Doing Business India

Guide
For
Foreign Nationals
Wanting to Do Business in India
September 2014 Edition

(Thoroughly revised Fourth Edition)
www.indialegalhelp.com
(This Guide is strictly for information only. While all efforts have been made to ensure accuracy and correctness of
information provided, no warranties / assurances are provided or implied. Readers are advised to consult a Legal
Professional / Company Secretary / Chartered Accountant before taking any business decisions. Anil Chawla Law
Associates LLP does not accept any liability, either direct or indirect, with regard to any damages / consequences / results
arising due to use of the information contained in this Guide.)
Guide For Foreign Nationals Wanting to do Business in India
Table of Contents
Description
Page No.
1.
For Whom is this Guide useful
2.
Sectors where FDI is permitted under automatic route
3.
Available Structures For Testing the Waters
4.
Permitted Structures For Investment
5.
Steps to Get a New Company Incorporated in India
13
6.
PAN for Foreign Residents
16
7.
Share Capital Structure
18
8.
External Commercial Borrowing
19
9.
Bank Accounts of Foreign Residents in Indian Rupees
21
10.
Bank Accounts in Foreign Currency
24
11.
Technology Transfer, Brand Licensing and Royalty
26
12.
Indian Visa for Directors and Employees
27
13.
Indian Taxation System
34
14.
Labour Laws
39
15.
Business culture
41
16.
Corruption
43
About Us
44
Notes:
Anil Chawla Law Associates LLP is registered with limited liability and bears LLPIN AAA-8450.
This Guide is an academic exercise. It does not offer any advice or suggestion to any individual or firm or
company.
1.
For Whom Is This Guide Useful
This Guide is meant for entrepreneurs from across the world, who are looking at India as a
country with immense potential. It is not meant for global groups who have the benefit of
large legal departments in every country of the world.
Typically, if you are planning an investment in the range of less than USD ten million and are
planning to set up a business in India with less than 100 employees, this Guide should be
useful for you. This Guide is for foreign nationals who are planning to set up businesses in
India using the automatic approval route of Reserve Bank of India.
The Guide takes an entrepreneurs view of every matter. It is practical and down-to-earth. It
is not intended to be an academic treatise and is surely not a text book either. It is written by
a law firm that is entrepreneur-driven and prides itself on taking a hardcore pragmatic
perspective on every matter.
An entrepreneur is one who makes possible and profitable what seems impossible and
unviable to everyone else. We, Anil Chawla Law Associates LLP, are committed to making
your India-entry dreams not just possible, but smooth, easy and profitable too. We are in the
business of holding your hand through the difficult terrain that Indian business environment
appears to most outsiders.
This Guide is the first step in your businesss journey to India. It will help you get an overall
view of what lies ahead. As and when you decide to take the plunge, please remember that
we shall be at your service as a friend willing to help you at each step.
September 2014
Anil Chawla Law Associates LLP
Page No. 1
2.
Sectors where FDI is permitted under automatic route
Government of India has put in place a policy framework on Foreign Direct Investment (FDI).
This framework is embodied in the Circular on Consolidated FDI Policy. The Department of
Industrial Policy and Promotion (DIPP), Ministry of Commerce & Industry, Government of
India makes policy pronouncements on FDI through Press Notes/ Press Releases. The
procedural instructions are issued by the Reserve Bank of India vide A.P. Dir. (series)
Circulars. The regulatory framework, over a period of time, thus, consists of Acts,
Regulations, Press Notes, Press Releases, Clarifications, etc.
Foreign citizens or companies can make investments in shares or debentures of an Indian
company, through either the Automatic Route or the Government Route. Under the
Automatic Route, the non-resident investor or the Indian company does not require any
approval from Government of India for the investment. Under the Government Route, prior
approval of the Government of India is required. Proposals for foreign investment under
Government route are considered by FIPB (Foreign Investment Promotion Board).
The following sectors are classified as Prohibited Sectors. Foreigners are not permitted to
invest in these sectors, directly or indirectly:
(a)
Lottery Business including Government /private lottery, online lotteries, etc.
(b)
Gambling and Betting including casinos etc.
(c)
Chit funds
(d)
Nidhi company
(e)
Trading in Transferable Development Rights (TDRs)
(f)
Real Estate Business or Construction of Farm Houses
(g)
Manufacturing of Cigars, cheroots, cigarillos and cigarettes, of tobacco or of tobacco

substitutes
(h)
Activities / sectors not open to private sector investment e.g. Atomic Energy and
Railway Transport (other than permitted activities).
(i)
Foreign Technology collaboration in any form for Lottery Business and Gambling and
Betting activities (including licensing for franchise, trademark, brand name,
management contract)
Foreign residents are allowed to invest through Government Route in the following
sectors subject to caps on investments and other conditions imposed in the FDI Policy:
September 2014
Page No. 2
Tea Plantation
Mining and mineral separation of titanium bearing minerals & ores
Petroleum refining by Public Sector Undertakings
Manufacture of items reserved for production in Micro and Small Enterprises (MSEs)
by a unit which is not a MSE
Defense Industry
Broadcasting including Teleports, Mobile TV, FM (FM Radio), Cable Network, Direct
to-Home, Headend-In-The-Sky (HITS) Broadcasting Service, Setting up hardware
facilities such as up-linking, HUB etc. (Automatic in some cases up to 49%)
Print Media
Airports - Existing projects (Automatic up to 74%)
Non-Scheduled Air Transport Service (Automatic up to 49%)
Ground Handling Services under Civil Aviation sector (Automatic up to 49%)
Satellites Establishment and operation
Private Security Agencies
Telecom services including Internet Service Provider and Infrastructure provider

providing dark fibre, right of way, duct space, tower etc. (Automatic up to 49%)
Single Brand product retail trading
Multi Brand Retail Trading (permitted in a few states only)
Banking and Financial Services including banks, Non-Banking Financial Services,

Commodity Exchanges, Asset Reconstruction Companies, Credit Information
Companies, Infrastructure Company in Securities Market and Insurance
Pharmaceuticals Brownfield
Power Exchanges
Almost everything that does not fall under the above two categories is under the
Automatic Route, subject to some limits on share of equity that you can hold. In other
words, if the activity that you have in mind is not mentioned above, you can, generally
speaking, presume that it is open for investment without need for any approval or permission
from any authority. All that you need to do is to bring the money in India through the normal
banking channels and fill up some forms that your Bank in India will ask you for. It will
however, be advisable to check if there are any specific conditions or caps on investments in
the sector that you are planning to enter before you move your investments.
September 2014
Page No. 3
3.
Available Structures For Testing the Waters
It is often advisable for a foreign entity to get a feel of the country before committing large
investments. At this stage, one may be interested in using structures that allow easy entry as
well as exit. For testing the waters, establishing a Liaison Office (LO) or Branch Office (BO)
in India is ideally suited.
A Liaison Office (also known as Representative Office) can undertake only liaison activities,
i.e. it can act as a channel of communication between Head Office abroad and parties in
India. It is not allowed to undertake any business activity in India and cannot earn any
income in India. Expenses of such offices are to be met entirely through inward remittances
of foreign exchange from the Head Office outside India. The role of such offices is, therefore,
limited to collecting information about possible market opportunities and providing
information about the company and its products to the prospective Indian customers.
Permission to set up such offices is initially granted for a period of 3 years and this may be
extended from time to time.
A Liaison Office can undertake the following activities in India:
i
Representing in India the parent company / group companies.
ii
Promoting export / import from / to India.
iii
Promoting technical/financial collaborations between parent/group companies and

companies in India.
iv
Acting as a communication channel between the parent company and Indian

companies.
Companies incorporated outside India and engaged in manufacturing or trading activities are
allowed to set up Branch Offices in India with specific approval of the Reserve Bank. Such
Branch Offices are permitted to represent the parent / group companies and undertake the
following activities in India:
i
Export / Import of goods.
ii
Rendering professional or consultancy services.
iii
Carrying out research work, in areas in which the parent company is engaged.
iv
Promoting technical or financial collaborations between Indian companies and parent

or overseas group company.
September 2014
Page No. 4

v
Representing the parent company in India and acting as buying / selling agent in
India.
vi
Rendering services in information technology and development of software in India.
vii
Rendering technical support to the products supplied by parent/group companies.
viii
Foreign airline / shipping company.
Normally, the Branch Office should be engaged in the activity in which the parent company
is engaged. In addition, the following should be noted:
a
Retail trading activities of any nature is not allowed for a Branch Office in India.
A Branch Office is not allowed to carry out manufacturing or processing activities in

India, directly or indirectly.
Profits earned by the Branch Offices are freely remittable from India, subject to
payment of applicable taxes.
Reserve Bank has given general permission to foreign companies for establishing
branch/unit in Special Economic Zones (SEZs) to undertake manufacturing and service
activities. The general permission is subject to the following conditions:
a
such units are functioning in those sectors where 100 per cent FDI is permitted;
such units comply with part XI of the Companies Act,1956 (Section 592 to 602);
such units function on a stand-alone basis.
Procedure for LO / BO Permission

A body corporate incorporated outside India (including a firm or other association of
individuals), desirous of opening a Liaison Office (LO) / Branch Office (BO) in India have to
obtain permission from the Reserve Bank. The applications from such entities will be
considered by Reserve Bank under two routes:
Reserve Bank Route Where principal business of the foreign entity falls under sectors
where 100 per cent Foreign Direct Investment (FDI) is permissible under the automatic
route.
Government Route Where principal business of the foreign entity falls under the sectors
where 100 per cent FDI is not permissible under the automatic route. Applications from
September 2014
Page No. 5

entities falling under this category and those from Non - Government Organizations / Non Profit Organizations / Government Bodies / Departments are considered by the Reserve
Bank in consultation with the Ministry of Finance, Government of India.
The following additional criteria are also considered by the Reserve Bank while sanctioning
Liaison/Branch Offices of foreign entities:
Track Record
For BO The foreign entity wishing to set up a BO must have a profit making track record
during the immediately preceding five financial years in the home country.
For LO The foreign entity wishing to set up a LO must have a profit making track record
during the immediately preceding three financial years in the home country.
Net Worth [total of paid-up capital and free reserves, less intangible assets as per the latest
Audited Balance Sheet or Account Statement certified by a Certified Public Accountant or
any Registered Accounts Practitioner by whatever name].
For BO not less than USD 100,000 or its equivalent
For LO not less than USD 50,000 or its equivalent
The application for establishing BO / LO in India should be forwarded by the foreign entity
through a designated AD Category - I bank to the Chief General Manager-in-Charge,
Reserve Bank of India, Foreign Exchange Department, Foreign Investment Division, Central
Office, Fort, Mumbai-400 001, along with the prescribed documents including
English version of the Certificate of Incorporation / Registration or Memorandum &
Articles of Association attested by Indian Embassy / Notary Public in the Country of
Registration
Latest Audited Balance Sheet of the applicant entity
The Branch / Liaison offices established with the Reserve Bank's approval will be allotted a
Unique Identification Number.
The BOs / LOs shall also obtain Permanent Account Number (PAN) from the Income Tax
Authorities on setting up the offices in India.
September 2014
Page No. 6

Project Office
Reserve Bank has granted general permission to foreign companies to establish Project
Offices in India, provided they have secured a contract from an Indian company to execute a
project in India, and
i.
the project is funded directly by inward remittance from abroad; or
ii.
the project is funded by a bilateral or multilateral International Financing Agency; or
iii.
the project has been cleared by an appropriate authority; or
iv.
a company or entity in India awarding the contract has been granted Term Loan by a
Public Financial Institution or a bank in India for the project.
However, if the above criteria are not met, the foreign entity has to approach the Reserve
Bank of India, Central Office, for approval.
Using a Local Associate

While opening BO / LO is the legal option available to foreign entities coming to India, a
popular option is to have a relationship with a local associate in India. The local associate
can do all that a BO / LO may do at a much lower cost. The local associate may also bring in
some understanding of Indian business methods, markets and also some valuable contacts.
The key to using the local associate most efficiently is to define in clear terms the role of
local associate. Typically, the local associate may do some or all of the following functions:
Carry out Market Research either using his own resources or using third party
resources
Act as a distributor or indenting agent for the foreign entity
Act as a sourcing or purchasing agent for the foreign entity
Provide pre-sales and after-sales support & services to Indian clients of the foreign
entity
Act as quality inspection agency with regard to any goods purchased from India by
the foreign entity
The relationship with local associate can be formalized by either a Memorandum of

Understanding (MOU) or by a formal agreement.
September 2014
Page No. 7

The advantage of using a local associate is also that in case the operations in India gather
steam and it is decided to make investments and strengthen presence in India, the local
associate can act as a collaborator.
Generally speaking, no approval from any authority is required for the relationship with a
local associate.
September 2014
Page No. 8
4.
Permitted Structures For Investment
A company incorporated under the Companies Act of India is the most preferred vehicle for
doing business in India.
The other option available is Limited Liability Partnership (LLP) firm. Unless there are some
compelling reasons to choose the LLP route, it is not advisable to do so since the additional
restrictions imposed on LLPs (with foreign partners) does not make it worthwhile.
Other forms of business organizations like proprietary firm, partnership firm, trust etc. are
either not permitted or not advised for foreigners wanting to do business in India.
Company under The Companies Act, 2013

Companies Act 2013 replaced the Companies Act 1956. Some parts of the old law are still in
force while largely the new law has become effective. This can be confusing for a foreigner
who is not keeping touch with the laws of India on a day-to-day basis. So, please ask your
company secretary / legal consultant to check.
Company, under the Companies Act 2013 is a voluntary coming together (and registering
under the Companies Act) of persons for the purpose of doing business having a distinct
name and limited liability. It is a juristic person having a separate legal entity distinct from the
members who constitute it, capable of rights and duties of its own and endowed with the
potential of perpetual succession.
The major constituents of a company are its members (shareholders), who are the ultimate
owners and appoint its directors. It is an important feature of the company form of business,
that there is a gap between the ownership and control over the affairs of the company. In
real sense the members are the owners of a company, but it is being managed by the
directors who are elected representatives of its members.
At the time of incorporation, the promoters of the company must disclose the names of the
initial shareholders, names of first directors, first registered office of the company, objects for
which the company is being formed and its authorized share capital. Authorized share
capital is the maximum capital that the shareholders propose to bring into the company. The
cost of incorporating a company is related to its authorized share capital. Paid-up capital of a
company is the actual amount of money that the shareholders of the company have
contributed as share capital on any particular date. Paid-up capital must be less than or
equal to the Authorized Share Capital.
September 2014
Page No. 9

A company may be either a private limited company or may be a public limited company.
A private limited company must have at least two shareholders and can have maximum two
hundred shareholders. A private company must have a minimum paid-up capital of
Rs. 100,000-.
The Companies Act, 2013 also permits a private company to be a One Person company with
just one shareholder. In such a company, it is necessary to file the name (along with
consent) of one other person who will become the shareholder in case of death or incapacity
of the original shareholder. Such a company will be required to mention the fact that it is a
One-person-company on all its letter-heads, business correspondence etc.
A public company must have at least seven shareholders. There is no upper limit on number
of shareholders of a public company. A public company must have a minimum paid-up
capital of Rs. 500,000The minimum paid-up capital must be paid up immediately on incorporation of the company.
For example, let us take a public limited company with an authorized share capital of
Rs. Ten Million. The subscribers of Memorandum and Articles of Association of the company
(first shareholders) must agree to subscribe to shares of face value of Rs. 500,000immediately on incorporation of the company. Balance amount of Rs. 9,500,000- can be
brought into the company at any time or not brought in at all as per decision of the directors
of the company.
Cost of incorporating a company is related to the authorized capital of the company and the
state in which the registered office of the company is located. Indicative costs for
incorporating a private limited company with authorized share capital of Rupees One Million,
Rs. Ten Million, Rs. Hundred Million and Rs One Billion in the states of Delhi, Maharashtra,
Gujarat and Madhya Pradesh are given below.
Authorized Share
Capital
Cost Of Incorporation of Private Limited Company

Madhya
Delhi
Maharashtra
Gujarat
Pradesh
Rupees
Rs. One Million
51,310
51,900
54,720
51,610
Rs. Ten Million
200,410
205,500
235,320
200,710
Rs. Hundred
Million
810,410
860,500
1,160,320
810,710
Rs. One Billion
6,660,410
7,160,500
5,660,320
5,660,710
The cost of incorporating a public limited company will be nominally higher than a private
limited company (Difference in cost < Rs. 5,000).
September 2014
Page No. 10

It is not difficult to increase the authorized share capital by paying the difference in fees.
However, if share capital is coming by way of foreign investment and is subject to
government approval (as against automatic approval by Reserve Bank of India), significant
time may be consumed for getting approval of government for increase of authorized share
capital.
Time taken for incorporating a company is likely to be less than 2 weeks if the Shareholders
and Directors are Indian. In case of foreign shareholders and directors time is taken up for
getting Director Identification Number (DIN) for the foreign citizens and also for sending
papers for signature. A reasonable estimate of time for completing all formalities with all
foreign promoters is about six weeks.
If the shareholders of the company are foreign citizens, they should bring their contribution to
share capital by transfer from their foreign bank account through normal banking channel.
A foreigner can act as Director of an Indian company. No permissions are needed for this. It
is possible to have a company with only foreign citizens as directors. However, section
149(3) of the Companies Act, 2013 makes it mandatory for every company to have a
Director who has stayed in India for a total period of at least 182 days in the previous
calendar year. It may be noted that such a resident Director need not be a citizen of India.
A foreign national may use the services of a legal professional or local business associate
for the first year of doing business in India. During the first year, if the foreign national
becomes resident of India, in the subsequent year it will not be necessary for him / her to
use the services of the legal professional or local business associate.
A foreign citizen appointed as Director of an Indian company may live abroad. In other
words, he / she need not be resident of India. He / she may conduct the business of the
company while living abroad.
Schedule V of the Companies Act, 2013 read with section 196 of the Act make it mandatory
that a person appointed as Managing Director / Whole-time Director of a company is
resident of India.
September 2014
Page No. 11

Appointing a non-resident as Managing Director will require permission of Government of
India.
Board of Directors is required to meet at least once in every three months. Under sec. 173 of
the Companies Act, 2013, the Board must meet at least four times in every year with not
more than 120 days between two meetings. A small company can hold only one meeting in
every half of the calendar year with at least 90 days between two meetings.
Meetings of Board of Directors can be held anywhere in the world. Under section 173(2) of
the Companies Act, 2013 a Director may participate in a meeting of Board of Directors either
in person or through video conferencing.
Meeting of shareholders must be held at least once every year. Meeting of shareholders has
to be held in the city where the registered office of the company is located. While the
Companies Act, 2013 permits participation in board meetings through video conferencing,
such an option is not available in case of meetings of shareholders.
A foreign / offshore legal entity or person can act as a founder of the Indian company which
will be owned 100% by the foreign citizens or companies. There is no legal requirement for
one shareholder or director to be Indian citizen though the Companies Act, 2013 makes one
Indian resident director mandatory (as discussed above). For the sake of convenience, many
foreign owned companies have an Indian shareholder and director. Such Indian shareholder
and director is typically a professional with no investment in the company and holding only
one token share of Rs. 10.
Many or rather most of the provisions of the Companies Act, 2013 mentioned above have
been notified for coming into force as on September 2014.
September 2014
Page No. 12
5.
Steps to Get a New Company Incorporated in India
Each of the first shareholders and directors, who are Indian citizens (including
non-residents) of the new company needs to get a Permanent Identification Number
(PAN) from Income Tax Department of Government of India.
Foreign shareholders and directors do not need a Permanent Identification Number

(PAN) from Income Tax Department of Government of India. A foreign citizen must
have a valid passport along with proof of address (if passport does not have
address).
Each of the first shareholders and directors of the new company needs to get
Director Identification Number (DIN).
At least one of the promoters must have a digital signature. The digital signature is
to be purchased from a company in India. In practice, one needs a digital signature to
apply for DIN. So, effectively every promoter needs to get a digital signature.
Decide the state in which the registered office of the company will be located. While it
is easy for a company to change the registered office within a state, it is cumbersome
and expensive to shift from one state to another.
Decide the Authorized Capital of the proposed company.
Decide whether the company will be a private limited company or public limited
company.
Decide the main objects of the company.
Select, in order of preference, at least one suitable name up to a maximum of six

names, indicative of the main objects of the company.
Ensure that the name does not resemble the name of any other already registered
company and also does not violate the provisions of emblems and names
(Prevention of Improper Use Act, 1950) by availing the services of checking name
availability on the portal.
Apply to the concerned Registrar of Companies (RoC) to ascertain the availability of

name in INC-1 by logging in to the portal. A fee of Rs. 1000/- has to be paid
alongside and the digital signature of the applicant proposing the company has to be
September 2014
Page No. 13

attached in the form. If proposed name is not available, the user has to apply for a
fresh name on the same application.
After the name approval the applicant can apply for registration of the new company
by filing the required forms (that is Form INC 7, DIR 12 and INC 22) within 60 days of
name approval.
Arrange for the drafting of the memorandum and articles of association by the
solicitors / company secretary, vetting of the same by RoC and printing of the same.
Arrange for stamping of the memorandum and articles with the appropriate stamp
duty.
Get the Memorandum and the Articles signed by at least two subscribers in his/her
own hand, his/her father's name, occupation, address and the number of shares
subscribed for and witnessed by at least one person.
Ensure that the Memorandum and Article is dated on a date after the date of
stamping.
Login to the portal (www.mca.gov.in) and fill the following forms and attach the
mandatory documents as follows
o
Application for Incorporation of a Company - Form-INC 7 (along with INC-8, INC9, INC-10 and prescribed affidavit)
Notice of situation of registered office of the company - Form-INC 22.
Particulars of the Director's, Manager or Secretary - Form-DIR 12.
The promoters also need to submit a proof of identity and proof of address.
Submit the above-mentioned eForms after attaching the digital signature, pay the
requisite filing and registration fees.
After processing of the Form is complete and Corporate Identity is generated, obtain
Certificate of Incorporation from RoC.
Every company needs to get a Certificate of Commencement of Business. This is a formality

and may need another two-three weeks.
A Practicing Company Secretary is the best person to get the above steps completed. The
charges may vary from city to city and also based on the reputation of the Practicing
Company Secretary. It is advisable to tell the Company Secretary the proposed authorized
share capital, the state in which the company is proposed to be incorporated, number of first
shareholders / directors and whether the proposed company will be a private limited or
public limited. Based on this information, the Company Secretary will be in a position to give
September 2014
Page No. 14

an offer for the total costs including fees payable to the Government, stamp duty, other
expenses and his / her fees.
Many Chartered Accountants also offer services in relation to incorporating a company.
However, strictly speaking, this is the job of a company secretary and not of a chartered
accountant.
The above steps do not include the formalities that one needs to complete with Reserve
Bank of India even when the investment is under 100% Automatic Approval Route.
Quick Easy Approach For Foreign Companies And Citizens

Often a foreign company / citizen or Non-Resident Indian wishes to start operations in India
very quickly. Delays in getting digital signature and DIN lead to the company incorporation
process getting delayed. During such times, it may be a good option to follow the following
steps:
Two Indian resident-citizens (A and B) who already have PAN and DIN incorporate an
Indian company with the name, objects and authorized capital as required by the
promoter based abroad.
A and B are the initial directors of the new Indian company.
As and when the foreign promoter has completed all the formalities related to DIN etc.,
A and B transfer all shares held by them in the new company to the foreign promoter.
After transfer of shares, new directors are appointed. Immediately thereafter, both A
and B resign as directors.
In case it is so required, either A or B can continue as a Director to comply with the

requirements of resident director.
Either A or B can continue to hold one share of Rs. 10 as long as so required by the
foreign promoter.
The new company can apply for PAN immediately after it is incorporated.
Once PAN has been allotted, other formalities like registration with Sales Tax, Central
Sales Tax, VAT & other such authorities can be completed.
Foreign promoter does not have to travel to India for completing the above formalities. By
following the above procedure, it is possible to create and own a company in India without
ever stepping on Indian soil. Of course, once the company and all registrations are in place,
it is time to get down to business and for that you may surely have to visit the country.
September 2014
Page No. 15
6.
PAN for Foreign Residents
Getting Permanent Identification Number (PAN) from Income Tax Department of

Government of India is necessary before any Indian citizen, (even when resident outside
India) based invests in a company in India or becomes a Director in an Indian company. It is
advisable for foreign citizens investing in India to get PAN. Getting a PAN is a simple
process that any person resident outside India can do without the need for professional help.
One essentially needs two documents one for proof of identity and one for proof of
address. The documents required are as follows:
Proof of Identity Document
Copy of Passport or
Other National ID attested by Indian Embassy / Consulate / High Commission /

Apostille or
Person of Indian Origin (PIO) card issued by Government of India or
Copy of Overseas Citizen of India (OCI) card issued by Government of India
Proof of Address Document
Copy of Passport or
Other National ID attested by Indian Embassy / Consulate /High Commission /Apostille

or
Bank account statement in country of residence, duly attested by Indian Embassy

/High Commission / Consulate / Apostille in the country where applicant is located or
Person of Indian Origin (PIO) card issued by Government of India or
NRE bank account statement
Overseas Citizen of India (OCI) card issued by Government of India
In essence, if you have a copy of your passport, you do not need anything else.
September 2014
Page No. 16

The next step is to visit the website https://tin.tin.nsdl.com/pan/form49AA.html or
http://www.myutiitsl.com/PANONLINE/form49AA.jsp and fill the form 49AA online. Steps to
be followed after filling the online form on nsdl.com are as follows (steps might vary slightly
in case of myutiitsl.com) :
A confirmation screen with all the data filled by the applicant will be displayed.
The applicant may either edit or confirm the same.
On confirmation, an acknowledgement will be displayed. The acknowledgement will

contain a unique 15-digit acknowledgement number.
The applicant is requested to save and print this acknowledgement.
'Individual' applicants should affix two recent color photographs with white
background (size 3.5 cm x 2.5 cm) in the space provided in the acknowledgement.
The photographs should not be stapled or clipped to the acknowledgement. The
clarity of image on PAN card will depend on the quality and clarity of photograph
affixed on the acknowledgement.
Signature should only be within the box provided in the acknowledgement. The
signature should not be on the photograph affixed on right side of the form.
Signature should be provided across the photo affixed on the left side of the form in
such a manner that portion of signature/impression is on photo as well as on
acknowledgement.
The fee for processing PAN application is Rs. 971.00. Payment can be made only by
way of Demand Draft payable at Mumbai. Demand draft should be drawn in favour
of 'NSDL - PAN'. Demand draft shall be payable at Mumbai and the
acknowledgement number should be mentioned on the reverse of the demand draft.
The acknowledgement duly signed, affixed with photograph along with Demand Draft
and proof of identity (name in the application should be same as in the proof of
identity) & proof of address as specified in the application form is to be sent to NSDL
at 'Income Tax PAN Services Unit, National Securities Depository Limited,
3rd floor, Sapphire Chambers, Near Baner Telephone Exchange, Baner, Pune 411045'.
Super scribe the envelope with 'APPLICATION FOR PAN - Acknowledgement

Number' (e.g. 'APPLICATION FOR PAN - 881010100000097').
Your acknowledgement, Demand Draft, if any, and proofs, should reach NSDL within
15 days from the date of online application.
September 2014
Page No. 17
7.
Share Capital Structure
An Indian company can have only two types of share capital
Equity Share Capital with voting rights
Preference Share Capital with preferential rights as regards either dividend or

repayment
Right to vote of holders of Preference Shares is limited to matters that directly affect the
rights attached to Preference Shares.
Equity shareholders vote in general meetings (meetings of members / shareholders) with
voting rights in proportion to the share of the paid-up equity capital of the company. Hence,
control on management of a company is directly proportional to the number of equity shares
held in the company by a person.
One needs to be holding 10% (ten per cent) of the paid-up equity capital of a company to
call for an extraordinary general meeting of the shareholders. Even to file a complaint before
a Tribunal that the affairs of the company are being conducted in a manner which is
prejudicial to public interest or is oppressive to any member or members, one needs to hold
one tenth of the paid-up equity capital of the company. Hence, it is advisable for foreign
entities to hold at least 10% of the paid-up equity capital of the Indian company at all times.
Many matters that come up before a meeting of the shareholders of a company require to be
passed by a Special Resolution. Typical examples of such matters include modification of
memorandum or articles of association, increase of authorized share capital, remuneration
to directors, change of registered office, reduction of share capital, winding up of the
company etc.
A person who holds less than 26% of the paid-up equity shares of a company will not be
able to veto a Special Resolution. Hence, we advise our foreign clients to hold at least 26%
of paid-up equity of an Indian company if they desire to have a say in the management of the
company.
There has been no change in the above due to the change from the Companies Act, 1956 to
the Companies Act, 2013.
September 2014
Page No. 18
8.
External Commercial Borrowing
An Indian company can take loans from banks and financial institutions in India as well as
from sources abroad. There are no restrictions on an Indian company owned by foreign
residents with regard to borrowing in India.
An Indian company is allowed to borrow from abroad. Loans taken by a company from
sources located outside India are called External Commercial Borrowings (ECB). Detailed
instructions in this regard are issued by Reserve Bank of India.
Borrowers can raise ECB from internationally recognized sources, such as (a) international
banks, (b) international capital markets, (c) multilateral financial institutions (such as IFC,
ADB, CDC, etc.) / regional financial institutions and Government owned development
financial institutions, (d) export credit agencies, (e) suppliers of equipments, (f) foreign
collaborators and (g) foreign equity holders.
A "foreign equity holder" to be eligible as recognized lender under the automatic route
would require minimum holding of paid-up equity in the borrower company as set out below:
i.
For ECB up to USD 5 million - minimum paid-up equity of 25 per cent held directly by
the lender,
ii.
For ECB more than USD 5 million - minimum paid-up equity of 25 per cent held
directly by the lender and ECB liability-equity ratio not exceeding 4:1
The maximum amount of External Commercial Borrowing (ECB) which can be raised by a
corporate other than those in the hotel, hospital and software sectors is USD 750 million or
its equivalent during a financial year. The corresponding limit for hotels, hospitals and
software sector is USD 200 million. Of the overall limit, ECB up to USD 20 million or its
equivalent in a financial year should be with minimum average maturity of three years and
above USD 20 million or equivalent should be with a minimum average maturity of five
years. ECB within the abovementioned limits are considered on Automatic Approval route
and hence do not require any permission from authority.
Ceiling on Interest on ECB Reserve Bank of India follows the concept of All-in-cost.
All-in-cost includes rate of interest, other fees and expenses in foreign currency except
commitment fee, pre-payment fee, and fees payable in Indian Rupees. The payment of
withholding tax in Indian Rupees is excluded for calculating the all-in-cost. The all-in-cost
ceilings for ECB are reviewed from time to time. The following ceilings are applicable as on
the date of this Guide:
September 2014
Page No. 19

Average Maturity Period
All-in-cost Ceilings
Over 6 month LIBOR*
Three years and up to five years
350 basis points
More than five years
500 basis points
*for the respective currency of borrowing or applicable benchmark
In the case of fixed rate loans, the swap cost plus margin should be the equivalent of the
floating rate plus the applicable margin.
There is no minimum limit of interest on ECB.
ECB funds should be used mainly for import of capital goods, new projects and
modernization / expansion of existing production units. ECB funds should not be used for the
acquisition of land.
Amount received by way of ECB is NOT allowed to be used for the following:
a.
For on-lending or investment in capital market or acquiring a company (or a part

thereof) in India by a corporate [investment in Special Purpose Vehicles (SPVs),
Money Market Mutual Funds (MMMFs), etc., are also considered as investment in
capital markets].
b.
For real estate sector,
c.
For working capital, general corporate purpose and repayment of existing Rupee
loans.
Issuance of guarantee, standby letter of credit, letter of undertaking or letter of comfort by

banks, Financial Institutions and Non-Banking Financial Companies (NBFCs) from India
relating to ECB is not permitted.
Borrowing Indian company may enter into loan agreement complying with the ECB
guidelines with recognized lender for raising ECB under Automatic Route without the prior
approval of the Reserve Bank. The borrowing company must obtain a Loan Registration
Number (LRN) from the Reserve Bank of India before drawing down the ECB. The
application for Loan Registration Number mentions an authorized dealer bank which will
receive the money and also be involved with repayment.
The designated authorized dealer bank has the general permission to make remittances of
installments of principal, interest and other charges in conformity with the ECB guidelines
issued by Government / Reserve Bank of India from time to time. The borrowing company is
not required to seek any permissions or approvals in this connection.
September 2014
Page No. 20
9.
Bank Accounts of Foreign Residents in Indian Rupees
There are two types of Rupee denominated accounts that a foreign citizen or entity may
open with a bank in India:
A
Ordinary Non-Resident Rupee (NRO) Accounts
Non-Resident (External) Rupee Accounts (NRE Accounts) Strictly for NRIs
Ordinary Non-Resident Rupee (NRO) Accounts

NRO account is the simplest form of bank account that any non-resident individual or entity
(except from Pakistan or Bangladesh) may open with a bank in India. NRO account does not
require approval or permission from Reserve Bank of India or any other authority (in case of
Pakistan and Bangladesh approval of Reserve Bank is required). Funds in the NRO account
should be used for meeting bona fide expenses and transactions in Indian Rupees. The
operations on the accounts do not allow making available foreign exchange to any person
resident in India against reimbursement in rupees or in any other manner in India.
NRO accounts may be opened / maintained in the form of current, savings, recurring or fixed
deposit accounts. The accounts may be held jointly with residents and / or with nonresidents.
Permissible Credits / Debits to NRO account are as follows:
Credits
i.
Proceeds of remittances from outside India through normal banking channels

received in foreign currency which is freely convertible.
ii.
Any foreign currency, which is freely convertible, tendered by the account holder
during his temporary visit to India.
iii.
Transfers from rupee accounts of non-resident banks.
iv.
Legitimate dues in India of the account holder. This includes current income like rent,
dividend, pension, interest, etc.
September 2014
Page No. 21

v.
Sale proceeds of assets including immovable property acquired out of rupee/foreign

currency funds or by way of legacy/inheritance.
vi.
Resident individual may make a rupee gift to a NRI/PIO (NRO account holder) who is
a close relative of the resident individual by way of crossed cheque /electronic
transfer. The gift amount would be within the overall limit of USD 75,000 per financial
year.
vii.
Resident individual may lend to a Non resident Indian (NRI)/ Person of Indian Origin
close relative (NRO Account Holder) by way of crossed cheque /electronic transfer,
subject to conditions within the overall limit of USD 75,000 per financial year.
B. Debits
i.
All local payments in rupees including payments for investments in India subject to
compliance with the relevant regulations made by the Reserve Bank.
ii.
Remittance outside India of current income like rent, dividend, pension, interest, etc.
in India of the account holder.
iii.
Remittance up to USD one million, per financial year, for all bona fide purposes.
iv.
Transfer to NRE account of NRI within the overall ceiling of USD one million per
financial year subject to payment of tax, as applicable
Balances in NRO accounts are eligible for remittance abroad subject to some
restrictions and limits. The limits and restrictions vary upon the country of origin and also
of nationality. Citizens of Pakistan, Bangladesh, Sri Lanka, China, Afghanistan, Iran, Nepal
and Bhutan face more restrictions than citizens of other countries.
Where an account (current/savings) is opened by a foreign tourist visiting India, with
funds remitted from abroad in an approved manner or by sale of foreign exchange brought
by him to India, the bank may convert the balance in the account at the time of departure of
the tourist from India provided the account has been maintained only for a short period not
exceeding six months. In case the account has been maintained for a period more than six
months, applications for repatriation of balance will have to be made by the account holder
to Reserve Bank.
Non-Resident External Rupee (NRE) Accounts

In contrast with the NRO accounts, NRE account holders are permitted to freely repatriate
balances held in such accounts along with interest accrued thereon outside India at any time
without approval of Reserve Bank.
September 2014
Page No. 22

These accounts are permitted to be opened in the names of non-resident individuals of
Indian nationality or origin (NRIs), overseas companies, firms, societies and other corporate
bodies which are owned directly or indirectly to the extent of at least 60% by NRIs and
overseas trusts in which at least 60% of the beneficial interest is irrevocably held by such
persons (OCBs).
In other words, NRE accounts are of use strictly by Non-Resident Indians and firms /
companies owned by them. NRE account cannot be opened by a foreign citizen who is not
of Indian origin.
September 2014
Page No. 23
10.
Bank Accounts in Foreign Currency
Reserve Bank of India does not look too kindly upon foreign currency accounts. Indian
companies (even when wholly owned by foreign residents) can open a bank account
denominated in foreign currency only if the company earns foreign exchange. Such an
account is called Exchange Earners Foreign Currency (EEFC) Account.
Permitted exporters of goods and services and other beneficiaries of inward remittances in
convertible foreign currency are allowed to open and maintain with banks in India accounts
expressed in foreign currency and titled "Exchange Earners Foreign Currency (EEFC)
Accounts". 100% foreign exchange earnings can be credited to the EEFC account subject to
the condition that the sum total of the accruals in the account during a calendar month
should be converted into Rupees on or before the last day of the succeeding calendar month
after adjusting for utilization of the balances for approved purposes or forward commitments.
Banks maintain EEFC account in any convertible foreign currency and in any form (current,
savings or term deposit accounts). Savings bank accounts in the names of firms, companies,
etc. are not permitted.
The following debits are allowed to an EEFC account:
i.
Payment outside India towards a permissible current account transaction and

permissible capital account transaction.
ii.
Payment in foreign exchange towards cost of goods purchased from a 100 percent
Export Oriented Unit or a Unit in (a) Export Processing Zone or (b) Software
Technology Park or (c) Electronic Hardware Technology Park
iii.
Payment of customs duty.
iv.
Trade related loans/advances, extended by an exporter holding such account to his

importer customer outside India.
v.
Payment in foreign exchange to a person resident in India for supply of

goods/services including payments for airfare and hotel expenditure.
There is no restriction on withdrawal in Rupees of funds held in an EEFC account. However,
the amount withdrawn in Rupees shall not be eligible for conversion into foreign currency
and for re-credit to the account. EEFC account holders are permitted to access the forex
market for purchasing foreign exchange.
September 2014
Page No. 24

Foreign Currency Accounts for Non-Resident Indians
Non-resident Indians or persons of Indian origin are allowed to open foreign currency
accounts with banks in India under the following schemes:
Foreign Currency (Non-Resident) Accounts (Banks) Scheme - [FCNR(B)]
Resident Foreign Currency (RFC) Accounts
FCNR(B) accounts are similar to NRE accounts mentioned in the previous chapter. The
provisions applicable to NRE accounts apply to FCNR (B) accounts as well. FCNR (B)
accounts are only in the form of term deposits of 1 to 5 years. Loans up to Rs.10 million can
be extended against security of funds held in FCNR (B) deposit either to the depositors or
third parties. Accounts can be in any freely convertible currency.
RFC accounts are to enable eligible returning Indians to open and maintain foreign currency
accounts with banks in India.
Other Foreign Currency Accounts

Foreign Currency Accounts of Overseas Companies executing Projects in India
Overseas companies executing projects in India are permitted to open foreign currency
accounts with banks in India for meeting local expenses in connection with the projects in
India. Indian Banks open non-interest bearing Foreign Currency Account for Project Offices
in India subject to the following:
i.
The Project Office has been established in India, with the general / specific
permission of Reserve Bank.
ii.
The contract, under which the project has been sanctioned, specifically provides for
payment in foreign currency.
iii.
Each Project Office can open two Foreign Currency Accounts, usually one
denominated in USD and other in home currency, provided both are maintained with
the same bank.
iv.
The permissible debits to the account shall be payment of project related expenditure
and credits shall be foreign currency receipts from the Project Sanctioning Authority,
and remittances from parent/group company abroad or bilateral / multilateral
international financing agency.
v.
The Foreign Currency accounts have to be closed at the completion of the Project.
September 2014
Page No. 25
11.
Technology Transfer, Brand Licensing and Royalty
It was mentioned in Chapter 3 about using a local associate for testing the waters. Local
associate may be useful not just as an initial support but also as a long-term business
partner. While joint ventures with equity participation from foreign company as well as Indian
associate are common, often foreign companies enter into a technology transfer / franchisee
/ marketing support / brand licensing agreement with the Indian associate. This way the
foreign company can take benefit of the Indian market without making any significant
investments.
An Indian company can sign a Technical Collaboration / Trademark License Agreement /
Marketing Agreement with a foreign company and pay royalty on sales to the foreign
company. There is no upper limit on royalty payments.
Executing an agreement which provides for royalty, either lump sum or as percentage of
sales or both, can be considered even when Indian company is a joint venture of the foreign
entity and its Indian partner. In such an arrangement, the foreign partner shall benefit on one
hand from the dividends on equity shares held by it and on other hand from royalty
payments.
An agreement providing for royalty can be executed even when the Indian company is a
wholly owned subsidiary of the foreign company.
September 2014
Page No. 26
12.
Indian Visa for Directors and Employees
An Indian company can employ foreign citizens in India as well as outside India. No
permissions are needed for this. However, the foreign citizen needs an employment visa if
he / she intends to reside in India.
Types of visas (relevant for business) issued by India are as follows.
S.
No.
Type of
Visa
Period for
which granted
Entry
Documents Required with

Application
Extendable
In India
No
1.
Tourist
180 Days
Multiple
Proof regarding assured

financial standing i.e. return
ticket and availability of
sufficient money to spend
during stay in India
2.
Transit
15 Days
Single
Confirmed onward journey

ticket
No
Yes
Business
Up to 5 years
Multiple
Documents to prove bona

fide purpose (Companys
letter, etc.), proof of financial
standing
4.
Employment
2 years* or
period of
Contract,
whichever is
less
Multiple
Proof of employment
(appointment document),
terms and conditions
Yes
5.
X (Entry)
for
Foreigners
of Indian
Origin
5 years
Multiple
Proof of being of Indian Origin
Yes
3.
* Employment Visa is granted up to five years duration in case of foreign technician / expert coming in
pursuance of a bilateral agreement between Government of India and foreign agreement /
collaboration agreement approved by Government of India. In case of highly skilled foreign personnel
employed in IT software and IT enabled sectors, duration of employment visa may be up to three
years. CEO/Senior executive of a US company may be granted Employment Visa for a period of
3 years or co- terminus with the contract, whichever is earlier.
September 2014
Page No. 27

Business Visa
A Business visa may be granted to a foreigner for the following purposes (relevant to this
Guide):i.
Foreign nationals who wish to visit India to establish industrial/business venture or

to explore possibilities to set up industrial/business venture in India.
ii.
Foreign nationals coming to India to purchase/sell industrial products or commercial

products or consumer durables.
iii.
Foreign nationals coming to India for technical meetings/discussions, attending

Board meetings or general meetings for providing business services support.
iv.
Foreign nationals coming to India for recruitment of manpower.
v.
Foreign nationals who are partners in the business and/or functioning as Directors
of the company.
vi.
Foreign nationals coming to India for consultations regarding exhibitions or for

participation in exhibitions, trade fairs, business fairs etc.
vii.
Foreign buyers who come to transact business with suppliers/ potential suppliers at
locations in India, to evaluate or monitor quality, give specifications, place orders,
negotiate further supplies etc., relating to goods or services procured from India.
viii.
Foreign experts/specialists on a visit of short duration in connection with an ongoing

project with the objective of monitoring the progress of the work, conducting
meetings with Indian customers and/or to provide technical guidance.
ix.
Foreign nationals coming to India for pre-sales or post-sales activity not amounting
to actual execution of any contract or project.
x.
Foreign trainees of multinational companies/corporate houses coming for in-house

training in the regional hubs of the concerned company located in India.
xi.
Foreign nationals coming as tour conductors and travel agents and / or conducting
business tours of foreigners or business relating to it, etc.
Documents required for grant of business visa are as follows:

a.
A valid travel document and a re-entry permit, if required under the law of the country
concerned.
b.
Proof of financial standing and expertise in the field of intended business.
September 2014
Page No. 28

c.
Documents/ papers pertaining to proposed business activity such as registration of

the company under the Companies Act, proof of registration of the firm with the State
Industries Department or the Export Promotion Council concerned or any recognized
promotional body in the relevant field of industry or trade etc.
The conditions to be fulfilled for grant of a Business visa are as follows:i.
The foreign national must have a valid travel document and a re-entry permit, if
required under the law of the country of nationality of the applicant.
ii.
The foreign national should be a person of assured financial standing. The foreigner
must submit proof of his/her financial standing and documentation in support of
intended business visit to India. Proof of his financial standing and expertise in the
field of intended business will be checked thoroughly by the Indian Missions while
granting the visa.
iii.
The foreign national should not be visiting India for the business of money lending or
for running a petty business or petty trade or for full time employment in India, etc.
iv.
The foreign national shall comply with all other requirements like payment of tax
liabilities etc.
v.
The Business Visa must be issued from the country of origin or from the country of
habitual domicile of the foreigner provided the period of residence of that foreigner in
that particular country is more than 2 years. If the period of permanent residence of
the applicant in the particular country is less than two years, the Mission / Post
concerned will issue Business visa only after personal interview, review of
documentation and prior clearance from the Mission where the applicant has
permanent residence. Such cases will be examined by the Missions / Posts on merits
on case-to-case basis and, after issue of Business visa, intimation will be sent to the
Indian Mission / Post in the applicants country of origin.
vi.
The documents pertaining to proposed business activity such as the registration of

the company under the Companies Act, proof of registration of the firm with the State
Industries Department or the Export Promotion Council concerned or any recognized
promotional body in the relevant field of industry or trade etc. will be checked to
decide the category of visa applicable to the foreigner
vii.
The grant of Business Visa is subject to any instructions issued by the Government
of India on the basis of reciprocity with other foreign countries from time to time.
September 2014
Page No. 29

Duration of Business Visa
A Business Visa with multiple entry facility may be granted for a period up to five years or for
a shorter duration as per the requirement. A stay stipulation of a maximum period of six
months will be prescribed for each visit by the concerned Indian Mission keeping in view the
nature of the business activity for which such Business Visa is granted.
In case Missions/ Posts abroad, while issuing Business Visa, decide to prescribe a stay
stipulation of maximum 6 months for each visit, a clear endorsement may be made stating
"each stay not to exceed 6 months (or the duration of stay stipulation) and registration not
required". In case no such stay stipulation is being prescribed, a simple endorsement stating
"registration within 14 days" may be made.
Indian Missions may also grant Business Visa with 10 years validity and multiple entry facility
to the nationals of the United States of America. This visa will be issued with the stipulation
that the stay in India during each visit shall not exceed six months.
Extension of Business Visa

In case business visa is granted for a period less than five years by the Indian Missions, the
same can be extended up to a maximum period of five years subject to following:
(a)
The gross sales / turnover from the business activities, for which the foreigner has
been granted visa, is not less than Rs.10 million per annum (to be achieved within 2
years of setting up the business).
(b)
First extension on business visa shall be granted by the Ministry of Home Affairs.
(c)
Further extensions, if required, may be granted by the State Governments/ Union

Territory (UT) administrations / Foreigners Registration Officer (FRO) / Foreigners
Regional Registration Officer (FRRO) on year-to-year basis subject to good conduct,
production of necessary documents in support of continued business activity and no
adverse inputs, security related or otherwise, about the foreigner.
(d)
The period of extension shall not be beyond five years from the date of issue of the
Business visa.
(e)
If the extension of Visa is denied by Ministry of Home Affairs / FRO / FRRO / State
Government / UT Administration, the foreigner shall leave India forthwith on expiry of
the period of validity of the visa.
September 2014
Page No. 30

Employment Visa
An Employment Visa is granted to foreigners desiring to come to India for the purpose of
employment, subject to fulfillment of the following conditions:
i.
The applicant is a highly skilled and/or qualified professional, who is being

engaged or appointed by a company in India on contract or employment basis.
ii.
Employment Visa shall not be granted for jobs for which qualified Indians are
available. Employment Visa shall also not be granted for routine, ordinary or
secretarial / clerical jobs.
iii.
The foreign national seeks to visit India for employment in a company registered in
India or for employment in a foreign company engaged for execution of some project
in India.
iv.
The foreign national being sponsored for an Employment Visa in any sector should
draw a salary in excess of USD 25,000 per annum. There are a few exceptions to
this limit. The exceptions are generally speaking not relevant for business.
v.
The foreign national must comply with all legal requirements like payment of tax
liabilities etc.
vi.
The Employment Visa must be issued from the country of origin or from the country
of domicile of the foreigner provided the period of permanent residence of the
applicant in that particular country is more than 2 years.
vii.
The documents/ papers pertaining to the proposed employment, like the registration
of the company under the Companies Act, proof of registration of the firm in the State
Industries Department or the Export Promotion Council concerned, or any recognized
promotional body in the field of industry and trade etc will be thoroughly checked to
decide the category of visa that may be issued to the foreigner.
viii.
The name of the sponsoring employer shall be clearly stipulated in the visa sticker.
Validity of Employment visa will be as follows:
A foreign technician/expert coming to India in pursuance of a bilateral agreement

between the Government of India and the foreign government, or in pursuance of a
collaboration agreement that has been approved by the Government of India, can be
granted an Employment visa for the duration of the agreement, or for a period of five
years, whichever is less, with multiple entry facilities.
September 2014
Page No. 31
In the case of highly skilled foreign personnel being employed in the IT software and
IT enabled sectors, the Missions/Posts can grant Employment visa with validity up to
3 years or the term of assignment, whichever is less, with multiple entry facility.
A foreigner coming to India for employment not covered in the above can be granted
Employment visa with validity up to two years or the term of assignment,
whichever is less, with multiple entry facility.
In the case of Employment Visa issued for a period of 180 days or less, registration is
not required with Foreigners Registration Officer (FRO) / Foreigners Regional
Registration Officer (FRRO). The Missions/Posts may issue multiple entry
Employment Visa for a period of 180 days or less.
However, if the Employment visa is valid for a period of more than 180 days, it will
carry an endorsement to the effect that the E-visa holder must register with the
FRRO/FRO concerned within 14 days of arrival.
On registration, the FRRO/FRO concerned may issue Residential Permit for the
validity of the visa period. However, if there is any change in the residential address,
the foreign national concerned shall immediately report the change of address, in
writing, to the FRRO/FRO concerned.
The Employment visa may be extended by the State Governments / Union Territory /
FRRO / FRO beyond the initial visa validity period, up to a total period of 5 years
from the date of issue of the initial Employment Visa, on an year to year basis,
subject to good conduct, production of necessary documents in support of continued
employment, filing of Income Tax returns and no adverse security inputs about the
foreigner. The period of extension shall not exceed five years from the date of issue
of the initial Employment visa.
Documents required for employment visa are as follows:

A valid passport and a re-entry permit, if required under the law of the country of
nationality of the applicant.
Proof of his/her employment or contract or engagement by the company / firm /

organization, etc. in India.
Documentary proof of his / her educational qualifications and professional expertise.
Documents pertaining to the proposed employment, like the registration of the

company under the Companies Act, proof of registration of the firm in the State
Industries Department or the Export Promotion Council concerned, or any recognized
promotional body in the field of industry and trade etc.
September 2014
Page No. 32

Other Notable Points for Business & Employment Visa
Business Visa as well as Employment Visa cannot be converted to any other kind of visa
during the stay of the foreigner in India except if he / she marries an Indian national.
Business / Employment visa of a foreigner who falls ill after entry into India rendering him /
her unfit to travel and require specialized medical treatment can be converted to Medical
visa if he / she is eligible for grant of Medical Visa and medical certificate is obtained from
government / government-recognized hospital.
A foreign national coming for executing projects / contracts will have to come only on an
Employment Visa.
A foreign company that does not have any Project office / subsidiary / joint venture / branch
office in India cannot sponsor a foreign national / employee of a foreign company for
Employment visa. However, an Indian company which has awarded a contract for execution
of a project to a foreign company that does not have any base in India, can sponsor
employee of foreign company for Employment visa. The employee so sponsored need not
be an employee of the Indian company.
No change of employer is permitted during the currency of the Employment Visa within India
except in respect of change of employment between a registered holding company and its
subsidiary and vice-versa or between subsidiaries of a registered holding company.
Visa for Family Members

Family members/dependants of a foreigner who is granted Business visa / Employment
Visa may be granted `X' visa subject to usual security checks provided the family members
are otherwise eligible for grant of such a visa . Its validity will be co-terminus with the validity
of the visa of the principal visa holder or for such shorter period as may be considered
necessary by the Indian Mission.
Employees exempted from the salary limit

Cook may be granted employment visa. The prescribed minimum salary of USD 25,000 per
annum does not apply to ethnic cooks.
Similarly, translators / interpreters may also be granted employment visa. The prescribed
minimum salary does not apply in case of translators / interpreters also.
September 2014
Page No. 33
13.
Indian Taxation System
India has a three-tier taxation structure which can be summed up as follows:
India is a federal republic with clear division of powers between the Central Government and
the Government of States. Constitution of India has created a two-tier structure dividing
powers between the Union of India and the states. Local bodies like municipal corporations /
village panchayats derive their powers from the powers of the state by suitable legislation
passed by each state legislature. This delegation by the states to local bodies has added a
third tier to the taxation structure as provided in the Constitution.
Let us have a quick look at the three tiers of taxation and different taxes in each tier.
Union Taxes
Parliament of India approves laws that impose taxes. Generally speaking, every year in the
last week of February (often on 28th February) the Finance Minister presents a budget to the
Parliament. The presentation of annual budget of Union of India to the Parliament is watched
by whole country with bated breath since union taxes are modified. Normally, the
September 2014
Page No. 34

Government of India does not modify taxes except at the time of annual budget. Major
sources of central revenue are as follows:
Income Tax
Income Tax Act, 1961 prescribes that income earned by all residents is subject to Income
Tax. Indicative rates of income tax as applicable for incomes earned during financial year
2014-15 (1 April 2014 to 31st March 2015) are as follows:
Income Tax + Education Cess
Net Annual Income Range
Individual
Firm
Company
below 60 years of age
Up to Rs. 200,000
Rs. 200,000 to Rs. 500,000
NIL
10.3%
of total income
minus Rs. 200,000
Rs. 500,000 to Rs. 1000,000
Rs. 30,900 +
20.6%
of total income
minus Rs. 500,000
Above Rs. 1000,000
Rs. 133,900 +
30.9%
30.9%
30.9% of
Income
of Income (if
income less than
Rs. 10 million)
32.445%
of Income (if
income is more
than Rs. 10
million)
of total income
minus Rs.
1,000,000
Income Tax prescribes that any person responsible for making payment to another person
(in specified transactions and subject to some limits) must deduct tax at source (TDS).
The person receiving a dividend does not have to pay any tax on it. However, the company
distributing dividend has to pay 15% of the amount distributed as dividend in addition to the
income tax that the company is liable to pay.
Income Tax in India is fairly complex with deductions for many expenses and categories of
taxpayers.
Central Excise
Central Excise is levied on production value of goods. Rate of excise duty varies on the
basis of description of the product. Excise duty has to be paid before the product moves out
of the factory. Credit is allowed in respect of excise paid on inputs. Excise duty is not levied
on goods that are exported.
September 2014
Page No. 35

Service Tax
Service Tax is payable on the value of services provided in respect of all services except a
few services on the negative list. Service tax is 12.36% of the value of services. Rebate is
provided in respect of service tax paid on input services. Export of services is not liable to
service tax.
Customs Duty
Customs duty is levied on imports and exports of goods.
Central Sales Tax

Central Sales Tax (CST) is levied whenever goods are sold from one state within India to a
party located in another state of the country. The purchasing party is supposed to provide a
declaration in the prescribed form to the seller. If the declaration is received, rate of CST is
2%. If the declaration is not received the transaction is treated as sale within the state in
which the seller is located and sales tax / VAT as applicable in the said state is levied.
Wealth Tax
Wealth Tax is levied on some assets (less liabilities) owned by an individual or company.
There is a long list of assets which are exempted from wealth tax. Most industrial and
commercial assets are exempted. Houses used for residential purpose are also exempted.
Assets up to a value of Rs. 3,000,000- (Rupees Three Million) are exempted. Rate of wealth
tax is 1% of value of net assets after deducting the value of exempted assets and liabilities.
State Taxes
India is a federal union comprising twenty-eight states and seven union territories. Each
state has different rates of taxes in respect of what falls within the power of the states. In
recent years, there have been some attempts to arrive at uniformity of sales tax (VAT) rates.
While some level of uniformity has been achieved, there are large differences from state to
state regarding tax on different items.
Sales Tax (Value Added Tax VAT)

Sales Tax or Commercial Tax or Value Added Tax (VAT) is levied on sale value of goods (as
opposed to excise which is on production value). Rebate is provided on VAT paid on inputs
purchased within the state. For example, if a trader buys some product within the state
September 2014
Page No. 36

where he is located for Rs. 100 + vat of 12% = Rs. 112, and sells it at Rs. 125 + 12% = Rs.
140, he will have to deposit with VAT authorities a sum of Rs. 15 Rs. 12 = Rs. 3.
Rates of VAT vary from state to state and are different for various items.
Entry Tax
Entry Tax (called LBT or Local Body Tax in Maharashtra) is applicable in majority of the
states. This is payable on purchase price of goods purchased by a company from areas
outside the city / town where the company is located. Entry Tax substitutes octroi which is
levied by municipal authorities as goods are entering a city. Octroi is assessed and paid at
the entry point of cities. This often causes long waiting and inconvenience whenever goods
are entering a city. Due to the problems associated with octroi, many states have replaced
octroi with entry tax. Entry Tax is around 0.5-4% of the value of goods. It is payable on a
quarterly / monthly basis as per self-assessment of the company concerned.
Stamp Duty
Stamp Duty is payable on various types of documents agreements, transfer deeds,
conveyance / mortgage of immovable property. Rates vary from state to state. Stamp papers
of different value are available. The vendor who sells a stamp paper puts the names of
contracting parties, type of document, date of purchase of stamp paper along with his rubber
stamp and date of purchase of stamp paper at the back of the stamp paper. The document
is printed / typed on the stamp paper. The date of execution of document should not be prior
to the date of purchase of stamp paper as noted at its back.
In some states it is now possible to get e-stamping done on documents. E-stamping
eliminates the need to purchase stamp papers.
Professional Tax
Professional tax is imposed at the state level. However, not all the states impose this tax.
The following states impose this levy in India Karnataka, West Bengal, Andhra Pradesh,
Maharashtra, Tamil Nadu, Gujarat, and Madhya Pradesh. Business owners, working
individuals, merchants and people carrying out various occupations come under the purview
of this tax. As per Constitution of India, the maximum amount that can be charged as
Professional Tax is Rs. 2,500 per annum.
September 2014
Page No. 37

Local Taxes
Local Taxes are levied by either municipal corporations (in case of cities) or by village
panchayats (in case of villages). The freedom of a municipal corporation or village
panchayat is limited by the relevant Act passed by State Legislature.
Octroi
Octroi has fallen out of favor with government authorities across the country. Octroi is still
levied to some extent in only two states (Maharashtra and Punjab) and one Union Territory
(Andaman & Nicobar Islands). Even in these states, octroi is being phased out and hopefully
India will soon be an octroi-free country. Octroi is paid in cash at the time of goods entering
the city. This causes significant logistics problems since the transporter or carrier has to get
the assessment done and pay before the goods are cleared for entry into the local area by
the octroi authorities.
Property Tax
Property tax is collected by municipal or village authorities based on the estimated rental
value that a property is expected to fetch. Rates of property tax vary greatly from city to city.
However, in general, the first step is to estimate the annual rental value. Most cities have
elaborate norms for estimation of annual rental value based on the locality, type of
construction, usage of property and the floor area of property. Property Tax is a percentage
of the estimated annual value and is around 10-20% of the annual rental value. It is
customary for the property owner (and not the tenant) to pay the property tax.
Water Charges
Strictly speaking, this is not a tax but a charge based on actual consumption. However, in
most cities of India water charges are not collected based on water consumption since water
metering is not very common. In most cities households are provided a 12 mm pipe
connection and a fixed charge per household is levied. This is in the range of about Rs. 100
to Rs. 200 per month. Rates for commercial establishments and industries are much higher
and are often based on actual usage.
September 2014
Page No. 38
14.
Labour Laws
Labour laws in India can be a challenge for many foreigners who start a business in India for
the first time. The tricks to avoid much of labour trouble in India can be summed up as
follows:
a)
Do not employ anyone with a salary of less than Rs. 10,000- per month. If you can
keep all your employees above Rs. 15,000 per month, that is even better.
b)
Keep the number of employees on your rolls to a bare minimum. This can be done by
outsourcing all that is either not critical or not specific to your business.
c)
If it is possible, keep the number of employees less than 20.
If you are able to ensure that you do not have any employees earning less than Rs. 10,000per month, the only (well, almost, the only) labour laws that will be applicable to you are as
follows:
The Employees State Insurance Act, 1948 applicable when number of

employees is ten or more and only to employees earning less than Rs. 15,000 p.m.
and in some areas of the country
Payment of Gratuity Act, 1972 applicable when number of employees is ten or

more
The Employees Provident Funds and Miscellaneous Provisions Act, 1952

applicable when number of employees is twenty or more
A quick glance at the three laws is as follows:
The Employees State Insurance Act, 1948

Employer is required to deduct 1.75% of employees salary and add 4.75% of the salary
from his side. Total contribution to be deposited is 6.5% of salary of all employees earning
less than Rs. 15,000- per month. Employees covered by the insurance receive medical
benefits as well as all insurance benefits.
September 2014
Page No. 39

Payment of Gratuity Act, 1972
Under the Act, the employer is required to pay gratuity to an employee as and when he
leaves employment either on termination or resignation or superannuation or death of an
employee if the employee has worked for a continuous period of five years or more.
For every completed year of service or part thereof in excess of six months, gratuity is
payable at the rate of fifteen days' wages based on the rate of wages last drawn by the
employee concerned.
The Employees Provident Funds and Miscellaneous Provisions Act, 1952

Employer is required to deduct 10% of the salary of employee, add equal amount of
contribution from its side and deposit the total with provident fund.
The employee can withdraw from provident fund either when he / she is out of job or at the
time of retirement or under some other emergencies.
In addition to the above, irrespective of the number of employees if your unit is not a factory
it will need to be registered with labour department under the relevant states Shops and
Establishment Act. Different states have different provisions under their Shops and
Establishment Acts. However, in general the Acts provide for working hours, holidays and
leaves of employees.
In case the nature of your business requires you to employ large number of workers, many
of whom are earning less than Rs. 10,000- per month, you should be prepared to deal with
all the labour related matters including unions. If this is the case, you should either partner
with an Indian associate who understands Indian workers and related laws or you should get
a professional manager who is an expert on such matters.
September 2014
Page No. 40
15.
Business Culture
India is a relationships-driven society. Everyone is connected to everyone else with whom

one does business. Dealing with strangers is avoided reasons for this are not too far to
seek. With a judicial systems that is slow, expensive and unpredictable, one wants to avoid
going to courts. If one is dealing with someone on whom one can exert some pressure,
whether it is emotional or from relatives and friends, one is assured of some recourse if
matters turn sour.
Relationships are built upon mutual trust and respect. In general, Indians prefer to have
long-standing personal relationships prior to doing business. It may be a good idea to go
through a third party introduction. This gives you immediate credibility.
Doing business in India involves spending a lot of time building relationships with all sort of
people whether in business or in government or in community or in politics. This is strange
for foreigners who come to India from Western Europe or USA. However, this does not
surprise anyone who has done business in most of Africa or South America or Asia.
It is not unusual for business associates to try to establish relationships that extend to
families and friends. This seems strange to western mindset where business and personal
life are kept separate. The dividing line in India is either non-existent or very thin. So, if you
receive a request from your Indian associate to go to a picnic together with families on the
weekend, do not be surprised.
Language of contracts in India is often flowery and extremely elaborate. Indian advocates
and solicitors sometimes draw up such elaborate and complex contract documents that
virtually no one bothers to read through the whole of it. It is not uncommon for parties to a
contract to rely on the informal or email or verbal assurances that they have among
themselves while the formal contract is seen as no more than a necessary evil that one
would rather not touch. We, Anil Chawla Law Associates LLP, advise strongly against this
approach.
Indian entrepreneurs and senior managers often work for more than 10 hours a day and
work on weekends too. Calling up business associates on a Sunday or at 8 pm is not
considered something extraordinary.
India is a hierarchical society. Even in some large cities where due to western influence
calling each other by first name has become acceptable, the hierarchical mindset remains
deep rooted. As a general rule, calling people by first name is avoidable unless the person is
equivalent or lower to you in age and rank. Anyone who is older (or of higher rank) must be
September 2014
Page No. 41

addressed respectfully. This is a hierarchical culture, so greet the eldest or most senior
person first.
The usual form of greeting does not involve shaking hands even
though shaking hands is common. Men may shake hands with other
men and women may shake hands with other women; however there
are seldom handshakes between men and women.
Indians consider it rude to say a clear 'no'. Indians will offer you the
response that they think you want to hear. Since they do not like to
give negative answers, Indians may give an affirmative answer but be
deliberately vague about any specific details. This will require you to
look for non-verbal cues, such as a reluctance to commit to an actual
time for a meeting or an enthusiastic response.
A problem that many foreigners face when dealing with Indian business houses over email
etc. is the tendency of Indians to fall silent. Often, when an Indian does not wish to pursue
the matter further, the tendency is to fall silent rather than close the matter with a clear no.
Indians enjoy eating together. All food on the table must be shared. The western habit of
individual potions being served and each one ordering ones own food is a strict no-no. A
group orders food together. So, before ordering there is quite some discussion to ensure that
everyones tastes are taken care of and no food is wasted. Often people make compromises
only to ensure consensus in the group. For example, if everyone else in the group wants ice
cream for dessert, someone who wants coffee is likely to go with the group and have ice
cream. If everyone on the table is inclined to have Indian vegetarian food, it will be rude for
one individual to order chicken for oneself.
Punctuality is the norm as far as business meetings are concerned. However, on social
occasions, where large numbers of people are invited, it is customary to be late. It is
advisable to ask others who may be invited to the same event whether it will be appropriate
to be late. As a general rule, if someone is waiting for you in particular, you must not be late.
On the other hand, if you are faceless part of a large crowd, it is fine to be late.
Clothing in almost all business situations is conservative though it is not formal. Women, in
particular, are advised to avoid dresses that expose legs or other such body parts.
September 2014
Page No. 42
16.
Corruption
India is infamous for corruption. There is so much talk of corruption in India that anyone
outside India gets the impression that one can pay money to get anything and everything
done in India. Nothing could be farther from truth.
India has the most vocal opponents to corruption. India is a vibrant democracy with active
opposition parties and media. So, there is constant blowing up or exposure of scams and
corrupt practices. In reality, many other countries have more corruption than India but there it
is well covered and people exposing face the risk of life.
A fundamental rule that any foreign businessman coming to India must remember is that in
India, generally speaking, government officials accept bribes to do what is perfectly
legal. No government official will normally do anything that is not permissible under law.
Corruption, hence, is a sort of speed-money to get the wheels of government to move faster.
It is like the tip that one pays in a restaurant.
Giving bribes in India is an art. It is not advisable for foreigners to attempt to do it on their
own at least till they have understood the system well. There are consultants, chartered
accountants, company secretaries and other professionals who gladly do it for their clients.
Of course, they do not say that they are acting as bribe-routers. They promise to deliver
results while taking care of all incidental expenses.
Our advice to all foreigners wishing to do business in India is Avoid dealing directly with
any government official. Always use the services of an experienced professional.
A few words of caution:
Choose the consultant very carefully. It is best to go through references.
Never deal with a professional who claims to be able to get for you something that is
not legal or proper. Remember that India has laws for transparency in governance.
Sooner or later, your illegal act will be discovered. At that time, the professional, who
managed it for you, will disappear and you will be left with mud on your face.
September 2014
Page No. 43
Helps you with

Strategic Advice at all stages of business life-cycle
Adviser, Intermediary and Facilitator for Business Relationships
Wealth planning, business structuring and family succession
Design of Structures for Cross-border Business Entities
Documentation related to all types of associations & collaborations
Research to help understand Indian laws, rules and regulations
Research based opinion on complex legal issues
Assistance with Dispute Resolution
Hand-holding through setting up and operating a business in India
We are a law firm that takes an entrepreneurs perspective on every issue. We do not make
money by pushing clients through the arduous process of courts. We think the way you do.
We can be your trusted aide in India.

MF-104, Ajay Tower, E5/1 (Commercial), Arera Colony, Bhopal 462 016 (MP) INDIA
Website www.indialegalhelp.com
E-mail info@indialegalhelp.com
Cell: (+91 / 0) 94250 09280 (Anil Chawla)
Note: This Guide is Free. However, generally speaking, we do not provide free legal advice. Kindly
consult your advocate for assistance / advice on any specific matters.
We follow a transparent system for fees. Please look at our Indicative
(http://www.indialegalhelp.com/files/indicativerates.pdf ) before contacting us.
September 2014
Page No. 44
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Guide

September 2014 Edition

Guide For Foreign Nationals Wanting to do Business in India

Guide For Foreign Nationals Wanting to do Business in India

For Whom is this Guide useful

Sectors where FDI is permitted under automatic route

Available Structures For Testing the Waters

Permitted Structures For Investment

Steps to Get a New Company Incorporated in India

PAN for Foreign Residents

Share Capital Structure

External Commercial Borrowing

Bank Accounts of Foreign Residents in Indian Rupees

Bank Accounts in Foreign Currency

Technology Transfer, Brand Licensing and Royalty

Indian Visa for Directors and Employees

Indian Taxation System

Guide For Foreign Nationals Wanting to do Business in India

For Whom Is This Guide Useful

Anil Chawla Law Associates LLP

Guide For Foreign Nationals Wanting to do Business in India

Sectors where FDI is permitted under automatic route

Lottery Business including Government /private lottery, online lotteries, etc.

Gambling and Betting including casinos etc.

Trading in Transferable Development Rights (TDRs)

Real Estate Business or Construction of Farm Houses

Manufacturing of Cigars, cheroots, cigarillos and cigarettes, of tobacco or of tobacco

Anil Chawla Law Associates LLP

Guide For Foreign Nationals Wanting to do Business in India

Mining and mineral separation of titanium bearing minerals & ores

Petroleum refining by Public Sector Undertakings

Airports - Existing projects (Automatic up to 74%)

Non-Scheduled Air Transport Service (Automatic up to 49%)

Ground Handling Services under Civil Aviation sector (Automatic up to 49%)

Satellites Establishment and operation

Private Security Agencies

Telecom services including Internet Service Provider and Infrastructure provider

Single Brand product retail trading

Multi Brand Retail Trading (permitted in a few states only)

Banking and Financial Services including banks, Non-Banking Financial Services,

Anil Chawla Law Associates LLP

Guide For Foreign Nationals Wanting to do Business in India

Available Structures For Testing the Waters

Representing in India the parent company / group companies.

Promoting export / import from / to India.

Promoting technical/financial collaborations between parent/group companies and

Acting as a communication channel between the parent company and Indian

Export / Import of goods.

Rendering professional or consultancy services.

Promoting technical or financial collaborations between Indian companies and parent

Anil Chawla Law Associates LLP

Guide For Foreign Nationals Wanting to do Business in India

Rendering services in information technology and development of software in India.

Rendering technical support to the products supplied by parent/group companies.

Foreign airline / shipping company.

A Branch Office is not allowed to carry out manufacturing or processing activities in

such units function on a stand-alone basis.

Procedure for LO / BO Permission

Anil Chawla Law Associates LLP

Guide For Foreign Nationals Wanting to do Business in India

Anil Chawla Law Associates LLP

Guide For Foreign Nationals Wanting to do Business in India

the project is funded directly by inward remittance from abroad; or

the project is funded by a bilateral or multilateral International Financing Agency; or