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Nielsen Confidential
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Philippines
Version No.
1.0
Description
Localization Blueprint for
AGB-Philippines
Revision details:
Action taken
(Add/del/chg)
Preceding New
Revision
Page No. Page No. Description
Authorized by:
Date:
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Description
AA
Asset Accounting
ABAP
AP
Accounts Payable
APC
AR
Accounts Receivable
AUC
BDC
BU
Business Unit
CI
Cleared Items
CO
Controlling
CWIP
EWT
F&A
FA
Fixed Assets
FI
Financial Accounting
FSV
GAAP
G/L
General Ledger
HR
Human Resources
ISO
MIS
MM
Materials Management
P&L
PCA
PS
Project Systems
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QC
Quality Control
SAP
SD
SLM
PHP
Phillipino Peso
USD
US Dollar
VAT
WBS
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Contents
LOCALIZATION FOR AGB-PHILIPPINES..................................................................
REQUIREMENTS / EXPECTATIONS.............................................................................6
GENERAL EXPLANATIONS..................................................................................................6
EXPLANATIONS OF FUNCTIONS AND EVENTS........................................................6
SPECIAL ORGANIZATIONAL CONSIDERATIONS....................................................................7
CHANGES TO EXISTING ORGANIZATION PROCESSES...........................................................7
DESCRIPTION OF IMPROVEMENTS......................................................................................8
MASTER DATA:.................................................................................................................8
SOLUTION IN SAP............................................................................................................9
DESCRIPTION OF FUNCTIONAL DEFICITS..........................................................................20
APPROACHES TO COVERING FUNCTIONAL DEFICITS........................................................20
INTEGRATION/INTERFACE CONSIDERATIONS......................................................................20
REPORTING REQUIREMENTS............................................................................................21
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Language
Local standards (Decimal Notation, Date Format, )
Cultural norms (Doc. in local language)
Legal requirements
GENERAL EXPLANATIONS
In order to meet regulatory and statutory requirements for Philippines, Nielsen global
processes will be adapted as such; the impact of the following areas will be covered
below from localization perspective:
General Controls
Asset Accounting
Taxation
Banking
Language requirements
Reporting requirements
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Asset Accounting
Local laws (GAAP) and taxation requirements govern the valuation and depreciation
requirements which are in addition to the Global GAAP requirements. Though global
business processes will be adopted by each entity yet these local aspects would need to
be considered for any impact on Asset Valuation/ Depreciation.
Taxation
Tax laws vary from country to country which means no standard process can be adapted
for tax processing globally. Since all aspects of taxation whether chargeability or
reporting varies at country level, due consideration is given to these aspects. There are
various types of taxes involved like Input/output tax, Withholding tax, Final Tax,
Expanded Withholding Tax. Tax which would be charged on the entitys Profits is not in
scope. Corporate Income Tax, Deferred Income Tax - Asset, Deferred Income Tax
Liability, Payroll Tax would also not be in scope. These have to be handled manually
outside SAP.
Banking
This component is used to handle accounting transactions in relation to banks. It
includes the management of bank master data, cash balance management (check and
bill of exchange management), and the creation and processing of incoming and
outgoing payments. It is possible, to define all country-specific characteristics, such as
the specifications for manual and electronic payment procedures, payment forms or data
media.
Reporting
Reporting needs vary from country to country owing to differing statutory and regulatory
requirements. These reports could be required for taxation/statutory/regulatory
authorities or relates to banking set up.
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Taxation:
Tax calculation is based on Tax codes defined in SAP. Reporting would be based on Tax
codes
Payroll Account Postings:
Payroll process should change to post the data directly in SAP through upload via payroll
interface. A new payroll account postings upload format will be used to upload account
postings to SAP.
Accounts Payable:
Vendor invoices would be directly entered into SAP directly.
DESCRIPTION OF IMPROVEMENTS
Asset:
SAP Asset Accounting provides for the configuration of individual Depreciation Areas to
meet the needs of Asset Valuation in line with multiple GAAPs. Based on the
configuration parameters defined in the system via Depreciation Keys, SAP will calculate
the values for the specific depreciation areas, thus meeting the requirements for multiple
GAAPs. Also it provides for inflation accounting in Assets which will take care of the
country requirement.
Banking:
Bank statement should be in either MT 940,BAI2 or any other SAP uploadable format for
automatic bank reconciliation. If the format is not available/is not supported by the bank
then reconciliation would be performed manually and outside SAP.
Master Data:
A centralized and unified master data which will allow the business units to view / share
customers, vendors, etc. across the region and globally.
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SOLUTION IN SAP
Country specific controls
General Controls
The following are the general controls applicable to Philippines:
Language key is EN
ISO code is PH
Postal code length is 4 digit
Tax number is 000-284-017-000V
Decimal format 1,234,567.89(rounding off to 2 digits)
Date format is MM.DD.YYYY
Country currency is PHP (Philippines Peso)
Company Code
Philippines will have following Company code
CoCode
1892
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TAX ID NUMBER Tax Number 1 where the VAT registration number of the
Vendor/Customer would be provided.
The credit period for Vendors and Customers can be maintained in SAP
according to the agreement with vendors and customers.
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For Philippines, the CoD will have the following depreciation areas:
Depn. Area
Ledger Assignment
01
0L
31
Note:
In Asset Accounting, there will be multiple depreciation areas that can be set up to cater
to the parallel ledgers in the General Ledgers.
Key points to consider are:
The leading ledger (US GAAP) will be assigned to depreciation area 01.
The beginning and end of the fiscal year in Asset Accounting will be identical to the
ledger in general ledger accounting because the depreciation values in the G/L
accounts would otherwise be mapped incorrectly.
For Low Value assets (LVA) the value is recorded at nominal value and depreciated
over one month.
In Financial Accounting, in addition to the local currency of the company code, USD will
be defined as the parallel currency, which is the currency used in consolidated financial
statements. By doing so, the asset values will be updated in Financial Accounting in
parallel in USD as well in the same accounting document as the amount posted in local
currency.
Since the settings of the company code are transferred for the leading ledger, the leading
ledger is also managed in these parallel currencies as well as the local currency in this
case.
Depreciation calculation for assets is controlled by Depreciation key which is specified at
the Depreciation area level in Asset Master Record.
In US GAAP depreciation is calculated on monthly basis. For acquisition the depreciation
starts from the month after purchase and for disposal, the depreciation ends the month
before the sale/disposal of the asset. Depreciation calculation for Philippines would be in
line with that for US GAAP.
The following depreciation keys will be defined at the chart of depreciation level:
Additional Depreciation Key would be configured to track the Low value asset. This
would have 100% depreciation charged on the month of Purchase. This is to cater to the
requirement to track the low value asset. For purchase of the low value asset, this
depreciation key would be attached which would depreciate the asset during the month
of purchase.
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Depreciation Calculation
Depreciation Calculation
Key
01PH
Description
method
Depreciation Key for Straight Line Method
Frequency
Monthly
02PH
US GAAP Area
Depreciation Key for Straight Line Method
Taxation
Introduction
In Philippines, the tax procedure applicable is TAXPH.
In Philippines, VAT applies on the supply of goods and services.
VAT - Overview
Value added tax or VAT, is broadly a consumption based tax chargeable on all
public and private consumption, i.e. on goods and services supplied to the
consumer.
In the case of imported Goods or services, there would be no VAT applicable on
the import value of goods.
For import of software the VAT is applied on the total amount i.e., the VAT is
added to the invoice amount and claimed with government. This VAT is also
eligible to be claimed as adjustment against other normal VAT sales. The VAT
paid to the government on the import of the Software would be reported as
Output VAT and the credit available against the import is reported as Input VAT.
These tax codes would be input manually during the entry of the Vendor invoice
and would be available in the report.
Goods exported abroad or sold to other countries will be subject to 0% value
added tax if the remittances of invoices are foreign currency.
Input Tax
An Input tax is a tax that is charged by the vendor on purchases of goods/services
rendered.
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The standard rate at 12% should have the option to change in the future
Input Tax (also known as Credit VAT) is usually recovered by being deducted by output
VAT tax (also known as Debit VAT) which is VAT charged on services and sales sold.
Example:
When posting an incoming invoice with the sum of PHP 1,000 and with the tax amount of
PHP 12% (12% percent tax), the following entry gets posted:
Entry while acquiring service
Account
Expense
Input tax
Vendor
Debit
Credit
1000
120
1120
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12%
Debit
Customer
Revenue
Output Tax
Credit
1120
1000
120
Debit
Fixed
Asset
Holding
Input VAT
Vendor
Credit
1000
120
1120
This would be capitalised as deferred Input Tax asset after transfer to Fixed asset
holding account. The Capitalisation would happen only if the aggregate amount
of purchase of fixed asset during the month is PHP 1 Million and above.
Account
Debit
FA Holding
Input VAT
Account
Intangible Asset
Credit
120
120
Debit
Credit
120
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FA Holding
120
Debit
Credit
120
120
There would be a monthly transfer from the Profit and Loss account to the Input
VAT account.
Account
Input Tax
Amortisation
Expense
Debit
Credit
120
120
The following would be the tax code with tax rates that would be provided. In case of any
legal change in %, we have an option of changing it in SAP through Support Control
process.
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Tax
Description
Nature of VAT
Percentage
Deductible or Non
Output Tax
12%
Deductible
Deductible
12%
Deductible
0% Export VAT
0%
Deductible
0%
Deductible
exports
Output VAT Exempt
Exempt
12% Input
Input Tax
12%
Deductible
Input Tax
12%
Deductible
Goods
12% Input on Capital
Input Tax
12%
Deductible(Deferred
Code
Output
VAT
Goods
PHP
0%
amounting
1
Million
Non
to
credit)
and
above.
12% Input tax applicable
Input Tax
12%
Deductible
Reporting of VAT is done monthly and quarterly using Form BIR 2550-M & 2550-Q. The
data is encoded in Government Software and filed with a file enclosed in the EFPS
(Electronic File payment system). There is a requirement to develop this file which is
output from the Government Software.
Withholding Tax
In Philippines, tax is required to be withheld on the following:
Rates of Withholding taxshould have options for non-standard withholding tax rates, e.g.
utilities (electricity)
Expanded Withholding Taxes from Nielsen Payment to
Suppliers
Goods
Services
Rental
Consultant, total contract < P750k p.a.
Consultant, total contract > P750k p.a.
Final Withholding Taxes from Nielsen Payment to
Suppliers
Dividend payment(Singapore Parent Company)
Payment to non-resident individual not engaged in
business
Final tax foreign, without tax treaty/ITAD ruling
Final tax foreign, without tax treaty/ITAD ruling(Royalty
agreement with US)
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Rate(%)
1%
2%
5%
10%
15%
Rate(%)
15%
25%
30%
10%
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Expanded Withholding Taxes from Client Payment to
Nielsen
Services
Consultant, total contract < P750k p.a.
Consultant, total contract > P750k p.a.
Rate(%)
2%
10%
15%
For WHT on Consultants (both Vendors & Customers) separate WHT types would be
defined for 10% (< P750k p.a.) & 15% (> P750k p.a.). Business would have to select the
respective WHT types in Vendor/Customer master based on applicability
WHT receipt on dividend since is below the line cannot be calculated by SAP and would
be accounted manually.
During Vendor invoicing WHT are accounted for at the time of recording of invoice. WHT
is deducted by customers at the time of payment to Nielsen. Accounting for WHT for
Customer is done at the time of receipt of Payment by Nielsen.
Example:
Withholding Tax rate: 2%
Input VAT: 12%
During Vendor invoice posting.
Account
Debit
Credit
Expense
VAT Input Tax
WHT Payable
Vendor
1000
120
20
1100
Example:
Withholding Tax rate: 2%
Output VAT: 12%
During Customer Invoice posting.
Account
Debit
Customer
Output VAT
Revenue Holding Account
Credit
1120
120
1000
Debit
Credit
1100
20
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Customer
1120
WHT Certificate would be issued to the Vendor by the business. Certificate would be
printed from SAP. Hence the certificate would be developed and would be used for
printing. Form 2307 would be issued to Vendors. The Certificate can be printed either on
a quarterly basis or per invoice.
Monthly Return for Withholding taxes is submitted through EFPS (Electronic File
payment System- The official website of the government). This would be continued after
moving forward in SAP. The data for encoding the file would be provided from SAP.
Withholding tax codes not available would be created on need basis after due scrutiny.
Official Receipt
Official Receipts are issued to Customers for payments by Transfer, Cheque and Cash.
This at present is filled in manually and would continue to be issued manually. The
Official Receipt number which is issued to the Customer would be stored in the reference
column of the receipt document. The format and number series of the official receipt is
approved by the local tax authorities.
Banking
Banking includes management of bank master data, creation and processing of incoming
and outgoing payments, Bank Reconciliations etc . It is possible to freely define all
country-specific characteristics, such as the specifications for manual and electronic
payment procedures, payment forms, or data media (DME).
Master Data
House Banks (banks at which legal entities holds its accounts) will be created in the
system in order to run the payment program and to enable the upload of electronic bank
statements. The House Banks will be defined under a House Bank ID.
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In addition to the bank details, the actual accounts that legal entities have at its Bank will
be defined. An Account ID, which is unique per house bank, will be defined.
There are 3 master records relating to Bank Master.
1) Bank Key: Defined at client level which contains address of the Bank account.
2) House Bank: This is the Bank Branch which is attached to Bank key.
3) Account ID: This is the type of account you maintain for combination of Bank key
and House bank.
TYPE
Bank
Account Number
SWIFT CODE
Currency
PHP
Payment Methods
Incoming Payments: Cheques, Wire transfers, Domestic transfers
Outgoing Payments:
Transactions are encoded directly in bank's HSBCNet for foreign vendors and
affiliates. For tax payments, it is encoded directly to EFPS (Electronic Filing &
Payment System of government for local tax payment) which links automatically
to designated bank account for tax payment.
Domestic Payments are made through Cheques.
Payment by Cheques
Payments are made by cheques also. Pre-numbered cheques are available which are
used for making payments. Cheques at present are printed by the business. However,
business would change the process to printing of cheques by HSBC bank. This being the
case the file would be uploaded into the HSBC portal for them to print the cheques.
Hence this file which would be uploaded into HSBC portal would be developed from SAP.
If the process change does not happen within the migration to SAP, the cheques would
be issued manually and cheque number would be recorded in SAP.
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It has been proposed that Electronic Bank reconciliation would be done through SAP,
unless the bank provides the statement in MT940 or BAI2 format. Else manual bank
reconciliation will be done outside SAP.
INTEGRATION/INTERFACE CONSIDERATIONS
INTEGRATION REQUIREMENTS
These have been covered in Global Business Blueprints for respective Modules
INTERFACE REQUIREMENTS
Taxation:
A file for input and output tax VAT return filing which needs to be filed in government
EFPS site has to be developed.
WHT Certificate issued to Vendors needs to be printed from SAP. Hence Certificate
needs to be developed. Form 2307 is the form available that would be developed and
would be printed and would be issued to Vendors.
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A file for both Customer and Vendor Withholding taxes has to be developed for uploading
in the government EFPS site. This is presently done manually and a separate file has to
be developed for this.
Banking:
No specific requirement.
Payroll Account Postings:
For payroll postings update into GL accounts the details would be provided in SAP
upload format and the same will be uploaded in SAP.
Accounts Payable:
Invoices will be entered manually and tax calculation will be performed in SAP. Interface
requirement such as Operational Performance and Management System is out of scope
of this implementation.
REPORTING REQUIREMENTS
Taxation and Other Reporting:
S.No
1)
2)
Reports
Requirements
Return for Tax on Sales
and Purchases
Generic Withholding
Tax reporting
Language
English
English
No other development needed for reporting requirements and hence the standard global
reports would be used.pls refer to various taxation forms submitted
Note:
For Philippines, all the standard reporting requirements would be in English language.
Dunning, Customer Account Statement and Customer Ageing report would be in English
and there would be no requirement for additional developments for these reports.
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