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Republic of Uganda

MINISTRY OF DEFENCE

Notice of Expression of Interest for Provision of Transaction Advisory Services for the construction of housing
accommodation for UPDF (Uganda Peoples Defence Forces) personnel, chiefs office block and redevelopment of Acacia
Mess through Public Private Partnership (PPP) Arrangements.

MD/SRVCS/2015-2016/00001

Expression of Interest Notice Format issued by PPDA 2014

1. The Ministry of Defence has allocated funds to be used for the acquisition of the consultancy services described below.
2. The Entity now invites eligible consultants to submit sealed expressions of interest for Provision of Transaction Advisory Services for the
construction of housing accommodation for UPDF (Uganda Peoples Defence Forces) personnel, chiefs office block and redevelopment of
Acacia Mess through Public Private Partnership (PPP) Arrangements.
The Ministry of Defence (MOD) wishes to involve the Private Sector in the construction of 30,000 housing units for UPDF personnel, chiefs
office block and redevelopment of Acacia Mess. The proposed projects are aimed at improving the welfare of the soldiers.
The Ministry of Defence, therefore, wishes to explore the feasibility of this Project as a Public- Private Partnership (PPP) in accordance with
the Public Private Partnerships Act, 2015. MOD thus intends to procure the services of a Transaction Advisor (TA) to assist through the phases of
the PPP project cycle.
Expression of Interest from a TA are required to accomplish the following key tasks;
Phase 1: To review the concept note/ pre-feasibility studies of the projects.
Phase 2: Undertake comprehensive feasibility studies of the projects.
Phase 3: Prepare Bidding documents and a draft PPP Contract for the projects.
Phase 4: Provide Transaction Advisory Services for the procurement of a private partner / investor for the projects.
Phase 5: Assist MOD in contract negotiations with the private partner /investor for the projects.
The private sector (Partner/Investor) participation will include the financing, design and construction of these facilities.

Expression of Interest Notice Format issued by PPDA 2014

3. Interested consultants should provide information demonstrating that they are eligible and possess the required qualifications to perform the services
supported with relevant documentation.
Consultants are required to provide the following documents;
a)

Trading Licence OR Valid Public Procurement & Disposal of Public Assets Authority (PPDA) Registration of Providers Certificate.

b)

Certificate of Incorporation/ Registration OR Valid PPDA Registration of Providers Certificate.

c)

Powers of Attorney to the signatory of the Expression of Interest.

d)

Income Tax Clearance Certificate

e)

National Social Security Fund (NSSF) Certificate

f)

Tax Identification Number Certificate for Ugandan Consultants.

g)

Statement of Business Particulars showing that the consultant is either a firm, a company or otherwise.

Where the business of a consultant is not registered in Uganda and the documents required above are not available in the country of the consultant,
the consultant shall submit an alternative or equivalent document or a statement affirming that the documents are not available in the country of
the consultant.
Consultants shall provide a declaration statement for the following;
(f) the consultant is not insolvent, in receivership, bankrupt or being wound up;
(g) the business activities of the consultant are not suspended;
(h) the consultant is not the subject of legal proceedings (insolvent, in receivership, bankrupt or being wound up;)
(i) the consultant fulfilled the obligations to pay taxes and social security contributions in Uganda or country of origin;
(j) the consultant does not have a conflict of interest in relation to the subject of the procurement;
(j) the consultant is not suspended by the Public Procurement and Disposal Public Assets Authority (PPDA); and
(k) the consultant is not a member of the procuring and disposing entity as defined in section 91U of the PPDA Act 2003 as Amended.
Expression of Interest Notice Format issued by PPDA 2014

4. The short listing criteria will include;


The eligibility of a consultant shall be evaluated on a pass or fail basis and where a consultant fails the eligibility requirements, the consultant shall
be eliminated from the evaluation.
Expression of Interest Criteria (The pass mark shall be 70 %.)
Experience/performance on similar contracts in the country/region/internationally
General experience of the Consultant. Experience as Transaction Advisor in the consultancy of at least Three (3) PPP projects
of a similar nature and complexity, not less than USD $5 million over the last Five (5) years.
Consultant should show evidence and demonstrate capacity.

Specific experience of the Provider related to the assignment (in the last 5 years

Marks
(Total 100)
20

20

Similar PPP transaction advisory services (0.5 points per assignment up to 6)


Securing private party for a similar assignment of almost the same magnitude (0.5 points per assignment up to 6)
Local Representation on the Consultants Team

20

Financial capability of the Consultant. Average annual volume of consultancy work over the past Three (3) years of at
least USD 1 million. Consultants should provide Certified Audited Accounts for the last three years.
10

30
Qualifications and experience of personnel. Consultants are required to provide signed CVs together with evidence of
academic qualifications.

Expression of Interest Notice Format issued by PPDA 2014

No

Position

Public-Private
Partnership
Specialist/Team
Leader

Architect

Civil engineer

Quantity surveyor

Expression of Interest Notice Format issued by PPDA 2014

No of Years of Specific Experiences


Marks
Professional
Experience
10
A Masters Degree in Finance, Business, Economics,
Project Management, Engineering or any other related
field from a recognized University/Institution and has
10 years of relevant working experience from a
reputable organization.
7.5
7
Should be a registered Architect with or equivalent
qualification in architecture. Not less than 7 years
experience in design of similar works with at least 3
years in project implementation and supervision.
Should have proven experience with water proofing of
buildings, the building design process, specifications
and building materials.
2.5
7
A registered Engineer, with bachelors degree
qualification or equivalent. At least 7 years in designs
and investigation of buildings, with 5 being in
supervision. Should be familiar with governing designs
codes in the country.
2.5
7
A registered surveyor, with valid practicing certificate
and a bachelors degree qualification or equivalent in
quantity surveying and building economics. Not less
than 7 years experience in similar works,
documentation, bid evaluations, contract administration
proven knowledge of PPDA procedures and regulations 2.5

is required.
5

Financial/Economic 7
Analyst

Legal Expert

Physical planner

Environment
engineer

Sociologist

Expression of Interest Notice Format issued by PPDA 2014

A Masters Degree in Business Management, Finance,


or any other related field from a recognized
University/Institution and has 7 years of relevant
working experience from a reputable organization.
5
A Bachelors Degree in Law or equivalent from a
recognized University/Institution, a Post Graduate
Diploma in Legal Practice, and has 7 years of relevant
working experience from a reputable organization.
2.5
A bachelors degree in surveying, civil engineering or
urban planning and a masters degree in physical
planning from a recognized University/Institution and
has 7 years of relevant working experience from a
reputable organization.
2.5
A registered or chartered building services
Enviromental, with a bachelors degree or equivalent
qualification. Not less than 7 years experience in
design of water and drainage installations in buildings,
with 5 being in supervision. Should be familiar with
governing installation codes, practices and regulations.
2.5
A bachelors degree in sociology or Social Work &
Social Administration and a Masters Degree in
sociology or Social Work & Social Administration
from a recognized University/Institution and has 7
years of relevant working experience from a reputable
organization.
2.5

Note: The Ministry of Defence may add additional criteria at the second stage (Issue of RFP) to shortlisted bidders. Once a bidder has been
short listed, it will be issued with (RFP) for the provision of Transactional Advisory Services.
5. Consultants may associate with other firms in the form of a joint venture to enhance their qualifications. The form of association, where applicable,
should be indicated in the Expression of Interest.
6. Preference schemes shall apply when evaluating Request for Proposals from the shortlisted consultants as per section 59A of the PPDA Act
(www.ppda.go.ug). A margin of preference shall be given to local consultants or joint ventures with local consultants at the second stage (Evaluating
Request for Proposals).
7. Interested eligible consultants may obtain further information at the address given below from 9PM to 4PM.
8. Sealed and labelled Expressions of Interest (One original and 3 Copies) must be delivered to the address below at or before 11AM on Thursday
14th January 2016
The Head Procurement and Disposal Unit.
Mbuya Hill, Chwa Road 2
Tel: +256 414 565 277/353/361/354
Fax: +256 41 4565120
E-mail: mod.pdu@defence.go.ug
9. The notice of expression of interest is available on the Entitys notice board in the address above and also on the Entitys website at
www.mod.go.ug and at www.ppda.go.ug

Expression of Interest Notice Format issued by PPDA 2014

10. The planned Procurement schedule (Subject to changes) is as follows:


Activity
Date
a. Publication of Notice of Thursday 3rd December 2015
Expression of Interest
b. Closing date for receipt of Thursday 14th January 2016
Expression of Interest
c. Evaluation of Expressions of Thursday 14th January 2016 to Thursday 28th January 2016
Interest
d. Display of shortlist
Wednesday 10th February 2016
Signature:
Name:

Francis Nakomolo Ojambo

FOR: PERMANENT SECRATRY

Expression of Interest Notice Format issued by PPDA 2014