Warren Family Meeting Agenda Agenda items: Committee: Next Meeting:

1. Menu • Aunt Bert Sunday, March 28,2010

3/25/2010 3:52 PM
2. Tents/Canopies • Terri 3pm Central~5pm Mountain
3. Mailers • Tanya
4. Photographer Rita/Kevin
○ Review action items •
5. T-Shirts
○ Discuss new agenda items • Doris
6. Donations
• Sean
7. Activities
8. Decorations • Elaine/Virgil/Jillian
• Dee Dee
• Kelly

1. Menu:
• Plenty of soda/water chosen and a shortage of main courses and desserts, some family members will be asked to bring alternate
items.
• Rolls and watermelon were added to the list of items.
• Suggested the paper products be purchased by the reunion fund, so the items are ready the day of the reunion.
• Morrison and Lynne will be asked about coolers for drinks. (Elaine & Virgil have a tub)
• What quantity of food should each family bring. (20-25 people was the estimate)

Finalize menu list/Committee

2. Tents/Canopies:
• Elaine contacted a company that rents pop-up tents for $125-$145 for 10x20. The company does not set up.
• If larger tents are required, then there will be an additional charge for setup.
• Elaine suggested tables with umbrellas in addition to the tent. Aunt Bert stated that 40’ of tent space is needed.
• It was discussed the possibility of purchasing tents. It was noted that future reunions may be held at a facility and tents would
not be needed for future reunions. Another suggestion, if purchased, family members can purchase the tents after the event

Look into additional pricing from other companies/Elaine & Terri

Check with Virgil & Elaine's neighbor for lighted canopy/Elaine

3. Mailers:
• Dee Dee will send out mailers this week. Information to include are: date, time (2-5pm), “arrive promptly”, phone contact (Aunt
Bert’s), map, “bring a camera”, Facebook web address, reunion web address, and “don’t forget potluck item”.

Send Mailers/Dee Dee

4. Photographer:
• Ask if Michael could take the group picture.
• Sean suggested family members take pictures.

Follow up with Michael/Kevin

5. T-Shirts:
• Kevin received a pricing of $4.95-$9.95 from Vista Print (1 picture + lettering).
• Vista has a 3-day delivery time.
• Orders will be taken at this year’s reunion for next year (along with a markup).

Design and Order a couple of shirts for display at reunion/Kevin

T-Shirt Order Form/Kevin

6. Donations:
• Donations should be sent in by April 10th.
• Addressed to Doris or Aunt Bert.

Follow up with appropriate family members that are contributing

donations/Committee
Treasury Report/Doris

7. Activities:
• Wii System will be set up upstairs for Wii Tournament
• Slide Show
Family Trivia

Warren Family Reunion Page 1

 • Family Trivia

Wii Games, Tournament Prizes/Tanya & Rita

Pictures for Slide Show/Committee
Slide Show & CD for distribution/Kevin & Kelly
Trivia game & Prizes/Sonny & Kevin

8. Decorations:
• Theme - "Back to the Old Days"

Ideas with a “Back in the old’ days…” - Theme/Dee Dee

Warren Family Reunion Page 2