Prepare all payment vouchers as per procedures and batch together for

processing into accounting system.

Main Job Tasks and Responsibilities

answering and directing phone calls

making phone calls, answering and directing phone calls

taking and distributing messages

organizing and scheduling appointments

organizing and coordinating meetings

handling inquiries and incoming work requests

reviewing files and records to answer requests for information

checking and distributing documents and correspondence

receiving, sorting and distributing incoming mail

maintaining filing systems

compiling records of office activities

photocopying, scanning and faxing

sending emails

preparing and sending outgoing mailings and packages

typing documents and correspondence

checking and entering data

updating and maintaining databases

coordinating work flow

controlling basic accounting functions such as checking invoices and making

deposits

managing petty cash

monitoring and ordering inventory of office supplies

keeping office area neat and tidy

Collect, count, and disburse money, do basic bookkeeping and complete banking
transactions.
2) Communicate with customers, employees, and other individuals to answer questions,
disseminate

or

explain

information,

take

orders

and

address

complaints.

3) Answer

telephones,

direct

calls

and

take

messages.

4) Compile, copy, sort, and file records of office activities, business transactions, and
other

activities.

5) Complete

and

mail

bills,

contracts,

policies,

invoices,

or

checks.

6) Operate office machines, such as photocopiers and scanners, facsimile machines,

voice mail systems and personal computers.
7) Compute, record, and proofread data and other information, such as records or
reports.
8) Maintain and update filing, inventory, mailing, and database systems, either manually
or

using

computer.

9) Open, sort and route incoming mail, answer correspondence, and prepare outgoing
mail.
10) Review files, records, and other documents to obtain information to respond to
requests.
11)
12)

Deliver
Inventory

messages
and

order

and
materials,

run
supplies,

errands.
and

services.

13) Complete work schedules, manage calendars and arrange appointments.

14) Process and prepare documents, such as business or government forms and
expense
15)

Monitor

reports.
and

direct

the

work

of

lower-level

clerks.

16) Type, format, proofread and edit correspondence and other documents, from notes
or

dictating

machines,

using

computers

or

typewriters.

17)

Count,

weigh,

measure,

and/or

organize

materials.

18) Train other staff members to perform work activities, such as using computer
applications.
19) Prepare meeting agendas, attend meetings, and record and transcribe minutes.
20) Troubleshoot problems involving office equipment, such as computer hardware and
software.
21) Make travel arrangements for office personnel.