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F R E E I S S U E

THE
JOURNAL
OF POLICY ENGAGEMENT
Vol 1 • No 4 | September 2009

Contributors to this issue: Introduction the health-care industry. Our goals include creating
quantitative decision support tools to help policy-
ne of our goals at the Ontario Centre

O for Engineering and Public Policy is to


demonstrate to decision-makers, opin-
ion leaders and the broader public the breadth of
makers and industry leaders make better-informed
decisions.” In this particular article, they review
their efforts attacking the surgery wait list problem
in Ontario. While the McGuinty government is to
the work of Ontario’s engineers, especially in ar- be credited for allocating additional resources to
eas where their contributions are perhaps unrec- this problem, it is equally refreshing to see that
ognized. One such field is the health-care system. Carter’s and Kolos’s work has led to data-driven
In our own way, we are trying to redress this situ- decision-making at Queen’s Park.
ation with three separate articles on the subject. In the past few months, the issue of medical
As with issue #3 of The Journal of Policy En- isotopes has dominated national headlines, not
gagement, I am pleased to showcase the ground- least because of some unfortunate comments
Colin Andersen, CEO of the Ontario
Power Authority, weighs in on the great breaking work of a bright young engineer–in this
opportunities the Green Energy Act presents case Alex Mihailidis of the University of Toronto. I
to the engineering sector (page 16).
first became aware of Alex’s work about this time In this issue:
last year through the Toronto Star. Alex was one
of five innovators profiled by the newspaper, two Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
of whom were engineers. The goal of Alex Intel-
How engineers are helping seniors
ligent Assistive Technology and Systems Lab is to
with dementia stay at home
“develop zero-effort technologies that are adaptive,
By Alex Mihailidis and Jennifer Boger . . . 2
flexible and intelligent to enable users to participate
fully in their daily lives.” Reduction of Ontario surgical
I was particularly attracted to Alex’s work for a wait times
couple of reasons. First, Alex and his collaborator, By Michael Carter and Andriy Kolos . . . . . . 9
Jennifer Boger, are working outside of a traditional
Tony Dean, a fellow in residence at the faculty of engineering, in this case the department Canada’s medical isotope crisis:
School of Public Policy at the University A way forward
of Toronto, explains how engineers can of occupational science and occupational therapy.
influence public policy-making (page 19). Second, Alex makes no bones about engineering By Jatin Nathwani . . . . . . . . . . . . . . . . . . . . . 12
being a helping profession. His work is all about
Between a rock and a hard place:
dignity and quality of life. I have particular empathy
An engineer’s duty to warn
for this research since I sit on the volunteer board By Catherine Karakatsanis . . . . . . . . . . . . . . 14
of directors of a Meals on Wheels organization in
my community, a group also dedicated to provid- The Green Energy Act and the
ing individuals with the means that allow them to future of sustainable electricity
remain in their homes. in Ontario
The second article also demonstrates the im- By Colin Andersen . . . . . . . . . . . . . . . . . . . . . 16
portant role engineering plays in the health-care
What can engineers do to gain better
sector. In their work, Michael Carter and Andriy
access to the corridors of power?
Matthew Mendelsohn, founding Kolos of the Centre for Research in Healthcare
By Tony Dean . . . . . . . . . . . . . . . . . . . . . . . . . . 19
director of the Mowat Centre for Policy Engineering at the University of Toronto fo-
Innovation at the University of Toronto,
details highly effective strategies cus “...on the application of industrial/systems What can engineers do to gain better
engineers can use to get a foot in the engineering techniques in relation to demand and access to the corridors of power?
door at Queen’s Park (page 21).
capacity modelling and resource allocation issues in By Matthew Mendelsohn . . . . . . . . . . . . . . . 21

Volume 1 • No 4 | September 2009 1


e of the federal natural resources minister that
were caught on tape. If you are like me, you’ll
appreciate University of Waterloo engineer Jatin
Nathwani’s dispassionate and reasoned approach
to this complex subject. With his work on this
advisers, university faculty and students, and
association personnel to examine the interface
between engineering and public policy. The day
was a resounding success, in no small measure
as a result of the uniformly high quality of the
matter and others like Smart Grid, Jatin is the presentations. From his current perspective as
ON TA R IO CEN T R E epitome of an engineering leader fully engaged CEO of the Ontario Power Authority and backed
FOR ENGINEERING
AND PUBLIC POLICY with government and the pressing issues of our by a background as a long-standing Ontario dep-
society. Excerpts from his recent testimony before uty minister of finance, Colin Andersen offered
a Commons committee are included inside. a frank and insightful reading of how engineers
THE
JOURNAL
OF POLICY ENGAGEMENT
We are also most fortunate to have PEO
President Catherine Karakatsanis contribute an
can make their voices heard by policy-makers
and opinion leaders, particularly in the context
Vol 1 • No 4 | September 2009 article on an engineer’s duty to report. This piece of the recently adopted Green Energy Act.
had its genesis in a presentation Catherine made We were exceptionally privileged to have
at a seminar of the Ontario Bar Association’s en- Tony Dean, former secretary to the Ontario
vironmental section. That session was designed cabinet and head of the Ontario public ser-
to address the tricky problem of the potential vice, and Matthew Mendelsohn, former
conflict between the duty to report and client/ associate secretary of the cabinet among
solicitor privilege. When I attended the seminar, other deputy minister assignments, as speak-
I instantly perceived that Catherine’s insightful ers. Many engineers have asked me how to
overview deserved a wider audience. I’m grateful engage effectively in the policy process, and I
to Bruce Matthews, PEO deputy registrar, regula- am glad to include the advice of these ulti-
tory compliance, and David Smith, PEO’s manager mate insiders.
of communications, for their help on this article. Please don’t hesitate to share your thoughts
I am very pleased to include here three pre- with me (dwallace@ocepp.ca). Your views matter.
The Journal of Policy Engagement is pub- sentations from our recent policy conference. On
lished six times a year by the Ontario May 8, the Ontario Centre for Engineering and Donald Wallace
Centre for Engineering and Public Policy.
The council of Professional Engineers
Public Policy gathered more than 200 industry Executive Director
Ontario (PEO) established the centre executives, engineers, Ontario government policy Ontario Centre for Engineering and Public Policy
in June 2008 to enhance the engage-
ment of the engineering profession in
the development of public policy to bet-
ter serve and protect the public inter- How engineers are helping seniors with dementia
est. The centre’s mandate also includes
outreach to members of the engineering stay at home
profession, the academic community,
policy-makers and others interested in By Alex Mihailidis, PhD, P.Eng., and Jennifer Boger
advancing the public interest. The views
expressed here are those of the authors
and do not necessarily reflect those of
Executive summary people manage ordinary tasks, such as hand wash-
PEO or any other organization.
Medical breakthroughs and better overall health ing or toileting, which they might not otherwise
Contact: care have become part of a double-edged sword. be able to perform on their own. Through verbal
Donald Wallace, Executive Director and/or visual cues, dementia sufferers are taken
While people are living longer, there has been an
Ontario Centre for Engineering
and Public Policy increase in mental conditions associated with ag- through these activities on a step-by-step basis
1000-25 Sheppard Avenue West ing, such as dementia and particularly Alzheimer’s that allows them to accomplish these basic func-
Toronto, Ontario M2N 6S9 disease. Looking ahead, people are expected to tions without the help of a caregiver.
416-840-1078
dwallace@ocepp.ca grow even older and, as a result, more people will The result: a greater number of older people
suffer from these debilitating conditions. with cognitive impairments can remain in the
SUBSCRIPTIONS (non-PEO members)
Canada (6 issues): $21.00 incl. GST
While there is no cure for this mental aspect of familiar surroundings of their homes, relieving
Other (6 issues): $25.00 aging, engineers are at the forefront of developing pressure on family and institutions that might
Students (6 issues): $10.50 incl. GST
Single copy: $3.67 incl. GST innovative technology that allows sufferers to otherwise have to care for them.
Approximately $5.00 from each PEO membership fee cope better with day-to-day living. Among the One of the most sophisticated cognitive assis-
is allocated to The Journal of Policy Engagement and
is non-deductible. Contact: Catherine Shearer-Kudel, exciting discoveries, known as cognitive assistive tive technologies is the product of the University
416-224-1100, ext. 1204, cshearerkudel@ocepp.ca.
technologies, are sophisticated sensors that help of Toronto’s Intelligent Assistive Technology and

2 The Journal of Policy Engagement


Systems Lab in collaboration with the Toronto Rehabilitation Institute. Aging and dementia
Known as COACH, this user-friendly system employs computer vision and Globally, the number of individuals aged 65 years and older is predicted
artificial intelligence techniques to provide oral and/or visual reminders to increase steadily, particularly among those aged 80 years and over,
for common-care activities. Its success demonstrates how engineers, after the year 2010 (U.S. Census Bureau). This will result in an increase
working in tandem with professionals from other disciplines, can achieve in the worldwide number of individuals diagnosed with dementia,
results that dramatically make a difference in people’s quality of life. particularly Alzheimer’s, to 81.1 million by 2040 from the estimated
24.3 million individuals in 2006 (Ferri et al.).
Introduction Dementia is an acquired, persistent condition where significant
Imagine losing the ability to take care of yourself, not being able to deficits exist in memory and other cognitive functions sufficient to
remember how to complete even the most basic tasks like using the interfere in social and occupational function (American Psychiatric
toilet or getting dressed. As your memory gets worse, your need for Association). Alzheimer’s is the most common form of dementia and
supervision and help from your spouse, son, daughter or a caregiver has, in many respects, become synonymous with the broad category
increases to the point where the burden becomes so great that you of dementia. The primary clinical features associated with Alzheimer’s
are forced to leave your own home and live in a long-term care facility. include severe memory deficits and compromised episodic, procedural
Sadly, this scenario is far too common for many older adults who live and semantic memory (memory involved in recalling personal events,
with a cognitive disability, such as dementia or Alzheimer’s disease. remembering the sequence of actions and retaining knowledge, skill
What can be done to help these people stay in their own homes, and understanding).
while easing the burden of care on their families and loved ones? People with Alzheimer’s have difficulty with delayed and immediate
Various research studies have concluded that older adults (par- recall of information. These memory difficulties cause problems with
ticularly those who have Alzheimer’s) function better in familiar en- orientation to time, place and person. Alzheimer’s is a progressive
vironments that can provide memory and task cues (Bryant, Cutchin, disease, with associated difficulties worsening with time. This makes
Intille). However, any shift from hospital to home-based care means an it extremely difficult, and eventually impossible, for a person with
increasing dependence on family members and other informal caregiv- Alzheimer’s to learn and retain new information (Lubinski). To date,
ers to attend to the long-term health-care needs of older adults with there is no cure, although drug treatments can slow the progression
Alzheimer’s. Continuous supervision of the care recipient is exhausting in most cases.
and difficult for family caregivers, especially for activities that require As a dementia such as Alzheimer’s progresses, a person may need
an invasion of privacy, such as toileting. assistance in various self-care activities because he/she lacks the initiation
Furthermore, increased dependence and changes in the relationship and planning abilities to carry out these tasks (Harrell et al.). In the early
dynamic between people with Alzheimer’s and their family caregivers stages, the underlying problem may be an inability to locate a particular
are often difficult to accept. The role reversal that accompanies care room, such as the washroom, as a result of spatial disorientation. As
by a son or daughter can add to feelings of helplessness and embar- the disease progresses, a person tends to have difficulty initiating a
rassment for both the caregiver and recipient (Dura, Stukenberg and task, such as taking medication or remembering the proper sequence
Kiecolt-Glaser). of steps that must occur during the activity. For example, a person may
In response to the above concerns, engineers have become in- use the toilet before removing the appropriate clothing.
strumental in addressing the question of how to better care for our During early stages, occasional verbal cueing, or prompting, will
growing older-adult population. They have developed new, sophisticated suffice. However, as dementia progresses, constant supervision and
technological solutions, known as cognitive assistive technologies assistance are required. It is often at this stage that the burden of care
(CAT). These CATs help Alzheimer’s and dementia sufferers perform becomes too great, and the person is removed from his/her home.
a range of different tasks, such as getting dressed, meal preparation
and self-care (Intille). Cognitive assistive technology
These technologies come in a wide variety of forms, from hand-held CATs have been developed to assist people with a variety of disabilities,
devices, such as Palm Pilots, to more advanced systems that are inte- including traumatic brain injury, stroke, learning disabilities, multiple
grated into the user’s environment, such as a smart home. Often coupled sclerosis, autism and dementia (LoPresti, Mihailidis and Kirsch). De-
with some form of artificial intelligence, CATs strive to support cognitive pending on the user’s specific needs, these technologies may be used
disorders, thereby enhancing the user’s autonomy (Mann et al.). in a number of ways. One approach is to capitalize on skills that have
This paper presents an overview of CATs and how they have been not been compromised, enabling a person to complete tasks using
used to date in the home to support older adults with dementia. The alternative strategies. For example, a person with poor visual letter
scope includes a consideration of aging and dementia, key examples of recognition, but strong verbal language skills, may employ a computer
CATs, including a case study of a breakthrough technology developed at that generates emails using speech recognition rather than typing.
the University of Toronto. The paper concludes with a discussion of this Similarly, a personal digital assistant may be used for daily planning
field’s future and how engineers can continue to play a significant role, by a person with memory impairments, but relatively intact execu-
not only in the development of new CATs but also in the wider application tive skills. For more severely impaired individuals, an alternative ap-
of technology to some of the challenges of aging. proach has been to develop extrinsic interventions that assume greater

Volume 1 • No 4 | September 2009 3


responsibility for initiation, cueing, activity guidance and maintenance allows a user to view image sequences to help him/her remember
of daily information. For example, a technology may be designed that, events that have occurred and share them with others, which in turn
in addition to providing simple alarms about when medications are is thought to lead to consolidation of autobiographical memory and
to be taken, provides step-by-step guidance about how to take the positive social interactions (Bharucha et al.).
medication (LoPresti, Mihailidis and Kirsch).
A multitude of CAT devices have been developed in response to the The COACH prompting system
broad and diverse range of needs and abilities. As it is not possible to The extent to which CATs can aid an individual with dementia
address the full spectrum of available CATs, this paper primarily focuses depends on the user’s willingness to implement them, which in
on technologies intended for older adults with dementia and similar turn depends on whether the individual and/or his/her caregiver
cognitive impairments. (For a more detailed discussion of other types of can operate the devices and feels the devices are helpful, and
CATs, the reader is referred to LoPresti, Mihailidis and Kirsch.) whether they support or undermine the sense of personal identity
A significant amount of recent work in CATs relies on various (McCreadie and Tinker). To be useful to both a care recipient and
computing techniques, such as artificial intelligence and probabilis- his/her caregiver(s), a CAT must be autonomous, non-invasive
tic modelling, to infer task and user status from sensors distributed and not require explicit feedback (e.g. button presses), as this
throughout a person’s living environment (Pentney et al.). For example, cannot reasonably be expected of either people with Alzheimer’s
software known as Autominder uses artificial intelligence planning to or overworked family members and caregivers.
schedule events (e.g. medication taking) at times when they will not The cognitive assistance should be able to accommodate
interfere with a person’s daily schedule, such as favourite television high levels of customization, as the more it is personalized and
programs or daily walks (Pollack). Autominder also uses environmental appropriate to the deficits in question, the more likely it will be
sensors to detect the status of activities and, if required, provides the adhered to and understood by the user (Wilson et al.). In addition,
user with context-aware reminders regarding unattended activities. assistance should be given only on an “as needed” basis to minimize
The Gator Tech Smart House is an example of a smart home de- confusion and to keep the user as cognitively involved in the task
signed with older adults in mind (Helal et al.). Sensors distributed as possible.
throughout the house interact with applications running on computers Finally, the CAT should be user-friendly. The majority of currently
to take into account context when performing actions. For example, if available CATs require extensive sensor deployment and maintenance
it is a sunny day outside and the occupant has the television on, the and/or input from a cognitively intact individual. This means the
Gator Tech Smart House will automatically close the blinds to reduce caregiver would likely have to learn how to operate and, to some
glare. Other features include medication reminders that can appear degree, maintain a potentially complex planning system. As many
on the bathroom mirror and automatic sensing and ordering for soap caregivers are overburdened as is, this additional expectation is not
and toilet paper refills. realistic or appropriate and leads to non-acceptance or abandon-
Pigot et al. developed Archipel, a cognitive modelling system for ment of the device.
cooking tasks that recognizes the user’s intended plan and adapts The Intelligent Assistive Technology and Systems Lab (IATSL)
prompting to a predetermined cognitive impairment level. Sensors at the University of Toronto and Toronto Rehabilitation Institute has
placed in the kitchen environment, such as radio frequency identification been working for several years to develop more advanced CATs that
technology tags and readers, detect which objects have been used keep the above design criteria in mind. IATSL, part of the university’s
and provide cues (audio, video and strategic lighting) to help users department of occupational science and occupational therapy, is a
through each step in the task. As with Autominder, Archipel will not unique engineering laboratory in that it not only employs engineers
give reminders for tasks the person has already accomplished. and engineering students, but also works with professionals from
In addition to the above systems, which are primarily installed other disciplines, such as occupational therapy, rehabilitation sci-
within a person’s environment, there are also several CATs designed ences, speech language pathology and computer science, as well
as wearable devices. For example, memory glasses is a context-aware as theatre and drama. This mix produces a highly interdisciplinary
memory aid that is embedded in a pair of eyeglasses, which provides approach in the development of new technologies, which is extremely
reminders to the wearer (Bharucha et al.). The reminders take the form important in ensuring that a holistic approach is taken throughout
of images and text. These glasses use a variety of computer vision the engineering design process.
techniques to collect data from the user’s environment to infer the One of the devices that has come from this collaborative ap-
user’s context and provide prompts that are relevant to the user and proach is an advanced CAT called COACH (Cognitive Orthosis for
his/her actions, preferences, etc. This device is targeted at helping Assisting aCtivities in the Home). COACH employs various computer
people to remember names and faces, which is a common problem for vision and artificial intelligence techniques to autonomously provide
those who have a mild cognitive impairment or dementia. an older dementia sufferer with oral and/or visual reminders during
Microsoft’s SenseCam is a retrospective memory aid that uses a common self-care activities, such as handwashing. Handwashing
small digital camera to passively take pictures while being worn around was chosen because it is a relatively safe activity that older adults
a user’s neck. It employs a wide-angle lens to record events as they with dementia have difficulty completing because of the planning and
happen, without any manual input from the user. The SenseCam then initiation skills required.

4 The Journal of Policy Engagement


Camera

Monitor
and
speakers

(a) (b)
Figure 1: The COACH installation shows (a) a small video camera and a flat-screen monitor, and (b) a close-up of the
video prompt (for the rinse-hands step) being played in (a).

Since COACH uses very little hardware, purchasing costs are low by the video camera are processed by the tracking system. The
and installation requirements are realistic for a home environment. tracking system extracts the hand and towel positions, which
As seen in Figure 1, the latest version of COACH consists only of an are used by the belief-monitoring system to compute the belief
overhead camera, a flat-screen monitor with built-in speakers and a state, a probabilistic estimation of the current state of the user
laptop computer. and environment.
The computerized portion of the system is represented in Figure 2. The belief state is passed from its monitor to the policy, which is es-
It has four integrated components: tracking, state monitoring, policy sentially a look-up table that determines the best course of action for the
and prompting. During the software’s development, images captured system to take. The policy translates each belief state into an action.

Tracking hand Belief monitor


positions
video
grab frame convert
update tracker observations

check belief change


summon human
camera caregiver
new, stable belief
detected?

belief(s)

action
Prompting Policy

audio/video

Figure 2: The COACH system

Volume 1 • No 4 | September 2009 5


Possible COACH actions are to provide a low-guidance oral prompt, form of assistance for each participant (phase B). The phases were
a high-guidance oral prompt, an oral prompt with an accompanying video repeated in the order A-B-A-B. As can be seen in Figure 3, when
demonstration, a call to the caregiver to intervene, or to do nothing and participants used COACH, they showed an overall increase in the
continue to observe the user. Having different levels of prompts allows number of handwashing steps they were able to complete without
COACH to select the most appropriate support for each individual’s stage assistance from the caregiver, as well as a decrease in the number
of Alzheimer’s and overall responsiveness. Thus, the type of prompt of times they required assistance during the activity.
played for the user is based on factors such as the error committed, In general, COACH made the participants less dependent on a
sensory and cognitive status of the user, and past responsiveness to human caregiver. Looking at the results individually, the effective-
the previous prompts. ness of COACH varied considerably and seemed to be dependent on
Tracking is accomplished using a computer-vision technique known each individual’s idiosyncrasies. These findings suggest that COACH
as flocking, which was developed by IATSL collaborators at the Univer- could be useful to individuals who prefer visual to tactile clues (e.g.
sity of Dundee (Hoey). Flocking uses models of skin and towel colour touching a person’s arm or physically guiding his/her hand). These
combined with a Bayesian probability sequential-estimation method. findings also support the importance of understanding the special,
This means of tracking is able to dependably determine the location diverse and dynamic needs of this target population to ensure that
of the user’s hands and the position of the towel, even after occlusion appropriate, customizable assistance is available.
by an object or after its leaving and returning to the camera’s field of Overall results for all participants in the COACH efficacy trials
view. The COACH system tailors itself autonomously to the individual show (a) the mean number of steps completed independently, and
needs of its users because it can estimate and use an individual’s (b) the number of times the caregiver had to provide assistance. A1
traits (e.g. cognitive awareness and responsiveness levels) and can and A 2 are the baseline phases (COACH not used), B1 and B2 are the
dynamically adapt to daily and long-term needs. intervention phases (COACH used).
COACH audio prompts are recorded using a male actor to emulate Still, several areas in need of improvement have been identified.
the cadence and tone of an expert caregiver. The user’s name is said at During this study, COACH had a total of 750 observed conditions. Of
the beginning of each prompt to get his/her attention. Previous studies these, 170 (23 per cent) were errors (i.e. a false alarm or a miss), which
with COACH have found that some users can get confused about which occurred because the system misinterpreted a step in the handwashing
activity they were asked to complete (e.g. previous participants have task. For example, an ambiguous user action like touching the taps
been known to wash the towel in the sink, wash their face instead of may have caused the system to incorrectly presume the water had
their hands). Therefore, to help device users remember why they are been turned on. Wrong assumptions by COACH reduce the probability
at the sink, prompts often contain a reminder of which activity they that the correct course of action will be taken. When COACH was not
are attempting to complete (e.g. “John, you’re washing your hands”), able to correct itself through other observations, prompts were often
followed by guidance for the step in the activity he/she is attempting either missed or provided for the wrong step.
(e.g. “Try turning on the water using the silver lever”). Yet the overall study results are very encouraging. Further clinical
Since the addition of video capable of demonstrating how to cor- trials are being planned that will include more participants and will be
rectly complete the activity step was shown to be helpful (Labelle and conducted within homes. Some COACH improvements could include the
Mihailidis), these capabilities were added to this version of COACH. The adaptation of the system to distinguish between multiple washroom
video was shot from the perspective of the person who was washing activities of daily living, such as tooth brushing, and, eventually, toilet-
his/her hands. They were pre-recorded in the same washroom where ing, as well as the implementation of speech recognition to allow the
the device was installed to provide accurate demonstrations. system to recognize other types of implicit user feedback and multiple
An important aspect of the research and development activities camera input (vision/tracking systems) gained by placing cameras in
at IATSL is the testing of all new technologies in real-world environ- various positions throughout the washroom. The latter could provide
ments. This is especially crucial when developing new health-care greater user observation accuracy and versatility and would enable
and assistive technologies for people with disabilities, as designing 3-D observations.
for special or vulnerable populations could result in consequences
that are far more critical than when designing for a “typical” user. The future
With this in mind, the most recent COACH prototype was installed The research described in this paper is changing the face of the assis-
in a long-term care facility where it was tested with six people with tive technology field. The positive results being obtained are providing
dementia, five of whom had moderate-level dementia and one who strong evidence that assistive technology can be used to support older
had severe dementia. adults with cognitive impairments remain independent. Those people–
Efficacy testing of the system first consisted of observing each especially those who have more severe levels of impairment–have often
participant perform handwashing without the use of the technology been ignored in the development and use of assistive technologies.
(phase A) to obtain baseline measures of how much of the activity In addition, the sophisticated techniques that are being applied in
he/she could complete independently and how much assistance he/ these new CATs are providing strong evidence that areas that have
she required from a caregiver. At the completion of this baseline not traditionally been a part of the assistive technologies field, such
phase, the COACH system was introduced and used as the primary as artificial intelligence, can play a significant role in the development

6 The Journal of Policy Engagement


A1: B1: A 2: B2 :
Without COACH With COACH Without COACH With COACH
5

4.5

3.5

3
Mean (µ) number of interactions with a caregiver

2.5

1.5

0.5

0
0 5 10 15 20 25 30 35 40
Trial number

A1: B1: A 2: B2 :
Without COACH With COACH Without COACH With COACH
7

0
0 5 10 15 20 25 30 35 40
Trial number
Figure 3: How COACH can help

of solutions that are more flexible, scalable and robust–all important many of the CATs and concepts discussed in this paper. Such a home
design criteria for any technology to support older adults. would be able to sense and determine the actions, needs, preferences,
This realization has resulted in a large influx of new researchers abilities and overall context of an occupant–and provide appropriate
from fields like computer science, computer engineering and electrical assistance if and when necessary. This assistance may come in many
engineering, as well as an explosion in the number of research projects different forms, such as guidance for self-care activities, reminders
that are being conducted with a focus on advanced technologies for for medication, semi-automation of tasks (such as automatically
older adults with dementia. As a result, the road is being paved for more turning off the water when the bath is full), or just checking in with
innovative research and technologies. the occupant to make sure he/she is feeling okay.
In addition to developing COACH, researchers at IATSL and elsewhere This type of intelligent environment would be useful to anyone,
at the University of Toronto are working on several new projects that not only to older adults who wish to stay in their own homes. For
capitalize on the emergence of artificial intelligence and other advanced example, a common scenario is an occupant who wants to leave the
computer science concepts. Many of these projects apply concepts that house but does not remember where the has left the keys. Imagine
were developed for the COACH system. For example, similar computer the house being able to recognize the user’s intent of wanting to
vision concepts have been used in the development of a fall detection leave, automatically locating the keys and telling the occupant where
system that can automatically determine if a person has fallen (without they are. While this scenario may seem far-fetched, the basis for
any markers or devices having to be worn by the user) and place a call many of these technologies already exists (such as the COACH and
to the appropriate respondent based on a dialogue the system has with Autominder) and simply requires integration into a common platform.
the user via speech recognition. The development of such a common platform has started to emerge
With respect to the overarching goal of keeping older adults safe as a new research area at several universities across Canada (and,
in their own homes, many research groups are working towards the indeed, globally), with the goal of achieving an intelligent home within
common goal of developing an “intelligent home” that integrates the next decade.

Volume 1 • No 4 | September 2009 7


The future of the assistive technologies field, and in particular The University of Toronto has become a renowned world leader
CATs, to enable older adults to remain at home longer is looking in biomedical engineering and rehabilitation engineering. These
extremely bright. This is a direct result of the involvement of highly and similar programs at other universities will provide the expertise
skilled engineers from various disciplines and the close collaboration of needed to develop new and innovative technologies that will help
these engineers with researchers and experts from other professions, older adults (and other people with disabilities) remain independent.
such as computer science, rehabilitation sciences and nursing. Improving independence among this population will significantly and
The field continues to flourish because of the significant increase positively impact quality of life, as well as help to reduce the burden
in the number of engineering students who are becoming interested of care facing many families and caregivers. Clearly, engineering will
and actively involved in health care. Training of highly qualified en- continue to play an invaluable role in the development of CATs, as
gineers and researchers, who are able to understand the needs of the profession strives to achieve greater success in providing older
older adults and others with health issues or disabilities, is proving adults, and any person with a disability, the ability to remain in their
to be a crucial element in the expansion of this field. own homes and communities much longer.

References Kaelbling, L.P., M.L. Littman and A. R. Cas- to older people.” Ageing and Society 25
American Psychiatric Association. DSM- sandra. “Planning and acting in partially observ- (2005): 91-110.
IV: Diagnostic and Statistical Manual of Mental able stochastic domains.” Artificial Intelligence Patterson, Christopher. “Focusing on
Disorders (4th ed.). Washington DC: American 101 (1998): 99-134. Alzheimer’s disease.” The Canadian Journal
Psychiatric Association, 1994. Labelle, K.L., and Alex Mihailidis. “Fa- of Diagnosis. December (1999): 62-74.
Bharucha, A.J. et al. “Intelligent assistive cilitating handwashing in persons with Pentney, William et al. “Learning large scale
technology applications to dementia care: moderate-to-severe dementia: Comparing common sense models of everyday life.” 27th
Current capabilities, limitations, and future the efficacy of verbal and visual automated Annual Conference of AAAI. Vancouver, 2007.
challenges.” American Journal of Geriatric prompting.” American Journal of Occupational Pigot, Hélène et al., eds. A Smart Home
Psychiatry 17.2 (2009): 88-104. Therapy 60.4 (2006): 442-50. to Assist in Recipe Completion. Amsterdam:
Bryant, Lucinda. “In their own words: A LoPresti, E.F., Alex Mihailidis and Ned IOS Press, 2008.
model of healthy aging.” Social Science and Kirsch. “Assistive technology for cognitive Pollack, M.E. “Autominder: A case study of
Medicine 53.7 (2001): 927-41. rehabilitation: State of the art.” Neuropsycho- assistive technology for elders with cognitive
Cutchin, Malcolm. “The process of medi- logical Rehabilitation 14.1/2 (2004): 5-39. impairment.” Generations 30.2 (2006): 67-79.
ated aging-in-place: A theoretically and em- Lubinski, Rosemary. Dementia and Commu- U.S. Census Bureau. Global Population
pirically based model.” Social Science and nication. Philadelphia: B.C. Decker, Inc., 1991. Profile: 2002. International Population Reports
Medicine 57 (2003): 1077-90. Mann, W.C. et al. “Effectiveness of as- Wp/02. Washington DC: U.S. Government
Dura, J.R., K.W. Stukenberg and Janice sistive technology and environmental inter- Printing Office, 2004.
Kiecolt-Glaser. “Anxiety and depressive disorders ventions in maintaining independence and Wilson, Rozanne et al. “Examining effec-
in adult children caring for demented parents.” reducing home care costs for the frail elderly.” tive communication strategies used by formal
Pscyhology and Aging 6 (1991): 467-73. Archives of Family Medicine 8. May/June caregivers when interacting with Alzheimer’s
Ferri, Cleusa et al. “Global prevalence of (1999): 210-17. disease residents during an activity of daily
dementia: A delphi consensus study.” The McCreadie, Claudine and Anthea Tinker. living (ADL).” Brain and Language 103.1-2 (2007):
Lancet 366.9503 (2006): 2112-17. “The acceptability of assistive technology 199-200.
Harrell, Minnie et al., eds. Cognitive Re-
habilitation of Memory: A Practical Guide.
Maryland: Aspen Publishers, 1992. Alex Mihailidis, PhD, P.Eng., is an assistant professor in the department of occupational science
Helal, Sumi et al. “The Gator Tech Smart and occupational therapy, University of Toronto, with cross appointments in the university’s
Institute of Biomaterials and Biomedical Engineering and the department of computer science.
House: A programmable pervasive space.” He is also a scientist at the Toronto Rehabilitation Institute. He has been conducting research
IEEE Computer 38.3 (2005): 50-60. in the field of pervasive computing and intelligent systems in health for the past 12 years, hav-
Hoey, Jesse. “Tracking using flocks of ing published more than 80 journal papers, conference papers and abstracts. Mihailidis has
features, with application to assisted hand- specifically focused on the development of intelligent home systems for elder care and wellness,
washing.” British Machine Vision Conference. technology for children with autism, and adaptive tools for nurses and clinical applications. He
holds a PhD in rehabilitation engineering from the University of Strathclyde.
Edinburgh, Scotland, 2006.
Intille, Stephen. “A new research challenge: Jennifer Boger is research manager for the Intelligent Assistive Technology and Systems Labora-
Persuasive technology to motivate healthy ag- tory in the department of occupational science and occupational therapy at the University of
ing.” IEEE Transactions on Information Technol- Toronto and the Toronto Rehabilitation Institute. She graduated from the University of Toronto
ogy in Biomedicine 8.3 (2004): 235-37. in 2004 with a master of applied science degree in biomedical engineering. Boger also holds an
undergraduate degree from the University of Guelph in biological engineering (honours).

8 The Journal of Policy Engagement


Reduction of Ontario surgical wait times
By Michael Carter, PhD, and Andriy Kolos

Executive summary To help achieve these standards, Ontario surgeries required. Prior to the creation of
Engineering methods developed by the Uni- announced its own Wait Time Strategy in the WTIO, wait-list information was typi-
versity of Toronto’s Centre for Research in November 2004. A key element of the plan cally kept in individual surgeons’ offi ces.
Healthcare Engineering are making a major was the establishment of a Wait Times Infor- The hospitals learned who required surgery
contribution to a better understanding of mation Office (WTIO). The WTIO is devoted only a week or so before the procedure was
how best to reduce wait lists for key medical to documenting, analyzing and reporting scheduled to take place.
procedures. Under the direction of the cen- wait-time data. Initially, the WTIO focused The CRHE/ICES research team began
tre’s director, Michael Carter, PhD, a team of on the five key benchmark services, although its work by reconstructing past wait lists
researchers has developed a mathematical the mandate has now expanded to include all from historical data between April 2001
model that allows for a reliable forecast of types of surgery. and October 2006. Since most surgeons are
how many people are going to require certain In March 2006, the WTIO asked the Centre paid on a fee-for-service basis, the research
types of surgery and how long they will have for Research in Healthcare Engineering (CRHE) team relied on Ontario Health Insurance
to wait to receive it. From this model, predic- at the University of Toronto and the Institute Plan (OHIP) billing records to determine the
tions can be made about the additional public for Clinical Evaluative Sciences (ICES) to help number of operations for previous years.
funding that is required to increase the number determine the number of additional surgeries The researchers performed an analysis to
of available surgeries and, as a result, reduce that needed to be publicly funded to ensure the determine a patient’s last consult date and
wait times. province would achieve the national targets used it as the decision-to-treat date. The
The impetus for developing such a model by March 2007. For example, at the time only ensuing time to the surgery provided a wait-
comes from the 2003 federal-provincial agree- 71 per cent of hip replacement surgeries were time estimate.
ment on health care that led to the establish- conducted within the recommended maximum The number of surgeries performed be-
ment of targeted wait times for certain medical wait time of 26 weeks. The Ministry of Health tween each patient’s decision-to-treat date
procedures. The five designated procedures and Long-Term Care’s goal was to increase and their actual surgery could therefore be
were diagnostic scans, as well as four types the percentage to the mandated 90 per cent calculated. The time in between was consid-
of surgeries: cancer, cardiac, ophthalmic and within that period. (Wait time is measured ered as the wait list for each patient. CRHE
orthopedic. The provinces agreed that 90 per from the day the surgeon decides to operate, researchers plotted the mean, median and
cent of these procedures should take place the decision-to-treat date, to the surgery.) 90th percentile of the wait-list length among
within six months of a decision to operate. The CRHE/ICES team focused on three the patient population scheduled for surgery.
Developing an appropriate model to help types of surgeries: cataract, hip and knee re- (The critical 90th percentile in this analysis
achieve this objective has had to overcome a placement. (The Cardiac Care Network and is that point on the wait list where 90 per
number of hurdles, including the lack of reliable Cancer Care Ontario monitor the wait times cent had a shorter wait time for an operation
information on how many people are waiting for cardiac and cancer surgeries.) than the remaining 10 per cent.)
to have a certain type of medical procedure. By applying engineering and quantitative Figure 1 shows the number of patients
Once the model was put in place, it led to the methods to health-care issues, the CRHE waiting for cataract surgery by month. It
McGuinty government announcing increased helped develop a model that could forecast illustrates the mean, median and the 90th
funding that produced a significant reduction both future arrivals of patients requiring sur- percentile for patient wait-list time. In 2004,
in wait times for a number of procedures. gery and the resulting wait list. By comparing there were approximately 110,000 cataract
the expected wait list to historical patterns surgeries in Ontario. Since the 90th percen-
Introduction for how long patients had to wait for certain tile wait time was over one year, some 11,000
In February 2003, the country’s first ministers operations, the model could be used to sug- people were waiting for more than a year
signed the historic Accord on Health Care Re- gest solutions to lower these wait times to for their surgery.
newal that included a commitment to reduce acceptable levels. Since the wait time for surgical patients
wait times for five key services. The targeted could be identified only after the surgery
procedures were diagnostic scans, plus cancer, Methodology took place, the completeness of the wait list
cardiac, ophthalmic and orthopedic surgeries. Conceptually, the measurement of wait times decreased as the measurements approached
For example, the accord led to establishing should be straightforward. If one knows the the present. Therefore, as the 90th percentile
benchmarks for cataract, hip and knee re- number of people waiting for a particular of the wait-list duration began to drop sharp-
placement surgeries. It called for 90 per cent surgery, and the arrival rate of new patients ly, the researchers assumed there were still
of these procedures to take place within six seeking the same surgery, one can create a a significant number of people on the wait
months of a decision to operate. model to compute the number of additional list who had not yet had their surgery.

Volume 1 • No 4 | September 2009 9


450
is simply the number of people waiting divided
400 Mean by the number of surgeries performed, the
90th percentile
350 Median
constant ratio averages are easier to quantify
300 than the 90th percentile. A similar pattern was
250 observed for hips and knees.
Days

200 Based on the three years of OHIP data


150
from Figure 1, the researchers computed the
100
number of monthly arrivals (new additions
50
to the wait lists). This summary informa-
0
tion provided sufficient data to model trends
Apr-01

Jan-02

Apr-02

Jan-03

Apr-03

Jan-04

Apr-04

Jan-05

Apr-05

Jan-06
Oct-01

Oct-02

Oct-03

Oct-04

Oct-05
Jul-01

Jul-02

Jul-03

Jul-04

Jul-05
and seasonality patterns. Forecasting with
exponential smoothing created an estimate
Figure 1: Patient wait times for cataract surgery over time
for future patients’ decision-to-treat dates
(arrival) and provided a predictive model for
the length of the surgical wait list. Figure 3
3.0 illustrates the forecast for cataract surgeries.
2.5 Note that monthly surgeries tend to decline
2.0 in summer and around Christmas and March
1.5 break, when surgeons often take vacation.
1.0 By spring 2006, WTIO had collected four
0.5 months of hospital estimates for the length
0.0 of the wait lists. For hip and knee surgeries,
the researchers were able to construct a
Apr-01

Apr-02

Apr-03

Apr-04
Oct-01

Oct-02

Oct-03

Apr-05
Oct-04

Oct-05
single model that nicely imitated the char-
acteristics of these four monthly wait lists.
Figure 2: 90th percentile-to-mean ratio as an approximation for the curve of Given the nature of the cataract data, the
the wait time distribution researchers found it necessary to construct
an “aggressive” model to match the first two
months of the hospital wait-list estimates
Arrivals Corrected arrivals Total surgeries
14,000
and a “conservative” model to capture the
13,000 last two months. The researchers assumed
12,000 the data quality was improving month by
11,000 month, so they were more confident in the
10,000
results of the conservative approach. Finally,
9,000
the Ministry of Health and Long-Term Care
8,000
7,000
provided estimates of future base rates for
6,000 surgical procedures. All these estimates (i.e.
5,000 current wait list, forecasted arrivals and
Apr-01
Jul-01
Oct-01
Jan-02
Apr-02
Jul-02
Oct-02
Jan-03
Apr-03
Jul-03
Oct-03
Jan-04
Apr-04
Jul-04
Oct-04
Jan-05
Apr-05
Jul-05
Oct-05
Jan-06
Apr-06
Jul-06
Oct-06
Jan-07
Apr-07
Jul-07
Oct-07
Jan-08

number of funded surgeries) were combined


to predict the wait list as of March 31, 2007.
The target wait list was obtained by multiply-
Figure 3: Arrivals to wait list (observed and forecast) and surgeries (observed) ing the average weekly surgical volumes by
11 weeks, the target for the mean. The differ-
ence between these two estimates provides
One of the challenges that faced the team observed that even as wait times improved,
the additional number of surgeries required
involved the estimate of the 90th percentile. the ratio remained approximately constant
to reduce the wait list to the target.
It is difficult to relate the wait-list length to around 2.3.
To validate the methodology, we used
the 90th percentile without an estimate of This constant ratio provides important
the Cardiac Care Network’s data set that
the underlying wait-time distribution. Since information about the shape of wait lists. In
includes a central provincial wait list. The
wait times vary by surgeon, there is a wide particular, to achieve the 90th percentile (tar-
researchers found that by using only three
range of wait times. Figure 2 depicts the ratio get wait time of 26 weeks), the mean should
years of observations, they were able to fore-
of the 90th percentile of the cataract wait list be 11 weeks (assuming the distribution stays
cast future arrivals to within one standard
to that list’s mean over time. The researchers relatively unchanged). Since average wait time

10 The Journal of Policy Engagement


deviation of actual observations, nine it was estimated that only 5217 were per- rates. Moreover, the wait list can be predicted
times out of 12, and to within two standard formed. Similarly, only 1032 hip and 1340 knee for any time in the future. (It is much better to
deviations, 12 times out of 12. Clearly, the replacement surgeries were completed. know you may have a problem in the future so
model worked. However, a review of the number of ac- you can take remedial action today.)
tual arrivals and wait-list observations as of The current reporting system is retrospec-
Results March 31, 2007 reveals the research model tive and leaves little time to correct resource
The aggressive cataract model produced a recommendations were accurate. The 90th issues. The models would be particularly use-
recommendation that an additional 5400 percentile wait time for cataracts would have ful for monitoring future wait lists in provinces
cataract procedures needed to be funded by been 185 days with the conservative model such as Ontario that have adopted a guar-
March 2007, while the conservative model and, had the normal surgical rates for hips anteed wait time for some services (i.e. if
identified that the observed current surgical and knees not changed, 169 days for hips wait times fall below the target, the province
rate would adequately reduce the wait list. and 183 days for knees. is required to pay for people to have their
(The actual model recommended a reduction surgery out of province if necessary.)
of 4141 surgeries below the current level.) Situation today Maximum recommended wait times are a
The hip and knee surgery models identified In the past two years, there have been fur- function of ensuring the majority of patients
a need for 5500 more knee replacements ther marked improvements in lowering wait do not wait for surgery longer than some rea-
and 1000 more hip replacements before times, although the 182-day standard has not sonable clinical standard based on quality of
March 31, 2007. been met in all cases. As of March 2009, the life and medical recommendations. Engineer-
Armed with these results (along with observed 90th percentile provincial wait time ing modelling techniques allow governments
other sources of information), the McGuinty was 111 days for cataract surgery, 153 days and institutions to act proactively, knowing a
government on September 12, 2006 an- for hip replacement surgery and 176 days for problem is approaching, instead of reacting
nounced additional funding to improve ac- knee replacement surgery. to observations of inappropriately long wait
cess to five key health-care services as part times for key surgical procedures.
of its wait times strategy. Specifically, the Conclusions The modelling work was effectively used
province provided funding for 6100 more cata- WTIO has significantly improved its data- to provide quantitative decision support to
ract surgeries and a combined total of 3008 capture capabilities and accuracy over the help the ministry make informed decisions to
more hip and knee joint replacements. One years. Wait-list information is now collected reduce wait times. Improved data on service
can only speculate on the rationale behind for all types of surgery. However, the wait rates and arrival rates offer health-care man-
funding so many cataract surgeries. How- times are still calculated on the basis of pa- agers a higher level of wait-list control and
ever, such surgery is relatively inexpensive, tients who have already had their surgery. allow them to make modifications to service
and resources were readily available. So it is In the model described here, the wait list is volumes for key services. The result: a health-
not perhaps surprising that the ministry was constructed based on arrivals and the wait care system that runs more effectively for the
keen to ensure that the 90th percentile was times are estimated using planned service benefit of the patient.
exceeded. The funding for hips and knees
was likely tempered by capacity, and human
resource and time constraints. Michael Carter, PhD, is director of the Universit y of Toronto’s Centre for Research
Hospitals were awarded additional fund- in Healthcare En g ineerin g and a professor in its depar tment of mechanical and
i ndustr ia l en g i neeri n g. Car t er received h is doctorate i n mathematics f rom the
ing for surgeries if they were on target to meet
Un iversit y of Waterloo in 1980. Since 1989, h is research focus has been health-
base surgical volumes for the year and had ca re resou rce model l i n g w it h a v a r iet y of project s i n hospit a l s, home ca re,
available capacity. Hospitals were required to rehabi l itat ion, lon g-t er m ca re, med ica l labs a nd menta l hea lt h i n st it ut ion s.
maintain current volumes of other surgeries. Ca r ter is a th ree -ti me w i n ner of the A n nual P ractice P r i ze f rom the Ca nad ian
By March 31, 2007, wait times had mark- Operational Resea rch Societ y (1988, 1992 and 1996) and, i n 2 0 0 0, received the
edly improved from the previous six months. societ y ’s Awa rd of Mer it for l i feti me contr ibutions. He ser ves on the ed itor ia l
boa rd of t he Jour n a l of S ch edulin g an d Hea lth Ca re Man a ge m e nt S c i e n ce,
Ninety per cent of cataract surgeries took
is a member of the adv isor y boa rd for the R egenstrei f Centre for Hea lthca re
place within 156 days, inside the six-month En g ineerin g at P urdue Universit y and is an adjunct scientist w ith the Institute
target, while hips were operated on within for Cl i n ica l Eva luative Sciences i n Toronto.
244 days and knees within 326 days.
Not all hospitals were able to take advan- Andriy Kolos has been a research associate with the Centre for Research in Health-
care Engineering since 2006, focusing his efforts on forecasting, wait lists, patient
tage of the additional funding. Many found
travel and mapping models. Prev iously, the Universit y of Toronto engineering
they could not meet the target volumes due graduate worked on a collaborative radiology system improvement project with three
to resource or personnel constraints. Of the Ontario hospitals : Ross Memorial in Lindsay, Northumberland Hills in Cobourg,
6100 additionally funded cataract surgeries, and the Peterborough Regional Health Centre.

Volume 1 • No 4 | September 2009 11


Canada’s medical isotope crisis: A way forward
By Jatin Nathwani, PhD, P.Eng.
Editor’s note: The headlines over the recent closure of the Chalk River reactor that produced isotopes for hospital patients around the world
were naturally dominated by the medical fallout. The political name-calling between the government and the opposition over the handling of the
issue also competed for public attention. Lost amid the scare stories and mud-slinging was the reasoned voice of one of the province’s leading
engineers. This paper is based on Jatin Nathwani’s testimony before the House of Commons Committee on Natural Resources in June.

Executive summary
Jatin Nathwani, executive director of the Uni-
versity of Waterloo Institute for Sustainable
Energy, appeared before a Commons commit-
tee on June 18, 2009 to urge the government
to remain in the isotope production business.
Nathwani argued that too much is at stake to
abandon an industry in which Canada, until
recently, was a world leader. He called for the
resurrection of the troubled MAPLE reactors,
saying their technical concerns can and need
to be resolved in the national interest.
Nathwani also called for a more reasoned
debate about nuclear technology. He urged the
politicians to judge nuclear technology on the
basis of its “net benefit” and not to succumb
to popular anti-nuclear sentiment.

Introduction
The shutdown of the National Research Uni-
versal (NRU) reactor at Chalk River, Ontario,
has again brought into sharp focus the critical
need for a reliable supply of isotopes to our
hospitals. The most compelling and difficult
issue, however, is the reliability and safe
operation of a single aging reactor on which
depends the well-being of so many–both in
Canada and globally.
The realization of such extreme depen-
dency and vulnerability on a single source is An interior view of the Chalk River reactor. It was the world’s largest source of
a matter of profound shock and incredulity. medical isotopes until its closure earlier this year.
How did we get into this corner? And what
steps do we take next? 2. technology choices and future options; overall health and well-being of Canadians, the
The current medical isotope crisis that and exit strategy does not appear to be prudent.
has dominated newspaper headlines is but 3. some suggestions on governance and public The provision of a reliable supply of medi-
the simplest and clearest example of how we dialogue for acceptance. cal isotopes is far too important to have the
effectively ignore the benefits of nuclear tech- terms and conditions of supply and prices de-
nology because the political “comfort zone” is The need for a reliable isotope termined by others. If frustration with current
too narrow to allow for a more balanced and supply costs is the primary driver for determining exit,
nuanced response. The government’s recent indication to exit from what of the higher costs later when we have
I will confine my comments to three as- the supply side of isotopes production by 2016 conceded all control of any assurance of our
pects: would make us dependent on sources outside own supply?
1. the need for a reliable supply of isotopes; of Canada. For a resource this critical to the Upon exit, we simply become a minor
player with no influence. Having enjoyed a

12 The Journal of Policy Engagement


reasonable degree of success in the global to the Nuclear Safety and Control Act (NSCA) The current crisis is but the simplest and
markets, what is the compelling case for jeop- that would have included a test of “net ben- clearest example of how we effectively ignore
ardizing our own security of supply? efit” to Canada. Such a legislative test would the benefits of nuclear technology, because
And if we take the long view, could the provide a stronger framework and guidance the political comfort-space is too narrow for
exit strategy not compromise our ability to to the regulatory function, clarity of direc- a more balanced and nuanced response. We
control health-care costs if, over time, the tion to industry and broad public support for create a cultural straightjacket that leads
use of isotopes continues to become more a coherent decision-making rationale in the directly to an exit strategy–an easier and
widespread in medical practice? public interest. quicker response to a problem. However, such
The fact that Canada has played a leader- We cannot allow ourselves to be stymied a rash decision does not take into account
ship role in the development and application by “perceived risk of reactor operation,” which the full consequences in the long term. For
of the innovations in nuclear medicine and places undue weight on hypothetical imagin- Canada, it would be truly unfortunate to walk
nuclear technology over the last 50 years is ings and ends up denying patients the healing away from having built and led a successful
worth noting. Why would we simply walk benefits of the reactor technology. The costs enterprise around the production of isotopes
away? Is there not a case for nurturing our own are real, but not astronomical; the risk is not without a determined effort to fix the short-
strengths and putting in place the solutions zero, but low–while benefits are large and term problems.
for realizing the benefits of this technology positive. The trade-off to serve the public In conclusion, I have four simple recom-
into the future? interest is clear and simple. mendations:
There is a small but strong anti-nuclear 1. Confirm the need for a robust and depend-
Technology choices and options sentiment that dominates public discourse on able supply of medical isotopes for use in
One option is a combination of best-effort, matters nuclear. Even though the safety risks medical practice and whether the trend for
short-term fi xes for the NRU reactor. That are generally very low, the social amplifica- increased use is expected to continue;
would allow us to muddle along until 2016 tion of risk through the media gives rise to a 2. Revisit the decision to cancel the MAPLE
or so. Given the age of the reactor, this is the political and cultural climate that makes it reactors. This is a credible path to a robust
best that can be done in the short term. But difficult for policy-makers to take a strictly base for supply assurance long into the
this is not a credible or a sustainable solution rational approach. It reduces their comfort future;
for the long term. If we accept that the need zone of operation and forces the easier way 3. Amend legislation to include a test of net
for medical isotopes is not about to disappear, out–witness the exit strategy proposed by benefit to Canada in the NSCA. This would
a more robust solution is necessary. the government. provide a strong foundation for balancing dif-
In light of our current difficulties, it makes The time has come to shift the terms of ficult trade-offs in regulatory decision making;
sense to revisit the decision to cancel the MA- debates around nuclear issues and help re- and
PLE reactors. There are technical issues that duce the social friction so all parties will begin 4. Commit to a useful public dialogue on
need to be resolved to be sure, but a strong to articulate clearly the benefits of nuclear matters nuclear to help create a positive
recommendation by the House of Commons technologies. Over time, this would create environment for policy-makers to make
Committee on Natural Resources to reconsider sufficient space in the public sphere for a more rational decisions.
the decision would pave the way for the reso- informed dialogue.
lution of the technical issues. Whatever the
business model, whether it is a public-private
partnership, government ownership or some Jatin Nathwani, PhD, P.Eng., is a professor and the Ontario research chair in public policy
and sustainable energy management in the faculties of engineering and environment at the
other, the goal is to ensure the national inter- University of Waterloo. Nathwani has extensive experience in the energy sector at the corporate
est is taken into account. level, focusing on strategy and policy development, business planning for long-term initiatives,
Atomic Energy Canada Limited halted work contributions to the evolution of industry structure, management of regulatory affairs and en-
on the reactors last year after 15 years and $300 vironmental issues and timely integration of strategic R&D into business practice. Recently, he
million had failed to yield a replacement for the contributed to the development of the Ontario Power Authority’s integrated power system plan
focusing on the environmental and sustainability issues relevant to the planning process. He
NRU. Bringing the already built MAPLE reactors
holds a PhD in chemical engineering and applied chemistry from the University of Toronto.
to an operating state over the next six to 18
months offers the best prospect for an assured
supply of isotopes for Canadian needs.
Looking for an earlier paper?
Governance and public acceptance
When I appeared before the House of Com-
Past issues of this publication are available at www.ocepp.ca, while
mons Committee on Natural Resources on
February 7, 2008, I advocated an amendment articles are posted individually on the Research page of our site.

Volume 1 • No 4 | September 2009 13


Between a rock and a hard place: An engineer’s duty to warn
By Catherine Karakatsanis, P.Eng.

Editor’s note: This paper is based on a presentation to the Ontario Bar discipline, and that they are taking responsibility for the outcomes of their
Association’s environmental law section in June. work. And that licence holders, themselves, understand their professional
obligations–both to their clients or employers and to the general public.
Executive summary Once in a while, however, these obligations will be in conflict. For
Engineers are unique among regulated professionals in that they have an example, on the one hand, a practitioner is obligated to keep confidential
obligation to take action to prevent any situation involving engineering information relating to the business affairs, technical methods or processes
that might cause harm to the public. This responsibility to the public good of his or her client or employer and must avoid the use of such information
is often cited, but poorly understood, even among practising engineers. to the disadvantage of the client or employer.
A large part of the problem is a lack of legal or other clarity as to how On the other hand, PEO’s definition of professional misconduct provides
this responsibility should be exercised in the real world. Sometimes the that failure to report a situation that a practitioner believes may endanger
practitioner is trapped in an impossible position, with no clear path out. the safety or welfare of the public constitutes professional misconduct
Professional Engineers Ontario (PEO), as the provincial regulator that could result in disciplinary action.
for the profession, must assure the public that licensed engineers are
qualified. It must also ensure that engineers are appropriately exercising Engineers obliged to act
their obligations to both their clients and the public at large. It is when There should be no doubt, however, about how PEO licence holders must
these two obligations come into conflict that the water muddies, despite act. They must regard their duty to public welfare as paramount.
the paramountcy of an engineer’s duty to public welfare. So, regardless of the scenario, the obligation of a licensed engineer-
An engineer’s challenges in dealing with this thorny issue are discussed ing practitioner is always the same: if he or she believes that a situation
by PEO President Catherine Karakatsanis, P.Eng., in her aptly titled paper represents a danger to the safety or welfare of the public, he or she
“Between a rock and a hard place.” Karakatsanis suggests some paths must act to correct or report the situation.
engineers might take when facing potential dangers to society, such as In reporting the situation to an appropriate authority, the practitioner
first raising the matter with the client. If that fails to produce a satisfactory is not, however, obliged to disclose all the details about his or her client
solution, the next step is reporting a potential danger to the appropriate or the tasking. That is, he or she does not have to reveal the client’s
authority. But at the end of the day, Karakatsanis acknowledges that identity, or provide details about the work he or she was undertaking
public authorities have the final say when dealing with an engineer’s when the danger to the public became apparent.
concerns. Similarly, he or she would not have to disclose any report produced
for the client. However, whatever evidence led the practitioner to the
Introduction conclusion that there is a potential danger should be provided.
The ancient Roman engineers had a wonderful tradition for assuming As noted, it would be professional misconduct, specifically under
accountability for their work. Whenever an engineer constructed an section 72(2)(c) of Regulation 941, for a licence holder to fail to report
arch, he assumed responsibility in the most profound way possible. As such a situation. Of course, in a disciplinary hearing arising from any
the keystone was hoisted into place, he stood under the arch. such alleged misconduct, the burden is on PEO to prove the practitioner
Now, unlike in Roman times, licensed practitioners, which include actually believed a danger existed and failed to act–clearly, not an
professional engineers and holders of temporary, provisional and limited easy thing to do.
licences, aren’t asked to stand behind–or under–their work in such a It has been very rare for this particular scenario to form the basis of
literal way. They are, however, held professionally accountable in as a disciplinary hearing. This is largely due to the fact that professional
strong a fashion. engineers take their “duty to report” obligations very seriously.
How, exactly, does PEO, as the provincial regulator, hold its licence
holders responsible for their actions and handle issues of reporting A recent example
situations that represent a danger to the public? A relatively recent case, however, demonstrates the extent to which
For 87 years, the Professional Engineers Act has set the bar for licence holders can be held accountable. In 2002, a consulting engineer,
practice in a profession in which the public welfare and safety–in its John Yat-Man Kwan of Markham, Ontario, was selected as an independent
broadest sense–is paramount. party to investigate alleged construction deficiencies in a home under
Public safety and the public good are the key focus of the years construction in Ajax.
of education, training and supervised experience that go into mak- The homeowner had concerns that certain construction items ap-
ing the now more than 71,000 professionals who practise within 41 peared not to comply with his understanding of the Ontario Building
engineering disciplines. Code and CSA standards. Kwan, hired by the builder at the urging of the
As the regulator of engineering in Ontario, PEO’s role is to assure the town to settle the dispute between the homeowner and the builder, was
public that licensed practitioners are competent to practise in their chosen responsible for reporting on the alleged deficiencies.

14 The Journal of Policy Engagement


In his report, Kwan noted some, but not all, of the actual deficiencies. a clearly defined responsibility to regard their duty to public welfare as
Later, in sealed documents, he incorrectly stated that all remedial work paramount, above their obligations to clients or employers.
had been identified and subsequently rectified by the builder. The Code of Ethics is a basic guide to professional conduct and
The homeowner, however, observed that certain deficiencies were imposes duties on practitioners with respect to:
left uncorrected by Kwan. The homeowner consequently engaged another • society;
consultant to check the work allegedly inspected by Kwan. In his final • employers;
report, the second consultant noted several instances where the original • clients;
inspection reports issued by Kwan stated that the finished work complied • colleagues (including employees and subordinates);
with the applicable CSA standards and the Ontario Building Code when, • the engineering profession; and
in fact, it did not. • himself or herself (a duty to oneself is a reflection of the integrity
Based on these facts and a plea agreement entered into by Kwan, PEO’s that PEO expects of practitioners).
Discipline Committee found him guilty of professional misconduct for: This code has no legal weight at present. Section 72 of Regulation
• negligence; 941 excludes from the definition of professional misconduct “an action
• failing to report construction deficiencies that he knew, or ought to have that is solely a breach of the Code of Ethics.” The PEO Code of Ethics
known, were in violation of the Ontario Building Code; is essentially “unenforceable” to the extent that no disciplinary action
• providing information in an inspection report that he knew, or ought to can arise from a breach of only the Code of Ethics.
have known, was incorrect with respect to completion of the remedies But section 77 of Regulation 941 states that: “A practitioner shall
stipulated in an earlier report; and regard the practitioner’s duty to the public welfare as paramount”
• acting in an unprofessional manner. and that, “A practitioner shall maintain the honour and integrity of
As a result, Kwan received a penalty of a reprimand, a requirement to the practitioner’s profession and without fear or favour expose before
write and pass PEO’s professional practice examination within a fixed time the proper tribunals unprofessional, dishonest or unethical conduct
frame or else face suspension or revocation, and an order to pay costs. by any other practitioner.”

Professional obligations, ethical principles Exercising the duty to report


Although a licensed practitioner’s ultimate responsibility to public safety The obligation to correct or report a situation that a practitioner believes
is clear, there is no set procedure for discharging this responsibility. Our is a danger is absolute. In fact, there are few serious breaches of the
licence holders’ duty to report is founded on certain professional obliga- Code of Ethics that are not captured in some way in the legal definition
tions and ethical principles found in the same Regulation 941, which of professional misconduct, as there is considerable overlap of subject
defines professional misconduct as “failure to act, to correct or report a matter between the two sets of obligations. Nevertheless, some of the
situation that the practitioner believes may endanger the safety or the regulation’s wording raises questions and issues, such as:
welfare of the public.” • To whom must a situation be reported?
In most cases where professional conflict occurs, it is resolved simply • What form should the reporting take?
by informing the client or employer of the situation and working with them • What’s the difference between a danger to public safety and a danger
to determine an alternative, acceptable course of action. In some cases, to public welfare?
the approach to the client or employer may have to be reinforced by cit- • What if whomever the practitioner reports the situation to doesn’t
ing the requirements of applicable legislation, including the Professional take any action? and
Engineers Act or the Ontario Building Code. In the rare case where there’s • What if someone else believes a danger may exist, but the practitioner
a stand-off with the client or employer, the practitioner must consider doesn’t agree?
taking more drastic action with highly increased personal jeopardy. PEO
does not have provisions to protect whistleblowers and it is possible that Taking action
reporting a dangerous situation to a responsible authority could result in Beginning with the first question: PEO’s advice to practitioners is that
punitive action against the engineer. the situation must be reported to an individual or organization in a
position to take corrective action. This may be as simple as reporting
Sense of duty to someone more senior in the licence holder’s organization. However,
Nevertheless, we expect our licence holders to act out of a sense of duty, the individual or organization to whom a practitioner is considering
with full knowledge of the effect of their actions, and to accept responsibil- reporting a situation must be free from bias in the circumstances–
ity for their judgment. They are encouraged to raise their concerns first meaning the individual or organization should not have an interest in
with their employers or clients in an open and forthright manner before not taking action.
reporting the situation to a responsible authority or, ultimately, to PEO. Ideally, a situation should be reported to the regulatory authority
In addition, PEO’s Code of Ethics supplements the legal obligation having legislated responsibility and jurisdiction, such as a municipal
to public safety and welfare. According to the code, practitioners have building official, a government agency or ministry. There is no particular

Volume 1 • No 4 | September 2009 15


format for a report of this nature, except that it should be in writing authority for reasons of public policy, economy or other considerations.
and the practitioner making the report should keep a copy. Indeed, even PEO’s registrar has no powers to compel a responsible
The reason for believing a danger exists should be clearly explained authority to heed the concerns expressed by a practitioner.
as should the potential consequences of failure to take action. Sufficient Engineering practitioners are the only regulated professionals
information, such as field data or photographs, should be provided with a positive duty to act to correct or report a dangerous situation.
to the authority to properly convey the concerns of the professional It is this selfless regard for the public welfare that sets professional
engineer and enable the authority to take corrective action. engineers apart and keeps them in high regard in the eyes of the public
The professional obligation to report relates only to matters that a and government.
practitioner believes may endanger public safety or welfare. Generally,
a situation endangering public safety will have the potential for acute Catherine Karakatsanis, P.Eng., is president of Professional Engi-
harm or injury and present an imminent risk. A situation endangering neers Ontario for 2009-2010. She is also a senior vice president and
public welfare, on the other hand, is one that has the potential to have board member at Morrison Hershfield Limited, where she heads up
negative consequences for society’s well-being in a range of areas, the building and facilities division that provides multidisciplinary
engineering expertise to the commercial, institutional, residential,
such as health, the economy or public order, and may also include industrial and public sectors. After graduating with bachelor’s and
safety, but that risk will be over the long term. master’s degrees in engineering science from the University of West-
If the regulatory authority chooses to take no action, the decision to ern Ontario, Karakatsanis became a research assistant at Western’s
further escalate a report to an even higher authority is at the discretion Boundary Layer Wind Tunnel Laboratory. She has been an active
of the practitioner and is not required as part of fulfilling his or her volunteer in the engineering community for more than a decade,
having served on the board of the Ontario Society of Professional
professional obligation under Regulation 941.
Engineers (OSPE) for five years and as OSPE president and chair. In
PEO acknowledges that our licence holders do not have the final addition to her role as president of PEO, she is a member of the boards
say in all matters relating to public safety and welfare. Also, PEO of the Ontario Professional Engineers Foundation for Education and
recognizes that their judgment may be overruled by a responsible Western’s faculty of engineering advisory committee.

The Green Energy Act and the future of sustainable electricity


in Ontario
By Colin Andersen

Editor’s note: This paper was presented at the your organizations working to provide a strong concerned citizens in developing solutions to
OCEPP policy conference in Toronto on May 8, voice for the profession in this area. our energy challenges. The challenge for all
2009 prior to the passage of the Green Energy For those unfamiliar with the Ontario of us is to collaborate, to be ready and to not
Act on May 14. Power Authority (OPA), our mandate is to miss this unique opportunity.
secure a reliable and sustainable electricity But, arguably, the Green Energy Act pres-
Thank you, Kim Allen, registrar and CEO of supply for the province. To that end, we focus ents its greatest opportunities, in fact, to the
Professional Engineers Ontario, and Donald on three key areas of activity: promoting elec- engineering sector. The [then] proposed act’s
Wallace, OCEPP executive director, for the tricity conservation and efficiency; planning focus on renewable energy sources and en-
opportunity to join you today. Unlike [then] the province’s electricity system for the long vironmental sustainability coincides with the
Research and Innovation Minister John Wilkin- term; and procuring new supply resources. need for a fundamental renewal of Ontario’s
son earlier, who had only had a half cup of The [then] proposed Green Energy and energy infrastructure. It will stimulate new
coffee before delivering his address, I have Green Economy Act has two tracks: increas- industry and bring new opportunity. Engineers
managed to have two cups of coffee today. ing the roles of conservation and renewable will play a critical role in the design, construc-
However, I can’t promise that my speech will energy in meeting Ontario’s electricity needs. tion and operation of both projects and systems
be four times better! So our mandate and the goals of the [then] associated with this new infrastructure.
I would like to begin by commending the proposed act are closely connected. For the engineering sector, the act undeni-
Ontario Centre for Engineering and Public The act is truly leading edge in North ably brings challenges. Renewable generation
Policy and Professional Engineers Ontario America and is providing an opportunity that is quite different from coal-fired electricity
for your efforts to foster the connection doesn’t come along very often. It’s bringing and other power sources. Unlike a large coal-
between engineering and public policy. Pro- together as partners governments, electricity fired plant, for example, renewable energy is
fessional engineers have a lot to contribute producers, distributors, transmitters, academ- by nature decentralized and geographically
to policy development, and it’s great to see ics, industry, businesses, communities and distributed. It will require new approaches and

16 The Journal of Policy Engagement


innovative solutions to integrate these new OPA has been hard at work getting ready to A second track in the act, but always first
technologies into an existing system. launch North America’s most comprehensive on the list for the OPA, is conservation. You
But, fundamentally, the engineering role FIT program next month. Some of you may may be aware that the province has set a con-
will not change. Problem solving and the drive have participated in our weekly workshops servation target that is the most aggressive
to maintain project integrity will remain at the helping to design the program. and ambitious in North America–and argu-
core of what you do. The FIT program is aimed at encourag- ably the world. Our target reduction of 6300
And many of the changes in the Green ing investment in renewable energy projects megawatts in peak demand by 2025 will take
Energy Act have been implemented–success- through the creation of a simplified contracting care of three-quarters of our projected growth
fully–in other jurisdictions. Western Denmark, process and standardized prices. These prices in demand over the period. To put it another
for example, currently meets 50 per cent of its are intended to cover all capital, operating and way, it is equivalent to removing one in five
electricity needs through wind power. I have maintenance costs, while offering a reason- electricity users from the grid.
full confidence that Ontario’s engineers will able rate of return over a 20-year contract Assuming its passage, the Green Energy
be able to make renewables work here in an period. The act also [puts in place] a stream- Act will initiate concrete action that will help
Ontario context. lined environmental approvals process that us to meet–if not exceed–this target. Improved
A major component of the [then] proposed will make it easier to bring valuable renewable energy-efficiency codes for buildings and stan-
Green Energy Act is the creation of a Feed- energy projects to life–another area where dards for equipment and appliances have the
in Tariff Program (also known as FIT). The engineers come in. potential to contribute as much as 50 per cent

Hold that date! A photo from a


previous candidate
Information session
college. The October
Interested in running for public office? 14, 2009 event
October 14, 2009, Toronto presents another
Engineers who are interested in seeking election as an MPP, opportunity for
or assisting engineering colleagues to do so, are invited to engineers to learn the
attend the 2009 Engineers Candidate College co-hosted by tools and knowledge
Professional Engineers Ontario and Engineers Canada. Elected needed to get more
politicians and campaign specialists will offer valuable insight politically active.
as well as practical information gleaned from their many years
of experience.The session will be held at PEO’s Toronto office
(25 Sheppard Avenue West, Suite 1000) from 5:30 to 9:30 p.m.
To register, please contact kendra@brown-cohen.com.
Space is limited. No charge.

Symposium
Ground source heating and cooling
October 20-21, 2009, Woodbridge
This two-day event will explore a range of information and issues such as the history of ground source heating and cooling systems, an
update on provincial regulations and approvals, and environmental benefits. Guest speakers include Grant Ferguson, PhD,
(St. Francis Xavier University), Aart Snijders (IFtech, Netherlands) and Bill Wong (SAIC). The event is sponsored by the hydrogeologists of
the Conservation Authorities of Ontario and it will be held at the Kortright Centre for Conservation (9550 Pine Valley Drive, Woodbridge).
Symposium fees are $300 ($250 by September 20) and $50 for students. Online registration and conference details are available at
events.Signp4.com/geoscientists.

Presentation
The Arctic: Challenges and opportunities in Canada’s backyard
October 28, 2009, Ottawa
Peter Harrison, PhD, director of the School of Policy Studies at Queen’s University and a former federal deputy minister, will deliver a dynamic
and highly informative presentation on some of the issues and opportunities Canada faces regarding the Arctic. The event will be held at
the Canada Science and Technology Museum (1867 St. Laurent Blvd., Ottawa) from 6 to 8:45 p.m. Wine and cheese and a discussion of
fascinating Arctic artifacts with museum curators will precede the presentation. Space is limited and early registration is encouraged. For
registration information and other details, please see the flyer on the Events page of www.ocepp.ca. No charge.

Volume 1 • No 4 | September 2009 17


of the target reduction in peak demand. The and orderly laid out, the way an engineer may If I was going to be frank to this audience–
act will make energy efficiency a central tenet approach it, isn’t necessarily a bad thing, but and Donald said I should be–I would say this:
in Ontario’s building code, and it will introduce is a reality. I’ll give you two examples. you have lots of “natural” advantages–you’re in-
North American-leading Energy Star efficiency The first is governments. It’s an easy and novative; you’re involved in problem solving; you
standards for household appliances. regularly made mistake to pass off decision-mak- like to figure out how to do things better; you
It also proposes steps to green our public ing uncertainty or slowness as “governments are take the long-term view. But it’s not enough.
sector buildings, positioning these facilities as stupid; let’s throw rocks at them.” What people Sometimes, the input you provide, however
positive examples for the rest of the province. don’t often realize is that so many planets have well intentioned, can come across as “This is
The act will also assign new responsibilities for to align before any government decision gets why you can’t do what you’re trying to do.”
local distribution companies in meeting conser- made. A decision doesn’t just rest on the intrinsic This isn’t just engineers. It’s lawyers and other
vation targets and planning their systems. value of the proposal alone. It’s a real balancing professions, too, sometimes. I’ve seen it in all
My father was an engineer; all my life I act of many competing objectives. sectors–hospitals, transit and electricity.
seem to have been surrounded by them. As The second example ties in to [Waterloo The engineers who come across as the
OPA CEO, I work with a lot of engineers. And Provost Amit Chakma’s] comments earlier on most relevant are those who change that to
when I was deputy minister of policy and fi- the need to be culturally sensitive. First Nations “here’s how.” They don’t just answer strictly
nance–it’s nice to see [PEO councillor] Thomas and Métis are playing an increasingly important the question asked (that means people have to
Chong here, who’s representing your largest role in all types of infrastructure. They have a know enough to ask just the right questions).
region–I dealt with a lot of big infrastructure very different way of coming to consensus and They really try to think about what’s behind
projects like the Toronto subway extension approving projects to go ahead. the question, what the goal is.
and hospital planning. What else does working more closely with Don’t expect to operate in a world of clarity
In the lead-up to today, I talked to a few other professions mean? Well, training should and logic. We’re operating in a world of unpre-
engineers at the OPA and at other electricity include as much multi-disciplinary interaction dictability and ambiguity. I encourage you to be
agencies–JoAnne Butler, our VP of procure- as possible–I would certainly agree with the as collaborative–and patient–as you can.
ment, and Paul Murphy of Independent Energy provost there, too. So, these are exciting times for the electric-
System Operator, in particular–about the evolv- To tie this back to real life examples from ity sector in Ontario and for engineers in Ontario.
ing role of the engineer in what we do. There the Green Energy Act, we are experiencing a I believe we have great reason for optimism.
once was a time when engineers talked almost paradigm shift in planning that will result in a In introducing the [then] proposed Green
exclusively with engineers–benefiting from a build-out of our system never seen before–an Energy Act, the Honourable George Smither-
common language, background, expertise and open-ended FIT program, a smart grid with man, minister of energy and infrastructure,
technical understanding. Now, when work- two-way flows of electricity and information, shared his vision of Ontario becoming the
ing on a project, the disciplines interact more and electric vehicles. We are looking to double world’s leading energy jurisdiction. Through
throughout the stages of a project, meaning intermittent renewable resources. the dedication of professional engineers, and
engineers may end up dealing with: First, there is the physical reality–where the collaboration of individuals and organiza-
• business development–lawyers and finan- the engineers come in, operating the system tions across the province, it’s a vision that I
ciers–on the contracting; and planning it. Also, designing and building in- believe will achieve reality.
• economists–on the planning; dividual projects, both big and small. Then, there
• communicators–on the stakeholder engage- is the intersection with contract design. How Colin Andersen was appointed chief execu-
ment; and do we integrate or marry the physical opera- tive officer of the Ontario Power Authority
• accountants–you certainly can’t forget tion with the economic models or incentives to (OPA) in September 2008. Prior to joining
OPA, Andersen held a variety of senior finan-
them. achieve the best outcomes for the consumer and
cial and policy positions in the Ontario Public
You can imagine the fun that ensues when the ratepayer (who are the same person)? Service. Among his most recent jobs: deputy
we’re all in one room at one time. These both interact with social objectives. minister, ministry of fi nance; secretary of
All of these professions each have their Green resources may not be the cheapest or treasury board; deputy minister, ministry
own language, perspectives, objectives, the easiest to integrate, but other concerns of revenue; chair of the Ontario Financing
Authority; and chair of the Ontario Electric-
ways of planning and consulting–even their may take precedence (like jobs).
ity Financial Corporation. He has also served
approach to solving a problem. There is also interaction with the po- as deputy minister of policy, cabinet office,
What does this mean for engineers (and litical. If engineers can’t figure out how to and acting deputy minister in the Ministry
all the professions really)? It means you have integrate significant amounts of intermittent of Health and Long-Term Care. Andersen has
to be careful listeners. It means you have to resources into our system, the lights may an MA in economics from the University of
confirm understanding–don’t presume even not stay on and companies won’t get paid. Toronto and a BA (hons) from the University
of Calgary.
basic understanding. Realize that there are Ontario consumers could end up subsidizing
many, many different ways of decision-making. the US consumer through cheap exports. All
And the fact that it isn’t necessarily logically issues with political implications.

18 The Journal of Policy Engagement


What can engineers do to gain better access to the corridors of power?
By Tony Dean

Editor’s note: This paper is based on a presen- I’m going to address the way that the is forced to deal with to thinking about them
tation made by Tony Dean at the OCEPP policy process of making policy is changing and as very, very important partners.
conference in Toronto on May 8, 2009. has changed very dramatically over the Governments are increasingly realizing
last decade, and how the environment that they can’t do anything really well in
Executive summary for crafting policy has changed. The more the policy or implementation area on their
Once the top civil servant in Ontario, Tony you know about how policy decisions are own. There are many more opportunities for
Dean knows first-hand what it takes for made, the better placed you are to influ- influencing and collaborating now than there
an engineer to make an impression on a ence the process. would have been a decade or two ago…
government policy-maker, whether elected To start, policy is getting more complex. these are opportunities, but they are also
or a government official. Speaking at the When we think about safe water, when we necessities.
inaugural Ontario Centre for Engineering and think about energy policy, when we think We used to think of policy as relatively
Public Policy conference, Dean told his audi- about climate change, we’re talking about local or even provincial. It isn’t anymore. It
ence they are well placed to have influence intensely complicated policy that requires is local, provincial, national, international
on government policy-makers. Governments relatively unique skills. and global. When you think about things like
today are concerned about policy implemen- The other important thing is that policy climate change and energy and economic
tation and “you are terrific system thinkers, is becoming more responsive to citizen ex- development, you see very good examples
terrific project managers.” pectations and the interests of stakeholders. of that phenomenon. In order to come to
He added: “You build delivery chains for Certainly during the 20 years that I was in grips with these increasingly crosscutting
a business. We don’t have as much of those government, I saw a big transition from or “wicked” policy challenges and oppor-
skills inside government as we used to. And stakeholders being viewed as people one tunities, governments have been forced to
offering that expertise about implementa-
tion and execution is going to carry an awful
lot of weight.” Yes! Add my name to the subscription list for
But engineers need to first market their The Journal of Policy Engagement so that I can receive
skills to the appropriate people. Relation- six issues a year.
ship building is key. “Find the assistant
deputy minister,” said Dean. “Find the di- SUBSCRIPTIONS (non-PEO members):
rector. Find the policy adviser who is the Canada (6 issues): $21.00 incl. GST | Other (6 issues): $25.00
key person on the file. Call them up and Students (6 issues): $10.50 incl. GST
say, ‘Let’s get together,’ or ‘Let’s chat on Single copy: $3.67 incl. GST
the phone about our idea, or your idea, and Approximately $5.00 from each PEO membership fee is allocated to The Journal of Policy Engagement and is non-
how we can help you.’” deductible. Contact: Catherine Shearer-Kudel, 416-224-1100, ext. 1204, cshearerkudel@ocepp.ca.

Introduction
I love talking about public policy. I worked
HERE’S MY INFORMATION:
in it for about 20 years. It’s about how you
get things done in government, or how you Name: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
try to get things done through government.
For the last year or so, I have been out of Address: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
the country working in a number of develop-
ing countries in the areas of public policy Company: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
and public administration. When you come
back to Canada, certainly Ontario, you realize Title: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
very quickly how well endowed we are with
government and public administration and
Email: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
with democratic processes, but also with
terrific capacity for both developing policy
and implementing it. SEND TO: info@ocepp.ca or The Ontario Centre for Engineering and Public Policy,
25 Sheppard Avenue West, Suite 1000, Toronto, ON M2N 6S9

Volume 1 • No 4 | September 2009 19


operate much more as a corporation rather I want to return very briefl y to this no- complicated business than it would have
than 25 or 26 individual ministries. tion of a porous approach to policy-making. been two or three decades ago.
As a result, developing policy is becom- Policy is being made now on a just-in-time You’re not trying to break into a fortress
ing much more horizontal. That’s important basis, reacting very, very quickly to emerging government of Ontario or a fortress federal
to you because you can’t think any more events. Where we used to have months, government. The doors are far more open
about just one ministry or one department. we’re sometimes given weeks and, in some than they used to be. Bearing in mind two
Increasingly, we have to work collaboratively cases, days to turn around very complex or three things will probably be helpful in
across government, with municipalities, with policy products. We can’t do that without figuring out how to successfully navigate
the federal government. When you think help, and we need to increasingly reach out your way through those doors.
about energy policy, when you think about to you and others to get that help. You’ll be far more successful, and the
climate change, when you think about safe The important point here is that we road will be easier, if you think about the
drinking water or major health issues, this need to be consulting and working collab- financial implications and where the money
requires collaboration across many levels oratively at the front end of processes in might come from as you develop your ideas
of government. order to ensure that we’re getting the very and your proposals. You should also think
Such policy-making also involves the best product. That means partnerships. It about the marketing side. Why it’s a good
professions. It’s not just an afterthought, reflects the fact that government can’t do idea for government. Where’s the politi-
asking before launch: “What do the engi- it on its own anymore. cal win in this for government? Supplying
neers think? What do physicians think?” This Twenty or 30 years ago, governments those ideas to government makes a pretty
work has to be done upfront now involv- were, for the most part, hegemonic–they big difference.
ing the expertise of, say, the professional were the only game in town. There wasn’t Your demonstration of an understanding
engineering community at the design and a 24/7 media, they didn’t have any powerful of the complexity of an issue and your offer
development stage. stakeholders and powerful opposition. It to provide hard data and information on what
Policy-making also includes the non- actually would have been much easier in can help the decision-making process is a
profit sector, the voluntary sector, the private those days to be really inclusive as govern- very helpful and useful way to develop and
sector and, yes, social enterprises as well. ment because the risk of being inclusive cement relationships with your colleagues
In other words, we’re moving much more was low. inside government. Your honesty about the
towards a network or a collaborative ap- The forces of the last couple of decades weaknesses of ideas and proposals dem-
proach to policy-making. have turned events on their head. You now onstrates integrity on your part. Stepping
Another thing: policy-making is becoming have massive transparency, instantaneous forward and helping government shore up the
more integrative. Ten or 15, maybe 20 years news coverage, very emboldened, signifi - weaknesses of a particular policy proposal
ago, a minister, a premier or a policy adviser cant and powerful interest groups. Those as opposed to pretending they aren’t there
would have a good idea, and it would work are driving governments to be more open will be appreciated.
its way through the system over weeks and and inclusive, but they actually make it Every government now is focused on
months, go to cabinet and, at some last stage more difficult for governments to be open implementation. If there’s one thing that’s
in the process, somebody would ask “Well, and inclusive because the playing field isn’t really changed in just about every govern-
how much is this going to cost?” And then level. So every time the government goes out ment, in every jurisdiction I’ve worked with,
the financial analysis would be done. And with an open, blank canvas and says “Tell is that the key decision-makers–premiers,
then someone would ask “How are we going us what you think,” it is trying to be open prime ministers, deputy ministers and cabi-
to market it?” And then the communications and democratic, but the stakes are high. It net secretaries–are all gripped with how
work would be done. cannot be sure about what it will hear (pos- we can more effectively get policies off a
Over the last decade, policy-makers at sibly from small but very well-funded interest page and into municipalities, into schools,
the front end of the process have to think not groups) and how much control it will have into hospitals, into institutions. It’s all
just about how we implement an idea, but over the agenda. about execution.
how are we going to explain it? How are we While governments are trying really I know from having worked for the
going to market it? How are we going to sell hard to be more inclusive, they’re also doing predecessor organization of the Society
it, and have we got the money to pay for it? that in a field in which they’re in very tight of Energy Professionals many years ago
So that’s requiring more and more network- competition for ideas and the dominance of that you are terrific system thinkers, terrific
ing and integration inside government and ideas. The discourse has entirely changed project managers. You are trained to think
that includes thinking about implementation from where it was some time ago. And, for about how you get effectively from A to
as well. that reason, it actually makes the notion Z in a project management process. You
of democratic government a much more build delivery chains for a business. We

20 The Journal of Policy Engagement


don’t have as much of those skills inside of 10, the answer is going to be “yes.” or governments consulting on whatever.
government as we used to. And offering They’re going to be pleased to have you Get your idea back on the table.
that expertise about implementation and there. You’ve got lots to offer. Put your Time and time again I’ve seen that
execution is going to carry an awful lot of best foot forward and offer it. whether in the later stages of developing a
weight. 4. Offer your support, and don’t forget to budget or a throne speech or a potentially
Let me leave you with these thoughts: offer your willingness to be advocates new platform, governments are always look-
1. Influencing public policy-making is all for a government initiative if indeed it’s ing for good ideas. If you’ve got a good idea,
about developing relationships, just as brought to implementation. Governments keep going back and you’re going to have a
is every other area of your life. Find the are always looking for third parties to pretty good opportunity to have that idea
assistant deputy minister. Find the direc- stand up and say, “You know what, that’s accepted and implemented.
tor. Find the policy adviser who is the key a hell of a good idea. We applaud it,
person on the file. Call them up and say premier or prime minister.” Show up on Tony Dean is a fellow in residence at the
“Let’s get together,” or “Let’s chat on the the day the legislation is introduced or University of Toronto’s School of Public
phone about our idea, or your idea, and the regulations are passed. You can’t Policy and Governance and an advisor on
how we can help you.” estimate how much that is worth to just public administration and building capac-
ity for policy and delivery. From 2002 to
2. Talk about the data. Talk about your about any government.
2008, Dean was secretary of the cabinet
expertise. Talk about what you can 5. Another idea would be for PEO to target and head of the Ontario public service,
bring to the project and start an honest the ministries with whom you do the most a position that was preceded by appoint-
dialogue. Just build relationships. It’s business and offer to come in at a policy ments as deputy minister of labour and
critically important because that builds advisor level and talk about the role of deputy minister and associate secretary
trust. Demonstrate a feel and sensitivity the organization, what it does, how it of the cabinet responsible for policy. Dean
has extensive experience in public sector
for how tough it is inside government. connects with government and how it leadership, public policy development, ne-
It’s a crazy place to work. It’s a fantastic can help. I think there would be a lot of gotiations and mediation, and has written
place to work, but it’s very busy, it’s very interest and willingness to do that. When on public administration and leadership for
hectic, and people are trying to tackle you do write in, copy the minister’s chief the Public Policy Forum Canadian Gov-
complex just-in-time policy conundrums of staff. That might help to bring a little ernment Executive magazine, and for The
Guardian newspaper’s magazine Public.
in increasingly short times. bit of pressure, albeit tangentially.
Dean was a recipient of the Order of On-
3. Look for opportunities to chat, just for 6. When you’ve got a good idea, it doesn’t tario in 2008. He earned a BA in sociology
the purpose of sharing information. If have a time stamp on it. If you don’t get the and social anthropology from the University
you’ve done a study, an analysis through government to listen to you the first time, of Hull, UK, and an MA in sociology from
your research department, ask those min- it may just be that there’s not room on the McMaster University.
istries if you can come in and present agenda for it. Keep that idea fresh. Wait
it directly to key policy-makers. And I for the next round of budget consultations
would think that eight or nine times out

What can engineers do to gain better access to the corridors of power?


By Matthew Mendelsohn, PhD

Editor’s note: This paper is based on a presentation Matthew Mendelsohn Deputies, senior civil servants, cabinet ministers and their advisers
made at the OCEPP policy conference in Toronto on May 8, 2009. are constantly asked to do something or listen to a particular piece of
advice. The trick is to have your foot in the door beforehand. “If you
Executive summary build relationships to provide information, to provide knowledge, to
Another prominent speaker at the Ontario Centre for Engineering provide expertise, to build dialogue, to provide access to stakeholder
and Public Policy’s first annual policy conference was former pro- communities,” Mendelsohn said, “then when the time comes for an
vincial deputy minister Matthew Mendelsohn. He told the group ‘ask,’ when you do have a particular issue that you would like to raise,
governments are receptive to fresh ideas from outsiders, such as you have already established that relationship of trust.”
engineers, despite conventional wisdom to the contrary. “People
with specialized expertise, people who can mobilize communi- Introduction
ties, people who have policy ideas, really can have an influence,” To outsiders, governments often look like a big black box, and it’s not
Mendelsohn said. clear how you penetrate them. There is an easy cynicism within the

Volume 1 • No 4 | September 2009 21


public about how government makes decisions
and, speaking as someone who’s been outside
and inside government, I think it’s too easy to
fall into that easy cynicism.
While we may be sometimes disappoint-
ed in our governments, we should recognize
the great benefi ts and luxuries we have to
be able to influence public policy, influence
government decision-making, and to be living
in liberal democracies.
Indeed, our governments are remarkably
open. It is easy to say governments are closed
and I don’t know who to talk to, and that gov-
ernment just listens to a bunch of special inter-
est groups. It’s easy to fall into that patter, but
it’s not true. Just about every public servant
and elected official, and everyone who works
for them, is looking for good ideas.
You may disagree with their ideology or
their way of doing things, but they are genu-
inely interested in serving the public interest.
Governments are enormously responsive to
public opinion. Some people say, “That’s not
very good, governments are just listening to
polls,” but the flip side is that people with
specialized expertise, people who can mobilize
communities, people who have policy ideas,
really can have an influence.
I’d like to review where some of those
Engineers who build relationships and trust at Queen’s Park are more likely to
influence points are. If you visit government
be able to influence public policy and government decision-making.
websites, you will be amazed at how much
information you can find out about what it is delivered in boring language, but a lot in ways that show what’s in it for them, how
government actually does. They have posted of it is there online. it is helpful for them.
results-based plans or strategic plans–and If you also speak to people, they will be Every day, all kinds of people ask minis-
their budgets. You can see what various units remarkably willing to tell you what’s going on ters for things. Every day, all kinds of people
are doing and what policies and programs may with programs and delivery. I would encour- ask ministerial staffers for things. People usu-
be relevant to your work. You can see who’s age people to go into the issue of public policy ally do not frame their “asks” clearly enough
running them and how you can connect with with an open mind and an open spirit. There’s in the context of what is in it for the person
them and perhaps talk to them and influence actually a lot of information out there and a to whom they are speaking.
them. lot of levers that people can push. If you build relationships to provide in-
I recognize there’s lots that goes on within The main issues I want to talk about are formation, to provide knowledge, to provide
government that you can’t figure out when the roles of relationships and trust, perse- expertise, to build dialogue, to provide access
you look online, but if you want to find out verance, windows of opportunity and the to stakeholder communities, then when the
where legislation is in the legislative cycle, importance of knowledge. time comes for an ask, when you do have a
if you want to see an org chart of a ministry, particular issue that you would like to raise,
if you want to see what the various divisions Relationships and trust you have already established that relation-
are in, say, the Ontario Ministry of Training, Think about relationships and trust from the ship of trust.
Colleges and Universities, and who the direc- perspective of a mid-level public servant or Talking to mid-level public servants, ex-
tors are and what their strategic goals are, a political staffer or even a cabinet minister. ecutives and managers is important, as is
and what their accessibility plan looks like People are always asking them for things. making contacts with the political side. Min-
and what their major programs are, some of They are often under enormous pressure to isterial staffers and junior-level staff in the
deliver. Try to identify issues and frame them premier’s office are enormously accessible

22 The Journal of Policy Engagement


at all kinds of public meetings, at all kinds of Windows of opportunity you probably could influence some operational
party meetings, even if you’re not a partisan. Let me also emphasize the importance of issues at second reading during a legislative
They are out there in the public talking to opposition parties and changes of govern- committee hearing.
people, understanding public opinion, under- ment. Changes of government are enormous Understanding the machinery of govern-
standing stakeholders. opportunities for new ideas, but so is the ment, the decision-making process, who
Every citizen has an enormous opportu- lead-up to an election campaign when politi- has power, who doesn’t have power and
nity to have conversations with these people, cal parties set their party platforms. While understanding the cycles of government is
build relations with them and call upon those it’s tough for a random person to get a meet- critical. Learn when there will be pre-budget
relationships when necessary. Governments ing with, say, the premier’s chief of staff, it’s consultations. Those are enormously good
do consultations all the time. Some of those probably easier to make contact with political opportunities to have an influence.
are public, some of those are private, and staffers in opposition parties. And it is those Engineers have an enormous advantage
some of those are worth thinking about. If political staffers, or the platform commit- because you have technical expertise; you
there’s a new plan, a new piece of legislation, tees of opposition parties, who are thinking have specific knowledge. But decision-makers
and the minister or a senior official or aide about ideas, about the initiatives they want are going to also want to know that you have
says, “I’m going to call up 12 or 15 people to introduce in public policy terms, but also thought your idea through. There is nothing
I trust and who have some expertise,” it’s in communication terms in preparation for a worse than saying this would be a great idea
great if you’re one of those 12 or 15 people. next election. and they say, “Well, will it work in practice?”
If they say, “We should talk to some So, as you think about relationship build- or “Have you thought these things through?”
engineers on this particular policy issue, ing, think not only about the bureaucracy and If you haven’t, that’s a problem.
and I remember these people, they’ve given the party in power. People usually have more Before you seek out changes, make sure
me good advice in the past and they’ll be time and are not as inundated with demands you understand all of the various aspects of
giving me good advice in the future,” that when in opposition. If you can establish rela- the option you are advocating and understand
is a way to have an impact. Clearly, long- tionships of trust at that time, the foundation whose interest it’s in–and whose interest it is
term, enduring relationships, and being a is set even more so for you to have influence if not in. There is nothing worse than lobbying a
trusted partner rather than just a critic, are political power changes hands. minister on something and finding out later that
very important. they have a well-founded personal position in
Knowledge is power opposition to your idea.
Perseverance When we teach people about intergovernmental
As a senior public servant, I worked for years negotiations, the one thing that is most impor- Matthew Mendelsohn is the founding direc-
on the issue of employment insurance. Bob tant is that the person who knows more usu- tor of the Mowat Centre for Policy Innovation
Rae, as an NDP premier, worked on it, and ally wins. Likewise, it’s enormously important in the School of Public Policy and Gover-
Mike Harris, as a Conservative premier, when lobbying on an issue or when trying to nance at the University of Toronto. Prior to
assuming this role, Mendelson served for five
worked on it, and we didn’t make much prog- persuade people to change policy platforms to
years as a deputy minister in the Ontario
ress. Now, all of a sudden, there’s a window know your stuff as well as you can. You need government where he held responsibilities
of opportunity given the dramatic change in to know the whole range: the policy, the fiscal variously for intergovernmental affairs, the
economic circumstances. impact, the communications, the operational, democratic renewal secretariat, and the Of-
All of a sudden, the federal government but also who the players are. Who has power? fice of International Relations and Protocol.
is paying attention, or opposition parties are Who doesn’t have power? Are you talking to He also served as associate secretary of the
cabinet in the cabinet office. Prior to joining
paying attention and, just because you don’t the person who can make a decision or are you the Ontario government, he was a member of
succeed the first time, that doesn’t mean you talking to someone who supports someone who the political studies department at Queen’s
won’t succeed in the future. I can’t under- can make a decision? If not, you’re talking to University for more than a decade. While
state the importance of perseverance. And the wrong people. at Queen’s he published widely on Cana-
that speaks to people outside and speaks to You also need to understand the machinery dian politics and also served as director of
the Canadian Opinion Research Archive.
people inside as well. of government, how decisions get made and
Mendelsohn received his BA from McGill
If you stick with your ideas, eventually where things are in the process. If some- University and his PhD from l’Université de
public opinion turns, the overall environ- thing’s already gone through cabinet, the big Montréal, and he held a postdoctoral fellow-
ment changes, and all of a sudden there decisions have been made. If something has ship at the University of British Columbia.
is opportunity. If you’re prepared to seize already gone through first reading in the leg- He is actively engaged in many non-profit
those and take advantage of them, those islature, the big decisions have already been organizations and serves as a board member
and advisor to several groups.
are good opportunities. made. You may be able to influence details at
a legislative committee, but you’re not going
to influence the overall policy direction. Still,

Volume 1 • No 4 | September 2009 23


Shaping Ontario’s energy future:
Charting a path to sustainable prosperity

A presentation by Jatin Nathwani, PhD, P.Eng.


Executive Director, Waterloo Institute for Sustainable Energy
October 29, 2009, at Hart House, University of Toronto

W hat cross-currents shape the issues and policies related to energy, the environment and
the economy? How do governments and the energy sector ensure a reliable energy supply
that is accessible and affordable to all, while forging policies that promote long-term sustainability,
prudent management of environmental impacts, and improved quality of life?

These are a few of the key themes that Nathwani will explore, while demonstrating that long-term
success requires the right mix of policies that build on innovation, human capital development, and reduced
social and political friction between business and industry, levels of government and the community.

During his presentation, Nathwani will investigate the key issues and challenges in understanding
the current global and North American energy sector trends, and how universities can foster
innovation to address the complex energy challenges. In addition, Nathwani will discuss specific near-
term technological innovations in Ontario to transform the energy industry.

Nathwani is a professor and the Ontario research chair in public policy and sustainable energy
management in the faculties of engineering and environment at the University of Waterloo. He
has extensive experience in the energy sector at the corporate level, and recently contributed to
the development of the Ontario Power Authority’s integrated power system plan. He holds a PhD in
chemical engineering and applied chemistry from the University of Toronto.

The event is presented by the Ontario Centre for Engineering and Public Policy, in conjunction
with its Policy Engagement Series. Please register early (registration deadline: October 15) as
seating is limited. More information can be found on the Events page and Events Calendar at
www.ocepp.ca.

The fourth and final Policy Engagement Series presentation for this year will be held in
late November.

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