National Service Training Program 2

7
Project Proposal Making
Welcome to the seventh lesson on the National Service Training
Program 2 (NSTP 2). This lesson discusses the definition, aspects,
requirements, goals and process of project proposal making.

Objectives:
The following are the learning outcomes we are expected to
achieve at the end of the lesson:
Recognize the objectives of the project proposal.
Examine the guidelines in writing an effective project proposal
making
Determine the desirable outcomes for your project proposal.
Recognize beneficial project proposal topics.
Brainstorm for a desired project proposal topic and objectives.
Devise a project proposal title and objectives.

Activities/Exercises

Accomplish the module execises.

I. Project Proposal
It presents what an individual (e.g. student, community
organizer) wants to do in the manner and timeframe proposed
once approved, provides a written contract between the student
and the project supervisor.
It allows the writer to clarify what it is he/she wants to do, why
and how he/she wants to do it.

Project Proposal Making

Project Proposal Making

II. Guidelines in writing an effective Project Proposal

Appearance.
A strong proposal has an attractive,
professional and inviting appearance
Substance. Because project proposal is a persuasive
document, it is necessary that it has a well organized plan of
attack and incorporates technical details about the project.
Clarity. All the information in the proposal must be clear so
that it could be easily understood by the readers. In order to
achieve this, it will be helpful to use only one meaning to
what is written and avoid the use of jargon. It is important
to use words or terms that the average intended readers
can understand easily.
Accuracy and Objectivity. All facts and information must
be presented and written exactly as they are, fully and
fairly. As much as possible avoid biases.
Accessibility. The needed or important information must
be easy to find
Concise. As much as possible make the proposal brief and
direct to the point by using precise and exact words,
providing enough detail at avoiding ambiguous, highsounding, wordy and vague terms. Avoid using sexist or
gender-biased language.
Correct. Correct grammar, punctuation and usage is helpful
in writing an effective project proposal.
Coherence. Paragraphs and sentences must have a logical,
clear and smooth flow of related thoughts or ideas. The use
of transitional words and phrases, demonstrative,
repetition of keywords or phrases and the use of headings
and lists could be helpful in achieving coherence of the
proposal.
The most important thing to remember is that project proposals are
written in order to EXPRESS thoughts and ideas and not to impress. The
readers need to understand should always be the primary
consideration in writing project proposals.

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III. Contents of Project Proposal

A. Project Proposal Title
The title must be clear, appropriate for the topic and less
than 45 characters, including spaces and punctuation.
The Title page should contain the following information:
The sponsoring company and contact persons name
and information
Team name and individual member names
Date
An appropriate picture of the product, a team logo, or
both [optional]
B. Project Proposal Objectives
Describe the objective and expected outcomes, or direct
effects, of the project. These are which the recipient
community derives from the project.
Provides an analysis of the field, the existing gaps and
challenges, and the problem to be addressed.
Every project must state a research question or a statement
on what is the intent of the project.

What is the overall goal of the program/project, and what

are the objectives?
C. Background of the Project
It provides a general introduction to the phenomena or issue
of interest, and is usually contained in 2 pages. The issue or
problem under investigation is described, and the
background or context for understanding the nature of the
issue is provided.
It is a brief explanation of the rationale of the project, the
need of the project to be implemented, the efforts that have
been undertaken so far and the value-added that the project
is expected to bring. The background should also describe the
problem or critical issue which the proposal seeks to resolve
and how intended beneficiaries were involved in project
identification and planning.
One or Two Paragraphs will do.
In writing this section, students should provide answers to
two main questions:

Project Proposal Making

Project Proposal Making

What is the project all about?

Why is the project important or worthwhile?

D. Project Proposal Proponents

This section contains information about the people and
organizations or units involved in the project.

Who are involved in the project?

E. Location
This section provides information or details about the
specific area or location where the project is going to be
implemented.
Maps showing the geographic location and brief description
of the community could also be included in this section.

Where will the project be

implemented?
F. Benefits of the Project
This section describes how the community is expected to
benefit from the project, both directly and indirectly.
It should also discuss how community will be involved in
project design, and their expected
role in project implementation and evaluation.
The beneficiaries are the people on whose behalf the project
is being organized. Generally, the beneficiaries include the
participants who will benefit directly from their
involvement in the project. In addition, there will be
indirect beneficiaries, who may not be active in the project
but whose lives will be affected nonetheless

Who will benefit from the project?

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G. Materials Needed
This section provides information about the materials or
resources needed in order to achieve the intended goals of
the project.

What are the things needed for the implementation

of project?

H. Budget Needed
This section contains information about the funds/budget
needed and used for the completion of the project. It also
shows the best estimate of how project funds will be spent
for the project.
To develop your budget, consider the value of all the different
inputs or resources used by the project, not just the costs you
wish to have covered by the funder. Include the resources
that your organization, your volunteers and other local
donors will contribute.

How much is needed or used for the completion of

the project?

I.

Methodology
This section provides a clear, explicit and thorough
description on how the project will be completed and
detailed timetable of each stage/part of the project. It
presents the processes that are needed for the completion of
the projects
This section needs to include a statement that you will
adhere to an approved code of ethics of your selection.
Specific items to include in this section are as follows:

a. Description of task phases

b. Division of responsibilities and duties among
team members
c. Timeline with milestones
How and when will the project be implemented or completed?
What are the milestones for each stage/phase?
J.

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Project Proposal Making

K. Implementation/Work Plan
It provides all the details about the activities done for the
project, including a schedule and related resource needs. It
should offer a complete picture of how the project will be
organized from the beginning to the end of the project.
L. References
This section contains the list of references used to compile
proposal and references that will be used for project
M. Appendices/Attachments
Consists of all the materials used for the project

References
AMAES NSTP 02 Module
http://www.writing.engr.psu.edu/workbooks/proposal_guideline
s.pdf
https://people.ok.ubc.ca/rlawrenc/teaching/writingProposal.htm
l
http://www.abilis.fi/manuals/Project%20proposal%20writing.p
df
http://eeas.europa.eu/delegations/philippines/documents/more
_info/coop_news/twt_en.pdf
http://www2.docm.mmu.ac.uk/STAFF/M.Amos/Docs/projectprop
osal.pdf
http://eeas.europa.eu/delegations/philippines/documents/more
_info/coop_news/twt_en.pdf
http://www.uleth.ca/education/sites/education/files/Steps_to_Pr
oject_Proposal.pdf

National Service Training Program 2

Module Execise
PART 1. DIRECTIONS. Choose the letter of the correct answer. (15
points)
1. Which is NOT part of a project proposal?
A. Plan of action
B. Community profile
C. Timetable of the project
D. Reasons of doing the project
2. What is the most important consideration in WRITING project
proposals?
A. The readers
B. The community
C. The available resources
D. The timetable of implementation
3. Which part of the project proposal provides an analysis of the
community and the problem to be addressed by the project?
A. Benefits of the project
B. Background of the project
C. Project proposal objectives
D. Project proposal components
4. Which part of the project proposal provides a general information
about the project including the projects rationale?
A. Benefits of the project
B. Background of the project
C. Project proposal objectives
D. Project proposal components
5. Which part of the project proposal describes how the community will
benefit from the project?
A. Benefits of the project
B. Background of the project
C. Project proposal objectives
D. Project proposal components

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Project Proposal Making

6. Which is NOT a factor to consider when preparing the budget needed

for the project?
A. The available resources
B. The cost of the materials needed
C. Resources needed for the project
D. The value of the benefits of the project
7. Why must timetable with milestones be included in the project
proposal?
A. To evaluate members works
B. To monitor the progress of the project
C. To identify the additional resources needed
D. To plan for the involvement of the community
8. Which is NOT part of the methodology section of project proposal?
A. Timeline with milestones
B. Description of task phases
C. Access to the available resources
D. Division of responsibilities among members
9. Which part of the project proposal describes how the project will be
implemented or organized and provides
details about the activities done for the project?
A. Work Plan
B. Objectives
C. Methodology
D. Background of the project
10. Who are the beneficiaries of the project?
A. The leader of the community
B. The institution who implemented the project
C. The people of the community where the project will be
implemented
D. The government and non-government units that are involved in
the project
11. Why should the proposal be written using simple terms?
A. For it to be understood easily
B. To save time tin writing the proposal
C. For fast reproduction of the document
D. For easy access to important information

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12. Which should be avoided in writing project proposals?

I. Wordy phrases
II. Ambiguous terms
III. Exact words or terms
IV. Gender-sensitive terms
A.
B.
C.
D.

I-II
I-III
II-III
III-IV

13. Which is NOT part of the contents of the Title page?

A. Intent of the project
B. Name of the project
C. Information about the sponsoring institution
D. Information about the proponents of the project
14. The goal of the Project SAGIP-KALIKASAN is to educate peoples and
communities in effective and efficient ways of preservation and
conservation of natural resources. What section of the project proposal
is this statement included?
A. Benefits of the project
B. Background of the project
C. Project proposal objectives
D. Project proposal components
15. Which part of the proposal are official receipts and photos of the
projects included?
A. References
B. Attachments
C. Budget needed
D. Materials needed

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Project Proposal Making

PART 2. DIRECTIONS. Write TRUE if the statement is correct, if not

write FALSE. (5 points)
16. An effective project proposal should have an inviting appearance.
17. Technical details about the project are not important in writing
project proposals.
18. All information in the proposal must be clear for it to be easily
understood by the reader.
19. The use of jargons helps in writing effective project proposals.
20. Biases must be avoided in writing project proposals.

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