6019 With New Value Fields

Functional Specification
A.Stucki SAP ERP IM&C Business All in One Best Practice Global Implementation
FS_RDD_RTR_Profitability Report- Income Statement and Consolidated Income

Statement Monthly and LTM Detail - BI-_6019
Author: Y.Ravi Kumar
Page No. 1
Contents
1.
General
3
1.1
Priority
3
1.2
Development Identification
3
1.3
Phase Tracking and Assignments
3
1.4
Version / Issue History 3
2. Functional Description
4
2.1
Background
4
2.2
Requirement 4
2.3
Transactions/Programs 4
2.4
Relevant Tables4
2.5
Flow Logic
4
2.5.1
Selection Screen 7
2.5.2
Onscreen Validation
7
2.5.3
Output Display
7
2.5.4
Error Handling
7
2.6
Dependencies and Assumptions 7
3. Logic Flow Diagram 7
4. Selection Screen
7
5. Form Layout (applicable for Forms, Reports)
8
5.1
Output Layout 8
6. Interface File Layout (applicable for interfaces) 9
6.1
Inbound File Layout
9
6.2
Outbound File Layout 9
7. Test Data/Scenario 9
8. Security / Authorization Requirements 10
9. Issues
10
Page No. 2
1.
General
1.1
Priority
Priority for this Object (check one)
1.2
Low
A.Stucki Inc
RTR
Profitability Report- Income Statement and Consolidated
Income Statement Monthly and LTM Detail - BI
A Stucki_BPD_FICO_FI_Period End Closing in Financial
Accounting_1075
CO-PA
Y.Ravi Kumar and Hari Majjari
Franco DeBlasio
Report
A.Stucki Income Statement
New
Medium
BPD # (if Applicable)

SAP Module
Functional Owner
Business Process Owner
Functional Spec Type
Purpose
New / Modified
Complexity
Phase Tracking and Assignments
FS Prepared by
FS Reviewed by
1.4
Medium
Development Identification
Client Name
SAP Work stream
SAP Business Process
1.3
High
Name
Ravi Kumar Hari
Date
02/04/2015
Krishnan
Vaithiyanathan
02/12/2015
Version / Issue History

Version/ Issue No
Changed by
Changes Made
0.00
1.0
1.1
2.0
02/04/2015
02/04/2015
02/05/2015
02/12/2014
Ravi Kumar
Krishnan Vaithiyanathan
Ravi Kumar
Krishnan Vaithiyanathan
Initial
Update
Update
Review and Update
Page No. 3
2.
Functional Description
2.1
Background
In the Profitability analysis component (CO-PA) you can set up the Profitability Report- Income Statement
and Consolidated Income Statement Monthly and LTM Detail - BI in various ways according to the specific
reporting requirements.
2.2
You can create them for different organizational units with different Profitability segments, for example, the
Plant, a company code or profit center and profitability segment like products groups, customer etc
You can create them in different languages, for example, in the local language used at a subsidiary (company
code) or in the language of the corporate group.
Requirement
The Consolidated Profitability report is for executing monthly and yearly consolidated Income statement
reports, with budgeted figures. There are three income statement reports, which need to be produced as part of
this RICEF and the details of each reports are clearly explained in this document.
1. Consolidated Monthly Rolling LTM details (Actual and Budget)
2. Consolidated Output-Income Statement (MTD and YTD Actual and Budget)
3. Consolidated Rolling Monthly Detail-Income Statement (Actual and Budget)
2.2.1
Current Available Functionality

Current SAP best practice has standard functionality that can be designed using drilldown report functionality.
2.2.2
Required Functionality
This BI Consolidated Income Statement is required to display both budget and actual values based on
operating concerns Characteristics and value field values.
The report should be executed by with certain characteristics like plant, product, period and year
Monthly Budget data and Historical data should be uploaded in BI/BO by group head wise or combination of
value fields
Value fields should be displayed in the selection screen, so that users can exclude certain value fields. For
example they should be able to exclude inter-company revenue (VVR01) or Intercompany COS (VVR02) or
IC profit in inventory (VVR15) value fields
The reports should be for current year as well as Prior year with budgets and actuals and with % variances
The reports should be plant as well location level
The Report should show MTD ( Month to Date) and YTD ( Year to date) figure for both current year
Previous year
Page No. 4
2.3
2.4
Transactions/Programs
Not Applicable
Relevant Tables
Table
CE1STOC
CE2STOC
CE3STOC
CE4STOC
2.5
Description
Actual line items
Segment level totals
Segments level with characteristics
Flow Logic
Extract data nightly from ECC to BI from the above mentioned tables to BI/BO or using standard
PA extractor
Fetch all Characteristics data with values of value fields from the above mentioned tables
To BI/BO
Fetch data Based on the below showing key fields from table CE1STOC, CE2STOC
CE3STOC and CE4STOC
Profitability segment No-PAOBJNR

Period- PERIO
Posting data-BUDAT
Characteristics
Value field
Fiscal year-GJAHR
Company code-BURKS
Plant-WERKS
Profit center-PRCTR
Segments - SEGMENT
List of Value fields
Value field
ERLOS
KWKDRB
KWMARB
KWMKPR
KWSKTO
MRABA
RABAT
VVR03
VVR01
VF description
Revenue
Customer Discount
Material discount
Promotion
Cash discount
Qty discount
Other Discounts
Sales Discount
Interco. Revenue
Page No. 5
VF short
Description
Revenue
CustDiscnt
Mat.Discnt
Promotion
CashDiscnt
Qty disc.
Discounts
Sales Disc
Intco.Rev
IS
1
2
2
1
2
2
2
2
3
IS Item Description
Gross Sales
Discounts
Discounts
Gross Sales
Discounts
Discounts
Discounts
Discounts
Intercompany Sales
Profit in Inventory
Labor Costs fix
Labor Costs variable
Labor Cost
Stock Value
Lotsize variance
Profit In
Inventory
LCF
LCV
Labor Cost
Stock val.
LSV
VVR15
IC Profit in Inv
Profit In
Inventory
VVAPR
VVFGS
VVIPV
VVIQV
VVMAT
VVMCF
VVMCV
VVMDI
VVMEP
VVMPV
VVOPV
VVREM
VVRES
VVRVA
VVS50
VVSCR
VVWAR
VVY01
VVR02
VVR06
VVOCF
VVOCV
VVR05
VVS60
VVR14
AUSFR
VTRGK
VVMSK
VVRDC
Periodic Unit Price

Free Goods
Input Price Variance
Input Quantity Var.
Material Costs
Manufact. costs fix
Manufact. costs vari
Inventory Difference
Material external Pr
Mixed-Price Variance
Output Price Var.
Remaining input var.
Resource usage var.
Remaining Variance
External Activity
Scrap
Warranty cost
CO-Bypass Mat. Costs
InterCo. COS
Facilities
Overhead costs fix
Overhead costs varia
Overhead Cost
Miscellaneous Cost
Memo: Cash Gross Profit
Outgoing Freight
Sales Overhead
Marketing
R&D
KWSMKT
Sales & Marketing
VVR15
VVLCF
VVLCV
VVR04
VRPRS
VVLSV
Page No. 6
Act.Cost
Free Goods
IPV
IQV
Material C
MCF
MCV
Inventory
MEP
MPV
OPV
R.inp.var.
Res.us.var
RV
Ext Activy
Scrap
Warranty c
CO-By-Mat
Intco.COS
Facilities
OCF
OCV
OH Cost
Misc Cost
Outg.frght
Sales ovhd
Marketing
RD
Sales &
Marketing
Materials Usage
4
4
4
5
5
Labor
Labor
Labor
Materials Usage
Materials Usage
Materials Usage
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
6
7
7
7
8
9
10
10
10
10
Materials Usage
Materials Usage
Materials Usage
Materials Usage
Materials Usage
Materials Usage
Materials Usage
Materials Usage
Materials Usage
Materials Usage
Materials Usage
Materials Usage
Materials Usage
Materials Usage
Materials Usage
Materials Usage
Materials Usage
Materials Usage
Materials Usage
Facilities
Mfg Overhead
Mfg Overhead
Mfg Overhead
Misc COGS
Memo: Cash Gross Profit
Selling & Marketing
Selling & Marketing
Selling & Marketing
Selling & Marketing
10
Selling & Marketing
VWGK
VVR13
ABSMG
KWBONI
VV910
VV950
VV970
VVR16
Admin. Overhead
Income/(Expense) from
LP's/JV's
Interest
Quad C Management Fees &
Exp
Other Income/(Expense)
Taxes
Depreciation
Amortization
Non-Operating Income
Non-Operating Expens
Memo: Disc Op Hall/Hill Adj
EBITDA
Memo: Adj EBITDA
Continuing Ops
Sales quantity
Bonuses
Rev. for Exp/Travel
Travel expenses
Costs third party
Core Netting Value
VVR17
Scrap Core Net Value
VVR18
Sales Commission
VVR20
Exchange Core Credit
VVN31
Sales Tax
VVR10
VVR08
VVR11
VVR09
VVN30
KWDEPR
VVR07
VVN10
VVN20
VVR12
2.5.1
Admin Ovhd
Taxes
Depreciation
NOI
NOE
Sales Qty
Bonuses
RTE
TE
CTP
Core Netting
Value
Scrap Core Net
Value
Sales
Commission
Exchange Core
Credit
Sales Tax
11
General & Administrative
12
13
Income/(Expense) from LP's/JV's

Interest Expense
14
15
16
17
18
20
21
Quad C Management Fees & Exp

Income Taxes
Depreciation
Amortization
Income From LP/JVs
Non-Recurring Expenses
22
Memo: Disc Op Hall/Hill Adj EBITDA
23
No Value
Not Used
Not Used
Not Used
Not Used
5
Memo: Adj EBITDA Continuing Ops
Materials Usage
Discounts
Materials Usage
Discounts
Materials Usage
Fetch the all periodic/monthly total in currency key values.
Selection Screen
Company Code selection option :< Mandatory>, user need to input company code.
Currency type : <Mandatory> user need to input company code.
Period selection option : Period : user need to input company code
Year selection option : Period : user need to input company code
Plant Selection Option (should be able to include or exclude values)
Segment (selection option)
Profit center: Period : user need to input company code
Page No. 7
Record type
Version (0 is defaulted)
Intercompany Revenue
Intercompany Cost of goods Sold
Intercompany Profit in Inventory
2.5.2 Onscreen Validation

N/A
2.5.3 Output Display
N/A
2.5.4 Error Handling
N/A
2.6
Dependencies and Assumptions

N/A
3.
Logic Flow Diagram

N/A
4.
Selection Screen
Sl. No
Field Description
1.
Company Code
BUKRS
Mandatory
Fields
Mandatory
2.
Currency Type
FRWEA
Optional
Default to 30
3.
Period
PERDE
Optional
Yes
4.
Fiscal Year
GJAHR
Optional
Yes
5.
Plant
WERKS
Optional
Yes
6.
Profit center
PRCTR
Optional
Yes
7.
Segment
SEGMENT
Optional
Yes
8.
Record type
Optional
No
9.
Version
Optional
Default 0
Page No. 8
Technical Details
Multiple inputs i.e.

Range
Yes
5.
5.1
10.
Intercompany Revenue
VVR01
Optional
11.
Intercompany COGS
VVR02
Optional
12. Intercompany profit in

Inventory
VVR15
Optional
Include/Exclude option
is to be provided to
exclude or include the
values in the reports as
a user choice
a user choice
a user choice
Form Layout (applicable for Forms, Reports)

Output Layout
The following field mapping needs to be considered for report development but the income statement report
output should be similar to the one attached down below. If it is easy, please renumber the following in
accordance with the actual report output numbering to avoid confusion. The below file contains the IS items
With value fields grouped under the group item.
IS structure to PA
value fields.xlsx
Copy of FIN_COA
US Mexico_01192015.xlsx
Design_Stucki
Reporting Package_01142015.xlsx
The attached file contains the formats of the following reports

1. Consolidated Monthly Rolling LTM details (Actual and Budget)
This report is Monthly report. Each Column represent month figures and having 24 columns. Each column value is
A sum of division (company code/plant) current month figure plus previous 11 months figures of value fields of
Income statement item.
A row represents Income statement items which are regrouped as
Net sales
Total cost of goods sold
Gross Profit
Page No. 9
Memo cash Gross profit
Total selling and general and administration
Operating profit
Total Other Income (Expenses)
Net Income
EBITDA
Adjusted EBITDA
And each income statement item is comprised of a value field value or more than one value fields values.
Formulas for the above group items
1. Net Sales = Gross sales + Discount+ Intercompany sales
2. Total Cost of goods sold = Labour + Material Usage + Facilities + Manufacturing Overhead + Misc. COGS
3. Gross Profit = Net Sales Total cost of goods Sold
4. Memo Cash Gross Profit = Gross Profit + Misc. COGS
5. Total SG&A = Selling & Marketing + General and Administration
6. Operating Profit = Gross Profit Total S G&A
7. Total Other Income (Expenses) = Income (Expenses) from LPs/JVs + Quad C Management Fees & Exe +
Interest Expenses + Other Income (Expenses)
8. Income before Income Tax = Operating profit + Total Other Income
9. Net Income = Income before income tax Income tax
10. EBITDA = Operating Profit + Depreciation + Amortization + Other
11 Adjusted EBITDA = EBITDA + Income from LPs/JVs + Non recurring expenses
12. % of Net Sales to the following heads for CY and PY
1. Gross Sales
2. Discount
3. Intercompany Sales
4. Net Sales
6. Labor
7. Material Usage
8. Facilities
9. Mafg Over Heads
10. Masc COGS
11. Total cost of goods sold
12. Gross Profit
13. Memo: Cash Gross Profit
15. Selling and Marketing
16. General and Administrative
17. Total S G&A
18. Operating Profit
20. Income (Expenses) from LPs/JVs
21. Interest Expenses
22. Quad C Management fees & expenses
23. Other Income (Expenses)
24. Total Other Income (Expenses)
25. Income before Income tax
26. Income tax
27. Net Income
Page No. 10
30. Depreciation
31. Amortization
32. Other
33. EBITDA
35. Income from LP;s/Jvs
36. Non Recurring Expenses
37. Adjusted EBITDA
38. Memo Disc Op Hall/Hill adj EBITDA
39. Memo Adj EBITDA Continuing Ops.
Formula
% Net sales for PY= PY Head value/PY Net sales *100
% Net sales for CY= CY Head value/CY Net sales *100
2. Consolidated Output-Income Statement (MTD and YTD Actual and Budget)

This report is divided into for month ended and year to date columns and each one contains the
Following columns and each column value is sum of all divisions of (Company code/Plant) Income statement items
value fields.
For the Current Month columns Only current Month data need be shown
Prior year Actuals (PY)
Current year Actuals (CY)
Current year Budget
% of year to year variance
% current year with budget variance
% of Net Sale to each income statement item for Prior year figures
% of Net Sales to each income statement item for current year figures
% of Net Sales to each income statement item for current year Budgets
For the year to date columns Up to the current Month data need be shown
Prior year Actuals (PY)
Current year Actuals (CY)
Current year Budget
% of year to year variance
% current year with budget variance
% of Net Sale to each income statement item for Prior year figures
% of Net Sales to each income statement item for current year figures
% of Net Sales to each income statement item for current year Budgets
The row contains Income statement items and each contains a value field value or a sum of value fields and again
income statement are to be grouped together as
Net sales
Gross Profit
Page No. 11
Operating profit
Net Income
EBITDA
Adjusted EBITDA
Details and Formulas
1.
A= Actuals
B= Budget
CY=Current year
PY= Last Year
Variance = Actuals- Budget
2. % of Year to Year (YoY) Variance = CY actuals/PY Actuals 1 *100
3. % of CY actual with budget variance = CY actuals/CY Budget -1 *100
4. % of Net Sales to the following heads for CY and PY
1. Gross Sales
2. Discount
4. Net Sales
6. Labor
7. Material Usage
8. Facilities
9. Mafg Over Heads
10. Masc COGS
12. Gross Profit
17. Total S G&A
26. Income tax
27. Net Income
30. Depreciation
31. Amortization
32. Other
33. EBITDA
37. Adjusted EBITDA
Page No. 12
Formula
% Net sales for PY= PY Head value/PY Net sales *100
15, Adjusted EBITDA = EBITDA + Income from LPs/JVs + Non recurring expenses
3. Consolidated Rolling Monthly Detail-Income Statement (Actual and Budget)

This report is a 24 months consolidated rolling monthly details and column represent one month
And contains monthly value of actuals or budgets.
The row contains Income statement items and each contains a value field value or a sum of value fields and again
income statement are to be grouped together as
Net sales
Gross Profit
Operating profit
Net Income
EBITDA
Adjusted EBITDA
Formulas for the above group items
Page No. 13
11 Adjusted EBITDA = EBITDA + Income from LPs/JVs + Non recurring expenses
12. % of Net Sales to the following heads for CY
1. Gross Sales
2. Discount
4. Net Sales
6. Labour
7. Material Usage
8. Facilities
9. Mafg Over Heads
10. Masc COGS
12. Gross Profit
17. Total S G&A
26. Income tax
27. Net Income
30. Depreciation
31. Amortization
32. Other
33. EBITDA
37. Adjusted EBITDA
Formula
6.
Interface File Layout (applicable for interfaces)
Page No. 14
6.1
Inbound File Layout

N/A
6.2
Outbound File Layout

N/A
7.
Test Data/Scenario
Num.
1
2
3
Test Condition
Post to GL, Vendor, Customer and
Material all business transactions to
various locations
GL accounts Values fieldsIS Item
validation of both characteristics and
value fields
Run BI report Consolidated Rolling
LTM details IS and reconcile GL
balance with PA value fields and each
IS statement rows/header
Run BI report Consolidated Output IS
and reconcile GL balance with PA value
fields and each IS statement
rows/header
Run BI report Consolidated Rolling
Monthly Detail IS and reconcile GL
balance with PA value fields and each
IS statement rows/header
Expected Results
Validate entries in both FI and PA to reconcile the
values and characteristic derivation.
Reconcile GL balance with value field balance and
characteristic determination. Use the mapping list
shown below for this test step.
Reconcile report values with PA value fields at each
Income statement row level.
Use the following GL account to value field mapping for validating the above test steps:
GL Accounts
400000
410015
440010
440020
500000
500000
500000
500010
510010
510020
510050
510060
510090
520000
520010
Page No. 15
Description
Sales Rev
Sales Rev - Interco
Sales Rebates
Sales Discounts
Cost of goods sold
Cost of goods sold
Cost of goods sold
Cost of goods sold Int
Cons-Semi/Fin goods
Cons-Finished goods
Cons-Ext procurement
Cons-Misc Invt
Scrap to COP
G/L Material valuation
G/L Inventory variance
Value Field
ERLOS
VVR01
RABAT
VVR03
VRPRS
VVR16
VVR17
VVR02
VRPRS
VRPRS
VVMEP
VVMEP
VVSCR
VVMPV
VVIQV
Income statement Item

Gross Sales
Intercompany Sales
Discounts
Discounts
Material Usage
Material Usage
Material Usage
Material Usage
Material Usage
Material Usage
Material Usage
Material Usage
Material Usage
Material Usage
Material Usage
520040
520100
520110
520076
520125
610030
610040
610060
610070
610080
610500
610510
610600
611000
611030
612000
610220
610600
610610
Material Usage
Material Usage
Material Usage
Material Usage
TE- Hotel
TE - Meals
TE - Entertainment
TE - Air, Rail, Mile
TE Miscellaneous
Payroll
Payroll - Absences
Payroll - Pensions
Payroll - Salaries
Payroll - Dir Labor
Payroll - Tax
Payroll - Vacation P
Payroll - Pensions
Payroll - Benefits
VVMDI
Not needed in PA
Not needed in PA
VVMDI
VVIPV
VWGK
VWGK
VWGK
VWGK
VWGK
VWGK
VVR04
VWGK
VWGK
VVR04
VWGK
VWGK
VWGK
VWGK
611040
611045
612400
615000
616000
620000
Sales Commissions
Training and Seminars
Bad Debt Expense
VWGK
VVR04
VVR04
KWSMKT
VWGK
VWGK

Labor
Labor
Selling & Marketing
630100
630200
630300
630030
630040
630050
630060
630070
640000
640010
640020
640030
640040
640050
640060
640070
640080
640200
640430
650000
650020
Electricity
Water
Gas
Other Maintenance
Insurance
Office Building
Telephone
Utilities-Others
Depr Exp - Land Impr
Depr Exp - Bldgs
Depr Exp - M & E
Depr Exp - Lhld Imp
Depr Exp - Vehicles
Depr Exp - Off Eqpt
Depr Exp - Furniture
Depr Exp - Hardware
Depr Exp - Software
Depr Exp - Low Val
Amrtz Exp - Goodwill
Postage
Ads & Sales Costs
VVR06
VVR06
VVR06
VVR06
VVR06
VVR06
VVR06
VVR06
VVS60
VVS60
VVS60
VVS60
VVS60
VVS60
VVS60
VVS60
VVS60
VVS60
VWGK
VWGK
VWGK
Facilities
Facilities
Facilities
Facilities
Facilities
Facilities
Facilities
Facilities
Misc COGS
Misc COGS
Misc COGS
Misc COGS
Misc COGS
Misc COGS
Misc COGS
Misc COGS
Misc COGS
Misc COGS
Page No. 16
G/L Quality control

Prod Order settl Std
Prod. Order settl variance
Invt change w/o Or

Labor
Labor
650090
651000
652000
653000
654000
655500
660000
670000
690000
700100
700210
700400
700420
Subscription and Dues

Office Supplies
Computer Software
Legal & Audit Servcs
Freight
Real Estate Expenses
Other Expenses
Quad C management Fees & Exp
CO-FI Recon Account
Interest Expense
Discount Received
G/L FC Revaluation
G/L FC Revaluation
VWGK
VWGK
VWGK
VWGK
VWGK
VWGK
VVR09
VVR09
VVMDI
VVR09
VVR09
VVR09
VVR09

700700
750020
Other Income
Corp Inc Tax Exp
VVR09
VVN30
Other Income
Income tax
Materials Usage
8.
Security / Authorization Requirements
Users should be able to run the above reports at any time based on their authorization at company code level.
9.
Issues
Issue
Page No. 17
Description
Owner
Status

6019 With New Value Fields

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6019 With New Value Fields

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Functional Specification

FS_RDD_RTR_Profitability Report- Income Statement and Consolidated Income

BPD # (if Applicable)

Version / Issue History

Current Available Functionality

Profitability segment No-PAOBJNR

Periodic Unit Price

Sales & Marketing

Selling & Marketing

Scrap Core Net Value

Exchange Core Credit

General & Administrative

Income/(Expense) from LP's/JV's

Quad C Management Fees & Exp

Memo: Disc Op Hall/Hill Adj EBITDA

Memo: Adj EBITDA Continuing Ops

Fetch the all periodic/monthly total in currency key values.

2.5.2 Onscreen Validation

Dependencies and Assumptions

Logic Flow Diagram

Multiple inputs i.e.

12. Intercompany profit in

Form Layout (applicable for Forms, Reports)

The attached file contains the formats of the following reports

2. Consolidated Output-Income Statement (MTD and YTD Actual and Budget)

3. Consolidated Rolling Monthly Detail-Income Statement (Actual and Budget)

Interface File Layout (applicable for interfaces)

Inbound File Layout

Outbound File Layout

Income statement Item

General & Administrative

G/L Quality control

General & Administrative

General & Administrative

Subscription and Dues

General & Administrative

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