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Essential IT Skills (Level 2)

Presentation Software Level 2 (Credit value 4)


Assessment

Unit PS2: Presentation software


You should use this file to complete your Assessment.
How to complete and send your assessment:

Save a copy of this document, either onto your computer or a disk


Work through your Assessment, remembering to save your work regularly
When youve finished, print out a copy to keep for reference
Then, go to www.vision2learn.com and send your completed Assessment to your tutor via
your My Study area make sure it is clearly marked with your name, the course title and
the Unit and Assessment number.

Please note that this Assessment document has 8 pages and is made up of 2 Parts.

Creating Careers Ltd, 2014. All rights reserved.


Amended July 2014

Page 1 of 10

Essential IT Skills (Level 2)


Presentation Software Level 2 (Credit value 4)
Assessment

Learning outcomes
Throughout this Assessment, you will meet a number of different learning outcomes and
assessment criteria. Take a look at the information below to see which criteria you will meet in
which Parts of the Assessment.
Learning outcomes & Assessment criteria met
Part 1:
1.1 Identify what types of information are required for the presentation
1.2 Enter text and other information using layouts appropriate to type of information
1.3 Insert charts and tables into presentation slides
1.4 Insert images, video or sound to enhance the presentation
1.6 Organise and combine information of different forms or from different sources for
presentations
1.7 Store and retrieve presentation files effectively, in line with local guidelines and
conventions where available
2.1 Identify what slide structure and themes to use
2.2 Select, change and use appropriate templates for slides
2.4 Select and use appropriate techniques to format slides and presentations
2.5 Identify what presentation effects to use to enhance the presentation
2.6 Select and use animation and transition effects appropriately to enhance slide sequences
3.2 Prepare slideshow for presentation
Part 2:
1.5 Identify any constraints which may affect the presentation
1.7 Store and retrieve presentation files effectively, in line with local guidelines and
conventions where available
2.2 Select, change and use appropriate templates for slides
2.3 Select and use appropriate techniques to edit slides and presentations to meet needs
2.4 Select and use appropriate techniques to format slides and presentations
3.1 Describe how to present slides to meet needs and communicate effectively
3.2 Prepare slideshow for presentation
3.3 Check presentation meets needs, using IT tools and making corrections as necessary
3.4 Identify and respond to any problems with presentations to ensure that presentations meet
needs

Creating Careers Ltd, 2014. All rights reserved.


Amended July 2014

Page 2 of 10

Essential IT Skills (Level 2)


Presentation Software Level 2 (Credit value 4)
Assessment

Assessment
Scenario
You work for the Sales department of The Fruit and Veggie People Ltd, a company that sells
organic, ethically sourced fruit and vegetable boxes. You are responsible for putting together a
presentation that advertises their key products.
You have been given an initial draft of the presentation content to edit and prepare before it is
used in sales meetings to show clients the different products that are available.
You have been asked to edit and prepare the presentation, taking it from 1st draft to final draft
ready for use in sales meetings.

Creating Careers Ltd, 2014. All rights reserved.


Amended July 2014

Page 3 of 10

Essential IT Skills (Level 2)


Presentation Software Level 2 (Credit value 4)
Assessment

Part 1: Creating your presentation


(1.1, 1.2, 1.3, 1.4, 1.6, 1.7, 2.1, 2.2, 2.4, 2.5, 2.6, 3.2)
In this Part of the Assessment, you will need to apply the knowledge you have acquired in
Session 1 5 of your PS2 Unit.
Please note: You will have downloaded the resource files presentation_content,
fruit_image and veg_image from the Unit Assessment Page to complete this part of the
Assessment.
1. Begin by saving this assessment document as PS2 Assessment in an appropriate
location. Take a screenprint of the file saved in this location and paste it in the space
below:

2. In this Part of the Assessment, you need to produce a slide show presentation for The
Fruit and Veggie Peoples sales team so that they can show off the organisations best
products to potential customers. Use the box below to identify 4 different types of
information you could be required to include in your presentation.

Creating Careers Ltd, 2014. All rights reserved.


Amended July 2014

Page 4 of 10

Essential IT Skills (Level 2)


Presentation Software Level 2 (Credit value 4)
Assessment

Creating Careers Ltd, 2014. All rights reserved.


Amended July 2014

Page 5 of 10

Essential IT Skills (Level 2)


Presentation Software Level 2 (Credit value 4)
Assessment
3. Now create your presentation using a suitable template in PowerPoint. Content for the
presentation can be found in the presentation_content resource file. The presentation
must be structured appropriately and contain:

At least 6 slides
A theme
At least 4 examples of inserting objects (this must include the two image files
fruit_image and veg_image, a chart, a table and a Clip Art sound clip.)
A slide containing references for the image files you have used
At least 1 animation effect
At least 1 slide transition
At least 3 different kinds of text formatting (e.g. using bold, italics, colour, alignment or
underlining).

Please note that in the presentation_content file, the person who has drafted the
presentation has left you some instructions in red.
When you are happy with your work, save your work as PS2_presentation.

Remember to also save any work youve done on this PS2 Assessment.
Creating Careers Ltd, 2014. All rights reserved.
Amended July 2014

Page 6 of 10

Essential IT Skills (Level 2)


Presentation Software Level 2 (Credit value 4)
Assessment

Part 2: Making changes to your presentation


(1.5, 1.7, 2.2, 2.3, 2.4, 3.1, 3.2, 3.3, 3.4)
In this Part of the Assessment, you will need to apply the knowledge you have acquired in
Session 1 6 of your PS2 Unit.
1. Re-open the presentation PS2_presentation that you saved in Part 1 of this Assessment.
2. Use the Slide Master view in PowerPoint to change the master styles on Slide 1 of your
presentation template. Use the box below to describe the changes you have made.

3. Change the order of slides in your presentation by switching Slide 3 and Slide 4 around.
4. In Part 1, you added a series of objects to your presentation (such as tables, charts,
images etc.) Edit your presentation by changing the size and position of one of these
objects.
Use the box below to give details of the changes you have made:

5. Now add a simple shape, such as an arrow or a star, to an appropriate point in your
presentation.
Use the box below to give details of the shape you have added and where it can be found
in your presentation.

Creating Careers Ltd, 2014. All rights reserved.


Amended July 2014

Page 7 of 10

Essential IT Skills (Level 2)


Presentation Software Level 2 (Credit value 4)
Assessment

Creating Careers Ltd, 2014. All rights reserved.


Amended July 2014

Page 8 of 10

Essential IT Skills (Level 2)


Presentation Software Level 2 (Credit value 4)
Assessment
6. List at least two constraints that may affect your presentation. This should include one
legal constraint, and one constraint provided by your organisation (or one that you are
familiar with.)

7. Explain how your presentation meets the needs of the sales team at The Fruit and Veggie
People Headquarters.

8. Now its time to give your presentation a final check! Begin by listing at least five things
you should check in your presentation to ensure that it is suitable for viewing.

9. Now use your list from question 8 above to check your presentation. Make changes as
necessary in response to any problems you identify in your presentation. Use the box
below to list any problems you have identified and the changes you have made to ensure
your presentation meets requirements.

Save your finished presentation as PS2_presentation_complete.

Remember to also save the work youve done on your PS2 Assessment.

Creating Careers Ltd, 2014. All rights reserved.


Amended July 2014

Page 9 of 10

Essential IT Skills (Level 2)


Presentation Software Level 2 (Credit value 4)
Assessment

Sending work
Once you have completed all Parts of this Assessment, you will need to send your work to
your tutor so that they can see the progress you have made.
Please make sure you send all of the following files:
1. This document, your PS2 Assessment
2. The presentation that you created at the end of Part 1 saved as PS2_presentation
3. The final version of the presentation that you created at the end of Part 2 saved as
PS2_presentation_complete.
Once you have checked to make sure you have these three files, go to
www.vision2learn.com and send your files to your tutor via your My Study area.

Creating Careers Ltd, 2014. All rights reserved.


Amended July 2014

Page 10 of 10

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