The Israel Electric Corporation Ltd.

Engineering Division

Specification: ZE-85071
Annexure "J"

Documentation Submission Schedule

for Upgrading of the Coal Handling Control System
for Rutenberg Power Station Units 1 - 4

General requirements

1.1

As an addition to the provisions of the General Conditions "CONTRACTOR'S DOCUMENTATION" and without derogating from the generality thereof, Contractor's
drawings, data, calculations and other technical documents shall be submitted to the Purchaser as required by Purchaser's Standard 01-1E, Supplement # 1, and as required
below.
All submittals under this Paragraph shall be addressed to:
Existing Units Project Manager
Engineering Division
The Israel Electric Corporation Ltd.
P.O.Box 10
Haifa, 31000, Israel

1.2

Except as required elsewhere in paragraph 1.5 & 1.6 herein for instruction books and the final submittal, technical documentation shall be submitted in the quantities as
follows:
Five (5) copies of each drawing.
Transmittal forms and letters, in duplicate (2).
by e-mail (procedure to be agreed upon)
Unless otherwise agreed upon in writing, the Contractor shall submit a unique set of drawings for each Power Station Unit.

1.3

A consistent nomenclature shall be used project-wide in naming all component parts within the scope of work. This shall apply to all drawings, Instruction books, Bill of
Materials, Special Instructions, etc. Where Purchaser and Contractor have to use different systems of Tag Numbers, the Tag Numbers in both systems shall be marked on the
relevant documents.

1.4

All drawings and documents will have a title block with at least the following information: Purchaser & Stations name, Contract number, Unit number, document title,
document number, revision number and issuing date.

1.5

Unless otherwise specifically agreed upon in Annexure "A", the Purchaser undertakes to review and submit its comments within thirty (30) days from receiving the
transmittal. Following comments calling for revisions, the Contractor shall revise and resubmit the necessary documents within twenty (20) days. Transmittals shall be made
by special courier in both directions.

1.6

Purchaser's comments shall be marked on the documents and where Purchaser's approval is required the documents shall be further marked with:
Status 1:
Approved without comments. Where applicable Contractor may proceed with manufacturing;
Status 2:
Approved subject to comments. Document to be revised and resubmitted for final approval. Where applicable Contractor may proceed with manufacturing in
accordance with Purchaser's comments.
Status 3:
Not approved. To be revised and resubmitted.

Rev: 08.2015

Page JG - 1 - of - 4

Supplier:_____________

The Israel Electric Corporation Ltd.

Engineering Division

Specification: ZE-85071
Annexure "J"

1.7

Changes in the Purchasers approved design are normally unaccepted. However, should such changes become necessary on an exceptional basis the Contractor shall obtain
the Purchasers approval prior to introducing any changes.

1.8

Prior to Equipment shipment, Contractor shall provide the Purchaser for review and approval a preliminary issue of five (5) sets of complete Standard Instruction books as
may be required for erecting, operating and maintaining the Equipment. Instruction books shall include drawings lists, lists of parts, etc., as may be required to give Purchaser
complete information for the ordering of spare parts and test equipment. Instruction books shall also include detailed operating procedures.

1.9

Any alteration in the Equipment and/or related data after first issue of the Instruction Books which calls for their modification, shall be submitted by the Contractor to the
Purchaser immediately following such an alteration. Each such modification shall be numbered, include a detailed description and effect of the alteration and a detailed
identification of the affected section(s) in the Instruction Books and their page numbers

1.10

After review of the instruction books by the Purchaser, and as a condition precedent to Provisional Acceptance of the Equipment, Contractor shall provide final
documentation which has been modified in accordance with the Contract, and which represents the up-to-date state of the Equipment as follows:
a.
One (1) complete set of all the "for Approval" and "for Information Only" Documents.
b.
One (1) complete set of all the quality control and certified test reports.
c.
Fifteen (15) sets of complete Instruction Books, as may be required for erecting, operating, and maintaining the Equipment.

Documentation Submission Schedule

2.1

Without derogating from Contractor's obligation to provide any other document called for by the Contract, the Contractor shall provide the following documentation in
accordance with the general requirements set forth above and the schedule as listed in the table below.

2.2

The table shall form the basis for a monthly report to be submitted following Contract award showing the actual submission dates and the respective Approval Status, and
upon Purchaser's and Contractor's mutual written consent shall be updated to account for any additional documents called for by the Contract in the course of detail design or
additional documents called for by Change Orders.

2.3

The Table is subject to the following instructions and definitions:

Column (a):
Column (b):
Column (c):
Column (d):
Column (e):
Column (f):

Rev: 08.2015

Document No. for general reference.

Document definition (including where applicable details of required contents).
Approval code:
A = for Approval,
I = for Information
Stage Code:
P = for Proposal,
C = for Contract,
First Issue:
stated in no. of weeks from Contract Signature
Critical (for Purchaser's Schedule): Y = Yes,
N = No

Page JG - 2 - of - 4

D = for Detail Design

Supplier:_____________

The Israel Electric Corporation Ltd.

Engineering Division

Specification: ZE-85071
Annexure "J"

ANNEXURE "J"
Doc. No.

Document Definition

Approval
Code

Stage
Code

First
Issue

Critical

Remark

(b)

(c)

(d)

(e)

(f)

(g)

(a)
1

General Documents (I):

1.1

List of exceptions/comments to RFP documents

1.2

Preliminary Bill of Materials

1.3
1.4

List of sub-suppliers and country of origin of all the main parts of the Equipment and Items, including a list of
components and accessories manufactured in Israel.
Summary of Prices dully filled in - excluding prices (ANNEXURE "C1" )

1.5

List of recommended spare parts for the Equipment (as further required in Annex. "C1")

1.6

1.8

List of recommended special erection, commissioning, testing and maintenance tools (as further required in
Annex. "C1")
Quality Assurance Manual including Certificate of Approval of the Quality Assurance System according to the
ISO 9001 Standard given by an Authorized Inspection Agency.
Quality Assurance Program, according to ISO 9001.

1.9

Basic Quality Inspection and Test Plan

1.10

Preliminary storage, preservation and shipment instructions

1.11

Type test certificates or commitment to provide (see Annexure "B")

Basic technical documentation for the items forming part of the scope of supply:

2.1

Deleted

2.2

Intermediate Stages Program (see 4.2.4.a of the Annex. B)

2.3

Entire Coal Handling Control System Configuration

2.4

Detailed drawings showing the equipment arrangement

2.5

Detailed Technical Proposal

2.6

Performance Test Procedures

2.7

Catalogues/Prospects/Descriptions for all kind of the supplied equipment

1.7

Page JA - 3 - of - 4

P
P
P
P

Supplier:_____________

The Israel Electric Corporation Ltd.

Engineering Division
Doc. No.

Specification: ZE-85071
Annexure "J"
Document Definition

Approval
Code

Stage
Code

First
Issue

Critical

Remark
(g)

(b)

(c)

(d)

(e)

(f)

General and Technical Documents (after award):

3.1

Detailed Quality Inspection and Test Plan including detailed lists of tests, with their schedule, which Contractor
intends to execute during the manufacture and delivery, in accordance with requirements of this Specification
and the attached Standards.

3.2

Quality Control Procedures

3.3

Quality records as applicable:

3.3.1

Testing Procedures as per applicable Standards.

3.3.2

Reserved

3.3.3

Inspection and Test Reports.

3.4

Deleted

3.5

Electrical lists:

3.5.1

Cable list

3.5.2

I/O list

3.6

Electrical diagrams:

3.6.1

Functional block diagram of the entire system (including complete connector/pin information. Connection
diagrams showing all external cabling with wire size, shielding and cabinet termination with all termination points
shown)

(a)

D
4

Configuration diagram/s including upgraded/ existing equipment interconnections/ communication links

3.6.5

Schematic diagrams

3.6.6

Wiring diagrams

3.7

Electrical data:

3.7.1

Data sheets

3.7.2

Power requirements and power connections for all devices

3.7.3

Location drawings showing all the electrical equipment

3.7.4

Electrical installation drawings

A
A

D
D

4
8

3.7.5

Outline dimensions and mounting details of control and electrical equipment

3.7.6

Electrical test data

3.8

Detailed Bill of Materials for each and all equipment, controls, instruments, materials

3.9

Final List of Spare Parts

3.10

Storage, preservation and shipment instructions

3.11

Installations and commissioning instructions (inc. Erection drawings if necessary)

3.12

Performance Test Procedures

3.13

Final set of Instruction Manuals

12

3.14

Training program

16

3.6.2

PLC program overview

3.6.3

Logic diagrams

3.6.4

Page JA - 4 - of - 4

Supplier:_____________