INDUSTRIAL TRAINING GUIDELINE

DIPLOMA IN ACCOUNTANCY (DIA)

Background
Industrial Training is very important component to expose students with real
work life situation and to equip the students with necessary skills so that
they will be job ready when they graduate. Students may realize their
ambition and ascertain their career path from the experience gained during
Industrial Training. The attachment provides students with the opportunity to
meet and network with people in the industry, and the industry has the
opportunity to identify talents and potential skilled workers.
Learning outcomes
LO1: Demonstrate knowledge competency in relation to the scope of work in
the organization. (C3, PLO2)
LO2: Solve the real work problems and practice the technical knowledge in
solving them. (C3, PLO3)
LO3: Communicate clearly and effectively in verbal or written form with all
members in the organization. (C3, PLO4)
LO4: Work collaboratively in a working team either as a leader or a member.
(C3, PLO5)
LO5: Demonstrate professional, ethical and integrity qualities. (C3, PLO6)
SECTION A: Students Guideline
1.0

Procedures applying for industrial training

A briefing on Industrial Training will be conducted by Industrial Linkage
Department. It is compulsory for the students to attend. Students need
to fill in Application Form for Industrial Training (Borang
Pengesahan Praktikum) and get approval from Dean or Head of
Department. Students should identify prospective organizations for
Industrial Training.

2.0

Rules and regulation

Before a student is allowed to go for industrial training, academically
he/she must be in good standing (i.e. has obtained a CGPA of at least
2.00), and have completed the prerequisite courses according to the
program of study.

3.0

Duration
The training duration is 14 weeks.

4.0

Industrial Training Placement

Students should find a suitable organization for placement. Students
are encouraged to apply for placement in an organization related to
their respective field of academic study. Accounting students should
require undergoing industrial training only in firms and organizations
related to accountancy. For example: accounting firm, audit and
taxation firm, secretarial company etc. Students should discuss with
dean or head of department in selecting a suitable places for industrial
training.
Students are required to submit the necessary documents to
organizations such as resume, the results and etc. If organizations
agree to receive industrial training students, the organization should fill
up Borang Lampiran Jawapan as confirmation of their acceptance.

5.0

Job scope
Students should discuss with the organization in relation to the job
scope of a Diploma in Accountancy. Hopefully, the organizations could
allocate duties/task to students based on the job scope.

JOB SCOPES FOR INDUSTRIAL TRAINING STUDENT

Diploma in Accountancy (DIA)
ADMINISTRATION /OPERATION
1
Learns and becomes proficient in the company operation.
Assists with the development of office schedules and
2
budgets
3
Inventory management
4
Interact with managers.
Maintain high standard professionalism in attitudes with
5
customers, clients, employees and management.
Maintain a positive work atmosphere by acting and
6
communicating in a good manner
7
Be a team player
8
Continue to grow knowledge and made improvement
9
Maintaining compliance to all quality requirements.
10
Safety and Health
11
Maintain clean and orderly work areas
12
Comply with safety regulations
ACCOUNT TASKS
Documentation
1
Completes basic tasks on documentation.
2
Maintaining records
3
Filing, printing
Recording
1
Original book of entry (journals, cash book, petty cash)
2
Accounts ( T or column accounts)
3
Trial balance
4
Using accounting software
Summarizing and Reporting
1
Adjustments
2
Perform bank reconciliation
3
Adjusted trial balance
4
Statement of Comprehensive Income
5
Statement of Financial Position
Analyzing
1
Calculate ratios
2
Interpret ratios
AUDIT TASKS (*)
Planning
1
Audit schedule
Statutory Audit
1
Revise previous/permanent file
2
Study audit program
3
Prepare working paper for
3 current file
Audit on Expenses item
1
Revise previous/permanent file
2
Study audit program

6.0

Assessment
Types of
Assessment
Report
Report and
Presentation

Assessment Method
Supervisors Report
Organizations Report
Log book
Industrial Training
Report
Industrial Training
Presentation

Total

7.0

Percentage
(%)
20
20
10
30
20
100

Industrial Training Report Writing Guideline

Purpose:
a. The guidelines serve as giving the basic for writing neat and good
reports.
b. The entire guidelines aim to guide the students in preparing a more
distinctive report to achieve one of the objectives of the training.
Industrial Training Final Report Submission
Student should submit the industrial training report TWO (2) weeks
after the industrial training is completed.
Students should make use of the training opportunity to learn in an
active manner, for example to raise questions to their industrial
supervisors on technical matters that they do not understand. They
need to be proactive in taking up duties rather than passively waiting
for the job assignments
The practical training report must be written with the following
characteristics:
1. Language: English
2. Font: Times New Roman, Size: 12
3. Margins: Header & Footer 0.5" from edge, Top and Bottom 1.0" , Left
1.30" & Right 1.20"
4. Header: Organization's name (left indent)
5. Line spacing: 1.5
4

6. Page number: bottom of page (center)

7. Print all pages on a single-sided, A4 paper (approx. 50 pages)
8. Binding hardcover

Report Format:
Front Cover

As shown in Figure 1 (Font: Arial, Bold, Size:18)

Black colour cover, letters printed in gold.

Table of Contents

List of all headings, sub-headings and

appendices

Acknowledgemen
ts

Name of those who have assisted or provided

information

1.0

Introduction of industrial training program,

objective of industrial training, objective of
industrial training report and scope of industrial
training.

Introduction

2.0
Background of
Organization

Company profile, structure of the organization,

information of unit/department attached, flow
chart of work process of organization.

3.0 Details of
training

Stated job scopes, detail description of the job

scopes in the training period, experience gained:
Ability to analyze, solve problem and correlate
the information, procedures and project that
relevant to the study undertake.
5

4.0 SWOT
Analysis

Evaluation of situation, discussion of

opportunities and threats etc.

5.0

Summary of report, problems and suggestions

Conclusions

References

Information cited in the report

Appendices

Charts, diagrams, tables, etc., which provide

background and support for the report

Remarks:
Marks for each part as shown in Figure 2

NU
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02
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8

COVER - Figure 1

KOLEJ ANTARABANGSA YAYASAN MELAKA

SCHOOL OF BUSINESS MANAGEMENT
DIPLOMA IN ACCOUNTANCY

TRN3014 INDUSTRIAL TRAINING REPORT

SEMESTER JULY SESSION 2015/2016

C0
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02
50
8

ABC COMPANY BHD

6

NUR AZZALYYAH MOHAMMAD

C00002508
880808-08-8888

MARKS - Figure 2
Pa
rt
1

4
5

Part Name

Marks

Introduction
- Introduction of Industrial training
- Objective of Industrial training and industrial training
report
- Scope of Industrial training
Background of Organization
- Company profile
- Structure of the organization
- Information of unit/department attached
- Flow chart of work process of organisation
Details of training
- Stated job scopes
- Detail description of the job scopes in the training period
- Experience gained: Ability to analyse, solve problem and
correlate the information, procedures and project that
relevant to the study undertake
SWOT Analysis
- Evaluation of situation, discussion of strengths,
weakness, opportunities and threats of the company.
Conclusion
7

/ 10

/ 10

/ 20

/ 10

6
7

8.0

- Summary of report
- Problems and suggestion
Writing skills
- Arrangements, structure of sentence and language style
- Figures, tables, charts etc, are appropriate and clear
Reporting format
- Layout and contents of the report
- Size and format
- Format reference
- Length of the report (30-50 pages)

/ 10
/ 10

/ 10

Total Marks :

/ 100

Total Percentage :

/ 30%

PRESENTATION INDUSTRIAL TRAINING GUIDELINE

Students should present their industrial training after TWO (2) weeks
completed the industrial training. Students may use presentation aid
such as power points presentation in 15-20 minutes and with 15 slides.

Part
1

Part Name
Organization
1. The type of presentation is appropriate for the topic and audience.
2. Information is presented in a logical sequence.
3. Presentation appropriately cites requisite number of references.
Content
1. Introduction is attention-getting, lays out the problem well, and

/5
/5
/5
/5

establishes a framework for the rest of the presentation.

2. Technicals terms are well-defined in language appropriate for the

/5

target audience.
3. Presentation contains accurate information.
4. Material included is relevant to the overall message/purpose.
5. Appropriate amount of material is prepared, and points made

/ 10
/ 10
/ 10

reflect well their relative importance.

6. There is an obvious conclusion summarizing the presentation.
Presentation
1. Speaker maintains good eye contact with the audience and is
appropriately animated (e.g., gestures, moving around, etc.).
8

/5
/5

2.
3.
4.
5.

Speaker uses a clear, audible voice.

Delivery is poised, controlled, and smooth.
Good language skills and pronunciation are used.
Visual aids are well prepared, informative, effective, and not

distracting.
6. Length of presentation is within the assigned time limits.
7. Information was well communicated.

/5
/5
/5
/5
/5
/ 10

Total Mark:
Total Percentage:

/ 100
/ 20%

SECTION B: SUPERVISOR GUIDELINE

1. Task of Supervisor
The industrial training Supervisor must be an academic staff of ICYM
employed permanently or on a contract basis and must be formally
appointed by the Dean/ Head of Department to carry out the supervision of
students for a specific duration as stated in the letter of appointment.
The tasks of a Supervisor are as follows:
i. Plan supervision visit to the organization.
ii. Evaluate the trainees,
iii.
Communicate with the supervisor at the organization on the progress
and the performance of the trainees
iv. Ensure that all evaluation marking tasks are completed.
v. Provide feedback on the industrial training supervision.
2. Forms
Industrial training supervisor must fulfill following forms:
a. Colleges Supervisor Report form
b. Report Log Book Evaluation form
c. Borang Pengesahan Penyeliaan latihan Industri (JHI-005)

SECTION C: COMPANY GUIDELINE

1. Company Supervisor
The company must appoint a supervisor for each student. The name,
designation, telephone and the email of the supervisor must be given to
ICYM for further communication. ICYM will appoint a lecturer supervisor who
will liaise with the company supervisor on all matters pertaining to the
training. The duty of the supervisor is to monitor, guide and assess the
progress of the students under their supervision.
Company Supervisor must fulfill the Supervisor Industrial Report form
2. Training activities
The students should be given proper task to perform in their training rather
than give clerical and maintenance jobs. It is suggested that the students be
given tasks that will enhance their knowledge and skills in marketing. In
addition, the students should be encouraged to participate in the
management of the company. These exposures add values to their
experience working as trainees. We expect the company to provide sufficient
resources for the student to complete the given tasks. Please inform the
ICYM in the event of any shortcomings that may hinder the student from
completing their tasks. Any issues on the performance and discipline of the
student must be brought to the attention of the ICYM.
Reports
i. The students will prepare a Log Book to document their activities for
the week. The document must be done daily and must be verified by
the company supervisor weekly.
ii.
The students need to prepare a Progress Report and submit to the
academic supervisor for acknowledgement .Progress report is a biweekly basis.
iii.
Students need to submit the Final Report to the company supervisor
for approval. The company may request the student to remove any
confidential items in the report (if any).

10