2.2.2 Business Transactions......................................................30
2.2.2.1...........................................................Open Item Clearing
30
SAP AG

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2.2.2.1.1......................................Prepare Automatic Clearing


30
2.2.2.1.2................Define Tolerance Groups for G/L Accounts
30
2.2.2.2............................................Adjustment Posting/Reversal
31
2.2.2.2.1............................................Permit Negative Posting
31
2.2.2.2.2......................................Define Reasons for Reversal
32
2.3

Accounts Recievable Aand Accounts Payable......................33

2.3.1 Customer Accounts..........................................................33


2.3.1.1......................................................................Master Data
33
2.3.1.1.1......Preparations for Creating Customer Master Data
33
2.3.1.2.........................................................................Line Items
35
2.3.1.2.1.....................................................Display Line Items
35
2.3.2 Vendor accounts...............................................................36
2.3.2.1......................................................................Master Data
36
2.3.2.1.1..........Preparations for Creating Vendor Master Data
36
2.3.3 Business Transactions......................................................38
2.3.3.1......................................Incoming Invoices/Credit Memos
38
2.3.3.1.1.......................................Maintain Terms of Payment
38
2.3.3.1.2..................Incoming Invoices/Credit Memos Enjoy
39
2.3.3.2...........................................................Outgoing Payments
40
2.3.3.3..................................Outgoing Payments Global Settings
40
2.3.3.3.1...............................Define Posting Keys for Clearing
40

SAP AG

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2.3.3.3.2.................................Define Payment Block Reasons


41
2.3.3.3.3..................Define Default Values for Payment Block
42
2.3.3.3.4......................................Manual Outgoing Payments
42
2.3.3.4.........................................Automatic Outgoing Payments
43
2.3.3.4.1.........Payment Method/Bank Selection for Payment
Program...............................................................................43
2.3.3.4.2..........................................................Payment Media
53
2.3.3.5............................................................................Dunning
54
2.3.3.5.1........................................Basic Settings for Dunning
54
2.3.3.6............................................................Dunning Procedure
55
2.3.3.6.1.......................................Define Dunning Procedures
55
2.3.3.6.2.....................................................................Printout
57
2.4

Bank Accounting.................................................................59

2.4.1 Bank Accounts..................................................................59


2.4.1.1.............Update House Bank Account with House Bank ID
59
2.4.2 Business Transactions......................................................60
2.4.2.1...................................................................Check Deposit
60
2.4.2.1.1.....Define Variants for Check Deposit/ Manual Bank
Statement/ GL items: Administration..................................60
2.4.2.2.......................................................Payment Transactions
61
2.4.2.2.1............................................Manual Bank Statement
61
2.4.2.3......................................................Define Valuation Areas
68
2.4.2.4............Assign Valuation Areas and Accounting Principles
69

SAP AG

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2.4.2.5...Foreign Currency Valuation: Acct Determination For OI


Exch.Rate Differences..............................................................69
2.4.2.6.................Foreign Currency Valuation: Account balances
70
2.4.2.6.1..........Define Alternative Reconciliation Account for
Customers...........................................................................71
2.4.3 Period End Reporting........................................................72
2.4.3.1...............................Creating Financial Statement Version
72

SAP AG

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ASAP Focus Methodology COMPANY [X] SAP ERP FI Configuration Guide

1 Purpose
This configuration guide provides the information you need to set up the configuration of this
building block manually.
If you do not want to configure manually and prefer an automated installation process using
BC Sets and other tools, refer to the Quick Guide.

2 Configuration
2.1 Financial Accounting Global Settings (New)
2.1.1

Ledgers

2.1.1.1

Fields

2.1.1.1.1 Define Field Status Variants - Field status


variants
Use
In this activity you create a field status variant with the corresponding field status groups

Procedure
1. Access the activity using one of the following navigation options:

IMG menu

Financial Accounting (NEW) Financial Accounting Global


Settings (New) Ledgers Fields Define Field Status
Variants

Transaction code

OBC4

Select the field status variant 0001.

2. Choose Copy as
3. Make the following entries:
FStV

Field status name

0010

Field Status G/L Accounts

4. Go to the next activity.

2.1.1.2

Define Field Status Variants

Use
In this activity you create the field status groups.

SAP AG

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Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Financial Accounting Global


Settings (New) Ledgers Fields Define Field Status
Variants

Transaction code

OBC4

2. Select the field status variant 1000.


3. On the Specify object to be copied screen, Select copy all.
4. Save your entries.

2.1.1.2.1 Assigning Company Code to Field Status


Variants
Use
In this activity you assign the company code to the field status variant.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Financial Accounting Global


Settings (New) Ledgers Fields Assign Company Code
to Field Status Variants

Transaction code

OBC4

2. Make the following entries for company code 1000:


Company Code

Field Status Variant

1000

0010

3. Save your entries.

2.1.1.3

Fiscal Year and Posting Periods

2.1.1.3.1 Maintain Fiscal Year Variant


Use
This activity is only necessary, if the standard fiscal year variants cannot be used.
For Baseline the standard customizing is required with fiscal year variant K4.

SAP AG

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2.1.1.3.2 Posting Periods


2.1.1.3.2.1

Define Variants for Open Posting Periods

Use
In this activity, you define variants for open posting periods.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Financial Accounting Global


Settings (New) Ledgers Fiscal Year and Posting Periods
Posting Periods Define Variants for Open Posting Periods

Transaction code

SPRO

2. On the Change View Posting Periods: Define Variants: Overview screen make the
following entries:
Field name

Description

User action and values

Variant

0010

Name

Variant 0010

Note

3. Save your entry.

2.1.1.3.2.2

Assign Variants to Company Code

Use
In this activity, you make the specification that is necessary to be able to work in several
company codes with the same variant for open posting periods.

Procedure
4. Access the activity using one of the following navigation options:
Transaction code

SPRO

IMG menu

Financial Accounting (NEW) Financial Accounting Global


Settings (New) Ledgers Fiscal Year and Posting Periods
Posting Periods Assign Variants to Company Code

Transaction code

SPRO

5. On the Change View Assign Com.Code-> Posting Period Variants: Overview screen
make the following entries:
Field name

Description

User action and values

COCd

Company Code

1000

Variant

Note

0010

6. Save your entry.

SAP AG

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ASAP Focus Methodology COMPANY [X] SAP ERP FI Configuration Guide

2.1.1.3.2.3

Open and close posting periods

Use
In this activity, you can specify which periods are open for posting for each variant. You have
two time intervals (time period 1 and time period 2). In each interval, specify a period lower
limit, a period upper limit, and the fiscal year.
You close a period by selecting the period specifications so that the period to be closed does
not fall within them.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Financial Accounting Global


Settings (New) Ledgers Fiscal Year and Posting Periods
Posting Periods Open and Close Posting Periods

Transaction code

SPRO

2. On the Change View Posting Periods: Specify Time Intervals: Overview screen make
the following entries:
Var.

0010
0010
0010
0010
0010
0010

From
per. 1

To account
+
A
D
K
M
S

ZZZZZZZZZZ
ZZZZZZZZZZ
ZZZZZZZZZZ
ZZZZZZZZZZ
ZZZZZZZZZZ

Year

1
1
1
1
1
1

2000
2000
2000
2000
2000
2000

To
period
12
12
12
12
12
12

Year

From
per. 2

2030
2030
2030
2030
2030
2030

13
13
13
13
13
13

Year

To
period

2000
2000
2000
2000
2000
2000

16
16
16
16
16
16

Year
2030
2030
2030
2030
2030
2030

3. Save your entry.

2.1.1.4

Parallel Accounting

2.1.1.4.1 Defining Accounting Principles


Use
In this activity, you define your accounting principles. Then you can assign the desired ledger
group to the accounting principles.
For performance reasons, you can combine several different accounting principles in one
entry; for example, you create one accounting principle for IAS/US-GAAP.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting(New) Financial Accounting Global


Settings (New) Ledgers Parallel Accounting Define
Accounting Principles

Transaction code

SPRO

SAP AG

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ASAP Focus Methodology COMPANY [X] SAP ERP FI Configuration Guide

2. On the Change View Accounting Principles: Overview screen make the following
entries:
Field name

Description

User action and values

ACC

Accounting
Principle

GAAP

Name/Description
of Accounting
Principle

Note

Generally Accepted
Accounting Principles

ACC

Accounting
Principle

IAS

Name/Description
of Accounting
Principle

International
Financial
Reporting
Standards

IFRS

3. Save your entry.

2.1.1.4.2 Assign Accounting Principle to Ledger


Groups
Use
In this IMG activity, you assign the desired ledger group to your accounting principles.

Procedure
4. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting(New) Financial Accounting Global


Settings (New) Ledgers Parallel Accounting Assign
Accounting Principle to Ledger Groups

Transaction code

SPRO

5. On the Change View Assignment of Accounting Principle to Target Ledger Group:


Overview screen make the following entries:
Field name

Description

User action and values

Accounting

IAS

Target Ledger
Group

0L

Note

6. Save your entry.

SAP AG

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ASAP Focus Methodology COMPANY [X] SAP ERP FI Configuration Guide

2.1.1.5

Real-Time Integration of Controlling with Financial


Accounting

2.1.1.5.1 Assign Variants for Real-Time Integration to


Company Codes
Use
In this IMG activity, you assign the variants to one or more company codes in which you have
combined customizing settings for the real-time integration of Controlling with Financial
Accounting. If you assign no variant to a company code, no real-time integration is activated
for that company code.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting(New) Financial Accounting Global


Settings (New) Ledgers Real-Time Integration of
Controlling with Financial Accounting Assign Variants for
Real-Time Integration to Company Codes

Transaction code

SPRO

2. On the Change View Assignment of Variants for Real-Time Integration for Co screen
make the following entries:
Field name

Description

User action and values

Company C

Company Code

1000

Variant for
Real-Time
Integration

0001

Note
Standard-Variant

3. Save your entry.

2.1.2

Global Parameters for Company Code

2.1.2.1

Enter Global Parameters (additional details)

Use
In this activity, you can make various global specifications for the company code. In addition,
you can look at the most important specifications of the company code at any time in the
overview. This includes, among other things, the chart of accounts and the fiscal year variant.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

SAP AG

Financial Accounting(New) Financial Accounting Global


Settings (New) Global Parameters for Company Code

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ASAP Focus Methodology COMPANY [X] SAP ERP FI Configuration Guide

Enter Global Parameters


Transaction code

SPRO

2. On the Change View Company Code Global Data: Overview screen select Company
Code 1000 and make the following entries:
Field name

Description

User action and values

Chart of Accts

Chart of account

1000

Fiscal Year
Variant

K4

VAT
Registration
No.

ZA123456789

Document
entry screen
number

Field status
variant

0010

Pstng period
variant

0010

Max. exchange
rate deviation

10

Negative
postings
permitted

<select>

Cash
Management
activated

<select>

Tax base is net


value

<select>

Note

e.g.
ZA123456789

3. Save your entries.

2.1.3

Document

2.1.3.1

Document Number Ranges

2.1.3.1.1 Documents in Entry View


2.1.3.1.1.1

Define Document Number Ranges for Entry View

Use
Only one document number interval can be defined for each document type in a company
code. The document number intervals in a company code must not overlap. In this activity
you define the number ranges which are to be used for the document types.

Procedure

SAP AG

Page 14 of

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1. Access the activity using one of the following navigation options:


IMG menu

Financial Accounting (NEW) Financial Accounting Global


Settings (New) Document Document Number Ranges
Documents in Entry View Define Document Number Ranges
for Entry View

Transaction code

SPRO

2. On the Number Ranges For Accounting Documents screen make the following entries:
Field name

Description

Company
Code

User action and values

Note

1000

1. Choose Change Intervals.


2. On the Maintain Number Range Intervals view, choose Insert Interval.
3. In the Insert Interval dialog boy make the following entries; after each entry choose Insert.
Then again choose Insert Interval.
No

To Fiscal Year

From No.

To No.

01

9999

0100000000

0199999999

02

9999

0200000000

0299999999

03

9999

0300000000

0399999999

04

9999

0400000000

0499999999

05

9999

0500000000

0599999999

06

9999

0600000000

0699999999

07

9999

0700000000

0799999999

08

9999

0800000000

0899999999

09

9999

0900000000

0999999999

10

9999

1000000000

1099999999

11

9999

1100000000

1199999999

12

9999

1200000000

1299999999

13

9999

1300000000

1399999999

14

9999

1400000000

1499999999

15

9999

1500000000

1599999999

16

9999

1600000000

1699999999

17

9999

1700000000

1799999999

18

9999

1800000000

1899999999

19

9999

1900000000

1999999999

20

9999

2000000000

2099999999

21

9999

2100000000

2199999999

47

9999

4700000000

4799999999

48

9999

4800000000

4899999999

SAP AG

External

Page 15 of

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No

To Fiscal Year

From No.

To No.

49

9999

4900000000

4999999999

50

9999

5000000000

5099999999

51

9999

5100000000

5199999999

52

9999

5200000000

5299999999

53

9999

5300000000

5399999999

81

9999

8100000000

8199999999

82

9999

8200000000

8299999999

83

9999

8300000000

8399999999

84

9999

8400000000

8499999999

85

9999

8500000000

8599999999

90

9999

9000000000

9099999999

X1

9999

9100000000

9199999999

X2

9999

9299999999

9399999999

Z1

9999

0090000000

0090999999

External

4. Choose Save.
5. Confirm the dialog box regarding transport of number range intervals.
6. Choose Back.
7. Choose Save.
8. Confirm the dialog box regarding transport of number range intervals.
9. Choose Back twice to leave the IMG activity.

2.1.3.1.2 Documents in General Ledger View


2.1.3.1.2.1
Define Document Number Ranges for General
Ledger View
Use
Only one document number interval can be defined for each document type in a company
code. The document number intervals in a company code must not overlap. In this activity
you define the number ranges which are to be used for the document types.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Financial Accounting Global


Settings (New) Document Document Number Ranges
Documents in General Ledger View Define Document
Number Ranges for General Ledger View

Transaction code

SPRO

SAP AG

Page 16 of

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ASAP Focus Methodology COMPANY [X] SAP ERP FI Configuration Guide

2. On the Number Ranges For Documents in General Ledger View screen make the
following entries:
Field name

Description

Company
Code

User action and values

Note

1000

3. Make the following entries for company code 1000; refer to the previous chapter for the
procedure.
No.

To Fiscal
Year

From No.

To No.

Z1

2099

1000000000

1099999999

External

4. Save your entries.

SAP AG

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2.1.3.2

Document Types

2.1.3.2.1 Define Document Types for Entry View


Use
In this IMG activity, you have to define for your leading ledger the document types for the
documents. You do this in the entry view and assign at the same time a number range interval
to the document types.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Financial Accounting Global


Settings (New) Document Document Types Define
Document Types for Entry View

Transaction code

SPRO

2. Please check, if the following settings are on the system:


Docu-ment type

Number range

Reverse Document type

AA

01

AB

01

AB

AF

03

AF

AN

01

AP

02

CH

01

DA

16

AB

DG

16

DA

DR

18

DA

DV

16

KA

DZ

14

DA

EU

02

EX

02

AB

KA

17

KA

KG

17

KA

KN

01

KA

KP

48

KP

KR

19

KA

KZ

15

KA

ML

47

PR

48

RA

51

SAP AG

KA

RA

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Docu-ment type

Number range

Reverse Document type

RB

RB

RE

51

RE

RK

53

RK

RN

51

RN

RV

Z1

AB

SA

01

AB

SB

12

AB

SK

13

AB

SU

01

SU

UE

04

WA

49

WE

50

WI

49

WL

49

WN

50

Y1

52

Y1

ZP

20

ZP

ZR

20

ZR

ZS

05

ZV

20

ZV

3. Save your entries.

2.1.3.3

Define Posting Keys

Use
In this activity you define posting keys. Users specify a posting key before entering a line
item. posting key controls how the line item is entered and processed.
For each posting key, you define among other things:

which side of an account can be posted to,

which type of account can be posted to, and

which fields the system displays on the entry screens and whether an entry has to be
made (field status). This is done In combination with the field selection rules on the
G/L account.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

SAP AG

Financial Accounting (New) Financial Accounting Global


Settings (New) Document Define Posting Keys

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ASAP Focus Methodology COMPANY [X] SAP ERP FI Configuration Guide

Transaction code

SPRO

2. Please check, if the following settings are on the system. The configuration table displays
the available fields and a set of radio buttons to allow each field to be set as suppressed,
optional or mandatory field. The rules are held internally in table BSL as . or + (. Being
optional, - suppressed and + mandatory). Table BSL is shown below. At the bottom is an
explanation of which field each position relates to:
3. The standard posting keys were used.

2.1.3.4

Tolerance Groups

2.1.3.4.1 Define Tolerance Groups for Employees


Use
In this activity, you predefine various amount limits for your employees with which you
determine:

the maximum document amount the employee is authorized to post

the maximum amount the employee can enter as a line item in a customer or vendor
account

the maximum cash discount percentage the employee can grant in a line item

the maximum acceptable tolerance for payment differences for the employee.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Financial Accounting Global


Settings (New) Document Tolerance Groups Define
Tolerance Groups for Employees

Transaction code

SPRO

2. On the Change View FI Tolerance Groups For Users: Overview screen select New
Entries.
3. On the New Entries: Details of Added Entries screen make the following entries:
Company
Code

Currency

Amount per
document

Amount per
Open Item
Account Item

Cash Discount
per Line Item

1000

USD

9,999,999,999.00

9,999,999,999.00

50.000

Permitted Payment Differences:


Amount

Percent

Revenue

100.00

5.0%

Expense

100.00

5.0%

SAP AG

Cash Discnt Adj. to

Page 20 of

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ASAP Focus Methodology COMPANY [X] SAP ERP FI Configuration Guide

4. Save your entries.

2.1.4

Tax on Sales / Purchases

2.1.4.1

Calculation

2.1.4.1.1 Define Tax Keys


Use
In this activity there are no additional tax codes defined. The standard tax codes for ZA are
used.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (New) Financial Accounting Global


Settings (New) Tax on Sales/Purchases Calculation
Define Tax Codes for Sales and Purchases

Transaction code

SPRO

2. Choose Country ZW
3. On the next screen in field Tax Code click on the drop down box , the following will be
displayed.
4. In the Properties dialog box, make the following entries:
Tax
Code

Text

A0

0% Output tax

A1

15% Output Tax

V0

O% Input Tax

V1

15% input Tax

2.1.4.1.2 Import/Create Tax Codes


Use
Prerequisites
The activity Define Tax Codes for Sales and Purchases of this configuration guide has been
performed and a transport request has been created that contains the tax codes to be
transported.

Procedure
You have to correct the percentage rate.
1. Access the activity as follows:
SAP ECC menu

SAP AG

System Services Reporting

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Transaction code

SA38

1. On the screen ABAP: Program Execution in field Program enter RFTAXIMP.


2. Choose Execute.
3. On the Import Tax Codes After Transport screen make the following entries:
Field name

Description

User action and values

Transport
number

No. of transport request that you


created in the previous activity

Enter the transport request no. that


contains the required tax codes and tax
rates

Country

country key

ZW

3. Choose Execute.
4. On the next screen the session ID and a log are displayed. Make sure the log says 1
Session(s) successfully processed.

Result
The system has created a batch input session that is executed in the background. When the
execution has ended successfully the tax codes and tax rates are available in the system for
productive use. If execution in background was not successful execute transaction code
SM35 to check the cause of errors

2.1.4.2

Posting

2.1.4.2.1 Assign Tax Codes for Non-Taxable


Transactions
Use
In this step, you specify an input tax indicator per company code. The system then uses this
indicator when you post acquisitions that are not subject to tax.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Asset Accounting Asset


Accounting (Lean Implementation) Organizational Structures
Assign Input Tax Indicator for Non-Taxable Acquisitions

Transaction code

SPRO

2. On the Change View Allocate Co.Cd. -> Non-Taxable Transactions: Overview screen
make the following entry:
Field name

Description

User action and values

CoCd

Company Code

1000

Input tax
Output tax

Note

V0
Output tax

A0

3. Save your entries.

SAP AG

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2.1.5

Correspondence

2.1.5.1

Assign Programs for Correspondence Types

Use
In this activity, you define the print program and the selection variant corresponding to each
correspondence type.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Financial Accounting Global


Settings (New) Correspondence Assign Programs for
Correspondence Types

Transaction code

SPRO

2. On the Change View Allocate Program for Automatic Correspondence: Overview screen
select New Entries
3. On the New Entries: Details of Added Entries screen make the following entry:
Company
code

Correspondence

Name of the Print


Program

Name of
Variant

1000

SAP01

RFKORD00

SAP01

1000

SAP02

RFKORD00

SAP02

1000

SAP06

RFKORD10

SAP06

1000

SAP08

RFKORD10

SAP08

1000

SAP09

RFKORD30

SAP09

Text
Proposal

4. Save your entries.

2.1.5.2

Define Sender Details for Correspondence Form

Use
In this activity, you define which texts are to be used in the letter window and the signature
line for each company code. This applies to the following:

letter header

letter footer

sender address

Procedure
1. Access the activity using one of the following navigation options

SAP AG

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IMG menu

Financial Accounting (NEW) Financial Accounting Global


Settings (New) Correspondence Define Sender Details
for Correspondence Form

Transaction code

SPRO

2. On the Change View Sender Details for Correspondence: Overview screen select New
Entries
3. On the New Entries: Details of Added Entries screen make the following entry:
Company
code

Program

Progra
m Title

Text ID

Header
Text

Footer Text

Signat
ure
Text

Se
nd
er

1000

RFKORD00

Print
Program
:
Payment
Notice

ADRS

ADRS_
HEADE
R

ADRS_FOOT
ER

ADRS_
SIGNA
TURE

AD
RS
_S
EN
DE
R

1000

RFKORD10

Print
Program
:
Account
Stateme
nt

ADRS

ADRS_
HEADE
R

ADRS_FOOT
ER

ADRS_
SIGNA
TURE

AD
RS
_S
EN
DE
R

1000

RFKORD40

Print
Program
:
Individua
l Letters
and
Standard
Letters

ADRS

ADRS_
HEADE
R

ADRS_FOOT
ER

ADRS_
SIGNA
TURE

AD
RS
_S
EN
DE
R

1000

RFKORD80

Print
Program
: Cash
Docume
nts

ADRS

ADRS_
HEADE
R

ADRS_FOOT
ER

ADRS_
SIGNA
TURE

AD
RS
_S
EN
DE
R

1000

SAPF130D

Custome
r
Balance
Confirma
tion

ADRS

ADRS_
HEADE
R

ADRS_FOOT
ER

ADRS_
SIGNA
TURE

AD
RS
_S
EN
DE
R

1000

SAPF130K

Vendor
Balance
Confirma
tion

ADRS

ADRS_
HEADE
R

ADRS_FOOT
ER

ADRS_
SIGNA
TURE

AD
RS
_S
EN
DE
R

SAP AG

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4. Save your entries.

2.2 General Ledger Accounting (New)


2.2.1

Master Data

2.2.1.1

G/L Accounts

2.2.1.1.1 Preparations
2.2.1.1.1.1

Edit Chart of Accounts List

Use
In the chart of accounts list you enter the charts of accounts that you want to use in your
organization (at client level).

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) General Ledger Accounting


(New) Master Data G/L Accounts Preparations Edit
Chart of Accounts List

Transaction code

SPRO

2. On the Change View List of All Charts of Accounts: Overview screen, select New Entries.
3. On the New Entries: Details of Added Entries screen make the following entry:
Field name

Description

User action and values

Chart of Accts

1000

Description

Chart of Accounts 1000

Maint. Language

English

Length of G/L
account number

Controlling
Integration

Manual creation of cost elements

Note

4. Save your entries.

2.2.1.1.2 Transport Chart of Accounts


Use
In the following chapters those activities will be described, which have to take place in the
case the accounts have to be created manually.
To maintain the descriptions in a different language, log on with this language and execute the
maintenance of the texts in logon language again.

SAP AG

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2.2.1.1.2.1

Define Account Group

Use
The procedure for copying G/L account groups is described in this chapter.
For Baseline ZW the chart of accounts 1000 is used with the listed standard G/L account
groups.
If you want to use this chart of accounts with the listed G/L account groups skip this activity!
Only perform this activity if you want to use another chart of accounts and/ or other G/L
account groups, e.g. for a personalized configuration.

Chrt/Accts

Acct Group

Name

From acct

To
account

1000

PL

P&L statement account

400000

999999

1000

BALA

Balance Sheet

100000

399999

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) General Ledger Accounting


(New) Master Data G/L Accounts Preparations
Define Account Group

Transaction code

SPRO

2. Select the account group from the chart of accounts you want to copy.
3. Choose Copy.
4. On the next screen overwrite the chart of accounts and or the account group name and
description.
5. Choose Enter.
To adapt the field status make a double click on the line with the newly created entry.
On the next screen make your settings for the field status and save your entries.
Copy the next account group and repeat the above mentioned steps as required.
6. Save your entries.

2.2.1.1.2.2

Create Accounts

If the chart of accounts is maintained manually, this activity is done during creation of
Accounts in the application itself.
SAP ECC Menu

Accounting Financial Accounting General Ledger


Master Records G/L Accounts Individual Processing
Centrally

Transaction Code

FS00

To maintain data for an account:

SAP AG

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1. On the Edit G/L Account Centrally view enter the account number and the company code
1000.
2. Choose Create (the icon right to the company code field).
3. Maintain the data as stated in the file.
4. Save your entries.

2.2.1.1.2.3

Create Accounts for Clearing Differences

1. Access the activity using one of the following navigation options:


IMG menu

Financial Accounting (New) General Ledger Accounting


(New) Business Transactions Open Item Clearing
Clearing Differences Create Accounts for Clearing
Differences

Transaction code

OBXZ

2. Enter the chart of accounts 1000. Choose Continue.


3. Make the following entries:
Field Name

Value

Debit

650060

Credit

740060

4. Save your entries.

2.2.1.1.2.4
Define Accounts for Automatic Tax Payable
Transfer Posting
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (New) General Ledger Accounting


(New) Periodic Processing Report Sales/Purchases
Tax Returns Define Accounts for Automatic Tax Payable
Transfer Posting

Transaction code

OB89

2. Enter the chart of accounts 1000. Choose Continue.


3. Enter account 207010.
4. Save your entries.

2.2.1.1.2.5

Define Retained Earnings Account

1. Access the activity using one of the following navigation options:


IMG menu

Financial Accounting (New) General Ledger Accounting


(New) Periodic Processing Carry Forward Define
Retained Earnings Account

Transaction code

OB53

SAP AG

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2. Enter the chart of accounts 1000. Choose Continue.


3. Make the following entry:
Field Name

Value

P&L statmt acct type

Account

900000

2.2.1.1.2.6

Define Accounts for Materials Management

1. Access the activity using one of the following navigation options:


IMG menu

Financial Accounting (New) General Ledger Accounting


(New) Periodic Processing Integration Materials
Management Define Accounts for Materials Management

Transaction code

OBYC

Enter the accounts for the specified transaction key, valuation group, account modification
and valuation classt. To maintain the rules for automatic postings choose Rules pushbutton
and set the indicators. See the example below.
I_BKLAS

I_BWMOD

I_KOMOK

I_KTOPL

I_KTOSL

I_KONTH

I_KONTS

Valuation
Class

Valuation
Grouping
Code

Account
Modification

Chart of
Accounts

Transaction
Key

G/L Account
Number

G/L Account
Number

3000

0001

1000

AKO

0000500200

0000500200

3001

0001

1000

AKO

0000500200

0000500200

2.2.1.1.2.7
Define Accounts for Overpayments /
Underpayments
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (New) Accounts receivables and


Accounts Payables Business Transactions Outgoing
Payments Outgoing Payments Global Settings Define
Accounts for Overpayments/Underpayments

Transaction code

OBXL

2. Enter the chart of accounts 1000. Choose Continue.


3. Make the following entries:
Field Name

Value

Debit

450010

Credit

450010

4. Save your entry.

SAP AG

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2.2.1.1.2.8

Define Accounts for Bank Charges (Vendors)

1. Access the activity using one of the following navigation options:


IMG menu

Financial Accounting (New) Accounts receivables and


Accounts Payables Business Transactions Outgoing
Payments Outgoing Payments Global Settings Define
Accounts for Bank Charges (Vendors)

Transaction code

OBXK

2. Double-click on transaction BSP (Bank Charges).


3. Enter the chart of accounts 1000. Choose Continue.
4. Enter account 650010.
5. Save your entries.

2.2.1.1.2.9

Define Accounts for Tax Clearing

1. Access the activity using one of the following navigation options:


IMG menu

Financial Accounting (New) Accounts Receivable and


Accounts Payable Business Transactions Down Payment
Received Define Account for Tax Clearing

Transaction code

OBXB

2. Double-click on Input tax clearing on down payments (transaction VVA).


3. Enter the chart of accounts 1000. Choose Continue.
4. Make the following entries:
Input tax clearing

Account
144070

5. Save your entries.


6. Choose Back.
7. Double-click on Output tax clearing on down payments (transaction MVA).
Output tax clearing

Account
202060

8. Save your entries.

2.2.1.1.2.10

Define Tax Accounts

1. Access the activity using one of the following navigation options:


IMG menu

SAP AG

Financial Accounting (New) Financial Accounting Global


Settings (New) Tax on Sales/Purchases Posting
Define Tax Accounts

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Transaction code

OB40

Enter the accounts for the specified transaction keys according to the Excel sheet. To
maintain the rules for automatic postings (indicator Account modif. has to be set for some
transactions) choose Rules pushbutton and set the indicator according to the data in the
Excel sheet.
For detailed information please refer to the IMG-Documentation.
Chart of Accounts

Transaction
Key

Sales
Tax
Code

G/L
Account
Number

1000

MWS

A0

175000

1000

MWS

A1

175000

1000

VST

V0

154000

1000

VST

V1

154000

2. Save your entries.

2.2.1.1.2.11 Prepare Automatic Postings for Foreign


Currency Valuation
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (New) General Ledger Accounting


(New) Periodic Processing Valuate Foreign Currency
Valuation Prepare Automatic Postings for Foreign Currency
Valuation

Transaction code

OBA1

2. Double-click on the transaction KDB (Exch. Rate Diff. using Exch. Rate Key).
3. Enter the chart of accounts 1000. Choose Continue.
4. Enter the relevant accounts as stated in the table below.
Exchange rate difference key

Expense account

E/R Gains acct

650040

700020

5. Choose Back (F3).


6. Double-click on transaction KDF (Exchange Rate Dif.: Open Items/GL Acct).
G/L Account

Loss

Gain

Val.loss 1

Val.gain 1

Bal.sheet adj.1

140000

650040

700020

650050

700030

140020

140010

650040

700020

650050

700030

140020

7. Choose Save (Ctr+S) to save your entries.

2.2.1.1.2.12

Define Adjustment Accounts for GR/IR Clearing

1. Access the activity using one of the following navigation options:


IMG menu

SAP AG

Financial Accounting (New General Ledger Accounting


(New) Periodic Processing Reclassify Define

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Adjustment Accounts for GR/IR Clearing


Transaction code

OBYP

2. Double-click on the transaction BNG (Invoiced but not yet delivered).


3. Enter the chart of accounts 1000. Choose Continue.
4. Enter the relevant accounts as stated in the table below.
Reconciliation account

Adjustment
Account

Targ. Acct.

208030

208031

208050

5. Choose Back (F3).


6. Double-click on transaction GNB (Delivered but not yet invoiced).
Reconciliation account

Adjustment
Account

Targ. Acct.

208030

208031

208040

7. Choose Save (Ctr+S) to save your entries.

2.2.1.1.2.13 Define Alternative Reconciliation Account for


Customers
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (New) Accounts receivables and


Accounts Payables Business Transactions Postings with
Alternative Reconciliation Account Other Special G/L
Transactions Define Alternative Reconciliation Account for
Customers

Transaction code

OBXY

2. Double-click on Doubtful Receivables.


3. Enter the chart of accounts 1000. Choose Continue.
4. Make the following entries:
Recon. Acct

Special G/L
account

140000

140060

140010

140060

140030

140060

5. Choose Back.
6. Save your entries.

SAP AG

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2.2.2

Business Transactions

2.2.2.1

Open Item Clearing

2.2.2.1.1 Prepare Automatic Clearing


Use
In this activity, you enter the criteria for grouping the open items of an account for automatic
clearing. The program clears open items of a group if the balance in local and foreign
currency is zero. You must enter the following standard criteria:

The account type

The account number or number range

Rules defined for automatic clearing for account type D (customer), V (vendor) and S (general
ledger):
Criterion 1: ZUONR (Assignment)
Criterion 2: VBUND (Trading Partner)

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable/ Accounts


Payable Business Transactions Open Item Clearing
Prepare Automatic Clearing

Transaction code

SPRO

2. On the Change View Additional Rules For Automatic Clearing: Overview screen select
New Entries.
ChtAcct

Acct Ty

From acct

To account

Criterion1

1000

0000000000

9999999999

ZUONR

1000

9999999999

ZUONR

1000

ZUONR

1000

0000000000

9999999999

ZUONR

1000

ZUONR

Criterion2

3. Save your entries.

2.2.2.1.2 Define Tolerance Groups for G/L Accounts


Use
When G/L accounts are cleared, tolerance groups are used to define limits which differences
are accepted and posted automatically to predefined accounts. The groups which are defined
here are assigned in the G/L account master record.

Procedure

SAP AG

Page 32 of

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1. Access the activity using one of the following navigation options:


IMG menu

Financial Accounting(NEW) General Ledger Accounting


(NEW) Business Transactions Open Item Clearing
Clearing Differences Define Tolerance Groups for G/L
Accounting

Transaction code

SPRO

2. On the Change View Tolerances for Groups of G/L Accounts in Local Currency: screen
select New Entries.
3. On the Change View Tolerances for Groups of G/L Accounts in Local Currency: screen
make the following entries:
Company
Code

Tol.
Group

1000

Name

Debit
Posting

Credit
Posting

Percent
age
(Deb.)

Percentage
(Cre.)

Tolerance Group G/L


Accounts

1.00

1.00

1.0

1.0

4. Save your entries.

2.2.2.2

Adjustment Posting/Reversal

2.2.2.2.1 Permit Negative Posting


Use
In this activity you specify whether reverse documents can be comprised of negative postings
for each company code.

Negative postings have been permitted for company code 1000.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting(NEW) General Ledger Accounting


(NEW) Business Transactions Adjustment
Posting/Reversal Permit Negative Posting

Transaction code

SPRO

2. On the Change View Maintain Negative Postings in Company Code: Overview screen
make the following entry
Company Code

Negative Postings Allowed

1000

Set the indicator

3. Save your entries.

2.2.2.2.2 Define Reasons for Reversal


Use
SAP AG

Page 33 of

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Reverse postings and adjustment postings can be set as negative postings. Negative
postings decrease the transaction figures for G/L accounts, customers and vendors. After
reversal, transaction figures can, therefore, be reset to the status they would have had before
the reversed document and corresponding reversal document were posted. In this case, the
reversal is a negative posting. The settings have been taken from the standard system. You
can find additional information in Chapter Closing Accrual/Deferrals.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting(NEW) General Ledger Accounting


(NEW) Business Transactions Adjustment
Posting/Reversal Define Reasons for Reversal

Transaction code

SPRO

2. On the Change View Reasons for Reverse Posting: Overview screen, select New
Entries:
3. On the New Entries: Overview of Added Entries screen, make the following entry
Field name

Description

User action and values

Reason

05

Text

Accrual/Deferral posting

Neg. postng

Negative posting

<deselect>

Alt.pos.dt

Alternative posting
date allowed

<select>

Note

4. Save your entries.

SAP AG

Page 34 of

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2.3 Accounts Recievable Aand Accounts Payable


2.3.1

Customer Accounts

2.3.1.1

Master Data

2.3.1.1.1 Preparations for Creating Customer Master


Data
2.3.1.1.1.1

Create Number Ranges for Customer Accounts

Use
In this activity you create the number ranges for the customer accounts.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Customer Accounts Master Data
Preparations for Creating Customer Master Data Create
Number Ranges for Customer Accounts

Transaction code

SPRO

2. On the Customer Number Ranges view select Change Intervals.


3. On the Maintain Number Range Intervals view select Insert Interval.
4. On the Insert Interval dialog box enter the data for the new line (see table below), then
choose Insert (Enter).
5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next
number range interval.
Maintain the following number range intervals
No

From number

To number

Extl

01

0000100000

0000199999

02

0000200000

0000299999

05

0005000000

0005999999

06

0006000000

0006999999

VD

0000900000

0000999999

MM

3100000000

3199999999

6. When you have maintained all number ranges, choose Save. Confirm the dialog box
regarding transport on number ranges.

2.3.1.1.1.2
Define Account Groups with Screen Layout
(Customers)
Use
SAP AG

Page 35 of

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In this activity the settings for the customer account group are determined:

the interval for the account numbers

whether the number is assigned internally by the system or externally by the user
(type of number assignment)

whether it is an one-time account

which fields are ready for input or must be filled when creating and changing master
records (field status)

Procedure
1. Access the activity using one of the following navigation options:

SAP AG

Page 36 of

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IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Customer Accounts Master Data
Preparations for Creating Customer Master Data Define
Account Groups with Screen Layout (Customers)

Transaction code

SPRO

2. The following account groups are provided:


Account Group

Name

One-Time account

YB01

Sold-to party (ext. number.)

YB02

Sold-to party (ext.char.code.)

YB03

Sold-to party (int. no.) Demo

3. Save your entries.

2.3.1.1.1.3
Assign Number Ranges to Customer Account
Groups
Use
In this activity you assign the number ranges to the customer account groups.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Payable Accounts


Receivable Customer Accounts Master Data
Preparations for Creating Customer Master Data Assign
Number Ranges to Customer Account Groups

Transaction code

SPRO

2. On the Change View Assign Customer Acct Groups -> Number Range: Overview
screen, make the following entries
Group

Number range

YB01

01

YB02

XX

YB03

Y3

3. Save your entries.

2.3.1.2

Line Items

2.3.1.2.1 Display Line Items


2.3.1.2.1.1

Define Line Layout

Use
SAP AG

Page 37 of

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To display items on accounts you need to define line layout variants. In those variants you
define which information from the line item is displayed on the screen. To make selections
when displaying line items you need additional fields.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Vendor Accounts Line Items Display
Line Items Define Line Items without ALV Define Line
Layout

Transaction code

SPRO

2. On the Maintain Line Layout Configuration: List screen, choose Create.


3. Make the following entries:
Line Layout

Text

Fields with this specific series

Z02

Reference document
number

Document Number
Reference
Document Date
Special G/L ind.
Currency
Amount in foreign cur.
Clearing Document
Text

4. Save your entries.

2.3.2

Vendor accounts

2.3.2.1

Master Data

2.3.2.1.1 Preparations for Creating Vendor Master Data


2.3.2.1.1.1

Create Number Ranges for Vendor Accounts

Use
In this activity you create the number ranges for the vendor accounts.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

SAP AG

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Vendor Accounts Master Data
Preparations for Creating Vendor Master Data Create
Number Ranges for Vendor Accounts

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Transaction code

SPRO

2. On the Vendor Number Ranges view choose Change Intervals.


3. On the Maintain Number Range Intervals view choose Insert Interval.
4. In the Insert Interval dialog box enter the data for the new line (see table below), then
choose Insert (Enter).
5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next
number range interval.
6. Maintain the following number range intervals:
No

From number

To number

Extl

Y3

0000300000

0000399999

Y4

0000400000

0000499999

When you have maintained all number ranges choose Save. Confirm the dialog box regarding
transport on number ranges.
7. Choose Back twice to leave the IMG activity.

2.3.2.1.1.2
Define Account Groups with Screen Layout
(Vendors)
Use
In this step, you determine the account groups for vendors.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Vendor Accounts Master Data
Preparation for Creating Vendor Master Data Define
Account Groups with Screen Layout (Vendors)

Transaction code

SPRO

2. On the Change View Vendor Account Groups: Overview choose New Entries.
3. On the New Entries: Details of added Entries view enter the Account Groups mentioned
below.
4. The following account groups are provided:
Account Group

Name

YB01

Domestic Vendor

YBAC

Vendor (affiliated companies)

YBIV

Foreign Vendor

SAP AG

One-time account

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4. Save your entries.

2.3.2.1.1.3

Define Screen Layout per Activity (Vendors)

Use
For the change vendor activity, the field status for the reconciliation account has been set to
display, which means that the reconciliation account can no longer be changed, even if the
vendor master record is changed. This applies for transaction FK02 Change Vendor
(Accounting) and XK02 Change vendor (centrally).

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Vendor accounts Master Data
Preparations for Creating Vendor Master Data Define
Screen Layout per Activity (Vendors)

Transaction code

SPRO

1. Double-click on transaction type Change Vendor (Accounting).


2. Change the field status for all fields to optional.
3. Double-click on transaction type Change vendor (centrally).
4. Change the field status for all fields to optional.

2.3.3

Business Transactions

2.3.3.1

Incoming Invoices/Credit Memos

2.3.3.1.1 Maintain Terms of Payment


Use
You can define rules with a four-character key. This enables the system to determine the
required terms of payment automatically. You assign the specified terms of payment using the
key.
The key can be

stored in the master record of the customer/vendor account (in the purchasing or
sales view and in the accounting view),

entered when the FI document is created (or changed),

entered when the logistics documents (in the purchase order and incoming
invoice or in the order and the outgoing invoice, for example) are created (or
changed).

The terms of payment include settings for the payment terms, the day limit, the baseline date
for payment, and installment payments.
The standard terms are used.

Procedure
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1. Access the activity using one of the following navigation options:


IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Business Transactions Incoming
Invoices/Credit Memos Maintain Terms of Payment

Transaction code

OBB8

2. On the Change View Terms of Payment: Overview screen, select New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Pay. terms

Day
Limit

Sales text

Own explanation

Account
type

Fixed
day

Add.
months

YB01

Due Immediately

Payable upon
receipt

Customer

2% discount if
settled within in
14 days

Customer

YB02

2% discount in 14
days
Net due in 30 days

Vendor
Vendor

Net due in 30
days

4. Save your entries.

2.3.3.1.2 Incoming Invoices/Credit Memos Enjoy


2.3.3.1.2.1
Define Posting Key for Incoming Invoices/Credit
Memos
Use
Here you define the posting key for customer, vendor and G/L account items when entering
incoming invoices and credit memos.

Procedure
1. Access the activity using one of the following navigation options:

SAP AG

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IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Business Transactions Incoming
Invoices/Credit Memos Incoming Invoices/Credit Memos
Enjoy Define Posting Key for Incoming Invoices/Credit
Memos

Transaction code

OBXJ

2. On the Maintain FI Configuration: Automatic Posting - Procedures screen, select


Transaction EGX.
3. On the Maintain Fi Configuration: Automatic Posting Posting Keys screen, make the
following entries:
Field name

Description

User action and values

Debit

29

Credit

39

Note

5. Save your entries.

2.3.3.2

Outgoing Payments

2.3.3.3

Outgoing Payments Global Settings

2.3.3.3.1 Define Posting Keys for Clearing


Use
In this step, you define posting keys and document types for open item clearing transactions.
The system uses these keys for line items to be created automatically. The payment program
also uses these posting keys. The standard posting keys are used.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Business Transactions Outgoing
Payments Outgoing Payments Global Settings Define
Posting Keys for Clearing

Transaction code

OBXH

2. On the Maintain Accounting Configuration: Clearing Procedures List screen, select


Clearing Transaction UMBUCHUNG.
3. On the Maintain Configuration: Clearing Procedures Data Screen screen, make the
following entries:
Field name

Description

User action and values

Customers: Clearing Debit

07

Customers: Clearing Credit

17

Customers: Residual Item Bal.


Debit

04

SAP AG

Note

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Field name

Description

User action and values

Customers: Residual Item Bal.


Credit

14

Customers: Special G/L Debit

09

Customers: Special G/L Credit

19

Vendors: Clearing Debit

27

Vendors: Clearing Credit

37

Vendors: Residual Item Bal.


Debit

24

Vendors: Residual Item Bal.


Credit

34

Vendors: Special G/L Debit

29

Vendors: Special G/L Credit

39

G/L Accounts Debit

40

G/L Accounts Credit

50

Document type (A/R)

AB

Document type (A/P)

AB

Document type (G/L)

AB

Note

6. Save your entries.

2.3.3.3.2 Define Payment Block Reasons


Use
In this step, you define reason codes per company code for handling payment differences in
the form of residual items, partial payments and postings on account.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Business Transactions Outgoing
Payments Payment Block Reasons Define Payment Block
Reasons

Transaction code

SPRO

2. On the Change View Payment Block Reasons: Overview screen, make the following
entries:
Block
ind.

Description

Change in paymnt prop.

Manual
payments
block

Not
changeabl
e

Free for payment


*

SAP AG

Skip account

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Block
ind.

Description

Change in paymnt prop.

Blocked for payment

<select>

Blocked for payment

Manual
payments
block

Not
changeabl
e

<select>

7. Save your entries.

2.3.3.3.3 Define Default Values for Payment Block


Use
You can set up an automatic payment block reason for terms of payment.
For terms of payment 0004 payment block reason A have to be set up.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Business Transactions Outgoing
Payments Outgoing Payments Global Settings Payment
Block Reasons Define Default Values for Payment Block

Transaction code

OBBC

2. On the Change View Pmnt Termns: Default Values For Pmnt Block: Overview screen,
make the following entries:
Payment Terms

Day Limit

0004

00

Block Key

3. Save your entries.

2.3.3.3.4 Manual Outgoing Payments


2.3.3.3.4.1

Define Tolerances (Customers and Vendors)

Use
In this step, you specify the tolerances for customers and vendors. These tolerances are used
for dealing with differences in payment and residual items which can occur during payment
settlement. Specify the tolerances under one or more tolerance groups. Allocate a tolerance
group to each customer and each vendor via the master record. For each tolerance group,
specify the following:

Tolerances up to which differences in payment are posted automatically to expense


or revenue accounts when clearing open items

The handling of the terms of payment for residual items, if they are to be posted
during clearing

SAP AG

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The tolerance group <space> can be assigned to customers and vendors (general tolerance
group).

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Business Transactions Outgoing
Payments Manual Outgoing Payments Define Tolerances
(Vendors)

Transaction code

OBA3

2. On the Change View Customer/Vendor Tolerances: Overview screen, select New


Entries.
3. On the New Entries: Details of Added Entries, screen, make the following entries:
Company
Code

Tolerance
Group

1000

Company
Code

Tolerance
Group

Text

Gain

Loss

Tolerance
Cust/Vend

5.00

5.00

Adj. Disc.
By

1000
1000

Grace
Days

Percent
(Gain)

Percent
(Loss)

2.0

2.0

PT from
Inv.

Fixed PT

00
DEB1

1.00

01

Adj.
Disc.

Partial
Discount

X
X

4. Save your entries.

2.3.3.4

Automatic Outgoing Payments

2.3.3.4.1 Payment Method/Bank Selection for Payment


Program
2.3.3.4.1.1
Set Up All Company Codes for Payment
Transactions
Use
Specify paying company code (process payment transactions centrally for several company
codes) for all company codes involved in payment transactions.
Cash discount strategy: determination of maximum cash discount for the company code.
Special G/L transactions: are to be settled for customers and vendors.
Vendors - Special G/L transactions to be paid: A (Down payment), B (Financial assets down
payment), F (Down payment request), I (Intangible asset down payment), M (Tangible asset
down payment), V (Stocks down payment)
Customers - Special G/L transactions to be paid: A (Down payment), F (Down payment
request)

SAP AG

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Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Business Transactions Outgoing
Payments Automatic Outgoing Payments Payment
Method/Bank Selection for Payment Program Set Up All
Company Codes for Payment Transactions

Transaction code

SPRO

2. On the Change View Company Codes: Overview screen, choose New Entries.
3. On the New Entries: Details o Added Entries screen, make the following entries:
Field name

Description

User action and values

Company Code

1000

Sending Company Code

1000

Paying Company Code

1000

Note

Max. Cash Discount


Vendors: Sp. G/L transactions to be
paid

FP

Customers: Sp. G/L transactions to


be paid

FP

4. Save your entries.

SAP AG

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2.3.3.4.1.2
Set Up Paying Company Codes for Payment
Transactions
Use
To define the minimum amount for which an incoming or outgoing payment is created.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Business Transactions Outgoing
Payments Automatic Outgoing Payments Payment
Method/Bank Selection for Payment Program Set Up Paying
Company Codes for Payment Transactions

Transaction code

SPRO

2. On the Change View Paying Company Codes: Overview screen, choose New Entries.
3. On the Change View Paying Company Codes. Details screen, make the following
entries:
Field

Value

Company Code

1000

Min. Amount Incoming Payment

1.00

Min. Amount Outgoing Payment


4. Choose Forms.
5. Make the following entries:
Field

Value

Form Payment Advice

SAPscript - YB_IN_AVIS

6. Choose Sender Details.


7. Make the following entries in section Sender Details for SAPscript Forms:
Field

Value

Text ID

ADRS

Letter Header

YBUK_HEADER

Footer Text

YBUK_FOOTER

Signature text

YBUK_SIGNATURE

Sender

YBUK_SENDER

8. Save your entries.

SAP AG

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2.3.3.4.1.3
Set Up Payment Methods per Country for
Payment Transactions
Use
In this activity, you specify which payment methods are to be used in each country.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Business Transactions Outgoing
Payments Automatic Outgoing Payments Payment
Method/Bank Selection for Payment Program Set Up
Payment Methods per Country for Payment Transactions

Transaction code

SPRO

2. On the Change View Payment Method/Country: Overview screen, select country ZA and
choose New Entries.
3. On the Change View Payment Method/Country. Details screen, make the following
entries:
Field name

Description

Country
Pymt Method

User action and values


ZW

Payment Method

Description

EFT Payment

Outgoing
Payment

<select>

Bank transf

<select>

Allowed for
personnel
payments

<select>

Bank Details

<select>

Account
Number
required

<select>

Document type
for payment

ZP

Clearing
document type

ZV

Use Payment
medium
Workbench

<select>

Format

Multicash

SAP AG

Note

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4. Select back.
5. On the Change View Payment Method/Country: Overview screen, select Prnt.Methd C,
E, F.
6. In the left hand frame, double-click on Currencies Allowed.
7. Enter USD as allowed currency for types C and E and leave blank for F.
8. For each payment type choose the button Use in Company Code.
9. Choose company code 1000.
10. Change to Change mode by using menu path Table View Display change
11. Make entries for the following payment methods (be aware the table is continued on the
next page as it is too wide for one page):
PM

Pmnt.
advice
if form
is full

Line
items
per
form

Minimum
amount

Maximum
amount

Any

0.00

999,999.00

Any

9,999,999.00

None

999,999,999.00

Allowed for
pyts. to
cust./vendor
s abroad?

Foreign
currency
allowed

Cust./
vendor
bank
abroad
allowed?

X
X

Continuation of table
P
M

Drawer on the
Form

Form for the payment


medium

Next form

YB_PRENUM_CH

ZW Company
Code

Always
pymt
adv.not
e

00

00

E
F

Days
until due
date

00

12. Save your entries.

2.3.3.4.1.4

Create Bank Master Data

Use
If you want to run the automatic payment run program or if you want to post a bank statement
automatically you need to set up bank master data in your system.

Procedure

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1. Access the activity using one of the following navigation options:


SAP ECC menu

Accounting Financial Accounting Banks Master Data


Bank Master Record Create

Transaction code

FI01

2. On the Create Bank: Initial Screen screen, make the following entries:
Field name

Description

User action and values

Bank Country

ZW

Bank Key

632005

Note

3. On the Create Bank: Detail Screen screen, make the following entries:
Field name

Description

Bank Name

User action and values

Note

Barclays

Region
Street
City

Harare

Swift Code
Bank Group
4. Repeat activity 2 and 3 with following bank entries:
Bank Key

Bank
country
key

Name of bank

051001

ZW

Standard Bank

404040

ZW

Barclays

House
number and
street

City

SWIFT Code for


International
Payments

5. Save your entries.

2.3.3.4.1.5

Define House Banks - House Banks

Use
Each house bank of a company code is represented by a bank ID in the SAP system, every
account at a house bank by an account ID.
In the SAP system, you use the bank ID and the account ID to specify bank details

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Bank Accounting Bank


Accounts Define House Banks

Transaction code

FI12

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2. On the Determine Work Area: Entry pop-up, choose company code 1000.
3. On the Change View House Banks: Overview screen, select New Entries.
4. On the New Entries: Details of Added Entries screen, make the following entries:
Field name

Description

User action and values

House Bank

Standard Bank

Bank Country

ZW

Bank Key

051001

Note

5. Select create
6. On the bank data pop-up, make the following entries:
Field name

Description

Bank Name

User action and values

Note

Standard Bank

City
7. Select back.
8. On the Change View House Banks: Overview screen, select New Entries.
9. On the New Entries: Details of Added Entries screen, make the following entries:
Field name

Description

User action and values

House Bank

STA

Bank Country

ZW

Bank Key

051001

Note

10. Select create


11. On the bank data pop-up, make the following entries:
Field name

Description

Bank Name

User action and values

Note

Standard Bank

City
12. Select back.
13. On the Change View House Banks: Overview screen, select New Entries.
14. On the New Entries: Details of Added Entries screen, make the following entries:
Field name

Description

User action and values

House Bank

Barclays

Bank Country

ZW

Bank Key

632005

Note

15. Select create


16. On the bank data pop-up, make the following entries:
Field name
Bank Name

Description

User action and values

Note

Barclays

City

SAP AG

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17. Select back.


18. On the Change View House Banks: Overview screen, select New Entries.
19. On the New Entries: Details of Added Entries screen, make the following entries:
Field name

Description

User action and values

Note

House Bank
Bank Country

ZW

Bank Key

Xxxxx

20. Select create


21. On the bank data pop-up, make the following entries:
Field name

Description

User action and values

Note

Bank Name
City
22. Save your entries.

2.3.3.4.1.6

Define House Banks - Bank Accounts

Use
For each house bank several bank accounts have to be maintained.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Bank Accounting Bank


Accounts Define House Banks

Transaction code

FI12

2. On the Determine Work Area: Entry pop-up, choose company code 1000.
3. On the Change View House Banks: Overview screen, choose the house bank and
select Bank Accounts.
4. On the Change View Bank Accounts. Details screen, make the following entries:
House Bank

Bank account
number

Currency

G/L

Barclays

2468101214

USD

161050

Standard Bank

11223344567

USD

161010

12. Save your entries.

2.3.3.4.1.7
Set Up Bank Determination for Payment
Transactions: Ranking Order
Use

SAP AG

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The program selects banks or bank accounts from which payment is to be made. Therefore
the following specifications are made:

Ranking order of banks: specify which house banks are permitted and rank them in a list.

Bank accounts: specify which bank account is to be used for payments for each house
bank and payment method (and currency, if required) and to which G/L account the
payment is posted.

Available amounts: for each account at a house bank, the amount (incoming and outgoing
payments), which is available, needs to be specified.

Value date: specify how many days elapse between the posting date of the payment run
and the value date at the bank, dependent on the payment method, bank account,
payment amount and currency.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Business Transactions Outgoing
Payments Automatic Outgoing Payments Payment
Method/Bank Selection for Payment Program Set Up Bank
Determination for Payment Transactions

Transaction code

SPRO

2. On the Display View Bank Selection: Overview screen, choose Paying Company Code
1000.
3. Select Ranking Order.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:

6.

PM

Crcy

Rank Order

House Bk

USD

Standard

USD

Standard

USD

Standard

USD

Barclays

USD

Barclays

Save your entries.

2.3.3.4.1.8
Set Up Bank Determination for Payment
Transactions: Available Amounts
Use
In this chapter you determine the available amounts of each bank.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

SAP AG

Financial Accounting (NEW) Accounts Receivable and

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Accounts Payable Business Transactions Outgoing


Payments Automatic Outgoing Payments Payment
Method/Bank Selection for Payment Program Set Up Bank
Determination for Payment Transactions
Transaction code

SPRO

2. On the Display View Bank Selection: Overview screen, choose Paying Company Code
1000.
3. Select Available Amounts.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
House
Bank

Account ID

Days

Currency

Available for
outgoing payment

Scheduled
incoming payment

Standard

STD

999

USD

999,999,999.00

999,999,999.00

Barclays

BAR

999

USD

999,999,999.00

999,999,999.00

6. Save your entries.

2.3.3.4.1.9
Set Up Bank Determination for Payment
Transactions: Bank Accounts
Use
In this chapter you determine the available bank accounts.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Business Transactions Outgoing
Payments Automatic Outgoing Payments Payment
Method/Bank Selection for Payment Program Set Up Bank
Determination for Payment Transactions

Transaction code

SPRO

2. On the Display View Bank Selection: Overview screen, choose Paying Company Code
1000.
3. Select Bank Accounts.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
House Bank

Payment Method

Currency

Account ID

Bank subaccount

Standard

USD

STD

161021

Standard

USD

STD

161025

Standard

USD

STD

161022

Barclays

USD

BAR

161032

SAP AG

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House Bank

Payment Method

Currency

Account ID

Bank subaccount

Barclays

USD

BAR

161031

6. Save your entries.

2.3.3.4.1.10 Set Up Bank Determination for Payment


Transactions: Value Date
Use
In this chapter you determine the value date.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Business Transactions Outgoing
Payments Automatic Outgoing Payments Payment
Method/Bank Selection for Payment Program Set Up Bank
Determination for Payment Transactions

Transaction code

SPRO

2. On the Display View Bank Selection: Overview screen, choose Paying Company Code
1000.
3. Select Value Date.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
Prnt. Methd.

House Bank

Account

Amount Limit

Currency

Days

STD

STD

999,999,999.00

USD

STD

STD

999,999,999.00

USD

STD

STD

999,999,999.00

USD

BAR

BAR

999,999,999.00

USD

6. Save your entries.

2.3.3.4.2 Payment Media


2.3.3.4.2.1
Assign Payment Medium Format and Note to
Payee to Payment Method
Use
In this activity you assign the payment medium format to a combination of payment method
and country. You also determine the note to payee to be used, depending on the country and
origin.

SAP AG

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Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Business Transactions Outgoing
Payments Automatic Outgoing Payments Payment Media
Make Settings for Payment Medium Formats from Payment
Medium Workbench Assign Payment Medium Format and
Note to Payee to Payment Method

Transaction code

SPRO

2. On the Change View Payment Method/Country. Overview screen, make the following
entries (double-click on the payment method:
Payment
Method ZA

Format

Format
supplement

Payment
medium
program

Print
dataset

RFFOUS_C

LIST1S

Key

Print
dataset
b/exch.

3. Save your entries.

2.3.3.5

Dunning

2.3.3.5.1 Basic Settings for Dunning


2.3.3.5.1.1

Define Dunning Block Reasons

Use
You define the reasons for a dunning block under a key. The key can be entered in an item or
in the account of a business partner. Blocked items or accounts are not considered for the
dunning run.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Business Transactions Dunning
Basic Settings for Dunning Define Dunning Block Reasons

Transaction code

OB18

2. On the Change View Dunning Block Reasons: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen,, make the following entries.
Field name

Description

User action and values

Lock

Text

blocked for dunning

Note

4. Save your entries.

SAP AG

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2.3.3.6

Dunning Procedure

2.3.3.6.1 Define Dunning Procedures


Use
You enter the settings that control the dunning program by:
1. Specifying the company codes to include in dunning.
2. Setting up the dunning procedure you want to use (dunning interval, grace periods for the
due date determination and number of dunning levels)
3. Setting the dunning charges.
4. Specifying the net payment due date at which a particular dunning level is reached.
5. Specifying the dunning notice you want to send to your customers.
The following dunning procedures have been defined for dunning customers:
1000

Standard dunning procedure

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Business Transactions Dunning
Dunning Procedure Define Dunning Procedures

Transaction code

FBMP

2. On the Maintain Dunning Procedure: List screen, choose Procedure 1000.


3. On the Maintain Dunning Procedure: Overview screen,, make the following entries:
Field name

Description

User action and values

Name

Four-level dunning notice,


every two weeks

Dunning
intervals in
days

14

No. of dunning
levels

Total due items


from dunning
level

Min. days in
arreas (acct)

Note

Line items
grace periods
Interest
indicator

SAP AG

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Field name

Description

User action and values

Public hol cal


ID

holiday calendar

ZW

Standard
transaction
dunning

<select>

Ref. Dunning
procedures for
texts

1000

Note

4. Choose Dunning Levels.


5. On the Maintain Dunning Procedure: Dunning levels screen,, make the following entries:
Field name

Description

User action and values

Note

Days in
arrears

14

28

42

Calculate
interest

Always dun?

4
<select>

Print all
items

Payment
deadline

2
2

<select>

<select>

14

14

6. Choose Save.

2.3.3.6.1.1

Define Dunning Procedures (Dunning Control)

Use
In this activity you enter the settings that control the dunning program.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Business Transactions Dunning
Dunning Procedure Define Dunning Procedures

Transaction code

OBVU

2. Choose Environment Company Code Data.


3. On the Change View Company Code Dunning Control: Overview screen, choose New
Entries.
4. On the New Entries: Overview of Added Entries screen,, make the following entries.
Field name

Description

User action and values

CoCd

Company Code

1000

SAP AG

Note

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Field name

Description

User action and values

By don. Ar.

by dunning area

<deselect>

Ref.CoCode

Reference
company code

1000

Sort. MHNK

K1

Sort. MHND

P1

Dun CoDC

1000

Note

5. Save your entries.

2.3.3.6.2 Printout
2.3.3.6.2.1

Allow Dunning with SmartForms

Use
You have the possibility to use either SAPscript forms or Smart Forms in the dunning
procedure. In this transaction you have to specify which forms are used for dunning in this
system.

This table is cross-client. Any changes you make in this table will take effect in all clients
of your system.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Financial Accounting Global


Settings (New) Tools Customer Enhancements
Business Transaction Events

Transaction code

BF31

2. From the menu choose Settings P/S Function Modules of an SAP Application.
3. On the Change View Publish&Subscribe BTE: SAP Enhancement: Overview screen,
check or make the following entries.
Field
name

Description

User action and values

Note

Event

Event
(Business
Transaction
Event)

00001720

This entry
already
exists.

Country

Ctr (Country
ISO Code)

Blank

Appl.

Appl.
(Application
Indicator for
BTE)

FI-FI

SAP AG

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Field
name

Description

User action and values

Note

Funct

Function
Module

FI_PRINT_DUNNING_NOTICE_SMARTF

This function
module
needs to be
entered if
Smartforms
should be
used.

6. Save your entries.

SAP AG

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2.4 Bank Accounting


2.4.1

Bank Accounts

2.4.1.1

Update House Bank Account with House Bank ID

Use
If you want to run the automatic payment run program or if you want to post a bank statement
automatically you need to set up the bank identification in your corresponding general ledger
master data.

Procedure
1. Access the activity using one of the following navigation options:
SAP ECC menu

Accounting Financial Accounting (NEW) General Ledger


Master Records G/L Accounts Individual Processing
In Company Code

Transaction code

FS00

2. On the Edit G/L Account Company code data screen, make the following entries:
Field name

Description

User action and values

G/L Account

161050

Company
Code

1000

Note

3. Choose Create/bank/interest.
4. Make the following entries:
Field name

Description

User action and values

House bank

BARC

Account ID

BARC

Note

5. Save your entries.


6. On the Edit G/L Account Company code data screen, make the following entries:
Field name

Description

User action and values

G/L Account

161010

Company
Code

1000

Note

7. Save your entries.

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2.4.2

Business Transactions

2.4.2.1

Check Deposit

2.4.2.1.1 Define Variants for Check Deposit/ Manual


Bank Statement/ GL items: Administration
Use
In this step, you can create your own account assignment variants for check deposits to adapt
the assignment and/or selection of the account assignment fields to meet your companys
needs. One variant is shipped by default. This variant can not be changed. If you do not want
to use the standard variant, you can deactivate it. Any new variants you create must be
activated.
The variants contain the following fields:
YB01: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference
Document No. (sel.), Customer Number (sel.)
YB02: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference
Document No. (sel.), Customer Matchcode (sel.)
The variants created here are variants of program SAPMF40S and application SCHKR

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Bank Accounting Business


Transactions Check Deposit Define Variants for Check
Deposits

Transaction code

OT45

2. On the Maintain Screen Variant: List screen choose Create


3. In the Create variant window make the following entries:
Fast Entry
Variant

Name

No of Lines

YB01

Check (Check
no/Ref./Customer)

YB02

Check (Matchcode)

4. Save your entries.

SAP AG

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2.4.2.2

Payment Transactions

2.4.2.2.1 Manual Bank Statement


2.4.2.2.1.1
Make Global Settings for Electronic Bank
Statement
Use
In this activity you make the global settings for the account statement. There are four main
steps to be carried out:

Create account symbol


Specify G/L accounts (such as bank, cash receipt, outgoing checks) whose postings
have to be made from account statement. You assign account symbols to the G/L
account numbers. These are required for the posting rules in step 2.

Assign accounts to account symbols


Define postings to be triggered by possible transactions in the account statement
(such as bank transfer, debit memo). In the Posting Specifications Debit Credit
which you define here, use the account symbols from step 1, but not the G/L account
numbers. This prevents similar posting rules being defined several times, the only
difference between them being the accounts to which postings are made.

Create keys for posting rules


Assign posting rules to possible transactions in account statement file. A list of
assignments where one external transaction code is assigned to one posting rule is
called transaction type.

Create a transaction type


Assign bank details, for which the account statements have to be imported, to a
transaction type. All the house bank accounts at a particular bank are usually
assigned to the same transaction type.

For the following entries you have one customizing topic. If you have entered the
customizing topic you will find all other settings in the Dialog Structure on the left hand
side of the screen.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Bank Accounting Business


Transactions Payment Transactions Electronic Bank
Statement Make Global Settings for Electronic Bank
Statement

Transaction code

SPRO

2. Enter chart of accounts 1000. Choose Continue.


3. Create Account and assign them to Account Symbols:
You create account symbols to define the posting specifications. Before the posting rules
are used, the individual account symbols are replaced by the account to which items are
to be posted. In this step, you define how accounts are determined for a particular
account symbol. To avoid you having to define a separate account symbol for each

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individual house bank account (each with a different G/L account and separate bank
clearing accounts), the G/L Acct field can contain a masked output.
Account

Text

Acct Currency G/L Acct


Mod.

Y-BANK

Bank

++++++++++

Y-BANK-COST

bank costs

650010

Y-BANK_CLEAR

Bank clearing

+++++++++4

Y-CHECK-IN

Incoming checks +

+++++++++6

Y-CHECK-OUT

Outgoing checks +

++++++++
+1

Y-INT-PAID

Interest paid

760000

Y-INT-RECEIVED

Interest received +

740000

Y-TRANS-OUT-DOM

Domestic out.
transf

+++++++++2

Y-TRANS-OUT-FOR

Foreign out.
transf.

+++++++++3

Y_CURR_FOREIGN

Clear.for.currency +

+++++++++9

Y_OTHER

Other bank
transact.

+++++++++5

4. Create Keys for Posting Rules:


In this step, you create the descriptions for the required posting rules. Each posting rule
represents the business transaction on the bank statement in the SAP system, such as a
check received, a credit memo or debit memo.
Posting Rule

Text

001+

Cash inflow via interim account

002 +

check credit memo through bank

003-

Cashed check

004-

Domestic transfer

005-

Foreign transfer

006-

Other disbursements

007+

Other receipts

008-

Cash payment

009+

Cash receipt

010+

Collection/direct debit

011-

Returns collection/direct debit

012-

Bank free

013+

Interest received

014-

Interest paid

015+

Payment by credit card

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Posting Rule

Text

016-

Vendor direct debit

017+

Treasury receipts

018-

Treasury disbursements

5. Define Posting Rules/Posting Specifications:


In this step, you create posting specifications for each posting rule. The posting
specifications enable you to define how a particular business transaction (such as a credit
memo) has to be posted.
Posting specifications comprise one or two posting records Debit Credit. The first
posting record is called posting area 1 and usually involves a G/L account posting (BANK
ACCOUNT CASH RECEIPT, for example). The second posting record which is
optional is called posting area 2 (CASH RECEIPT CUSTOMER, for example).
Depending on whether a posting transaction affects bank accounting only, or affects both
bank accounting and subledger accounting, you define posting rules either for the first
posting area only, or for both the first and second posting areas.
Pstg PosAr PKey Acct (Debit)
Rule

PKey Acct (Credit)

Doc. Pst
Type Ty

001+ 1

40

Y-BANK

50

SA

001+ 2

40

Y-BANK

DZ

Check credit 002+ 1


memo through
bank

40

Y-BANK

50

Y-CHECK-IN

SA

Cashed check 003- 1

Y-CHECK-OUT

50

Y-BANK

SA

Domestic
transfer

004- 1

Y-TRANS-OUTDOM

50

Y-BANK

SA

Foreign
transfer

005- 1

Y-TRANS-OUTFOR

50

Y-BANK

SA

Cash inflow
via interim
account

Y_OTHER

Other
006- 1
disbursements

40

Y_OTHER

50

Y-BANK

SA

Other receipts 007+ 1

40

Y-BANK

50

Y_OTHER

SA

Collection/
direct debit

010+ 1

40

Y-BANK

Y_OTHER

SA

Returns
collection/
direct debit

011- 1

40

Y_OTHER

50

Y-BANK

SA

Bank fee

012- 1

40

Y-BANK-COST

50

Y-BANK

SA

Interest
received

013+ 1

40

Y-BANK

50

Y-INTRECEIVED

SA

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Pstg PosAr PKey Acct (Debit)


Rule

PKey Acct (Credit)

Doc. Pst
Type Ty

014- 1

40

Y-INT-PAID

50

Y-BANK

SA

Vendor direct 016- 1


debit

40

Y-TRANS-OUTDOM

50

Y-BANK

SA

50

Y-TRANS-OUT- KZ
DOM

YSA
BANK_CLEAR

Y-BANK

Interest paid

2
Treasury
receipts

017+ 1

40

Treasury
018- 1
disbursements

Y-BANK
Y-BANK_CLEAR

50

SA

Returns collections/direct debits are posted to the account for other interim postings,
since they need to be post processed.

6. Create Transaction Type:


In this step, you create the names and descriptions for the various transaction types
required. House banks that use identical lists of business transaction codes (external
transactions) can later be assigned to the same transaction type.
Trans. Type

Name

MC

MultiCash

7. Assign External Transaction Types to Posting Rules:


In this step, you assign (external) business transaction codes to a posting rule (internal),
which enables you to use the same posting specifications for different business
transaction codes.
Ext Trans

+/- Post. Rule Int. Algthm.

001

003-

012

Outgoing check: check number same


as payment doc. no.

002

003-

012

Outgoing check: check number same


as payment doc. no.

004

016-

021

Reference document number search

005

016-

021

Reference document number search

009

011-

000

No interpretation

020

004-

019

Reference no. (DME management)

051

001+

021

Reference document number search

070

002+

000

No interpretation

071

010+

019

Reference no. (DME management)

082

009+

001

Standard algorithm

083

008-

001

Standard algorithm

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Ext Trans

+/- Post. Rule Int. Algthm.

201

005-

019

Reference no. (DME management)

202

001+

021

Reference document number search

206

005-

019

Reference no. (DME management)

401

017+

019

Reference no. (DME management)

401

018-

019

Reference no. (DME management)

402

017+

019

Reference no. (DME management)

402

018-

019

Reference no. (DME management)

411

018-

019

Reference no. (DME management)

412

017+

019

Reference no. (DME management)

413

018-

019

Reference no. (DME management)

414

017+

019

Reference no. (DME management)

415

018-

019

Reference no. (DME management)

416

017+

019

Reference no. (DME management)

417

018-

019

Reference no. (DME management)

418

017+

019

Reference no. (DME management)

808

012-

000

No interpretation

814

013+

000

No interpretation

814

014-

000

No interpretation

833

017+

001

Standard algorithm

833

018-

001

Standard algorithm

UNALLOCATED +

007+

000

UNALLOCATED -

006-

000

To enable the bank statement to find the item to be cleared in the vendor direct debit
transaction, the bank details must be maintained in the vendor master record. The bank
statement finds the vendor using the bank details and the item using the value (if unique).

For algorithm 012, the number interval of the document numbers must be entered in the
import report. For algorithm 026, the number interval of the reference document numbers
must be entered (SD number assignment = XBLNR in the FI document). For further
information on searching for the reference document number, refer to SAP Note 0107592.
The UNALLOCATED transaction results in the bank statement being imported, even if the
external transaction code has not been created in Customizing. The transaction is posted to
the interim account +++++5 (bank subaccount, depending on bank). Take a look at this
interim account after the bank statement has been imported and post the items to the correct
accounts where necessary. To ensure that the transaction is contained in the system the next
time the statement is imported, define the new external transaction code in Customizing and
assign an appropriate posting rule.

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8. Assign Bank Accounts to Transaction Types:


In this step, you assign each of your bank accounts to a transaction type.
Bank Key

Bank Account

Transaction Type

632005

9078222101

MC

404040

01234356789

MC

2.4.2.2.1.2

Create and Assign Business Transactions

Use
In this step, you define an indicator and assign a posting rule for each business transaction.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) Bank Accounting Business


Transactions Payment Transactions Manual Bank
Statement Create and Assign Business Transactions

Transaction code

SPRO

2. Make the following entries:


Trans. Type

Transaction

+
-

Post. Rule

Acct
Mod

Int.
Algthm.

Text

001+

001+

021

Cash inflow via


interim account

002+

002+

000

Check credit
memo through
bank

003-

003-

012

Cashed check

004-

004-

019

Domestic
transfer

005-

005-

019

Foreign transfer

006-

006-

000

Other
disbursements

007+

007+

000

Other receipts

008-

008-

001

Cash payment

009+

009+

001

Cash receipt

010+

010+

019

Collection/direct
debit

011-

011-

000

Returns
collection/direct
debit

012-

012-

000

Bank fee

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Trans. Type

Transaction

+
-

Post. Rule

Acct
Mod

Int.
Algthm.

Text

013+

013+

000

Interest received

014-

014-

000

Interest paid

016-

016-

021

Vendor direct
debit

017+

017+

019

Treasury
receipts

018-

018-

019

Treasury
disbursements

2.4.2.2.1.3

Define Variants for Manual Bank Statement

Use
In this step, you create your own account assignment variants for the manual bank statement
in order to adapt the assignment and/or selection of the account assignment fields to meet
your companys needs. One variant is shipped by default. This variant cannot be changed. If
you do not want to use the standard variant, you can deactivate it. Any new variants you
create must be activated.
The variants created here are variants of program SAPMF40S and application KNTAZ.

Procedure
1. Access the activity as follows:
IMG menu

Financial Accounting (NEW) Bank Accounting Business


Transactions Payment Transactions Manual Bank
Statement Define Variants for Manual Bank Statement

Transaction code

SPRO

2. On the Maintain Screen Variant: List screen choose Create.


3. In the Create variant window make the following entries:
Fast Entry
Variant

Name

No of Lines

YB01

Acct Statement
(Bank Ref.)

YB02

Acct Statemt
(Ref.doc.nr/vend)

YB03

Acct Statement
(Matchcode)

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4. On the Maintain Screen Variant: Fields screen. make the following entries: Select the
required fields in the right-hand box and double-click to move to the left:
Fast
Entry
Variant

Fast
Entry
No. of
Lines

Fast
Entry
No. of
Column

Fast
Entry
Offset

Compl. Field Name

Fast Entry
Field
Output
Length

YB01

01

03

FEBMKA-VGMAN

00

YB01

02

08

FEBEP-VALUT

00

YB01

03

19

FEBMKA-KWBTR

15

YB01

04

35

FEBMKK-CHECT_KF

13

YB01

05

49

FEBMKK-KUNNR

10

YB01

06

60

FEBMKK-BELNR

10

YB02

01

03

FEBMKA-VGMAN

00

YB02

02

08

FEBEP-VALUT

00

YB02

03

19

FEBMKA-KWBTR

15

YB02

04

35

FEBMKK-XBLNR

16

YB02

05

52

FEBMKK-KUNNR

10

YB02

06

63

FEBMKK-LIFNR

10

YB03

01

03

FEBMKA-VGMAN

00

YB03

02

08

FEBEP-VALUT

00

YB03

03

19

FEBMKA-KWBTR

15

YB03

04

35

FEBMKKKUNNR_MC

07

YB03

05

43

FEBMKK-LIFNR_MC

07

YB03

06

51

FEBMKK-BELNR

10

2.4.2.3

Define Valuation Areas

Use
In this IMG activity, you define your valuation areas for your closing operations. With the
valuation areas, you can report different valuation approaches and post to different accounts.
You can save the valuation result separately for each document item and use it for other
closing operations (such as sorted lists).

Procedure
1. Access the activity using one of the following navigation options:

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IMG menu

Financial Accounting (NEW) General Ledger Accounting


(New) Periodic Processing Valuate Define Valuation
Areas

Transaction code

SPRO

2. On the Change View Valuation Area: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Valuation

Valuation Method

Currency Type

Long text

BP

YB00

10 (Company Code
Currency)

Valuation area G/L

4. Save your entries.

2.4.2.4

Assign Valuation Areas and Accounting Principles

Use
In this IMG activity, you assign the desired accounting principles to your valuation areas. You
can use the valuation area for the reclassification or sorted list of payables and receivables
and for foreign currency valuation. You can use the valuation area to apply in these reports
the different valuation requirements of the accounting principles.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) General Ledger Accounting


(New) Periodic Processing Valuate Assign Valuation
Areas and Accounting Principles

Transaction code

SPRO

1. On the Change View Assignment of Valuation Area to Accounting Principles: Overview


screen, choose New Entries.
1. On the New Entries: Overview of Added Entries screen, make the following entries:
Valuation area

Acc. Princ.

BP

IAS

1. Save your entries.

2.4.2.5

Foreign Currency Valuation: Acct Determination


For OI Exch.Rate Differences

Use
You can activate the translation posting for each company code. In the following table, the
Currency and Crcy Type fields are not maintained (default value = no entry).
Comment: The bank subaccounts are not valuated. Before the balance sheet is prepared,
accounts are cleared upon presentation of the bank statement.

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Procedure
1. Access the activity using one of the following navigation options:
IMG menu

Financial Accounting (NEW) General Ledger Accounting


(New) Periodic Processing Valuate Foreign Currency
Valuation Prepare Automatic Postings for Foreign Currency
Valuation

Transaction code

OBA1

2. On the Maintain FI Configuration: Automatic Posting Procedures screen, select the


following entry:
Description

Transaction

Exchange Rate Dif.: Open Items/GL


Acct

KDF

3. If a dialog box Enter Chart of Accounts appears, make the following entry:
Chart of account
1000
4. On the Change View Acct Determination for OI Exch.Rate Differences: Overview
screen, select New Entries.
5. On the New Entries: Details of Added Entries screen, make the following entries:
Chart of
accounts

G/L account

1000
1000

Currency

Currency
type

Loss

Gain

Val.loss 1

Val.gain
1

Bal.
Sheet
adj. 1

140000

650040

700020

650050

700030

140020

140010

650040

700020

650050

700030

140020

6. Save your entries.

2.4.2.6

Foreign Currency Valuation: Account balances

Use
The valuation of foreign currency balances requires a special key that is assigned the gain
and loss accounts for posting any exchange rate differences that occur during valuation. You
can freely define this key. You then enter it in the master records of the accounts that you
want to valuate. To post the differences that are determined from a group of G/L accounts to
the same gain or loss accounts, enter the same key for all these G/L accounts.

Procedure
1. Access the activity using one of the following navigation options:

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IMG menu

Financial Accounting (NEW) General Ledger Accounting


(New) Periodic Processing Valuate Foreign Currency
Valuation Prepare Automatic Postings for Foreign Currency
Valuation

Transaction code

OBA1

2. On the Maintain FI Configuration: Automatic Posting Procedures screen, select the


following entry:
Description

Transaction

Exch. Rate Diff. using Exch. Rate Key

KDB

3. If a dialog box Enter Chart of account appears, make the following entries:
Chart of accounts
1000
4. On the Maintain FI Configuration: Automatic Posting Procedures screen, make the
following entries:
CoA

Transaction

1000

KDB

Exchange rate
difference key

Expense
account

E/R gains account

650040

700020

5. Save your entries.

2.4.2.6.1 Define Alternative Reconciliation Account for


Customers
Use
In this step, you define accounts in which the postings to a customer account are managed in
the general ledger. The posting is automatically made to these accounts instead of to the
normal reconciliation account.

The specification is dependent on account type, special G/L indicator, chart of


accounts and reconciliation account.

Procedure
1. Access the activity using one of the following navigation options:

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IMG menu

Financial Accounting (NEW) Accounts Receivable and


Accounts Payable Business Transactions Postings with
Alternative Reconciliation Account Other Special G/L
Transactions Define Alternative Reconciliation Accounts for
Customers

Transaction code

OBXY

2. On the Maintain Accounting Configuration: Special G/L List screen, select Choose (F2) on
the following entry:
Account
type

Special G/L
ind.

Name

Description

Dbt rec

Doubtful Receivables

3. If a dialog box appears, make the following entry:


Chart of accounts
1000
4. On the Maintain Accounting Configuration: Special G/L-Accounts screen make the
following entries:
Chart of
accounts

Account
type

Special G/L
ind.

Recon account

Special G/L
account

1000

140000

140060

1000

140010

140060

1000

140030

140060

1000

140040

140060

5. Save your entries.

2.4.3

Period End Reporting

2.4.3.1

Creating Financial Statement Version

Use
In this activity:

You define the versions you need to create a balance sheet and profit and loss
statement.
You can define versions for a specific chart of accounts, for a group chart of accounts,
or without any specific assignment.

You then determine the financial statement items for your version.
You assign groups of accounts to the items at the lowest levels of the hierarchy. You
can select the criteria that determine which items the accounts are displayed in. For
example, accounts or groups of accounts can be assigned to particular items based
on their balance.
Alternatively, you can also assign functional area intervals at the lowest level of the
structure, instead of account intervals. Either account intervals or functional area
intervals can be assigned to a financial statement item. You must explicitly define
financial statement versions to which functional areas are assigned as such. You do

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this by setting the "Fun.area allowed" indicator. This financial statement version can
then also be used by the notes to financial statement in the G/L account information
system.
The financial statement version named 1000.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu

Financial Accounting (NEW) General Ledger


Accounting (New) Master Data GL Accounts
Define Financial Statement Versions

Transaction Code

OB58

2. On the Change View Financial Statement Versions: Overview screen, choose New
Entries.
3. On the New Entries: Details of Added Entries Change screen make the following entries:
FIN.Stmt.Version

Name

1000

Financial Statement Version

4. Adopt the hierarchy and assign the accounts.


5. Save.
6. On the Change Financial Statement Version screen. Use the Create Items button to enter
the structure below and the Assign Accounts button to add the accounts for each item, as
detailed in the following table.
7. Save the Financial Statement
Financial Statement Item

Account
Assignment

BALANCE SHEET
ASSETS
SHARE CAPITAL
CALLED UP
NOT CALLED UP
FIXED ASSETS
INTAGIBLE ASSETS
Formation Expenses
Concessions, Patents, Licences, Trademarks
Goodwill
TANGIBLE ASSETS
LAND & BUILDINGS
PLANT & MACHINERY
FIXTURES; FITTINGS, TOOLS & EQUIPMENT
MOTOR VEHICLES
PAYMENTS ON ACCOUNTS & CAPITAL WORK IN PROG.
INVESTMENTS
SHARES IN GROUP UNDERTAKING
LOANS TO GROUP UNDERTAKING

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100000 - 100000
100010 - 100010

101000 - 101999
102000 - 102999
103000 - 103999
110000 - 110999
111000 - 111999
112000 - 112999
113000 - 113999
114000 - 114999
120000 - 120999
121000 - 121999

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Financial Statement Item


PARTICIPATING INTEREST
LOANS TO UNDERTAKINGS IN WHICH PATICIP. INT.
INVESTMENTS OTHER THAN LOANS
OTHER LOANS
CURRENT ASSETS
STOCKS
RAW MATERIALS & CONSUMABLES
WORK IN PROGRESS

FINISHED GOODS
DEBTORS
TRADE DEBTORS
AMOUNTS OWED BY GROUP UNDERTAKINGS
AMTS OWED BY COMPANIES IN WHICH PATICIP. INT.
OHTER DEBTORS
PREPAYMENTS & ACCRUED INCOME
INVESTMENTS
SHARES IN GROUP UNDERTAKINGS
OWN SHARES
OTHER INVESTMENTS
CASH AT BANK AND IN HAND
PETTY CASH
CASH AT BANK

Account
Assignment

124000 - 124999

130000 - 130999
133000 - 133009
131000 - 131999
132000 - 132999
133010 - 133011
191110 - 191110
140000 - 140999
170000 - 170000

143000 - 143999
144000 - 144999

152000 - 152999
160000 - 160999
161010 - 161999

LIABILITIES & EQUITY


LIABILITIES
CREDITORS DUE WITHIN ONE YEAR
DEBENTURE LOANS
BANK LOANS & OVERDRAFT
PAYMENTS RECEIVED ON ACCOUNTS
TRADE CREDITORS
AMOUNTS DUE TO GROUP UNDERTAKINGS
AMTS DUE TO COMPANIES IN WHICH PARTICIP. INT.
OTHER CREDITORS (INCL.TAX & SOCIAL SECURITY)
ACCRUALS & DEFERRED INCOME
CREDITORS DUE AFTER ONE YEAR
DEBENTURE LOANS
BANK LOANS & OVERDRAFT
PAYMENTS RECEIVED ON ACCOUNTS
TRADE CREDITORS
AMOUNTS DUE TO GROUP UNDERTAKINGS
AMTS DUE TO COMPANIES IN WHICH PARTICIP. INT.
OTHER CREDITORS (INCL.TAX & SOCIAL SECURITY)
ACCRUALS & DEFERRED INCOME
PROVISIONS FOR LIABILITIES & CHARGES
PENSIONS & SIMILAR OBLIGATIONS
TAXATION; INCL. DEFERRED TAXATION

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201000 - 201999
280000 - 280000
202000 - 202999
203000 - 203999

207000 - 207999
208000 - 208999

221000 - 221999
223000 - 223999

227000 - 227999

240000 - 240999
241000 - 241999

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Financial Statement Item


OTHER PROVISIONS
CLEARING ACCOUNT FOR DATA CONVERSION
CAPITAL & RESERVES
CALLED UP SHARE CAPITAL
SHARE PREMIUM ACCOUNT
REVALUATION RESERVE
OTHER RESERVES
PROFIT & LOSS
PROFIT & LOSS AT THE BEGINNING OF THE PERIOD
PROFIT IN CURRENT PERIOD
LOSS IN CURRENT PERIOD

Account
Assignment
242000 - 242999
299000 - 299999
300000 - 300999
310000 - 310999
320000 - 320999
330000 - 333999
340000 - 340000

PROFIT & LOSS STATEMENT


GROSS SALES REVENUE
DOMESTIC SALES
FOREIGN SALES
AFFILIATED COMPANIES
MISCELLANEOUS REVENUE
SALES DISCOUNTS
COST OF SALES

MATERIAL EXPENSE
LABOUR EXPENSE

OTHER PRODUCTION OVERHEADS


DISTRIBUTION EXPENSE
FREIGHT & CARRIAGE
SELLING & ADMINISTRATION EXPENSE
MAINTENANCE AND REPAIRS
UTILITIES
INSURANCE
PROPERTY EXPENSES
TRAVEL & ENTERTAINMENT
MOTOR VEHICLE EXPENSES
PROFESSIONAL FEES
ADMINISTRATIVE EXPENSES
DEPRECIATION
FINANCIAL EXPENSES
GENERAL EXPENSES
SALARY & BENEFITS

400000 - 400999
490000 - 490030
410000 - 410999
415000 - 415999
420000 - 420999
450000 - 450999
490100 - 491010
491020 - 491020
491035 - 491035
500000 - 509999
510000 - 510999
520000 - 520999
530000 - 530000
540000 - 540000
550000 - 550000
600000 - 600999
605000 - 609999
610000 - 614999
615000 - 619999
620000 - 624999
625000 - 629999
630000 - 634999
635000 - 639999
640000 - 644999
645000 - 649999
650000 - 654999
655000 - 65599
660000 - 660999

OTHER EXPENSES

661000 - 661999
689000 - 689000
990001 - 999999

OTHER OPERATING INCOME

700000 - 700999
800030 - 800030
905000 - 905000

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Financial Statement Item


INCOME FROM SHARES OF GROUP UNDERTAKINGS
INCOME FROM PARTICIPATING INTERESTS
INCOME FROM OTHER FIXED ASSET INVESTMENTS
OTHER INTEREST RECEIVABLE AND SIMILAR INCOME
AMOUNTS WRITTEN OFF INVESTEMENTS
INTEREST PAYABLE & SIMILAR CHARGES
TAX ON PROFIT/LOSS ON ORDINARY ACTIVITIES
EXTRAORDINARY INCOME
EXTRAORDINARY CHARGES
PROFIT / LOSS

Account
Assignment
720000 - 720999
730000 - 730999
740000 - 740999
760000 - 760000
800000 - 800020
900000 - 900999
910000 - 990000

NOT ASSIGNED ACCOUNTS


FINANCIAL STATEMENT NOTES

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