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A famous Chinese proverb proclaims: Give a man a fish; you have fed him for today. Teach a man to
fish, and you have fed him for a lifetime. This ancient maxim applies to teaching process improvement
skills at Genesis Health System. Here, leaders believe in equipping employees with the quality tools
needed to drive process improvement in every facet of this dynamic healthcare organization.
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Number vaccinated
Better
2,500
100
80
2,000
60
1,500
40
1,000
20
Moline
Rock
Island
Bettendorf
Pleasant
Valley
North
Scott
Fulton
Clinton
Community
Davenport
Non-Public
Davenport
500
0
Percent vaccinated
We feel we now have the model down for the school program to be lean
and cost-effective, notes Cullen, who is working to correlate vaccination
statistics with school absentee rates, as well as the number of upper respiratory
inflections treated in area emergency rooms and urgent care centers.
GHS will once again provide the free clinics in the fall of 2010 and Cullens
goal is to improve from the 36-percent vaccination rate to 40 percent of
students in each school served by the program. Its exciting to be out there
making this kind of impact with so many area schoolchildren, she says.
Quality Education
In the past, when the organization tackled a performance
improvement project, it was up to the quality department employees to lead the effort. Lehman and his co-workers realized that
they needed to educate the staff as a whole on the use of process
improvement tools and make the tools readily available well
beyond the quality department. We recognized that it was like
the famous saying, Give the person a fish and they eat for a day;
teach the person how to fish and they eat for a lifetime.
Taking this proverb to heart, GHS now offers a variety of
opportunities to employees who want to learn more about the
organizations performance improvement toolbox, which is a set
of basic quality tools such as Pareto diagrams, box plots, histograms, affinity and fishbone diagrams, and the plan-do-check-act
(PDCA) cycle. As Lehman reports, these tools are nothing
fancyjust basic approaches to process improvement.
Over each of the past several years, one of GHSs quarterly, daylong Leadership Development Institutes (LDI) has been devoted
to quality and performance improvement. Lehman and his team
spend three to four hours on various process improvement tools
and methodologies and the benefits to expect from using them
effectively. The most recent LDI held in April 2010 focused on
understanding the Baldrige criteria and scoring and an introduction to lean principles.
many as 10 GHS employees have served as volunteer examiners. Having several leaders serving as examiners has been really
helpful during discussions at the executive level about understanding the criteria and what we need to do to move ourselves
forward, notes Lehman.
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Going National?
After achieving success in its first three applications for the
statewide award, Lehman shares, GHS is looking to take the
effort to the next level. GHS will be preparing an application for
DO
2 4 weeks prior
Identify team members, on-call
resources, etc.
Secure meeting space
Reserve equipment, supplies,
& order meals
Obtain voice of the customer (VOC)
Gather baseline data
Research best practice
Observe process, interview front-line
workers
Create team charter
Send meeting request with charter to team
Schedule senior leadership to attend
report out(s)
Prepare JIT (just in time) training
Prepare blitz agenda
Create certificates
Copy materials
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4 weeks minimum
1 5 days
Conduct kick-off
Charter review
Icebreakers
JIT training
Data review
Document current state
Observe process
Gather additional data
Identify waste
Daily debrief
Prep for following day
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ACT
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