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MyGAP GUIDELINES
Prepared by
Ministry of Agriculture and Agro-Based Industry Malaysia
Crop, Livestock and Fisheries Industry Division
Blok 4G1 Wisma Tani, No. 28 Persiaran Perdana
Presint 4, Pusat Pentadbiran Kerajaan Persekutuan
62624 Putrajaya, Malaysia
Telephone No. : 03 - 8870 1350
Facsimile No. : 03 - 8870 1365
mygap@moa.gov.my
www.moa.gov.my
First Edition
ISBN No. 978 - 983 - 9863 - 50 - 5
GUIDELINES
AQUACULTURE SECTOR
LIVESTOCK SECTOR
MyGAP GUIDELINES
CROP SECTOR
Page 5 to 20
Page
05
Introduction
Advantages of Certification
06
Definition
07
Application Criteria
Application Procedure
08
Service Charges
Evaluation Criteria
Certification Process
Audit Certification
Validity Period
09
Renewal
Revocation of Certificate
Enquiries
10
Appendixes
APPENDIX 1 Flow Chart of MyGAP Certification Process
APPENDIX 2 Application Form
APPENDIX 3 Application Check List
MyGAP GUIDELINES
CROP SECTOR
1.
2.
INTRODUCTION
1.1
1.2
1.3
ADVANTAGES OF CERTIFICATION
2.1
2.2
2.3
2.4
2.5
2.6
2.7
05
3.
2.8
2.9
DEFINITION
Term
06
Definition
Sustainable
Farm
Audit
Residue
Pesticides residue.
Integrated
Pest Control
TKPM Project
Contract
Farming
Modern
Agricultural
Project
Heavy Metal
Entrepreneur
Farm
Certification
Commitee
4.
APPLICATION CRITERIA
4.1
4.2
5.
Individual
Private Company
Project Participants of Permanent Food
Production Parks (TKPM)
Agencies/Statutory Bodies
Contract Farming Participants
Agricultural Centers under the supervision of the
Department of Agriculture
Participants of Modern Agricultural Project
APPLICATION PROCEDURE
5.1
5.2
07
6.
SERVICE CHARGES
Enrolment in the scheme is voluntary and service is given FREE to
participants for certification purposes.
7.
EVALUATION CRITERIA
7.1
8.
9.
CERTIFICATION PROCESS
8.1
8.2
AUDIT CERTIFICATION
9.1
Pre-Audit
i.
ii.
iii.
08
9.2
Follow-up Audit
i.
ii.
10.
Site Inspection
Water and Harvest Sample for pesticide residue,
heavy metal and bacterial analysis
Farm verification / practices
VALIDITY PERIOD
MyGAP Certification is valid for two (2) years. Regimented monitoring
will be carried out at least once (1) a year by the Department of
Agriculture.
11.
12.
RENEWAL
11.1
11.2
11.3
11.4
REVOCATION OF CERTIFICATE
12.1
13.
ENQUIRIES
For enquiries and further information, applicants may contact us at:
Secretariat
Farm Certification Section
Crop Quality Control Division
Department of Agriculture Malaysia
Wisma Tani, Aras 7
No. 30, Persiaran Perdana, Presint 4
62624 PUTRAJAYA
Telephone No. : 03 - 8870 3597 / 3570 / 3566 / 3580 / 3569
03 - 8870 3587 / 3454 / 3193 / 3446 / 3450
Facsimile No. : 03 - 8888 7639
E-mail
: salmsom@doa.gov.my
09
14.
10
APPENDIXES
14.1
14.2
14.3
Annex 1
Application
Complete
No
Yes
Assistant
Site Inspection
Pass
No
Yes
Pre-Audit (Internal Auditor)
& Sampling
Farm Practise
Inspection
Pass
No
Yes
11
Follow-up Audit
(Technical Auditor)
Recommended
No
Yes
Certification Committee
Pass
No
Yes
Award of Certificate
12
Annex 2
MyGAP 1
Annex 2
MyGAP 1
Annex 2
MyGAP 1
Annex 2
B.
16
INFORMATION OF APPLICANT
1.
2.
3.
4.
Corresponding Address
- Please complete current address for future corresponding
and please ensure to complete the information for no. 5 and
no. 10.
DESCRIPTION OF FARM
1.
Farm Address
- Please provide address of the cultivated farm (e.g. KPM
Indera Pura/Pusat Pertanian Kalumpang/Institut Pertanian
Ayer Hitam/PPK Cameron Highlands/FELCRA, ABC Plantation
and others).
2.
Lot Number
- Please state all lot numbers applied for certification in
accordance with the land grant.
3.
Block
- Please state block number of crops if applicable.
- Please ensure to complete information for no. 4 to 7.
8.
Annex 2
C.
9.
10.
Type of Farm
- Please tick ( ) where applicable.
- For other boxes (e.g. Projects under the Ministry of Women,
Family and Community Development, Projects under the
prison, Serenti centre and others.)
11.
12.
Farm System
Open
: Without any structure protecting crops.
Half Close
: For example, rain shelter structure.
Fully Covered : Insect-proof structures and rain resistant.
D.
E.
Marketing Channel
- Please indicate which marketing channels used to market
the produce.
- Marketing channel may be more than 1:
Direct Sales to Consumers
For example: Night markets, agriculture markets,
grocery stores.
Sales through Middle Person
For example: Supermarkets/ FAMA/wholesale market.
Export
Please state all the countries which produce are
exported overseas.
[15] CONFIRMATION
15.
17
Annex 2
MyGAP 13-2
Urus Setia
Skim Pensijilan MyGAP
Bahagian Kawalan Kualiti Tanaman
Aras 7, Wisma Tani
No. 30, Persiaran Perdana, Presint 4
62624 Putrajaya
(No. Faks: 03 - 8888 7639)
Tarikh : .
Tuan,
PERMOHONAN PERLANJUTAN TEMPOH SAH LAKU SIJIL MyGAP
Merujuk kepada perkara di atas, saya memohon untuk melanjutkan / tidak
melanjutkan* tempoh sah laku Sijil MyGAP untuk tempoh 2 tahun lagi iaitu
mulai ........................... hingga ............................ berdasarkan syarat-syarat
yang telah ditetapkan di bawah pensijilan MyGAP.
Sekian, terima kasih.
Yang Benar,
18
...............
(Tandatangan Pemohon)
: MyGAP ..............................................................
Annex 3
MyGAP 1-2
1.
2.
3.
4.
19
Annex 3
MyGAP 1-2
5.
6.
20
MyGAP GUIDELINES
AQUACULTURE SECTOR
Page 23 to 44
Page
23
Introduction
Advantages of Certification
Definition
24
Application Criteria
25
Application Procedure
Service Charges
Evaluation Criteria
26
Certification Process
29
Audit Certification
Validity Period
Certificate Renewal
30
Revocation of Certificate
Enquiries
31
Appendixes
APPENDIX
APPENDIX
APPENDIX
APPENDIX
APPENDIX
1
2
3
4
5
MyGAP GUIDELINES
AQUACULTURE SECTOR
1.
INTRODUCTION
1.1
1.2
2.
3.
CERTIFICATION ADVANTAGES
2.1
2.2
2.3
2.4
DEFINITION
Terms
Audit
Definition
A systematic validation mechanism and free
to evaluate the effectiveness of the
documented processes are being implemented
as scheduled by the organization.
23
Terms
Definition
Compliance
Audit
Surveillance
Audit
Re-Certification
Audit
Auditor
24
4.
Aquaculture
Activity
Corrective
Measures
APPLICATION CRITERIA
The following farm owners are eligible to be considered for the
MyGAP certification:
4.1
4.2
4.3
5.
4.4
4.5
APPLICATION PROCEDURE
5.1
the
5.2
5.3
5.4
SERVICE CHARGES
The Service Charge is FREE.
7.
25
EVALUATION CRITERIA
7.1
ii.
7.2
7.3
26
8.
Food Security
ii.
iii.
iv.
Environmental Sustainability
v.
Animal Welfare
All the five (5) auditing aspects are been detailed out into
18 items that has to be complied by the Aquaculture
Operator to obtain the certificate under this program are as
follows:
i.
Site Selection
ii.
iii.
Farm Construction
iv.
v.
vi.
Occupational Health
vii.
Water Management
viii.
ix.
Pond Fertilizing
x.
xi.
xii.
xiii.
xiv.
xv.
xvi.
xvii.
xviii.
Halal
CERTIFICATION PROCESS
8.1
8.2
8.3
8.4
8.5
8.6
The operators shall use the logo and certificate for their farm
produce for domestic and export market till the expiry date.
8.7
8.8
8.9
Phase 1 Application
27
8.11
8.12
8.13
28
8.15
Phase 7 Approval
The approval granted by the Divisions Director based on the
recommendations of the Committee of Fisheries Biosecurity
Audit Report.
8.16
8.17
8.18
Phase 10 Re-Certification
The application for the re-certification should be submitted
within a period of six (6) months before the certificate expiry
date.
8.19
9.
29
AUDIT
(Please refer to Appendix 2).
10.
VALIDITY PERIOD
The certificates issued to the rearers have the validity period of two (2)
years.
11.
CERTIFICATE RENEWAL
The certificate renewal shall be made within three (3) months prior to
the certificate expiry date as a reminder.
12.
REVOCATION Of CERTIFICATE
The revocation will be taken in place if the rearing farms are found to
be not complying with the MyGAP criteria and to any terms of
Certification Recognition Standard as follows:
13.
12.1
12.2
12.3
12.4
12.5
ENQUIRIES
For any enquiries and further information, the applicants may contact
us at the address as below:
Secretariat
Fisheries Biosecurity Division
Department of Fisheries Malaysia
Level 3, Wisma Tani
Podium Block 4G2,
No.32, Persiaran Pedana, Presint4
62628 PUTRAJAYA
30
Telephone No. : 03 - 8870 4000
Facsimile No. : 03 - 8890 3794
14.
APPENDIXES
14.1
14.2
14.3
14.4
14.5
31
32
Annex 1
Applicant
State Fisheries
Biosecurity Unit
Update and
Do Correction
Second Revision
and Submit to
Headquarters
for Approval
Complete
No
Yes
Receive Application
from UBPN and
Give the Farm
Registration Number
Department of Fisheries
Biosecurity Headquarters
Issue An Official
Notification Letter
About Registration
Approval to Owner
of the Farm
Applicant
33
34
Annex 2
Applicant
State Fisheries
Biosecurity Unit
Apply Officially to
UBPN for Certificate
Follow-up Audit
for CAR Closure
Submit Application
to Headquarters
Department of Fisheries
Biosecurity Headquarters
Issue Corrective
Steps Request
Form (CAR)
Yes
No
CAR
Director of Fisheries
Biosecurity
Approval of Application
for Certificate
Certification Committee
Applicant
35
Receive Certificate
36
Annex 3
partment
Single Application / Com
ter
Group Application / Clus
37
38
Annex 4
Physical Qualification
Pond
No.
Cage
Qualification Criteria
FQC Fish Quality Certificate (Certificates issued to farm / premises / vessel that fully comply
with MyGAP requirements and carry out self examination for product contamination for
supplying to exporters who sell to the European Union).
2 PRP Farm Certification Preliminary Program (Replacement program for the certification for
Aquaculture Good Practices Scheme [SAAB] - to introduce to new operators with the early
stage of aquaculture good practices).
39
Annex 4
Productivity
No.
Qualification Criteria
Yearly productivity
> 25 metric tan
< 25 metric tan
Release Rate (Prawn)
> 20 million seeds (PL Stage)
< 20 million seeds (PL Stage)
Release Rate (Fish)
> 1 million fish seeds
< 1 million fish seeds
No.
40
Qualification Criteria
Water Supply Reservoirs
Waste Water Treatment Tank / Pond
Toilet facilities
Hand Washing Sink
Tyre Dips Facilities
Foot Dips
Separate Food Storage Storeroom
Document for Quality Assurance Program
Farm Record Storage
Annex 4
Sampling Programme
No.
Sampling Activity
Self Inspection
Antibiotic Waste
Trace elements / Heavy Metal
Dye (Malachite Green, Crystal Violet,
Methylene Blue etc)
Aquaculture Residue Monitoring Plan
(DOFM)
SPS Aquaculture
(Nitrofuran & Chloroamphenicol) - DOFM
Bacteria Presence
(E. Coli, Salmonella, Vibro) - DOFM
Halal - DOFM
Disease - DOFM
41
42
Annex 5
ARF - 01 Form
Annex 5
ARF - 01 Form
MyGAP GUIDELINES
LIVESTOCK SECTOR
Page 47 to 62
Page
47
Introduction
Advantages of Certification
48
Definition
49
Application Criteria
50
Application Procedure
51
Service Charges
Evaluation Criteria
55
Certification Process
Audit Certification
57
Validity Period
Certificate Renewal
Revocation of Certificate
58
Enquiries
Appendixes
APPENDIX 1 Flow Chart of MyGAP Certification Process
APPENDIX 2 Application Form
MyGAP GUIDELINES
LIVESTOCK SECTOR
1.
INTRODUCTION
1.1
1.2
2.
CERTIFICATION ADVANTAGES
Farmers
2.1
2.2
2.3
2.4
2.5
2.6
47
3.
2.7
2.8
2.9
DEFINITION
Terms
48
Definition
Farm
1. Grandparent
Stock Farm
2. Parent Stock
Farm
3. Swiftlets
Ranching
Building
Avians
Auditors
Corrective
Action Request
(CAR)
Non-compliances
documented
by
the
auditors and need satisfactory corrective
action by the auditee in an agreed period by
both parties.
Terms
Definition
Food Safety
Quality
Assurance
Program (QAP)
4.
Livestock health
Farm bio-security
Premise
Use of medication
Waste Management and
Pollution Control
Animal welfare
APPPLICATION CRITERIA
The implementation of this certification scheme is based on Good
Animal Husbandry Practice (GAHP) which comprised of:
4.1
4.2
ii.
iii.
Bio-Security Programme
The Farm Operators should establish a Bio-Security Program
to prevent the introduction of disease vectors into the farm.
Example: farm must be fenced, control mechanism on
workers and visitors movement.
49
4.3
4.4
ii.
iii.
iv.
Use Of Medication
Use of medication must be controlled, use as prescribed by
the factory or veterinary doctor. These are to prevent the
presence of veterinary drugs residue in the food chain.
4.5
4.6
Animal Welfare
The well being and welfare of the animals must be taken in
consideration at all times during their production period by
the farmers and workers ie: from receiving of stocks up to
sale point.
5.
50
APPLICATION PROCEDURE
5.1
5.2
5.3
6.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
Relevant records.
SERVICE CHARGES
No payment is imposed for MyGAP Certification. The government
though, has the right to impose relevant and appropriate payment
on all kind of services provided, if required.
7.
EVALUATION CRITERIA
The general requirement for MyGAP Certification is fulfilling the Good
Animal Husbandry Practice (GAHP). Good Agricultural Practice
(GAP) for Livestock Farm is based on the scope of Good Animal
Husbandry Practice (GAHP).
Evaluation aspects that will be focused during the validation for the
purpose of MyGAP Certification are the implementation of GAP i.e.
GAHP in compliance to MS 2027:2006 Good Animal Husbandry
Practice (GAHP). The scope of GAHP comprises of the aspects of
husbandry activities as follows:
7.1
Site Selection
Distance and area: Suitable farm distance and housing area
according to types of livestock, so that it will not disturb
public tranquility abide by current legality (e.g. State
Enactment).
7.2
51
7.3
Personnel Management
Be sure that the workers are in good health level at all
time. Timely medical check-up has to be arranged
when appropriate.
ii.
Workers Welfare
Workers quarters are constructed separately from the
production area.
iii.
iv.
52
v.
vi.
Equipments Management
All equipments must be in good
continuously
maintained.
Avoid
equipments from other farm.
vii.
order and
borrowing
viii.
ix.
Livestock Identification
Farm should has good livestock identification system.
x.
Record Management
Completed, updated, well-kept and maintained
farm record.
7.4
7.5
7.6
Pollution Management
Farm party should have a good farm management with the
following pollution issues:
i.
Flies Infestation
Flies Control Program should be established and
implemented correctly with relevant record readily
available.
ii.
Odour Pollution
Make sure the farming activities do not cause smell
problem and will disturb environmental well-being.
iii.
Dust Pollution
Make sure the sucked out air off the shed (closed
shed) does not pollute the air and brings hazard to
the surroundings.
53
iv.
Noise Pollution
Make sure sound level from the farming activities
does not disturb the well-being of the public
surroundings.
7.7
7.8
Use of Vaccine
Written Vaccination Program should be prepared
and implemented correctly. Records shall be
maintained at all times.
Types of vaccine used should be suitable with the
requirement (species, type and age) of animal.
All empty vaccine containers and bottles shall be
disposed
according
to
the
manufacturers
prescription.
ii.
54
7.9
ii.
Farm Bio-Security
Complete provision of Bio-Security infrastructure. The
infrastructure should be built perfectly, well
maintained and effectively functional.
iii.
Sanitation Program
All sheds and equipments shall be sanitized properly
using the right chemicals and/or sanitizers as
prescribed by the manufacturer after each cycle
and resting period.
8.
CERTIFICATION PROCESS
8.1
8.2
8.3
8.4
9.
AUDIT CERTIFICATION
9.1
55
Adequacy Audit
This document audit is done over received application form
to ensure the content and supporting documents for every
item in the application form has complied with the term of
MyGAP.
9.2
Compliance Audit
i.
9.3
iii.
iv.
v.
Surveillance Audit
DVS will undertake surveillance audit regimentally to make
sure the MyGAP Certificate awarded premise maintains the
certification criteria and implementation of GAP and GAHP
elements. The frequency of audit depends on the current
requirement.
9.4
56
Review Audit
Review Audit will be carried out once a year for the purpose
of MyGAP Certificate renewal which valids for a year.
Review Audit will also be carried out if there are changes as
follows:
i.
ii.
iii.
iv.
10.
VALIDITY PERIOD
MyGAP Certificate validity period is till 31st December of the current
year.
11.
12.
CERTIFICATE RENEWAL
11.1
11.2
11.3
11.4
The lead auditor will prepare report and the certificate will
be renewable in the following year when all CAR(s) had
been closed successfully. If there is no CAR(s), the lead
auditor will prepare report and the certificate will be
renewable in the following year.
CERTIFICATE REVOCATION
12.1
ii.
iii.
iv.
v.
57
13.
ENQUIRIES
For any enquiries and detail information, the applicant may contact
our party at the address displayed below:Secretariat
Quality Assurance and Diagnostic Division
Veterinary Service Head Office
Tingkat 2, Blok Podium 1A,
Lot 4G1, Wisma Tani, Presint 4
Pusat Pentadbiran Kerajaan Persekutuan
62630 PUTRAJAYA
Telephone No. : 03 - 8870 2022
Facsimile No. : 03 - 8888 5755
www.dvs.gov.my
14.
58
APPENDIXES
14.1
14.2
Annex 1
Complete
Set Appointment for Farm Inspection
Farm Inspection
(Complete Form 2 & 3)
Positive
Redo Sampling
Negative
Compliance
Prepare Report and send to MyGAP
Committee of DKK Division
(Form 1, 2 & 3 and Lab Report with photos)
Check Received Report
Incomplete
To be Completed
with Additional Document
Complete
Report Presentation by Committee in
the Quality System Certification
Committee Meeting
Not Approve
To be Completed
with Additional Document
Approve
Certification Approval by Director General
Malaysia Veterinary Services
MyGAP Certificate Award
Reference:
Responsibility
of Applicant
Responsibility of
Certification Committee
Result
59
60
Annex 2
Annex 2