FORMS DEVELOPED FOR USE OF

HR &
Admn. DEPTS. WORKS--3 SAMPLES GIVEN BELOW.

1. ABSENT NOTIFICATION FORMAT.

Since Absenteeism is common in some of the Labour Intensive Mfg. Cos., the below
Format can be used to initiate Disciplinary Action against the erring employee. A
Circular Form is also given below; (to be Circulated to HODs for compliance to
monitor & control Absenteeism & to initiate Disciplinary action).

==================================
=======================
TO.
ALL H.O.D.s
CIRCULAR
SUB: NON ATTENDANCE ABSENCE OF EMPLOYEES LEAVE RULES-

ABSENCE

NOTIFICATION

FORM

All the employees are hereby informed that as per the Leave Rules of the Company,
the employees when taking Leave or not attending duty; should apply for Leave in
advance or inform his concerned HOD in advance failing which; the concerned HOD
should fill up and send ABSENCE NOTIFICATION FORM to intimate HR Dept.
about the

absence of

the employee

and to initiate Disciplinary Action as per

Company Rules. Sometimes, some employees with prior sanction of leave or after
proceeding on leave; overstay without permission.

This is a typical case of

Indiscipline.
In spite of the above Rules, it is observed that some HODs and some employees are
not complying with this Rule; dislocating the work in the concerned Dept. and also
causing problems to HR Dept. to keep track of Leave, update Attendance and

Certify and Close the Attendance for Salary. Therefore, the matter is viewed
seriously.
In order to enable HR Dept. to account Leaves of all employees; certify their
Attendance for salary in time and to control Absenteeism; all the HODs are once
again requested to use the ABSENCE NOTIFICATION FORM to intimate HR Dept.
about the absence of the employees for 3 days and above; to initiate

action

against them for violating Leave Rules of the Company.

ALL ARE REQUESTED TO TAKE NOTE OF THE ABOVE RULE AND ABIDE BY THEM
AND NOT TO GIVE SCOPE FOR TAKING DISCIPLINARY ACTION FOR VIOLATION OF
LEAVE / COMPANY RULES.

EXECUTIVE DIRECTOR

Cc: JD / VP
/ AVP
FC / GM
All HODs. / Section Heads : For information & compliance . The Prescribed
Form enclosed for compliance.
All Notice Boards: for Information of all employees & for their Compliance.

-------------------------------------------------------------------------------------------

ABSENCE

NOTIFICATION FORMAT

DESIGNED

c.neyimkhan@gmail.com

BY

Date: .

. . 2015

TO:
Manager HR&A / G.M. - HR & A

NON-ATTENDANCE / ABSENCE WITHOUT SANCTION OF LEAVE / PERMISSION:

Following employees

Non-Attendance / Absence without Leave / information is hereby

intimated to initiate suitable Action for Violating Leave / Company Rules.

Sl. Employee Name /
No. Emp. Code No.

Designation/
Dept.

Not Attending
duty from

Absenting
from

Leave Applied /
NOT applied

Remarks

1.

2.

3.

Signature
Designation . . .

Dept . . . .

NOTE:- When any employee Absents for 3 days, on 4th day, the User Dept .should
send this Form (duly filled) to HR Dept. recommending to take action against
the employee. If User Dept. fails, the HR Dept. checking Absensteeism; must
send this Form to User Dept to Report about the Status of the employee to
HR Dept. & to recommend to take Disciplinary Action for Violating Certified .
. Standing Orders / Leave Rules of the Company.

==================================
========================
2.
PERSONAL
FORMAT.

INFORMATION

CHANGES

NOTIFICATION

Many changes in Personal Information of the employees are not reported to HR

Dept. due to which, H.R.Dept. will be in dark to get the

Current Address to issue Letters, Notices,

Name of Nominee / Spouse, Family Members to Notify/Intimate in case of
Emergency etc.,
For Final Settlement of A/c., PF, Pension, Gratuity in Death cases, and
Changes in Qualfcn. to consider for Promotion, SI etc., & for updating MIS, Personal
File.
This Ready made Format will help HR to get the needed infn. whenever there is a
need to check such infn .
=======================================================
====================================

CIRCU LAR.

IMPORTANT

SUB: CHANGES IN PERSONAL INFORMATION / DATA FORMAT

TO
COMMUNICATE TO H.R. DEPT. TO UPDATE M.I.S.,
PERSONAL FILE etc.,
Every employee has a Responsibility and an Obligation to provide Accurate
and Current information of his Personal Information / Data to the Company
so that his Current Personal Informations are available in his Personal File for
immediate reference.
Therefore, every employee must intimate HR Dept., by filling up the
CHANGES IN PERSONAL INFN. / DATA NOTIFICATION (enclosed)
any changes in his Personal Information / Data relating to his
1. Name,
2. Telephone / Mobile Nos.
3. Mailing / Correspondence Address,
4. Marital status,
5. Addnl. Qualification details (Exams passed with copies of
Certificates)

6. Relations details (No. & Names of Dependents)

7. Person to be contacted in the event of Emergency,
8. NOIMINEE;S

details for STATUTORY BENEFITS

like

Provident Fund, Pension, Gratuity etc.

9. Awards / Rewards , Distinctions
The Changes in Personal information should be Correctly and Promptly
communicated to HR Dept. thru this Format for updating Personal Files /
Records, M.I.S. etc., along with copies of Certificates as Proof, Photo etc., so
that every employees Current Personal Infn. / Data is available in his Personal
file.
It also helps HR Dept. to make timely changes to avoid problems for
Settling benefits like Final Settlement,
PF, Pension, Gratuity, ESI, Medi
-claim etc.,
Absence of Correct or Current information can lead to an inconvenience to
you and a handicap to HR Dept. to provide Benefits in time, Non - delivery
of letters dispatched to you etc.,
THEREFORE, ALL THE EMPLOYEES ARE HEREBY REUQESTED THAT
THEY SHOULD Take UTMOST CARE TO pass on ANY CHANGES IN
THEIR PERSONAL INFORMATION / DATA ON TIME TO H.R. DEPT. in
the Prescribed Format enclosed herewith.
The duly filled Format to be submitted to HR Dept., through the HODs of the
concerned Dept.

GM ( HR & A)
CC: All HODs. For information and compliance.
Cc: HR Manager:
This Form should be got filled by all the employees thru HODs of
concerned Dept.
(with supporting Documents / Proof for any changes in Personal Infn.)
whenever required to
Update the Personal Data in M.I.S., Personal Files etc., so that; every
employees Personal Infn.

/ Data is available in his Personal File. (especially in December every

year): when any Promotion,
S.I. T&D, Transfer, Re--organisation may be reviewed; depending upon the
performance of the
. employee / Organisation.

CONFIDENTIAL
INFORMATION CHANGES

PERSONAL
- FORMAT
Date:
1

NOTIFICATION

. 2015.

Employee Full Name:

LATES
T PHOTO

2
3

Emp. Code No.

Designation .
.

. Dept.:

Location:
Present

.
.

. . .
Resi.

.
.

.
Address

for

Correspondance
.

. .

.
.
5
.

.
.

-( Enclose Proof)

(Enclose Proof)
Permanent Address
.

New or Changed Permanent Address

.
.
6

New-or.Changed.Resi.Address-for
Correspondance
. . .
.
.

(Enclose Proof)
.

(Enclose

Proof)
Present Contact (Mobile) No.
. .
. . . . .(still used / discontinued.
) . . . . .

New / Addnl. Mobile No.

.
.

Residential Phone No. . .

PERSON
TO
EMERGENCY.
Mr./s
..
.
.
.
Place:

. . . ..

..
.

. .
------------------------------------------------------------IN ---

CONTACT
..

Relationship Father. Son etc)

Mobile No. .

.
.

.
. . .

. (Wife, Mother,
.

Passport No.
.
.

Place
of
Issue
/
Issued
at . . .
.
.
. Date of
Expiry: . . . . (Enclos Copy)
10

Marital Status - Married / Un- (Encl.Wedding Card) WifesName: . . . .

Married
. Children ChildrensName/s . . .
. .
. . .
.
- Nos.
. Male . / Female . .
. .

11

DEPENDENTS DETAILS

FAMILY PHOTO

Name of
Dependant

Relation-ship

DOB/
Age

Qualificati
on

Employment

Place

Earning/
pm

Remarks

Father
Mother
Wife /
Husband
Son /
Daughter
Son /
Daughter
Brother /
Sister
Brother /
Sister

NOTE:- If Son/Daughter is Married, Please write Married in Remarks

Column. If any Dependent is employed, Write Employed in
Employment Column.

14

Present Qualification
.

. . .

15

Change in the Name of Nominee

for Statutory Benefit like EPF,ESI,
Gratuity. If yes, Please write Name
& Relationship

16

Whether contracted any major

Disease recently
or whether
undergone any Major Operation
recently. If yes, please state details.

New Qualification Acquired recently . .

.

(Enclose Proof).
Mr/s. . . . . . . . . .
Relationship. . . . . .
(Wife/Mother/Father/Son/daughter etc.,)
(Enclose Proof / Certificate)

Signature of Employee
Enclosures:_____________________

H.O.D. . . . . . . . . . .

Dept. . . . . . . . . . . .
Forwarded to H.R. Dept. on .........................

3.
SICKNESS

NOTIFICATION FORM

When any employee is Sick for 3 days & more, he must produce Medical
Certificate from the concerned Doctor stating
1. What is his disease and
2. How many days he needs hospitalization/ /treatment / rest (period of
Sickness)
due to Sickness and submit the same to HR Dept. through his HOD the next
day of his Absence; to certify his Attendance as Sick Leave; failing which; the
period he did not attend duty will be treated as Absent; resulting in Loss of
pay.+ Disciplinary Action for absenting.
This will help concerned HOD in 2 ways:
1. Keep Reliever till the Sick employee resume duty
2. If the Sick employee fails to resume duty after the stated Sickness
period, HOD can recommend to HR to initiate Disciplinary Action
against the concerned employee.

Hence, the Sick employee will rush back to resume duty to avoid
Disciplinary Action

Xx HOSPITAL
Bellary

XX HOSPITAL
Bellary

XX HOSPITAL
Bellary

SICKNESS FITNESS CERTIFICATE

FITNESS CERTIFICATE
SICKNESS CERTIFICATE
MC No. . . .
MC No. . . .
MC No. . . . .
Smt. / Sri . .

Smt. / Sri . .

Smt. / Sri . .

.. .

. Emp.Code No . .

Emp.Code No./Token No. .

Emp.Code No

Designation

Designation
Dept. .

Sickness

. .

Designation

. Location

. . Location

.
.

. . .

Dept. .

Dept. .

. .

. . .

. . Location

has taken Medical Treatment for

Reported Sick to Hospital on . . .

Certified SICK on .

suffering from .

. . .

Certified FIT on . .

been advised Rest for .

. .

. .

for . . .days from .

. . .

. .

He is

. to . . .

and has

.days

No.of days REST CERTIFIED .

from

. to .

. . days.
.

Certified that he/she is FIT to

Remarks:

Attend duty from .

Date:

Date:

MO/RMP Dr.
Dr.Sign&Seal
Dr.Sign&Seal

MO/RMP Dr. Date:

Dr.Sign&Seal

MO/RMP Dr.

===========================
===================
DETAILS OF OTHER H.R. FORMATS FOR
H.R. WORKS.
=======================================================
===================================

No. FORMATs NAME . .

. . PURPOSE

UTILITY

1.
Man Power Indent Form/. . Recruitment work starts when User Department
sends M.P.I.F.
MP Requisition Form . . . .. .stating Post tobe filled with J.D., Qlfcn, Exp.,Grade
etc. (of the
(M.P.I.F.)-for Single Post . . Person to be recruited) duly signed by
HOD/Competent Authority
. . . . . . .
.
. .
to HR Dept. HR then compares MP Appd.
Strength. Check Internal
. . . . . . . . . .
Candidates+CL. If no suitable match, take MDs
appl. to recruit &
. . . . . . .
.
. .
Follow Recruitment Procedures. Notify to
Employment Exchanges
. . . . . . . . . .
under CNVAct, Employees referrals, Data Base.
If no suitable
. . . . . . .
.
. . . candidate, Issue Advt. in Paper, TV / contact
Recruiting Agent to
. . . . . . . . . .
sponsor suitable candidates.
2 . MPIF for Several Posts --When 2 & More different Posts are to be
Requisitioned/indented,
(NEW M.P.I.F. FORM) ----- this Form can be used.
3.
Co. Application Form /-------Every
Candidate should fill up Company
Application(CV/Resume)Form
Bio Data Form . . . . . . & submit with all Certificates copies for Interview. It
provides

. . . . . . .
.
. .
Qualification, Past
. . . . . . .
.
.
Dependants details,
. . . . . . . . .
in Emergency etc.

Candidates complete Personal Details, DOB,

Experience, Photo, Identification Marks,
Present & Permanent Address, Person to contact

4. Interview Call letter . . . . Letter to candidate stating Date, Time & Venue for
Interview,
. . . . . . .
.
Also, enclose Co. Bio-Data Form asking
Candidate to fill up & bring
. . . . . . . .
with all Certificate copies for verification at the
time of Interview.
5. Check List for Interview /. . . Check List Form to be used to verify whether all
required Certificates,
Appointment. . . . documents produced & enclosed before 1.
Interview.
6. Check-list for Appointment . .
-do &
2.
Appointmnt
7. Format for Conducting . . . .This Format gives full details of Candidates to
Interview Panel Members
Interview & Selection . . .. to know the Qlfcn., Exp., Past Co.Works, CTC,
Joining time of Candidates
. . . . . . . . . . . . . to finalise the Right & Best Candidates.
8. Format for Interview- . . .This Format helps Interview Panel Members to probe
on Relevant
Assessment & Approval . . . Assessment Factors while Interviewing & helps to
select the Right
To Select By Panel & M.D. . Candidate, Fix Designation, CTC & take MDs appl.
for appointment.
9. Medical Examination .
Report of Medical
. . . . . . . . . .
for duty.

. . Authorised Doctor to examine Employee and

Fitness for the job to be checked before taking

10. Offer Letter/Apptt.Advice. .When X is finally approved for appointment, OL/AO

to be sent to
. . . . . . .
.
him Stating Post, Salary, Dept. D.O.J. & asking
him to report for duty

. . . . . . . .
Existing Post, Serve Notice
. . . . . . .
.
Co. with all Certifi . . . . . . .
.
to Regularise his
. . . . . . . .
11. Appointment Order . .
issued Appt.Order,
. . . . . . . .
all detailed Terms &
. . . . . . . . .
Period, Termination etc.,
. . . . . . .
.

with Relieving Order, to enable X to Resign

Period & get Relieving Order to report to New
cates + Medical Report + Original Certificates
Appointment.
. . On joining, Regular/Permanent Employees to be
mentioning Post, Salary + other Allowances &
Conditions of Appointment including Notice
(Minimum 30 Points / Clauses)

12. Joining Report by. . . . . Employee to give Joining Report when joining;
stating DOB,DOJ,
Employee
.
. . . . .
Qlfcn, Address+Proof & submit Original
Certificates + copy for
(Opening Personal File) . . Final Verification (HR to Open New Personal File &
put all above
.
.
.
.
.
.
.
.
.
Certificate
Copies+Co.Application+Photo+Interview Assessment+
. . . . . . .
. .
Apptt. Order with employee Signature etc.,)
13. Check-list to open . .
.
.When new employee joins, HR to collect all
Certificates + Documents
Personal Files . . . . . . (Copy) to open Personal Files for every employees
giving Emp.Code No.
. . . . . . .
. .
Emp.No.tobe written on every Personal File in big
letter & in
. . . . . . .
. . . .
all Documents Identify the employee

14.GM-HR INDUCTION Letr . . When the new employee joins duty,

to All concerned . . . . .
GM-HR to issue Letr. to all HODs to brief X Rules,
Procedures of all
. .
.
.
.
.
.
.
Depts Works, Safety PPE, Shift, Canteen,
Transport etc., HRO to take X to
. . . . .
.
.
.
concerned Depts.,& to Canteen, Transport, Give
Copy of SO, Leave Rules
. . . . .
.
.
. .
Emp.Code No. ID Card etc., finally to introduce X
to the Superior of the

. .

Allotted Dept.,

15. Joining Report by. . . .

regularize apptt. &
.
HR Dept. . . . . . . . .
PF, EDP etc,

. .

HR Let. to Mgmnt stating joining of employee to

copy to all concerned to take for duty, Finance &

16. Joining KIT- HR Letr.to . .HR Letr to Recruitee stating Induction Program:
Standing Orders,
Recruitee for Induction . . Leave Rules/Card & Imp.Service Rules,Safety,
Policies, Benefits etc.
17. Leave Card . . . . .
Leave &To Keep
. . . . . . . . .
attendance for Salary
18. Leave Register . . . .
availed - from
. . . . . . . .
Eligibility/Earned/
. . . . . . . .
Factories/S&C.Estt.Act)

. . Every employee is given a Leave Card to take

track of leave

availed

and Prepare Monthly

. . Post leave details of every employees as & when

Leave Card to Leave Register to work out Leave
Availed,

Balance Leave in credit etc.,(as per

19. Earned/Privilege Leave . . If Company permits employee to encash available PL

for his necessity,
Encashment. . . . . . .PL Encashment Form to be used & approved for
payment.
20. Extra work Register . .
beyond
. . . . . . . .
. .
HOD to approve same

. When Employees is required to work on Holidays /

duty
hours,
same to be recorded in Extra Work Register &
to claim Extra wage/ Co-Off.

21. Co-Off Register. . . . .

enter it in this Register,
. . . . . . . . .
Dept. along with Co-off
. . . . . . . . .
22. C-off Appn. Form.
to take COff against

. When Employee wants to take Co-off, he should

Get it approved by his HOD and send to HR
Application Form to regularize his Absence
. When the Employee has done Extra work & want

. . . . . . .
Appn. Form. After
. . . . . . .
to Regularise Absence.

Extra work, fill up C-Off Availed Register & C-Off

HODs Approval, same tobe sent to HR .Dept.

23. OOD Form. . . .

Company works, HOD
... ... .
.
.
regularize Absence.

24. Out Pass. . . .

time; for Urgent
. . . . . . .
present to Security
. . . . . . .

. .

. .

When the Employee has to go out of Factory on

to approve OOD Form to be sent to HR to

When the Employee has to go out during duty

personal work, HOD to approve Out Pass Form,
at Main Gate to be sent to HR Dept.

25. Daily Observation-Report . .Security-Dept.to-submit-above Report to HR Head

daily to monitor
. . . . . . . . .
Daily happening in the Factory including visit by
FI, LC, Police etc.,
26. Attendance of employees: . .Attendance Punch/ Face Reader Card system to be
used to monitor
. . . . . . .
.
Employee;s Incoming & Outgoing time, Late
coming, Early Leaving,
. . . . . . .
.
OT, Leave, Co- Off etc., Circulate to HOD to
warn Late attendance
. .
. . . . . . .
and initiate Disciplinary Action against those
absenting continuously
without HODs approval.
27. Daily Attendance Report .
Contract labour for MIS

.Daily presence of every employee including

28. Monthly Attendance for . . .Total Attendance of all employees, Leave, Absence,
Sick, working days,
payment of Salary . . . . . Holidays. Verify/Certify for payment of Salary.
29. OT/Extra Wage Payment . . .
pay Extra Wage

Check Extra work/C-off Register and certify to

30. Addition/Separation List.. . . Details of persons Joined / Left, (DOJ / Leaving ,

Design.Dept.Salary
Required for MIS, Statutory
Returns; A/cs. EPF, ESI, EDP etc.,

31. Performance Appraisal . . . .

To review performance to consider for
Confirmation, Promotion,
For Regular employees. . . .Special Increment, T&D, Transfer, Job Rotation
etc.
32. , , For Trainees .
Confirmation etc.,

., , To assess their suitability for Regularisation,

33. Self Appraisal Form. . . . . The Employee & his Superior participate in this
Appraising.
34. Master List of employee. . . . Gives full details of all employees Qualfcn,
DOB, DOJ, Salary,
. . . . . . . .
.
.
Career Progression, Seniority ,
Superannuation etc.,
35. Manpower-Dept.wise. .
details - Dept.wise

36.
,, ,, Category-wise . .
wise - from
. . . . . . . .
.

. Gives apprd. strength / existing employees

. Gives full details of all employees category

Chief Executive Officer to Un-skilled

37. Categorising employees,

.
Designation in a Steel Plant from
Grading, Pay Scale Band/ . .
Management.
Salary Band for Steel Plant . .

.
. .

Provides Categories, Grades for all

Kalasi/Office Attender Un-skilled to Top

38. Shift Schedule/change . . . . .

Gives details of employees deployed in
different shifts . . . . . . .. . . . . . .
ABC & General shift etc.,
39. Monthly / Qrtrly Returns
to various
. . . . . . .. . . . . . .
40. Advance Payment Form .. .
Company work.
. .
. . . . . . .
.

41. Expense Bill Form

Company works,

All Statutory Returns / Reports to be submitted

Govt.authorities. / Management.
.

Advance Form to be used to draw money for

Superior to approve for such Advances.
When employee has incurred expenses for

.
. . . . . .
supporting vouchers.

. .

he can claim them using this Form with

42. TA Bill Form . . . . . . . . . When employee has performed Company

work out of station,
.
. . . . . . . . . . .
He can claim the Travelling, meals, halting
& incidental
.
. . . . . . . . . . .
Expenses actually incurred as per Co.s TA
Rules using TA bill form
43. Gate Pass Inward . . . . . . When materials/Goods etc., are tobe brought
into the Factory,
.
. . . . . . . . . . .
Gate Pass tobe used & Main Gate Security
to allow after checking
.
. . . . . . . . . . .
the materials & GP & any variation tobe
reported to Seniors.
44. Gate Pass Outward . . . . . When materials/Goods etc., are tobe sent out
of the Factory,
.
. . . . . . . . . . .
Gate Pass tobe used & Main Gate Security
to allow after checking
.
. . . . . . . . . . .
the materials & GP & any variation tobe
reported to Seniors.
45. Vehicle Indent Form .
Company duty
. . . . . . . . .
/ Driver.
46. Visitors Pass . . .
permitting entry to Plant

HOD to approve Form for using vehicle for

Outside the Plant etc., allotment of Vehicle

Security to issue Pass with details before

47. Resignation by employee . . . When employee submits Resignation letter &

Company accepts it,
. .
. . . . . . . .
Relieving Order to be issued after employee
producing No Due
. . . . . . . . .
.
Certificate from concerned HODs.
48. Exit Interview Form . . . .
HR has to elicit from the Resigned employees
before Relieving;
.
. . . . . .
.
his views/comments on his
Dept.working/HOD, Company Policy &
. .
. . . . . .
work environment & report to Mgmnt to
take corrective steps

. . . . . .

to minimize attrition.

49. Clearance Certificate/. . . .

Employee to get CC from concerned Depts. to
get Relieving
No Due Certificate . . . . . . Certificate & Final Settlement
50. Relieving Order . . .
submitting
.
. . . . . . .
over all Items etc.,

51. Final Settlement . . .

CC from all Dept.
. . . . . . .
Gratuity Eligibility
. . . . . . .
leaving employee

49. Service Certificate .

his Relieving
. . . . . . .
employee to submit for
. . . . . . .
another Co.etc.,
50. Accident Report . .
loss of eye, limb etc
. . . . . . .
electric shock etc., this
. . . . . . .
infn., follow up Enquiry
. . . . . . .

. . HR to issue Relieving Order after employee

CC from all concerned Dept., after Handing

HR to arrange for FS after employee submitting

HR to Prepare FS Form showing DOJ, DOL, PF,
to work out Final Settlement payable to

. .

Service Certificate to be issued to employee on

stating period of his service etc., to help
PF, Pension & New Company when he joins

. .When any Accident resulting in injury, fracture,

due to Fall /breakdown of Machine, load,
Form to be used for internal Management
And Further action as per Rules.

51. Incident Report . . . . . . When any Incident resulting in Damage/Breakage

to property
. . . . . . .
loss due to Fall /Collapse/wrong handling of
Machines, Instru. . . . . . .
ments, appliances, software, hard-ware, this
Form to be used
. . . . . . .
for internal Management infn. and follow up
Enquiry/action.
52.
Register of Adult workers .
maintained to provide

. Under Factories Act, this Register to be

.
. . . . . . . .
Name, address, Phone
. . . . . . . . .
DOJ, Photo, Nature /
. . . . . . . . .

Full infn. Like employees Name, Father;s

No. to contact in case of Emergency, DOB,
Location of work, Identification Marks ,etc

53. Non -Attendance / Absence. .When employee absents from duty, Absenting
Format to
(ABSENT Notification - . . . .be sent to concerned HOD to seek information
from them, to
Format)
Initiate disciplinary action like, issue Show
Cause Notice to
. . . . . . . . .
Employee,/ Enquiry Notice, Publication in
News Paper
. . . . . . . . .
etc., If employee doesnt respond even after
all attempts,
. . . . . . . . .
presumption of Voluntary Abandonment of
Service (VAS)
. . . . . . . . .
and Terminate service under Companys
Certified Standing
. . . . . . . . .
Orders / Service Rule.
54. Contract Labour . . . . .
to CL etc.,

All Forms for Regn., Licence, Registers . Payment

55. Changes in Personal Infn. . . Employees should be asked to use this Format to
inform HR Dept.
Data
about any change in their Address, Phone
No.,Qlfcn., Marital statuts,
. . . . . . . .
.
Person to contact in Emergency,
Nominee/Dependents details
. . . . . . . .
.
to update HRIS & Personal file data once a
year (in December).
56. Job Description Form . . . This Form provides details of Main jobs & other
incidental jobs, details
.
.
. . . . . .
of works tobe done, assigned to every
employees which he has
. . . . . . . .
to perform, Min. Qlfcn, Relevant Exp.
Category,Superiors, Subordinates
. . . . . . . . . . . . . etc.,
57. Daily Duty Performance . .
pending works etc.,

This chart will specify daily work tobe done,

Chart / Report .. . . . .
performed by X daily.

to enable HOD to know the quantum of work

58. Man Power Planning . . . It provides the Required Strength, Appd. Strength,
Existing Strength,
Statement . . . . . . .
Vacancy/Surplus of employees in each Dept. with
names of existing
. . .
.
.
.
.
. .
employees. It helps to Rationalise/Reorganise the strength thru
. . .
.
.
.
.
. .
Transfer, Job Rotation etc.,
59. Succession Planning . . .
This Statement provides details of all employees
including those who
Statement . . . . . . .
are on the verge of Retirement to enable HR
Dept. to plan for filling up
. . .
.
.
.
.
. . .
those position through internal transfer or if
suitable persons not
. . .
.
.
.
.
. . .
available, recruit from outside after obtaining
appl. Of MD of MPIF.
60. Transfer of Provident Fund. When employee change his Company, he can apply
to transfer his PF
61. Withdrawal of P.F. amount. When employee want to withdraw his PF, he can
apply for withdrawl.
62. Advance to buy 2/4 wheeler-.When eligible employee want to buy 2/4 wheeler,
this Form tobe used
63. Sanction of Petrol Allownce. .When employee is using 2/4 wheeler for Company
works, this Form
.
.
. . . . . . . . . . Tobe used for sanction of Petrol allowance.
Abbrevations used to adjust space