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TABLE OF CONTENTS
Executive Summary
Policy
Purpose
Program Description
11
11
12
12
12
12
Field Stops
13
13
Scorecard
15
Violations
16
16
Individual Infractions
17
18
Attachments
19
Table of Attachments:
Attachment 1 SAO Registered Vehicle Permit Request Form ............................................................. 19
Attachment 2 SAO-issued Registered Vehicle Ramp Access Permit .................................................. 20
Attachment 3 SAO Non-Registered Vehicle Request Form .................................................................21
Attachment 4 SAO-issued Non-Registered Vehicle Permit ................................................................ 22
Attachment 5 SAO-issued Construction Access Permit ...................................................................... 22
Attachment 6 Auto Shop Vehicle/Equipment Inspection Checklist .....................................................23
Attachment 7 GSESIP Scorecard ........................................................................................................ 24
Attachment 8 Airport Citation Tracking System Form ....................................................................... 25
Table of Figures:
Figure 1 SFO Core Values ...................................................................................................................... 2
Figure 2 Scheduled GSE Audits Report as of September 11, 2014 ........................................................ 6
Figure 3 Random GSE Inspections Report for CY 2012, 2013, 2014 as of September 11, 2014 ...............7
Figure 4 GSESIP Stakeholders .............................................................................................................. 9
Figure 5 SFO Work Units GSESIP Responsibilities ................................................................................ 9
Figure 6 GSESIP Flowchart ..................................................................................................................14
Figure 7 Citation Enforcement Procedure ............................................................................................18
Executive Summary
ALL WAYS SAFE The San Francisco International Airport (SFO) is pleased to introduce its
Ground Support Equipment Safety Inspection Program (GSESIP), which enhances the former Vehicle
Inspection Program as one of the key elements to demonstrate the commitment to its core value of
Safety and Security is our First Priority.
This program is governed by the Airport Rules and Regulations and exists to ensure the
maintenance and safe operation of all Ground Support Equipment (GSE) operating on the Air
Operations Area (AOA). The GSESIP embraces industry leading best practices and is applicable to
employees of all airlines, domestic and international, and their contracted service providers, as
authorized by their Aviation Support Services Permit. It includes compliance expectations, random
and periodic auditing and procedure enforcement.
The goal of the program is to increase overall safety awareness by eliminating preventable
accidents and/or injuries related to driving and equipment maintenance. Each component of this
program supports the framework necessary to ensure full compliance and build upon SFOs culture of
safety.
Policy
Ground Support Equipment (GSE) on the Air Operations Area (AOA), whether such GSE is
motorized or non-motorized, may be operated only with the permission of the Airport Director. Safe
operation of GSE on the AOA is critical; drivers and vehicles shall comply with the Airport Rules &
Regulations requirements. The GSESIP is annexed to the Airport Rules and Regulations as Appendix
B. Any lease or permit authorizing the use of GSE on the AOA shall incorporate the GSESIP.
Any GSE that fails an inspection is prohibited on the AOA, i.e. immediately suspended from
service until the deficiency is corrected.
Additionally, in general, the appearance of GSE must always be clean with the current permit
and company markings clearly visible.
Purpose
For the purpose of the Ground Support Equipment Safety Inspection Program (GSESIP), GSE
shall mean ground support equipment - motorized and non-motorized that operate on the Air
Operations Area (AOA), essentially all permitted vehicles.
Many accidents and injuries that occur on the AOA are the direct result of unsafe driving
practices and/or inadequate equipment maintenance. The purpose of this GSESIP is to reduce these
hazards and ensure that all ground support equipment operating on the airfield at all times is
maintained in a safe and operational condition. The GSESIP formalizes and enhances the former
Vehicle Inspection Program to focus on equipment safety and ensuring the safest possible work
environment.
The Airport conducts scheduled vehicle audits and random vehicle inspections that identify
hazardous equipment that may be unserviceable and should not be operating on the AOA. Results of
recent scheduled vehicle audits and random vehicle inspections show an alarming trend of
increasingly unsafe GSE operating on the AOA. Scheduled vehicle audits include documentation
review and mechanical inspection while random inspections include only a mechanical inspection.
# Inspected
# Passed
147
# Failed
60
98
40
20
49
0
Period: December 2013 to September 2014
Figure 2 Scheduled GSE Audits Report as of September 11, 2014
# Inspected
# Passed
118
60
110
40
65
50
20
# Failed
89
34
16
0
2012
45
29
2013
2014
Figure 3 Random GSE Inspections Report for CY 2012, 2013, 2014 as of September 11, 2014
Program Description
The SFO Ground Support Equipment Safety Inspection Program (GSESIP) requires strict
adherence to clearly defined safety standards for tenants and their service providers with ground
service equipment. Any GSE deemed unsafe and/or non-compliant with established safety standards
will be restricted from operating on the airfield. Existing fines and penalties for non-compliance will
be strictly applied, and new fines and penalties will be implemented to ensure full compliance with the
GSESIP.
Governance for the GSESIP is found in the Airport Rules & Regulations, Airport Operating
Permits, and Tenant Lease and Use Agreements. The Airport Quality Standards Program is a part of
the Airport Rules & Regulations which was adopted by the Airport Commission to enhance safety and
security at SFO and applies to any firm, which employs personnel involved in performing services that
directly impact safety and/or security.
The Program is necessary to ensure that all vehicles/equipment operating and around the AOA
are mechanically sound and safe to promote the overall safety of the Airport Community. All tenants
or permittees whose employees use or operate vehicles or equipment on the AOA must comply with
the GSESIP.
The GSESIP includes scheduled periodic physical inspections of ground support equipment and
random inspections. The GSESIP is annexed to the Airport Rules and Regulations as Appendix
B. Any lease, permit, or contract authorizing use of ground support equipment on the AOA shall
incorporate the GSESIP.
Failure to pass a safety inspection, as provided in the GSESIP, shall result in an assessment of a
fine under Rule 14 of the Airport Rules and Regulations. The GSE owner shall comply with any Airport
order to remove any GSE from service and shall not re-enter into service any such GSE until such time
as the GSE is repaired and passes re-inspection. Any tenant, permittee, or contractor that tampers
with a red tag on a GSE or interferes in any way with the impoundment of a GSE shall be subject to an
additional fine under Rule 14.
The GSESIP is a comprehensive ground equipment inspection program that includes several
different components: documentation, mechanical inspections, compliance audits, and fees and fines
for non-compliance. Six SFO work units play key roles collaborating and administering the program.
These work units include: Airfield Operations, the Auto Shop, Employment Quality Standards,
Aviation Management, Risk Management and the Security Access Office.
Companies
with GSE
Figure 4
GSESIP
Stakeholders
Security
Access Office
Risk
Management
GSESIP
Employment
Quality
Standards
Auto Shop
Aviation
Management
Airfield
Operations
GSESIP Responsibilities
Auto Shop
Aviation Management
Employment Quality
Standards (EQS)
Risk Management
The GSESIP takes a four-prong approach to ensure GSE operating on the AOA are
mechanically safe with scheduled periodic audits, random safety inspections, targeted safety
inspections, and field stops.
1. Scheduled periodic safety audits are conducted annually by the Employment Quality
Standards (EQS) work section with Risk Management, the Auto Shop, and Airfield Operations.
2. Random (unannounced) safety inspections are conducted every other week by Airfield
Operations and the Auto Shop at select AOA locations.
3. Targeted safety inspections are conducted by EQS, Airfield Operations and the Auto Shop.
4. Field stops are conducted by Airfield Operations.
The GSESIP seeks to enhance safety by increasing the frequency of mechanical inspections
and getting a statistically significant sample size by equipment type that represents the fleet size thus
the bi-weekly events for scheduled periodic safety audits and random safety inspections, e.g. one
week scheduled audits will be performed followed by random inspections the next then back to
scheduled audits, etc.
EQS analyzes and reports on audit and inspection findings and is the record-keeper for the
audit and inspection documents. EQS provides a monthly report to the Deputy Airport Director of
Operations & Security to report out at the monthly ITOC and A4A meetings.
Field Stops
Once GSE is permitted to operate on the AOA, Airfield Operations may make field stops on
GSE for a safety check that are general visual inspections. These inspections focus on items from the
Vehicle Equipment Inspection Checklist. If an Airport Safety Officer (ASO) finds a GSE safety
deficiency, the ASO will issue an admonishment requiring the GSE owner correct the deficiency.
Scorecard
GSE companies safety performance is graded according to the percentage of equipment
passing inspection. A sample Scorecard is in the Attachments section of this program document.
Violations
Permitees, leasees and contractors shall be responsible for the safe operation of GSE by their
employees and/or agents. Any citation issued to an individual GSE driver or operator for violation of
the Airport Rules and Regulations shall also be issued to the employer. The employer shall be
responsible for its operators compliance with any citation listed below. The administrative penalties
below shall be in addition to any fine assessed under Rule 14 of the Airport Rules and Regulations; the
permittee, tenant or contractor shall be solely responsible for any cost associated with a citation under
Section 4.8.
RULE/
FINE
CATEGORY
DESCRIPTION OF VIOLATION
SECTION
AIRFIELD SAFETY AND SECURITY
4.8(A)
4.8(B)
4.8(E)
4.8(E)
SECOND OFFENSE
A
E
C
E
FINE CATEGORY
FIRST OFFENSE
THIRD OFFENSE
$50
$75
$100
$100
$150
$250
$250
$500
$750
$750
$1,000
$1,250
$1,000
$2,000
$3,000
Individual Infractions
Individuals granted access to the AOA or other secure areas of Airport property may be subject
to an Admonishment or Citation for driver/operator or security violation. The charging officer may
issue a verbal or written Admonishment which shall be considered a warning and shall not include any
fine or training requirement. A written Admonishment shall be recorded as a First Offense as
described in the table below.
If the charging officer issues a written Admonishment or a Citation for an individual infraction,
the Airport will notify the employer/tenant, permittee or contractor and may assess against the
employer the appropriate fine and any other charge under the lease, permit or contract in addition to
any individual fine and/or fee assessed against the individual. Any training required shall be
designated by the Airport. The individual employee shall remain responsible for any training or
training fee or fine assessed, as follows:
RULE/
DESCRIPTION
OFFENSE
RESULT
SECTION
First Offense/
Warning to driver/operator
Written Admonishment
First Offense/Citation
4.8(A)
GSE
driver/operator
violations
Second Offense
(within 12 months of
First Offense)
Airport Safety
Officer issues
Citation
Security Access
Office
Permit
Holder
Pays
Closes Citation
No
After 30 days
Aviation
Management
Issues Letter to
the Permit
Holder invoking
Permit
Paragraph 9.6
Attachments
Company Name
Driver Name
Vehicle/Equipment Type
AOA Badge
Date
Time
Location
SFIA Rules/Reg 4.8(B)(6)
PASS
FAIL
N/A
PASS
LIGHTS
AHeadlights
BTail Lights
CBrake Lights
DReverse Lights
ESignal Lights
FHazard Lights
GLens
notes:
FAIL
N/A
BODY
ADoors
BHood
CSeats Secured
DBumper
EHitch
notes:
FLUIDS LEAKS
AEngine Oil
BTransmission Oil
CCoolant
DFuel
EHydraulic Oil
FLavatory Fluid
notes:
TIRES
AUneven Wear
Front Left
Front Right
Rear Left
Rear Right
BNail/Damage
CPressure
notes:
LIFTING PLATFORM
AHydraulic Cylinder
BRollers
CLocking Mechanism
notes:
STEERING/SUSPENSION
ANoise
notes:
SAFETY DEVICES
AInterlocks
notes:
EXHAUST SYSTEM
ASmoking/Fumes
BRattling/Loose
notes:
COMMENTS
BRAKES
AOperational
BPark Brake
notes:
Inspecting Mechanic:____________________________
White Employer
Pink Operations
Blue Recipient
Attachment6AutoShopVehicle/EquipmentInspectionChecklist