JOBDESCRIPTION:

CONFIDENTIALJUDICIALADMINISTRATIVEASSISTANT

Formoreinformation:
Ms.SheilaRode,DistrictCourtAdministrator
Phone:7248525237eMail:
srode@greenepacourts.net

Courthouse10EastHighStreet,WaynesburgPA15370

POSITION:

DEPARTMENT:

SALARY:

HOURS:

CONFIDENTIALJUDICIALADMINISTRATIVEASSISTANT
AssociateJudge
$15.04perhour,NonUnion,AtWill
8:30AM4:30PM,MondaythruFriday(35hrsperwk)
OnehourunpaidLunch.

BENEFITS:
CountyEmployeeBenefits(after90dayProbationaryPeriod)

OVERALLJOBOBJECTIVE:
EfficientlyandeffectivelyassisttheAssociateJudgeoftheCourtofCommonPleasandtheDistrict
CourtAdministrator,withdailydutiesoftheCourt.

ESSENTIALFUNCTIONSOFTHEJOB:
1. ManagecaseassignmentsandschedulingasdirectedbyJudgeandtheDistrictCourt
Administrator,infulfillingtheobligationsoftheCourt,asassignedbythePresidentJudge.
2. PrepareJudgeappropriatelyformeetings,hearings,trialsandotherCourtproceedings.
3. MaintainReportsandRecordsasdirected,andrequired.
4. ComplywiththeJudicialDistrictCodeofConduct,CountyCode,andothers.
5. Maintainappropriatedress,officeandCourtroomdecorum,andconfidentiality.
6. WorkcollaborativelywiththeAssociateJudge,PresidentJudge,theOfficeofDistrict
Administration,LawClerks,CourtReporters,Tipstaff,andotherpersonnel.
7. ManagepaperanddigitalrecordsoftheOffice,Supplies&Equipment
8. Keyboard,writing,readingandcommunicationskillsnecessary.
9. Assistintimemanagement,statisticalreports,enforcepoliciesandprocedures.
10. Assistasdirected,intheCourtroom.

OTHERDUTIES:
Asdirected:Attendmeetings,Assistothers,Performrelatedwork.

SUPERVISIONRECEIVED:
DirectSupervisionoftheAssociateJudge,andtheOfficeofDistrictCourtAdministrator.

SUPERVISIONAUTHORIZATION:
None

WORKINGCONDITIONS:
1. ADACourthousefacilitieswithadequatespace,temperatures,ventilationandlighting.
2. Dailyexposuretostressfulcircumstances,fastpace,disruptions,andthepublic.
3. Dailyexposuretolowstress,quiet,slowandconfidentialproceedings.
4. Dailycontactwithpeoplefromallwalksoflife:criminalorstatesman,attorneys,police,
jurors,witnesses,grandparents&children.

PHYSICALANDMENTALREQUIREMENTS
1.Mustbeabletoconveyinformation,explainproceduresandfollowinstructions.
2. Mustbeabletositforlongperiodsthroughouttheworkday,withintermittentperiodsof
standing,walking,bending,twistingandreachingasnecessarytocarryoutjobduties.
3. Mediumworkwithoccasionallifting/carryingofobjects.
4. Sedentarywork,withoccasionalcoordinationmovementsoffingers/handstosimple
movementsoffeet/legstorsonecessarytocarryoutjobduties.
5. Mustbeingoodgeneralhealthanddemonstrateemotionalstability.
6. Mustbeabletocopewiththephysicalandmentalstressoftheposition.
7. Mustbedetailoriented,completetaskswithoutsupervision,andbeselfmotivated.

QUALIFICATIONS
:
Minimum:Highschooldiplomaorequivalent.
Recommended:PostHighSchoolEducationandExperience.
WORKEXPERIENCE:
None.

KNOWLEDGE,SKILLSANDABILITIESREQUIRED:
1. MustbeabletospeakandunderstandtheEnglishlanguageinanunderstandable
mannerinordertocarryoutessentialfunctionsofthejob.
2. Mustpossessgoodcommunicationandinterpersonalskills.
3. Mustpossessabilitytofunctionindependently,haveflexibilityandtheabilitytowork
effectivelywithcoworkersandthegeneralpublic.
4. MustmaintainconfidentialityregardingJudicialCountyproceedingsandrecords.
5. Mustpossessthetechnicalknowledgeofoperatingpersonalcomputersandotheroffice
equipmentwithaccuracyandspeed.
6. Mustpossessknowledgeofmodernofficepracticesandproceduresandtheabilityto
performsameinanefficientmanner.ex:Internet,MicrosoftOffice&GoogleDocuments
7. Mustpossessmentalalertness,clericalandmathaptitudeandageneralknowledgeof
business,Englishandgrammarandtheabilitytoperformtheseskillswithaccuracyand
withinreasonablespeed.
8. Mustpossesstheabilitytoworkindependentlyoncomplexclericaltasks.
9. Mustpossessabilitytocomposerepliestoroutinecorrespondence.
10. Mustpossessbasicmathskillsandabilitytoaccuratelypreparerequiredreports,record
keeping&statistics.
11. Mustpossessabilitytomeetandinteracteffectivelywithcoworkers,attorneys,jurors,and
generalpublicandtorespondaccuratelytoroutinequestions/inquiriesregardingdepartment
operationsandprocedures.
12. Advanceskillsincomputeraideddocumentpreparation,typing,spelling,grammer,forms,
copyingandfiling.