Enrollment System for General Emilio Aguinaldo

National High School

Department of Computer Studies Lyceum of the Philippines University Cavite
Campus Governors Drive, General Trias Cavite
Rod Brandell N. Cuevas, Glenn B. Duria, John Michael B. Merjillia, Aaron Joshua L.
Nicdao, Gienor L. Pagatpatan, Ramon Carlo C. Somintac,
Prejun G. Tein
Rbcuevas18@yahoo.com, g_duria17@yahoo.com,
Jm.merjilla@yahoo.com, khulitzburg@yahoo.com,
pgienor@yahoo.com, carlosomintac@yahoo.com,
tein.prejun@yahoo.com
ABSTRACT
CATEGORIES AND SUBJECT
DESCRIPTIONS
D.3.3 [Programming Languages]: Language Constructs and
Features abstract data types, polymorphism, control structures.

GENERAL TERMS
Algorithms, Management, Documentation, Design, Reliability,
Security

KEYWORDS
Description, Inspiration, Focus

1.0 INTRODUCTION
1.1 Background of the study
Throughout history, as machine invented by extraordinary people,
they attempted to make their jobs easier. This desire to simplify
lives and perform more effectively creates new technology for
improving lives within our society. Because needs exist, man
developed and applied new technology to fill those needs.
Technology is one of the tools to solve those problems because
man keeps developing new technologies. These new technology
leads changes in the jobs that are being performed but the

schools that is located in the metropolitan areas. Aside from good

quality education, good services are also one of the factors that are
sought by the clients or students.

1.2 Background of the School

1.2.1 History of General Emilio Aguinaldo
National High School
GEANHS was constructed in the year 1996 in a 2 hectare land
contributed by the Remulla family, they decided to name the
school General Emilio Aguinaldo High School after the Emilio
Aguinaldo Highway. At first there are only at least more than a
hundred students but in a span of a decade General Emilio
Aguinaldo High School's student population rose to more than
6000 students. GEANHS still uses manual enrollment system,
almost all of the teachers are needed during enrollment every year
because almost 6000 to 8000 students are enrolling in this school.

1.2.2 Vision
GEANHS towards excellent education for Imuseos and nearby
communities.

1.2.3 Mission
Equipping the youth with and leading them towards excellence
education- moral, social, physical and spiritual that will prepare
them in their future undertakings in life.

1.2.4 Core Values

We shall pursue this while practicing the values of honesty,
integrity, obedience and respect for all
changes comes new problems in which can be solved by
improving technological advancement and so computers were
developed to deal with information needs and case. That is why
Information Technology (IT) is so important to today's world.
Especially those involved in this field are full of determination
and is seeking new idea in order for them to help society.
Today, most establishment and institution in the country uses
modern technologies for them to be able to serve clients fast and
efficient. One of the most important sectors in our country is our
educational institution where almost 10 million students enroll
yearly. In line with this, it is better for a school to have a
computerized enrollment system instead of the traditional manual
system to have an efficient and faster enrollment operation and to
use as an advantage over their counterpart school especially

1.3 Statement of the Problem

Computer as part of the innovation in technology manifest bigger
changes in world, economies, banks and other manufacturing
centers flourished due to the catching power of computers in the
field of education, not all school can afford to have numbers of
computer to update the school manual system, which somehow
caused a lot of inaccuracy and inefficiency in the date processing
records, rules and regulations, profiles, and program
The present system of General Emilio Aguinaldo National High
School is done manually such as the enrollment system, and
record keeping. From the time it was started to operate, they use
the manual system. Even nowadays, that they have computers,
still they use it for proration of memos and letters.
The present enrollment System caused a lot of inaccuracy and
efficiency in processing the record and data of the students. Too

much time and effort are consumed and cannot give on time.

1.4 Statement of the Objectives

1.4.1 General Objectives
This studies aims to develop a computerized Enrollment System
for General Emilio Aguinaldo National High School. Because
their manual system is difficult to use. The system to be developed
contains many different features that will help a lot to the school
to change their manual system. The only difference is it will be
done by using a computer. Making it a computer based system
will help the students to facilitate their enrollment, but the main
reason is to have a faster and more accurate system on Enrolling
students.

1.4.2 Specific Objectives

To develop a computerized system that will help the

General Emilio Aguinaldo National High School in providing
their clients/students a more faster, accurate and efficient
enrollment system.

To use the skills and knowledge that we gained through

studying the subject of System Analysis And Design, Object
Oriented Programming and Database Management System.

To motivate ourselves in making a brief and precise

conclusions

To enhance the knowledge of individuals in creating

program

To help the General Emilio Aguinaldo National High

School in providing good quality of enrolment system.

1.5 Significance of the Study

The School
The school deserves to provide an efficient, faster, and accurate
enrollment system for the students, for their school to preserved
its name And for the school to attract more parents to enroll their
children. In using this system, a lot of time will be lessen and
saved. And it will make the work more easier.

The Student/Enrollees
The proposed system aims to have a user-friendly and accurate
functional interface. The proposed system will benefit to the
students in terms of getting the result of the enrollment faster and
it will lessen the time of the students to fill up many forms and
they dont need to wait for a long time to know their sections
because the system will generate automatically, it will show
immediately the section where the students belong. The system
has its instructions that will helps the students to understand the
process.

The Faculty Staff

The proposed system will benefit to the faculty staff , It will
lessen the time and hassles of the teachers and faculty staff during
the enrollment day. Yet they can do their other activities because
the system is easy to use, all instructions are there, so theres no
need a lot of man power because all the procedures are there and
Theres no difficulties for the students to enroll.

The Future Researchers

This proposed system will help to the future researchers because
this study provides the necessary information in developing a
computerized enrollment system. The future researchers can
improve their systems by making this as their guide. They can use
this for the references for their study and developing the same
system. They can used the processes that had been made and they
can apply it in their proposed system.

The proponents
The proponent is the one who will benefit from this study because
the proponents will apply all their acquired knowledge and skills.
And they will use it in developing a system for the users And it
will help the proponents to resolve the problems.

1.6 Scope and limitations of the study

The computerized enrollment system is an application system,
which requires the users to input the gathered information about
the students and the system will undergo process for inputting the
information in the computer and the students will wait for several
minute for the results of their section, they will go back to faculty
for the receipt or enrollment assessment form.
The system is can be used only by an authorized school members
like teachers and faculty staff because they are the one who knows
the information and they are the one who knows to use the system
and they are in charge in giving the instructions to the students
and they are allowed to access the system. Students are not
allowed to use the system because it is limited to users and the
system has its own security features like login that only
administrators can access the system.

1.7 Methodology of the study

SDLC (System Development Life Cycle), just as the name
implies, is defined as the process of developing system or
software to meet certain requirements. It covers many activities;
starts from understanding why the system should be built,
studying the project feasibility, analyzing problems, choosing the
system design and architecture, implementing and testing it, up to
delivering the system as product to the user. SDLC is a process of
gradual refinement, meaning that I done through several
development phases. Each phase continues and refines whats
done in the previous phase. Commonly known development
phases in SDLC are:

Prototyping
This methodology used usually when the business process is
likely to be changed as the project proceeds or when the project
sponsor has the little idea of what system to be built. The analysis,
design, and implementation phases performed concurrently and on
each cycle resulting in a system prototype that will be reviewed by
the project sponsor. The cycle repeated continually based on the
sponsor comments until the prototype successfully meets the
requirements. The last prototype will then be called the system
functions may not be recognized until somewhere in the middle of
project timeline. Thus there is a possibility to alter the initial
design decision and start all over again from the beginning. It can
delivers system quickly to users, though it not exactly meets the
requirements.

2.0 Review of related literature

Local
http://www.slideshare.net/alvinbobadilla/chapt
er-1-2
Magalang (2003)

Planning
it is the process of understanding why the system should be built
and defining its requirements. It also includes feasibility study
from several different perspective, technical, economic, and
organization feasibility aspects.
The proponents use planning for their everyday schedule
including their corresponding task. Each proponent will have a
task for their work to be done easy. This phase is important
because in this phase you will see the progress of your study and
in this phase, the proponents can discuss the works and strategies
of the system including the design of the develop system.

Analysis
This phase includes activities such as problems identifying and
analysis, and even predicting potential problems that may arise in
the future regarding the system. The deliverable products of this
phase will drive how the system will be built and guide the
developers works.
The proponents use analysis for their study because analysis will
helps a lot in the proponents for developing their system. In this
phase, the proponents conducts a investigation to analyze the
problem of General Emilio Aguinaldo National High school
regarding the manual system. And what kind of system will create
or develop to help and to lessen the problem of General Emilio
Aguinaldo National High School.

Design
System analysis leads to design decision, which exactly
determines how the system operates in terms of process, data,
hardware, network infrastructures, user interface, and other
important factors in the system environment.
The proponents use Design for their study, the proponents will
create a user friendly graphical interface of the system. The
proposed design is easy to use because the fill up form is not
difficult to use because all of the contents are there.

Implementation
This is probably the most resource-, cost-, and time-consuming
phase of all. This is when the system is actually built, tested and
finally installed. It also includes activities such as user training
and system maintenance.
This is the last and final phase that proponents use, in this phase
you can now check your full study about the system that you
create. And the proponents can conduct now a series of
experimentation on their proposed system.

Over two decades, effective enrollment management is going to

be critical to the future of tuition/enrollment-dependent College
and universities, especially in state where the number of high
school graduate is expected to decline by 30-40% (WICHE,
1984).This paper outline the conceptual framework, design, and
implementation plan for building decision-support system for
enrollment management at the college level private,
comprehensive university. It begins with a brief overview of the
enrollment system. As a concept, the computer-hardware
environment, and the fourth-generation software tools used to
implement the system.
they proposed this to developed software that will help the
management of the school GEANHS in giving good service to
its student in speeding of the process involve in monitoring
account acquired during the enrollment & other payment
transaction and was designed to be user-friendly by only
authorized persons and to ensure security of data basic
information and automation of enrollment process will upgrade
the quality of the services provided for the qualified enrollees and
This system have been designed in order to speed up the access
and retrieval information and to lessen manual effort involve in
the Enrollment routine of transaction.

Solomon (2002)
Stated that the using of computer are continue to grow, the need
for a more timely information and data processing comes on
demand keeping the record of any manual operations need the
application, because handling it manually will only be conflicting
this System was made to lessen the time and effort exerted by
both student and school employees. It is also made to give
accurate reports and keep records of every students every students
and for easy and fast way of enrollment..
Developing Enrollment System, to know how to read sign the data
that is used to be kept the record files of students and also that, it
could be mange more efficiently in computer with his project ,
This conducted system goes along the trend of computerization to
be in the field of competitiveness and survive to the complicated
works developed a program using database III which capable of
retrieving, access in manipulating of data in easy way The study
was conceived because of the need to update the current
registration system of GEANHS, which is done manually.

Torres et.al. (2002)

conducted a study that resolves around the importance
computerization of student information. This study was conducted
with the hope that it would help minimize time and effort in
processing students information in Maulawin National High
School. The basic feature of this study is after the storage and
access of retrieving and updating the data.
Nowadays most of the companies are dealing with huge amount
of data. Of course this requires long processes of maintaining ,
organizing and managing of these data. Managing these data will
require a specific system specially created for the usage of a
certain company or client.
Handing multiple student records manually will consume a lot of

time and resources . For a system to be efficient, reliable, and

effective it needs to lessen the task of the user and the time
consumed. Thus , computerization is essential to a system
specially when it deals with huge amount of data. Also
computerization gives security by sorting or monitoring the data
or entities
involved in the system. A security password and username for the
client or user is also a must for maximum data security.
Since enrollment system needs to process huge amount of data
and information, computerization will become useful and essential
for it. Maintaining students records for enrollment system with
computerization will lessen the task and time consumed. Also
updating the data will become easier and time saving, since the
data required needs to be updated from time to time. Since student
records are one of the most important data in an education
institution it needs to be
maintained and organized. Computerization greatly increases the
efficiency of an enrollment system. The user can maximize usage
of a system with Computerization.

Revalla (2005)
created an Automation Enrollment System for the computer
Science Department of the Laguna College business and Arts. The
study was conceived because of the need to update the current
registration system of LCBA, which is done manually. Her study,
was based on the special problem of Mr. Bonifacio E. Bacani, Jr.
about
Student
Record
information
System.
It is generally accepted that information is a vital commodity for
the successful operation of today's organizations. Nowadays
modern business organizations are using computerized
information systems in order to obtain such information. As a
student with little knowledge about technology rapidly the main
issue, is how can an organization should effectively use such an
information system. Which it's management sometimes can be
unpredictable in order to effectively help the whole organization
structure to improve and take the most out of it. This report will
try to analyze intranet and its impact on the use of information in
organizations, as well as what actions an organization might take
to make the most effective use of it.
Almost every higher education or any institution uses a software
to store it's data. You wouldn't accept the applicants information
without having a place to put a data and accepting applications.
That part is the beginning of the study a system. Once students are
accepted, you need to ensure that you store their information in a
secure place, keep it up to date, and share it with all your
institution's offices so it can be used easily and efficiently
throughout each student's entire lifecycle.
The one Proponents of that system, will guide and satisfy our
clients for student records. The proponent's goal in this project is
to developed the current system that they are using and make their
staff easier and will help to reduce paper woks. It will make a
useful system that can be used to facilitate the record of the
student. That proponents system is a user friendly for our clients.
It will be easily to access by the authorized personnel such as
professors, instructors, and school administrator.
It will be easily for the authorized personnel to access it. This
system describes the information and components of
computerized system and several strategies to develop the whole
system. When we talk about the students record of the School.
What do we usually think, Well, student's record is one of the

most important files or documents that need to give way of

attention, who assign this particular position, because it is one of
the hidden files of the school that was the record of the student
needs to secure for their privacy.
Information Technology is widely used for faster and easier way
of recording student information. It is also used in managing the
operation undertaken by the school. It is a great help to every
school that undergoes with different difficulties within recording
the student's information. Almost all schools and other
institutions, computers have significant impact in their works.
People rely on computer for efficient and effective way to handle
different loads and tasks.

Foreign
http://www.slideshare.net/alvinbobadilla/chapt
er-1-2
Gurewich (1999)
stated that the database system makes the work faster for every
institution. For the mere fact that instead of doing things
manually, with the use of computer technology everything is done
fasters. This system was used an SQL in database that give less
time to the employee of the school that inputs a record or
information about the client or what we called enrollees. In their
database they are not displayed the whole table only the important
entities are displayed when you run the program. We will guide
this system because of the functionality of their database.

Adamski (2007)
was useful in the sense of functions and features that the
enrollment system has. This system was computerized on year
2007 that has highly secured in their files and record of the
students. They are used a reliable database, in program they used
java language that also the same with the language that we are
use. they are some differences between the enrollment system of
Adamski and the system that we are develop for now, Adamski
have a receipt after paying tuition on cashier, they created a forms
that show the content of tuition fee but in our system we are not
suppose to create a forms like a receipt because we are engaging
in public school. They are also created a form that has a lot
questions about personal information of the enrollees. In our
system we are not suppose to imitate those questions because the
school only get the important detail of the students like full name,
contact no., and address. We will depending on our system in this
published journal because we think that this documents will guide
us to make a better system. We also decided to use this documents
because all of the flows and functionality of the system was very
customized that we saw on the DFD, another reason is we have
the same goals and that is to make an enrollment system that gives
a better process for the school or the client.

Hammer (2003)
They said that computer could eliminate the need for copying and
rearranging information, which was entered into system. They
also perform mathematical computation; in short computer can
eliminate most of the paper works.
Database is use as a storage of data in a system, this is use in
almost of the system because it handles the data. Some of the
advantage of database is/are it saves time, and thereby increases
productivity by making it easier to retrieve data as needed, with
database it makes backing up of vital data much easier, easy
retriever of data and sharing of data. This is important in our
system because we are making a system that need a storage of
data because we input many data in our system which is

confidential with the users.

computer gives more benefits because this is where you create
systems that can make your works faster and less man power. We
need computer for accurate and efficient outputs of data for the
benefits of the users. The system or the computer help us (the
programmers) to make our work easier.

Towsand (2005)
stated that database is structured collection of data. The data may
be about people, product events in short, any type of information
is to manage the collection of data for reporting and making
decision.
Of course data needs to be updated from time to time, therefore
database provides easier access to the data that needs to be
updated by sorting them into their designated categories and
sections.
Nowadays most of the companies holds huge amount of data, so
basically they really need a system to hold and manage that data
for them. Like the enrollment system, it holds the data, manages it
and also it updates from time to time. A system needs a database
to function, without a database a system wouldnt be efficient or
wont function at all.
Database is one of the primary requirement for a system, not only
for an enrollment system but for most of the systems that a client
or company requires. Database management is important for the
data of the system needs to be managed carefully and efficiently
for better and more accurate results.

3.0 Theoretical Framework

3.1 Statement of Assumptions
There are several activities that the proponents assumed in the
development of the proposed system and these are the following:
3.1.1 Users are computer literate.

3.1.2

No major changes in the school policies regarding the

procedure on enrolment will take place during the course of the
study.
3.1.3 The institution is willing to cooperate with the system
requirements needed by the proponents
.3.1.4 The institution is very much willing to adopt the
proposed system.

3.2 Operational Definitions

3.2.1 Definition of Terms
Automation
Act of implementing the control of equipment with advance
technology usually involving electronic hardware; Automation is a
condition of being automatically operated or controlled.

Database
Data base is a collection of an integrated collection of logically
related records or files consolidated into a common pool that
provides data for one or more users.

Human Intervention

participation or engaging of man to any activities, work or even

processes.

MS Office Access
is a relational database management system from Microsoft that
combines the relational Microsoft Jet Database Engine with
graphically user interface and software development tools. It is a
member of the Microsoft Office suite of applications, included the
professional and higher editions or sold separately.

Registrar
Department in the school engaging in students record and data.

Retrieving
restoring , recovering data in relation to database.

Sectioning
Done in scheduling student in their particular class.

Transactions
information categorized by specific fields. It is also Assessment of
fees regarding payment of students.

Teacher
The one who enrolls the students and A member and staff of
General Emilio Aguinaldo National High School.

3.2.2 Definition of Processes

Verifying and Adding new Student Record

process of verifying and adding the records of the new students

(freshmen
and
transferees).

Verify and Update old Student Record

process
of verify and update the records of the existing students.

Filling Up Registration Form

process of
accomplishing the students registration form.
Securing Assessment Slip process of securing the
assessment slip for the breakdown of the fees to be paid.

Generation of Reports

process of generating reports

such as the master class list, status reports, etc.

3.3 Theories Used in the Study

Concepts used by the proponents in the study and how they are
applied and what processes or software should be used in
development of the General Emilio Aguinaldo National High
School. The Following Process and Software are:

Java
http://en.wikipedia.org/wiki/Java_(programming_
language)
a programming
language originally
developed
by James
Gosling at Sun Microsystems and released in 1995 as a core
component of Sun Microsystems' Java platform. The language
derives much of its syntax from C and C++ but has a
simpler object
model and
fewer low-level facilities
than
either C or C++. Java applications are typically compiled to by the
code (class file) that can run on any Java Virtual Machine (JVM)
regardless of computer architecture. Java is a generalpurpose, concurrent, class-based, object-oriented language that is
specifically designed to have as few implementation dependencies
as possible. It is intended to let application developers "write
once, run anywhere" (WORA), meaning that code that runs on
one platform does not need to be recompiled to run on another.
Java is as of 2012 one of the most popular programming
languages in use, particularly for client-server web applications.
The proponents use this java (programming language) for the
proponents to create and to develop their proposed system.

DBMS

(Database

Management

System)

http://en.wikipedia.org/wiki/Database_manageme
nt_system
a software package with computer programs that controls the
creation, maintenance, and use of a database. It allows
organizations to conveniently develop databases for various
applications. A database is an integrated collection of data records,
files, and other objects. A DBMS allows different user application
programs to concurrently access the same database. DBMSs may
use a variety of database models, such as the relational
model or object model, to conveniently describe and support
applications. It typically supports query languages, which are in
fact high-level programming languages, dedicated database
languages that considerably simplify writing database application
programs. Database languages also simplify the database
organization as well as retrieving and presenting information from
it.
A DBMS provides facilities for controlling data access,
enforcing data
integrity,
managing concurrency
control,
and recovering the database after failures and restoring it from
backup files, as well as maintaining database security.
The proponents use Database Management System for their
proposed system because DBMS can handle and store data that
the proponents will use for their system. DBMS can store big
amount of data like names of the students and their records.

Programming
http://en.wikipedia.org/wiki/Computer_program
ming
the process of designing, writing, testing, debugging, and
maintaining the source code of computer programs. This source
code is written in one or more programming languages. The

purpose of programming is to create a set of instructions that

computers use to perform specific operations or to exhibit desired
behaviors. The process of writing source code often requires
expertise in many different subjects, including knowledge of the
application domain ,specialized algorithms and formal logic.
The proponents used computer programming for their proposed
system. Computer programming is the most important because
you cant create a program without knowing how to program a
system.

Design (GUI)
http://en.wikipedia.org/wiki/Graphical_user_inter
face
a type of user interface that allows users to interact with
electronic devices using images rather than text commands.
GUI represents the information and actions available to a user
through graphical icons and visual indicators such as secondary
notation, as opposed to text-based interfaces, typed command
labels or text navigation. The actions are usually performed
through direct manipulation of the graphical elements.
The proponents used GUI for their system. GUI is the Design of
the system. The GUI is the face of the system.

Methodology (Prototyping)
http://en.wikipedia.org/wiki/Software_prototypin
g
refers to the activity of creating prototypes of software
applications, i.e., incomplete versions of the software
program being developed. It is an activity that can occur
in software development and is comparable to prototyping as
known
from
other
fields,
such
as mechanical
engineering or manufacturing. Prototyping has several benefits:
The software designer and implementer can get valuable feedback
from the users early in the project. The client and the contractor
can compare if the software made matches the software
specification, according to which the software program is built. It
also allows the software engineer some insight into the accuracy
of initial project estimates and whether the deadlines
and milestones proposed can be successfully met.
The proponents use this methodology for them to do their task
easily by following the method that proponents used. By
following the steps of this methodology, the proponents will able
to follow the orders and procedures of their study.

4.0 The Existing System

4.1 Description of the System
General Emilio Aguinaldo High School is one of the biggest
public schools in Imus Cavite. It is also one of the most populated
public school with a population of around 6000-8000 students.
Even with a huge student population the General Emilio
Aguinaldo High School still uses manual enrollment system. The
enrollment process starts with the enrollee's compliance with the
school's requirement for the enrollment process. The requirements
for incoming freshmen (photocopy of grade 6 report card
certification of good moral photocopy of birth certificate of the
enrollee and enrollment fee. After completing these requirements
and paying the enrollment fee to the registrar the enrollee is now
added to the student database with the corresponding section. The
user of the enrollment system can easily update, manage or access
the student information in the database. After finishing all the

processes in enrolling and completing the requirements, the

enrollee is now ready to proceed to the school.

4.2 Definition of Data Capture

END

Manual Application System

Data Entry

Field Name

Field Type

4.4.3 Exam Results

BEGIN

Application Form
Personal Data

IF The examinee is scheduled on that day

THEN Examination is gives
ELSE An arrangement and evaluation has to be made

Last Name
First Name
Middle Name
Age
Gender
Address
Birthday
Email
Guardian
Guardian No.
Year Level

Text
Text
Text
Integer
Text
Text
Integer
Text
Text
Text
Text

4.3 INPUTS
Name Of Document

Application Form

Prepared by

Applicant or Student

Number of copies

Purpose
enrollees

This is a requirements to a

IF The Arrange of the four subject taken is greater than

or equals to 75%
THEN He / She is allowed so be enrolled in the School
ELSE
The examinees shall have to undergo an interview and
evaluation
END

4.5 Outputs
Name of Document
Test Result)
Prepared By
Number of Copies
Frequency of Distribution
Purpose
Recipient

HET Result(High School Entrance

Guidance and Testing Department
1 each Applicant/Examinee
A Minutes after the Examination
To acknowledge and inform the
examinees that they pass or failed
the examination
Applicant/Examinee

4.6 Data Flow Diagram

4.6.1 Context Diagram

to be an official student of a
school.
Recipient

Faculty Office

Prepared by

Faculty Staff

Number of Copies

1 copy per examinee

Purpose
ability of the student

It tests the mental and critical

Recipient

Student

Authorized Personnel of General Emilio Aguinaldo National

High School

4.4 Process
4.4.1 Adding of New Applicant/Examinee
Record
BEGIN
IF The Application Requirements are Complete and paid
with the testing fee
THEN Add the Applicant's Record
END IF
END

4.4.2 Taking of Examination

BEGIN

4.6.2 Level 0 Diagram

Admin
5.2.1 The

Proposed system will CREATE lists of those

currently enrolled and registered students
5.2.2 The Proposed system will STORE data gathered from
the forms and those entered by the administrator

5.2.3

The Proposed system will UPDATE/MODIFY data

gathered and stored.

5.2.4

The Proposed system will VIEW entries and names of

registered and enrolled students

5.2.5

The Proposed system will DELETE unnecessary data

5.2.6

The Proposed
information or names

system

will

SEARCH

specific

User
5.2.7

To FILL
enrolment forms

5.2.8
4.7 Problem Areas
The main problem of General Emilio Aguinaldo National High
School is they are still using a manual system in enrolling a
student which is The system describe as time consuming, slow
process, and more hassle.
Manual system always encounters a problem when many student
will come to school to enroll. The problem is the manual system
will get much of time of the enrollee. It takes a lot of time for the
students to get there designated sections because of the slow
process. Aside from that, Another problem that manual system
encounter is when students reached the closing of the office hours
because of the slow process they will come back again to enroll
and spend money. And instead you still do what you need to do,
all of the time will go to the School because you need to come
back to enroll.

5.0 The Proposed System

5.1 System Overview
General Emilio Aguinaldo National High School have a lot of
problems when we talks about their process of enrollment. The
manual recording of student form was not secured and they spend
a lot of time by doing this. When they use the system that we
developed almost all of the problems will be fine. The system will
generate reports in a least possible time. It will facilitate an
accurate and easy way of securing their students and it will also
give lessen time by recording data of the students.
The proposed system will help the faculty and teachers of the
General Emilio Aguinaldo National High School and also to
enhance the current system of the school. Also to make their
enrollment process easier and efficient.

5.2 System Objective

UP

computerized

registration

and

To SUBMIT the filled forms

5.2.9

To VIEW lists from Current Students, Registered

Students and Unqualified Applicants

Scope
The system includes a computerized registration and enrollment
form. It allows users to fill in the form and submit. It allows the
administrator side to retrieve information. It can severely reduce
the amount of duplicate effort required for multi-enrollees. It also
allows users to view whether their information has been passed.
However, the system is not web based. It cannot be altered or
modified by the users. It cannot show the results instantly to users.
Users may not remove or delete their information once theyve
been passed.

5.4 System Justification

The system is needed of the School because of the tedious
process of their current system aside from this reason is a long
period of time that they are spend on filling records at the faculty.
Another reason is they are not secure to all of records of their
students, last and most common reason is inefficiency and
inaccuracy of the process.