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Lupo, Jo

From:
Sent:
To:
Cc:
Subject:
Attachments:

Loretta Lepore

<

loretta@leporeassociates.com>

Friday, December 04, 2015 10:02

AM

Ceci, Jassen A
Beall, Cuyler E;Simpson, John;Wright, Charlie J
Re: John Simpson- multbox
PastedGraphic-l.tiff

We will only need for one wireless hand-held microphone to be connected to the feed. Hope that helps.

Loretta Lepore
b

@lorett alepore
'/,IW_w .lepo_reqs.s_Qci_tf::?_,_co_m

On Dec 4, 2015, at 9:53 AM, Ceci, Jassen A <jassen.cecilaloit.gatech.edu> wrote:


Cuyler,
We might need all the available windows to perform the modification. We will swing by around
!lam today to start putting a plan in place to make sure they have the available feeds.
We have one Whirlwind PB12 (Passive Press Boxes) for the Media to connect to, but we need
to provide a feed to the Press Box. The Media will need to bring their own XLR cable to connect
to the Press Box. Charlie and I will work on a solution for the Microphone feed to the Press
Box.
Note: there are only 4 wireless microphone feeds in the room.
http://whirlwindusa.com/catalog/headphone-distribution!passive/pb-series-passive-press-boxes
If you have any questions and/or concerns, please feel free to contact me.
Respectfully,
Jassen Ceci
AN-IT Support Professional Manager Senior
Georgia Institute of Technology
Office oflnformation Technology -AV Services
Atlanta, G A 30332-0715
Email: jassen.cecilaloit.gatech.edu
Phone:

-----Original Message----
From: Beall, Cuyler E
Sent: Friday, December 04, 2015 9:19AM
To: Simpson, John <john@simpsonpublicaffairs.com>; Ceci, Jassen A
<jassen.ceci@oit.gatech.edu>
Cc: Wright, Charlie J <charlie.wright@oit.gatech.edu>; Loretta Lepore
<loretta@leporeassociates.com>
Subject: RE: John Simpson - multbox
Hey there Jassen,
We only have a few small windows to get into the space today. The Theatre is free from 11am12pm, and then again from 4-5pm. I don't know if this would give you enough to get in the space
and test things out, but unfortunately we're really booked today and this evening.
Monday the Theatre is open from 8-!0am, 1 1am-1 pm, and 2-3:30pm.Any help you might be
able to provide is greatly appreciated!
Best,
Cuyler Beall
Event Coordinator - Student Success Center Georgia Institute of Technology
Cuyler.Beall@ssc.gatech.edu
Phone:
Go Jackets!
-----Original Message----From: Simpson, John [mailto:john@simpsonpublicaffairs.com]
Sent: Friday, December 04, 2015 9:11 AM
To: Ceci, Jassen A <jassen.ceci@oit.gatech.edu>
Cc: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>; Wright, Charlie J
<charlie. wright@oit. gatech.edu>; Loretta Lepore <loretta@leporeassociates.com>
Subject: Re: John Simpson - multbox
Thanks very much. The sooner we can let media know the options the better.
I really appreciate the help!

On Dec 4, 2015, at 8:43AM, Ceci, Jassen A <jassen.ceci@oit.gatech.edu> wrote:


Cuyler,
Sorry for the delay, I was out of the office the past two days.
Is Clary Theater available today for Charlie and I to test several options for providing a Press
Box for the media? We might have to make some modifications to the current solution to
accommodate this request.
2

Thank you for your support.


Respectfully,
Jassen Ceci
AIV-IT Support Professional Manager Senior Georgia Institute of

Technology Office oflnforrnation Technology -AV Services Atlanta, GA


30332-0715
Email: jassen.ceci@oit.gatech.edu
Phone:

-----Original Message----
From: Beall, Cuyler E
Sent: Wednesday, December 02, 2015 4:08 PM
To: Ceci, Jassen A <jassen.cecilaloit.gatech.edu>; Wright, Charlie J
<charlie.wright@oit.gatech.edu>
Cc: john@simpsonpublicaffairs.com
Subject: FW: John Simpson - multbox
Hey there guys,
We have a Presidential Candidate coming to speak in Clary next Tuesday afternoon, and her staff
was in today to get an idea of how the AIV works and test the system. There will be media
present at the event, and John (copied here) would like to know if there is a way for them to plug
a multbox into the Audio system, so that media can then plug into the Multbox?
If you could let John and myself know whether this is possible and
what may be needed to do so I would be greatly appreciative! :)
Best,
Cuyler Beall
Event Coordinator- Student Success Center Georgia Institute of
Technology Cuyler.Beall@ssc.gatech.edu
Phone:
Go Jackets!
-----Original Message----From: Simpson, John [mailto:john@simpsonpublicaffairs.com]
Sent: Wednesday, December 02, 2015 3:43 PM
To: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>
Subject: John Simpson - multbox
CARLY Event Tuesday
We'd like to utilize a multbox for media Tuesday. We'll need to if/how we can plug into the
Clary theatre audio system.

Lupo, Jo E
From:
Sent:
To:
Cc:
Subject:

Ceci, Jassen A
Friday, December 04 , 2015 9:53 AM
Beall, Cuyler E;Simpson, John
Wright, Charlie J;Loretta Lepore
RE: John Simpson - multbox

Cuyler,
We might need all the available windows to perform the modification. We will swing by around llam today to start
putting a plan in place to make sure they have the available feeds.
We have one Whirlwind PB12 (Passive Press Boxes) for the Media to connect to, but we need to provide a feed to the
Press Box. The Media will need to bring their own XLR cable to connect to the Press Box. Charlie and I will work on a
solution for the Microphone feed to the Press Box.
Note: there are only 4 wireless microphone feeds in the room.
http://whirlwindusa. com/cata log/headphone-di st ribution/passive/pb-series-passive-press-boxes
If you have any questions and/or concerns, please feel free to contact me.
Respectfully,
Jassen Ceci
A/V-IT Support Professional M anager Senior Georgia Institute of Technology Office ofInformation Technology - AV
Services Atlanta, GA 30332-0715
Email: jassen.ceci@oit.gatech.edu
Phone:

-----Original Message----
From: Beall, Cuyler E
Sent: Friday, December 04, 2015 9:19 AM
To: Simpson, John <john@simpsonpublicaffairs.com>; Ceci, Jassen A <jassen.ceci@oit.gatech.edu>
Cc: Wright, Charlie J <charlie.wright@oit.gatech.edu>; Loretta Lepore <loretta@leporeassociates.com>
Subject: RE: John Simpson - multbox
Hey there Jassen,
We only have a few small windows to get into the space today. The Theatre is free from llam-12pm, and then again
from 4-5pm. I don't know if this would give you enough to get in the space and test things out, but unfortunately we're
really booked today and this evening.
M onday the Theatre is open from 8-lOam, llam-lpm, and 2-3:30pm. Any help you might be able to provide is greatly
appreciated!

Best,
Cuyler Beall
Event Coordinator - Student Success Center Georgia Institute of Technology Cuvler.Beall@ssc.gatech.edu
Phone:
Go Jackets!
-----Original Message----From: Simpson, John [mailto:john@simpsonpublicaffairs.com)
Sent: Friday, December 04, 2015 9:11 AM
To: Ceci, Jassen A <jassen.ceci@oit.gatech.edu>
Cc: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>; Wright, Charlie J <charlie.wright@oit.gatech.edu>; Loretta Lepore
< Ia retta@leporeassociates.com>
Subject: Re: John Simpson - multbox
Thanks very much. The sooner we can let media know the options the better.
I

really appreciate the help!

>On Dec 4, 2015, at 8:43 AM, Ceci, Jassen A <jassen.ceci@oit.gatech.edu> wrote:


>
>Cuyler,
>
> Sorry for the delay, I was out of the office the past two days.
>
> Is Clary Theater available today for Charlie and I to test several options for providing a Press Box for the media? We
might have to make some modifications to the current solution to accommodate this request.
>
>Thank you for your support.
>
>Respectfully,
>
> Jassen Ceci
> A/V-IT Support Professional M anager Senior Georgia Institute of
> Technology Office of Information Technology - AV Services Atlanta, GA
> 30332-071 5
>Email: jassen.ceci@oit.gatech.edu
> Phone:
>
>
>
>-----Original Message----
> From: Beall, Cuyler E
> Sent: Wednesday, December 02, 2015 4:08 PM
> To: Ceci, Jassen A <jassen.ceci@oit.gatech.edu>; Wright, Charlie J
> <charlie.wright@oit.gatech.edu>
>Cc: john@simpsonpublicaffairs.com
> Subject: FW: John Simpson - multbox
>
> Hey there guys,
>

>We have a Presidential Candidate coming to speak in Clary next Tuesday afternoon, and her staff was in today to get
an idea of how the A/V works and test the system. There will be media present at the event, and John (copied here)
would like to know if there is a way for them to plug a multbox into the Audio system, so that media can then plug into
the Multbox?
>
> If you could let John and myself know whether this is possible and
> what may be needed to do so I would be greatly appreciative!:)
>
> Best,
>
>Cuyler Beall
>Event Coordinator- Student Success Center Georgia Institute of
>Technology Cuyler.Beall@ssc.gatech.edu
>Phone:
>Go Jackets!
>
> -----Original Message----> From: Simpson, John [mailto:john@simpsonpublicaffairs.com]
> Sent: Wednesday, December 02, 2015 3 :43 PM
>To: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>
> Subject: John Simpson - multbox
>
>CARLY Event Tuesday
>
> We'd like to utilize a multbox for media Tuesday. We'll need to if/how we can plug into the Clary theatre audio
system.

From:
Sent:
To:
Cc:
Subject:

Beall, Cuyler E
Friday, December 04, 2015 9:19 AM
Simpson, John;Ceci, Jassen A
Wright, Charlie J;Loretta Lepore
RE: John Simpson - multbox

Hey there Jassen,


We only have a few small windows to get into the space today. The Theatre is free from 11am-12pm, and then again
from 4-5pm.I don't know if this would give you enough to get in the space and test things out, but unfortunately we're
really booked today and this evening.
Monday the Theatre is open from 8-lOam, llam-1pm, and 2-3:30pm. Any help you might be able to provide is greatly
appreciated!
Best,
Cuyler Beall
Event Coordinator - Student Success Center Georgia Institute ofTechnology Cuyler.Beall@ssc.gatech.edu
Phone:
Go Jackets!
-----Original Message----From: Simpson, John [mailto:john@simpsonpublicaffairs.com]
Sent: Friday, December 04, 2015 9:11AM
To: Ceci, Jassen A <jassen.ceci@oit.gatech.edu>
Cc: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>; Wright, Charlie J <charlie.wright@oit.gatech.edu>; Loretta Lepore
<Ioretta@ Ieporeassociates.com>
Subject: Re: John Simpson - multbox
Thanks very much. The sooner we can let media know the options the better.
I really appre'Ciate the help!
>On Dec 4, 2015, at 8:43 AM, Ceci, Jassen A <jassen.ceci@oit.gatech.edu> wrote:
>
>Cuyler,
>
> Sorry for the delay, I was out of the office the past two days.
>
> Is Clary Theater available today for Charlie and I to test several options for providing a Press Box for the media? We
might have to make some modifications to the current solution to accommodate this request.
>
> Thank you for your support.
>
>Respectfully,
>
> Jassen Ceci
1

> A/V-IT Support Professional M anager Senior Georgia Institute of


> Technology Office of Information Technology - AV Services Atlanta, GA
> 30332-0715
>Email: jassen.ceci@oit.gatech.edu
> Phone: (
>
>
>
> -----Original Message----
> From: Beall, Cuyler E
> Sent: Wednesday, December 02, 201 5 4:08 PM
> To: Ceci, Jassen A <jassen.ceci@oit.gatech.edu> ; Wright, Charlie J
> <charlie.wright@oit.gatech.edu>
>Cc: john@simpsonpublicaffairs.com
> Subject: FW: John Simpson - multbox
>
> Hey there guys,
>
> We have a Presidential Candidate coming to speak in Clary next Tuesday afternoon, and her staff was in today to get
an idea of how the A/V works and test the system. There will be media present at the event, and John (copied here)
would like to know if there is a way for them to plug a multbox into the Audio system, so that media can then plug into
the Multbox?
>
> If you could let John and myself know whether this is possible and
> w hat may be needed to do so I would be greatly appreciative! :)
>
> Best,
>
>Cuyler Beall
> Event Coordinator - Student Success Center Georgia Institute of
> Technology Cuyler.Beall@ssc.gatech.edu
>Phone:
>Go Jackets!
>
>-----Original Message----> From: Simpson, John [mailto:john@simpsonpublicaffairs.com]
> Sent: Wednesday, December 02, 2015 3 :43 PM
>To: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>
> Subject: John Simpson - multbox
>
>CARLY Event Tuesday
>
> We'd like to utilize a multbox for media Tuesday. We'll need to if/how we can plug into the Clary theatre audio
system.

From:
Sent:
To:
Cc:
Subject:

Simpson, John <john@simpsonpublicaffairs.com>


Friday, December 04, 2015 9:11 AM
Ceci, Jassen A
Beall, Cuyler E;Wright, Charlie J;Loretta Lepore
Re: John Simpson - multbox

Thanks very much. The sooner we can let media know the options the better.
I really appreciate the help!
>On Dec 4, 201S, at 8:43 AM, Ceci, Jassen A <jassen.ceci@oit.gatech.edu> wrote:
>
> Cuyler,
>
> Sorry for the delay, I was out of the office the past two days.
>
>Is Clary Theater available today for Charlie and I to test several options for providing a Press Box for the media? We
might have to make some modifications to the current solution to accommodate this request.
>
>Thank you for your support.
>
>Respectfully,
>
> Jassen Ceci
> A/V-IT Support Professional Manager SeniorGeorgia Institute of
>Technology Office of Information Technology - AV Services Atlanta, GA
> 30332-0715
>Email: jassen.ceci@oit.gatech.edu
>Phone: (
>
>
>
> -----Original Message----
> From: Beall, Cuyler E
> Sent: Wednesday, December 02, 2015 4:08 PM
> To: Ceci, Jassen A <jassen.ceci@oit.gatech.edu> ; Wright, Charlie J
><charlie.wright@oit.gatech.edu>
> Cc: john@simpsonpublicaffairs.com
> Subject: FW: John Simpson - multbox
>
> Hey there guys,
>
> We have a Presidential Candidate coming to speak in Clary next Tuesday afternoon, and her staff was in today to get
an idea of how the A/V works and test the system. There will be media present at the event, and John (copied here)
would like to know if there is a way for them to plug a multbox into the Audio system, so that media can then plug into
the Multbox?
>
> If you could let John and myself know whether this is possible and
1

> what may be needed to do so I would be greatly appreciative!:)


>
> Best,
>
> Cuyler Beall
>Event Coordinator - Student Success Center Georgia Institute of
> Technology Cuyler. Beall@ssc.gatech.edu
> Phone:
>Go Jackets!
>
>-----Original Message----> From: Simpson, John [mailto:john@simpsonpublicaffairs.com]
> Sent: Wednesday, December 02, 2015 3:43 PM
>To: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>
> Subject: John Simpson - multbox
>
> CARLY Event Tuesday
>
> We'd like to utilize a multbox for media Tuesday. We'll need to if/how we can plug into the Clary theatre audio
system.

Lupo, Jo E
From:
Sent:
To:
Cc:
Subject:

cuyler.beall@ssc.gatech.edu
Tuesday, December 01, 2015 3:06 PM
loretta@ I epo reassociates.co m
lindaclaryu@me.com
Presidential Candidate - Reservation 626014 - 12/8/2015

Georgia Tech Student Success Center

219 Uncle Heinie Way


Atlanta GA 30332-0122
Confirmation & Invoice
Group

Reservation # 626014

Loretta Lepore

Event Name: Presidential Candidate

External Group /Cli e nt

Status: Confirmed

F
Event Type: S peak er
Event Coordinator: Cuyler Beall
2nd Contact: Ken Clary
Phone: a
Ph one:

Bookings I Details

Quantity

Pricing

Amount

Good afternoon Loretta,


It was a pleasure speaking with you today! Please review the revised Confirmation & Invoice below, including all charges
and event details. Payment is due 3 business days prior to your event {December 3. 2015) and can be made via Check
or Credit Card. If you have any questions please don't hesitate to contact me@
or by email@
Cuyler.Beall@ssc.gatech.edu.
The Student Success Center accepts Check or Credit Card Payments ONLY.

If paying via Credit Card please click on the Payment Link provided. You will need the Reservation Number & Last Name
of the person listed on the reservation.
Credit Card Payment Link:

http s :1/gt e ve nts.gatech .ed u/Paym entP age SSC/?tplld =Mg%3d%3d-Re6eY nAsN n U%3d
If paying via Check please make out to GT Student Success Center and mail to the below address.
GT Student Success Center
219 Uncle Heinie Way
Atlanta, GA 30332-0122

Room Cancellations must be made 24 hours in advance or a $50.00 cancellation fee will be charged.
**ALL CANCELLATIONS MUST BE IN WRITING OR EMAIL FORMAT**

Thank you again for choosing the Student Success Center. We appreciate your business and look forward to a great
event!
1

Tuesday, December

08, 2015

3:00 PM - 5:00 PMPresidential Candidate (Confirmed) SSC Clary Theatre

Reserved: 2:00 PM

- 5:30 PM (Including Setup & Breakdown)

SETUP: Theatre for140


Room Charge:

$750.00

Less 100.00% Discount

$750.00
-$750.00

SSG Charges:
Event Cleaning Fee

$150.00

$150.00

$200.00

$200.00

Food/Catering Notes:
THERE IS NO FOOD OR BEVERAGE ALLOWED IN THE CLARY THEATRE

(You may serve Catering in the

Hall of Success)

SSG- AV Equipment:
AN

Package (Projection, Mic, Podium)

Less 100.00% Discount

-$200.00

3:00PM-5:00PMPresidential Candidate (Confirmed) SSC Hall of Succ es s

Reserved: 2:00 PM

5:30

PM (Including Setup & Breakdown)

SETUP:As ls for140
Room Charge:

$250.00

$250.00
-$250.00

Less 100.00% Discount


Food/Catering Notes:
Client will provide light snacks & bottled water for this event.
Setup Notes:
Please set (2-3) 6' tables for Catering in the Hall of Success, outside entry to Theatre.
Subtotal

$150.00

Grand Total

$150.00

Student Success Center Decoration Policy

We encourage free standing and table top decorations


No Confetti or Glitter is allowed
You may only use Masking Tape or Painters Tape to affix signs or decorations to any surface
No use of staples, nails, tacks, or any other form of tape/adhesive can be used on our walls
Nothing can be taped, hung and/or stuck to our Ceilings or Air-Walls/Tracks
All permanent Building Artwork must remain
All Candles must receive prior approval
If using our Ice Machines, please bring a container for ice and a scooper
All Set-ups are FINAL. No moving of the furniture is allowed without prior approval

Cuyler Beall
Event Coordinator - Student Success Center
Georgia Institute of Technology
Cuyler.Beall@ssc.gatech.edu
Phone:

Go Jackets!

Lupo, Jo E
From:

Linda CLARY <lindaclaryu@me.com>

Sent:

Tuesday, December

To:

Beall, Cuyler

01, 2015 1:25 PM

Cc:

loretta@leporeassociates.com

Subject:

Re: Presidential Candidate - Reservation

62601 4 - 12/8/2015

Loretta needs to be point of contact primary. We will list my dad as 2nd point of contact - Ken Clary but keep
my email & phone number.

Linda Clary Umberger

---

Sent from my iPhone

On Dec l, 2015, at 1:07PM, cuyler.beall@ssc.gatech.edu wrote:


Georgia Tech Student Success Center

219 Uncle Heinie Way


Atlanta GA 30332-0122

Confirmation & Invoice


Reservation # 626014

Group
Linda Clary Umberger

Event Name: Presidential Candidate

External Group/Client

Status: Confirmed
Phone:

Event Type: Speaker


Event Coordinator: Cuyler Beall
2nd Contact: Loretta Lepore
Phone:

Bookings I Details

'WII!IJ

Quantity

Pricing

Good afternoon ladies,


Thank you for choosing the GT Student Success Center! Please review the Confirmation

& Invoice below,

including all charges and event details. I was given authorization to waive all Rental and

A/V Fees,

so the

only charge that still applies is the Event Cleaning Fee. Loretta, I gave you a call earlier today however
was unable to reach you so I left a message. Please let me know when we can firm up a few event
details and possibly set up a walk through for the team.
Do you have any idea whether you plan to provide Catering for this event, and if so which Caterer you
plan to select? I've attached the GT Campus Catering Policy here, in the event that you would like to
review your options. Please let me know once you make this decision so I can assist with coordinating
any needed load-in/load-out.

Payment is due 3 business days prior to your event (December 3, 2015) and can be made via Check or
Credit Card. If you have any questions please don't hesitate to contact me@
or by email
@ Cuyler.Beall@ssc.qatech.edu.
The Student Success Center accepts Check or Credit Card Payments ONLY.

If paying via Credit Card please click on the Payment Link provided. You will need the Reservation
Number & Last Name of the person listed on the reservation.
Credit Card Payment Link:

https://gteve nts.gatech.edu/Paym en tPage SSC/?tplld=Mg%3d%3d-Re6eY nAs N n U%3d


If paying via Check please make out to GT Student Success Center and mail to the below address.
GT Student Success Center
219 Uncle Heinie Way
Atlanta, GA 30332-0122

Room Cancellations must be made 24 hours in advance or a $50.00 cancellation fee will be charged.
**ALL CANCELLATIONS MUST BE IN WRITING OR EMAIL FORMAT**

Thank you again for choosing the Student Success Center. We appreciate your business and look forward
to a great event!
Tue sday, December

08, 2015

3:00 PM 5:00 PM Presidential Candidate (Confirmed) SSC Clary Theatre


-

Reserved: 2:00 PM 5:30 PM (Including Setup & Breakdown!


-

SETUP: Theatre for75

$750.00

Room Charge:

$75
-$75

Less 100.00% Discount


SSC Charges:
Event Cleaning Fee

$150.00

$15

$200.00

$20

Food/Catering Notes:
'THERE IS NO FOOD OR BEVERAGE ALLOWED IN THE CLARY THEATRE'
(You may serve Catering in the Hall of Success)
sse
AN

AV Equipment:

Package (Projection, Mic, Podium)

-$20

Less100.00 % Discount
3:00 PM 5:00 PM Presidential Candidate (Confirmed) SSC Hall of Success
-

Reserved: 2:00 PM- 5:30 PM (Including Setup & Breakdown!


SETUP: As Is for75

$250.00

Room Charge:

$25
-$25

Less 100.00% Discount


Food/Catering Notes:
Client will provide Catering for this event. f???) *Need to confirm if this is correct and if so. Client's chosen Caterer*
Setup Notes:
Please set (3) 6' tables for Catering in the Hall of Success, outside entry to Theatre.

Subtotal

$15

Grand Total

$15

Student Success Center Decoration Policy

We encourage free standing and table top decorations


No Confetti or Glitter is allowed
You may only use Masking Tape or Painters Tape to affix signs or decorations to any surface
No use of staples, nails, tacks, or any other form of tape/adhesive can be used on our walls
Nothing can be taped, hung and/or stuck to our Ceilings or Air-Walls/Tracks
All permanent Building Artwork must remain
All Candles must receive prior approval
If using our Ice Machines, please bring a container for ice and a scooper
All Set-ups are FINAL. No moving of the furniture is allowed without prior approval

Cuyler Beall
Event Coordinator - Student Success Center
Georgia Institute of Technology
Cuyler.Beall@ssc.qatech.edu
Phone:

Go Jackets!
<GT Campus Catering Policy.pdf>
<GT Campus Catering Policy.pdf>

E
From:

cuyler.beall@ssc.gatech.edu

Sent:

Tuesday, December 01,

To:

lindaclaryu@me.com

Cc:

loretta@leporeassociates.com

Subject:

Presidential Candidate - Reservation 626014

Attachments:

GT

2015 1:08 PM

Campus Catering Policy.pdf;

- 12/8/2015

GT Campus Catering

Policy.pdf

Georgia Tech Student Success Center


219 Uncle Heinie Way
Atlanta GA 30332-0122

Confirmation & Invoice


Group

Linda Clary Umberger


Ex ternal Group/Client

Reservation # 626014

Event Name: Presidential Candidate


Status: Confirmed
Phone:'l.-Event Type : S peaker
Event Coordinator: Cuyler Beall
2nd Contact: Loretta Lepore

----

Ph
Bookings I Details

Quantity

Pricing

Amount

Good afternoon ladie s,

choosing the GT Student Success Center! Please review the Confirmation & Invoice below, including all
charges and event details. I was given authorization to waive all Rental and A/V Fees, so the only charge that still applies
is the Event Cleaning Fee. Loretta, I gave you a call earlier today however was unable to reach you so I left a message.
Please let me know when we can firm up a few event details and possibly set up a walk through for the team.

Thank you for

Do you have any idea whether you plan to provide Catering for this event, and if so which Caterer you plan to select? I've
attached the GT Campus Catering Polic y here, in the event that you would like to review your options. Please let me know
once you make this decision so I can assist with coordinating any needed load-in/load-out.
Payment is due 3 business days prior to your event (December 3. 2015} and can be made via Check or Credit Card. If
you have any questions please don't hesitate to contact me @
or by email@ Cuyler.Beall@ssc.gatech.edu.
The Student Success Center accepts Check or Credit Card Payments ONLY.

paying via Credit Card please click on the Payment Link provided. You will need the Reservation
of the person listed on the reservation.

If

Number

Credit Card Payment Link:

h ttps://gteve nts.gatech.edu/P aymentP age SSC/?tpll d-Mg%3d%3d Re6eYn AsN n U%3d

If paying via Check please make out to GT Student Success Center and mail to the below address.
GT

Student Success Center

219 Uncle Heinie Way


1

& Last Name

Atlanta, GA 30332-0122
Room Cancellations must be made 24 hours in advance or a $50.00 cancellation fee will be charged.
**ALL CANCELLATIONS MUST BE IN WRITING OR EMAIL FORMAT**

Thank you again for choosing the Student Success Center. We appreciate your business and look forward to a great
event!
Tuesday, December

08, 2015

3:00 PM - 5:00 PM Presidential Candidate (Confirmed) SSC Clary Theatre

Reserved: 2:00 PM - 5:30 PM (Including Setup & Breakdown)


SETUP: Theatre for75

Room Charge:

$750.00

Less 100.00% Discount

$750.00
-$750.00

SSC Charges:
Event Cleaning Fee

$150.00

$150.00

$200.00

$200.00

Food/Catering Notes:
*THERE IS NO FOOD OR BEVERAGE ALLOWED IN THE CLARY THEATRE*
(You may serve Catering in the Hall of Success)

SSC- AV Equipment:
I'N

Package (Projection, Mic, Podium)

Less 100.00% Discount

-$200.00

3:00 PM - 5:00 PM Presidential Candidate (Confirmed) SSC Hall of Success

Reserved: 2:00 PM -5:30PM (Including Setup & Breakdown)


SETUP: As Is for75

$250.00

Room Charge:

$250.00
-$250.00

Less 100.00 % Discount


Food/Catering Notes:
Client will provide Catering for this event. (???) *Need to confirm if this is correct and if so. Clienfs chosen Caterer
Setup Notes:
Please set (3) 6' tables for Catering in the Hall of Success, outside entry to Theatre.
Subtotal

$150.00

Grand Total

$150.00

Student Success Center Decoration Policy

We encourage free standing and table top decorations


No Confetti or Glitter is allowed
You may only use Masking Tape or Painters Tape to affix signs or decorations to any surface
No use of staples, nails, tacks, or any other form of tape/adhesive can be used on our walls
Nothing can be taped, hung and/or stuck to our Ceilings or Air-Walls/Tracks
All permanent Building Artwork must remain
All Candles must receive prior approval
If using our Ice Machines, please bring a container for ice and a scooper
All Set-ups are FINAL. No moving of the furniture is allowed without prior approval

Cuyler Beall
Event Coordinator - Student Success Center
Georgia Institute of Technology
Cuyler.Beall@ssc.gatech.edu
Phone:
2

Go Jackets!

Georgia Institute of Technology- Catering Providers Policy

For catering purchases under

$300,

any licensed food service provider may be used (including the

Caterers listed below - or other providers at the choice of the event sponsor - subject to Building
Manager approval).

For all catering purchases over

$300,

for events onGeorgia Tech property, only the approved, licensed

Caterers under contract withGeorgia Tech listed below may be used.

Approved Catering Services

Georgia Tech Catering-

or

http://www.gatechdin ing.com/caterin g

Bold American Catering- Phone:

Email: mmichelman!alboldamerican.com

Carlyle's- Phone:

Email: sboyd@carlylescatering.com

Proof of the Pudding- Phone:

Email: byontz@proofpudding.com

Rising Roll Gourmet- Phone:

Email: alice@risingroll.com

Time to Dine- Phone:

Email: info@time-to-dine.com

Highland Bakery- Phone:

Email: Adriana@highlandbakery.com

Chuck's Famous (formerly St. Charles Deli) also, authorized to obtain ethnic foods from restaurant to

meet unique cultural needs on campus - Phone:


Email: chucks.famous@yahoo.com

Barrelhouse Tavern

Phone:

Email: taraachristenson@gmail.com

Tin Drum - Phone:

Email: schan!altindrumcafe.net

Ray's NY Pizza/Cedars Mediterranean

Email: nick@raysnewyorkpizza.com

Waffle House-

Email: martachurch@wafflehouse.com

Phone:

Contract Highlights:
o

Caterers must have a Certified Food Safety Manager present at every event with more than

200

attendees.
o

Caterers must agree to fully cooperate with GT building managers where a catered event is held.

Caterers will be responsible for timely and appropriate set-up of the area and must provide all catering

GT building manager or event Coordinator will designate the set-up and breakdown times, which may

equipment and ancillary needs for a successful event.


vary.
o

Caterers will be responsible for immediate restoration of facilities used for catered events to the
satisfaction of the building manager. Restoration shall include, but not be limited to, cleaning and
sanitation of the area, furniture rearrangement, removal of equipment, trash removal and repair of any
facility damaged caused by Caterer.

Caterers must abide by all GT policies, rules and regulations (policies.gatech.edu)

Caterers must abide by GT parking guidelines (www.parking.gatech.edu).

Caterers must abide by GT Alcohol policies.

Caterers must use Coca-Cola brand products exclusively when providing services on GT campus.

Caterers agree to accept State ofGeorgia Visa Purchasing Card or an official GT purchase order to

Caterers agree to accept sales tax exempt orders.

Caterers agree to bill GT clients within

confirm requests for services and costs.

30 days after each

event with net

30 payment terms.

Invoices must contain complete and accurate details as to the charges for each event including, but not
limited to, menu served, charges for linens or any other items supplied by Caterer, name ofGT
personnel who ordered the event, the location of the event, date of the event and number of attendees.

Lupo, Jo E
From:

Sent:
To:

Subject:

Loretta Lepore <loretta@leporeassociates.com>


Tuesday, December 01, 2015 1 1:56 AM
Beall, Cuyler E
Re: Dec, 8 event - clary

Culyer
The conversation was had with your director. Could you please call me so that we can work through some details and
logistics. We need to move quickly. Thanks

Sent from my iPhone


>On Dec 1, 2015, at 1 1:4 1 AM, Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>wrote:
>
>Hey there,
>
>Ok sounds good! I am the Event Coordinator for the building so you've
>come to the right place, however I was out of the office yesterday, so
>I don't think there's any way a Reservation could have been processed.
>The space is definitely open on 12/8/15 from 3-5pm, so don't worry! At
>this point we just need to get the Reservation made and process
>Invoice/Payment. :)
>
> Best,
>
> Cuyler Beall
>Event Coordinator - Student Success Center Georgia Institute of
>Technology Cuyler.Beall@ssc.gatech.edu
>Phone:
>Go Jackets!
>
>
>-- ---Original Message----> From: Loretta Lepore [mailto:loretta@leporeassociates.com]
> Sent: Tuesday, December 01, 2015 11:35 AM
>To: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>
>Subject: Re: Dec, 8 event - clary
>
>Let me check. I was given your name as the contact.
>
>Sent from my iPhone
>
On Dec 1, 2015, at 11:33 AM, Beall, Cuyler E <cuyler.beall@ssc.gatech.edu> wrote:

Do you know who he spoke with? I have no record of this!

>> Best,
1

>>
Cuyler Beall
Event Coordinator - Student Success Center Georgia Institute of
TechnologyCuyler.Beall@ssc.gatech.edu
Phone:
Go Jackets!

---- -Original Message- --- From: LorettaLepore [mailto:loretta@leporeassociates.com]


Sent: Tuesday, December 01, 2015 11: 32 AM
To: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>
Subject: Re: Dec, 8 event - clary
>>
It is my understanding that the room was reserved yesterday by Mr.
Clary. 3 to 5

Sent from my iPhone

>On Dec 1, 2015, at 11:30 AM, Beall, Cuyler E <cuyler.beall@ssc.gatech.edu> wrote:


>
>Good morning Loretta,
>
>Let's see here, what time is the event? I don't have anything booked that day in the Clary Theatre other than the
regular Admissions Information Sessions that run throughout the day. You would need to visit our website (copied
below) and submit the Reservation Request, at which point I will process and send you a confirmation email along with
the Invoice. All of our Rental Fees and A/V pricing are listed on our website, however if you have any additional
questions please don't hesitate to reach out. Thank you so much and I look forward to working with you soon!
>
> Pricing: http://www.ssc.gatech.edu/node/49
>
>Reservation Request: http://www.ssc.gatech.edu/node/56
>
>>> Best/
>
> Cuyler Beall
>Event Coordinator - Student Success Center Georgia Institute of
>Technology Cuyler.Beall@ssc.gatech.edu
> Phone:
>Go Jackets!
>
> -----Original Message----> From: Loretta Lepore [mailto:loretta@leporeassociates.com]
> Sent: Tuesday, December 01, 2015 11:22 AM
>To: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>
> Subject: Dec, 8 event - clary
>
> Culyer,
>
> 1 am working with the Clary's on an event next Tuesday, December 8 in the auditorium. It is my understanding that
the venue has been reserved.
>
2

> Please call me at your earliest so that we can firm details. As you would image, we are on a tight schedule and need
to get invites out.
>
> Best
> Loretta
>
>Sent from my iPhone

Lupo, Jo E
From:

Sent:
To:

Subject:

Beall, Cuyler E
Tuesday, December 01, 2015 11:41 AM
Loretta Lepore
RE: Dec, 8 event - clary

Hey there,
Ok sounds good! I am the Event Coordinator for the building so you've come to the right place, however I was out of the
office yesterday, so I don't think there's any way a Reservation could have been processed. The space is definitely open
on 12/8/15 from 3-Spm, so don't worry! At this point we just need to get theReservation made and process
Invoice/Payment. :)
Best,
Cuyler Beall
Event Coordinator - Student Success Center Georgia Institute of Technology Cuyler.Beall@ssc.gatech.edu
Phone:
Go Jackets!

-----Original Message----From: Loretta Lepore [mailto:loretta@leporeassociates.com]


Sent: Tuesday, December 01, 2015 11:35 AM
To: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>
Subject: Re: Dec, 8 event - clary
Let me check. 1 was given your name as the contact.
Sent from my iPhone
>On Dec 1, 2015, at 11:33 AM, Beall, Cuyler E <cuyler.beall@ssc.gatech.edu> wrote:
>
> Do you know who he spoke with? I have no record of this!
>
> Best,
>
> Cuyler Beall
>Event Coordinator - Student Success Center Georgia Institute of
>Technology Cuyler.Beall@ssc.gatech.edu
> Phone:
>Go Jackets!
>
>
> -----Original Message----> From: Loretta Lepore [mailto:loretta@leporeassociates.com]
> Sent: Tuesday, December 01, 2015 11:32 AM
>To: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>
> Subject: Re: Dec, 8 event - clary
1

>
> It is my understanding that the room was reserved yesterday by Mr.
> Clary. 3 to 5
>
> Sent from my iPhone
>
On Dec 1, 2015, at 11:30 AM, Beall, Cuyler E <cuyler.beall@ssc.gatech.edu> wrote:
>>
>>Good morning Loretta,
>>
Let's see here, what time is the event? I don't have anything booked that day in the Clary Theatre other than the
regular Admissions Information Sessions that run throughout the day. You would need to visit our website (copied
below) and submit the Reservation Request, at which point I will process and send you a confirmation email along with
the Invoice. All of our Rental Fees and A/V pricing are listed on our website, however if you have any additional
questions please don't hesitate to reach out. Thank you so much and I look forward to working with you soon!
>>
Pricing: http:(/www.ssc.gatech.edu/node/49

Reservation Request: http:(/www.ssc.gatech.edu/node/56


>>
Best,

Cuyler Beall
Event Coordinator - Student Success Center Georgia Institute of
Technology Cuyler.Beall@ssc.gatech.edu
Phone:
Go Jackets!

-- ---Original Message---- From: Loretta Lepore [mailto:loretta@leporeassociates.com]


Sent: Tuesday, December 01, 2015 11:22 AM
To: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>
Subject: Dec, 8 event- clary

Culyer,

1 am working with the Clary's on an event next Tuesday, December 8 in the auditorium. It is my understanding that
the venue has been reserved.

Please call me at your earliest so that we can firm details. As you would image, we are on a tight schedule and need
to get invites out.

Best
Loretta

Sent from my iPhone

Lupo, Jo E
From:
Sent:
To:
Subject:

Loretta Lepore <loretta@leporeassociates.com>


Tuesday, December 01, 2015 11:35 AM
Beall, Cuyler E
Re: Dec, 8 event - clary

Let me check. I was given your name as the contact.


Sent from my iPhone
>On Dec 1, 2015, at 11:33 AM, Beall, Cuyler E <cuyler.beall@ssc.gatech.edu> wrote:
>
> Do you know who he spoke with? I have no record of this!
>
> Best,
>
>Cuyler Beall
> Event Coordinator - Student Success Center Georgia Institute of
>Technology Cuyler.Beall@ssc.gatech.edu
> Phone:
>Go Jackets!
>
>
> -----Original Message--- -> From: LorettaLepore [mailto:loretta@leporeassociates.com]
> Sent: Tuesday, December 01, 2015 11:32 AM
>To: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>
> Subject: Re: Dec, 8 event - clary
>
>It is my understanding that the room was reserved yesterday by Mr.
>Clary. 3 to 5
>
> Sent from my iPhone
>
On Dec 1, 2015, at 11:30 AM, Beall, Cuyler E <cuyler.beall@ssc.gatech.edu> wrote:
>>
Good morning Loretta,

Let's see here, what time is the event? I don't have anything booked that day in the Clary Theatre other than the
regular Admissions Information Sessions that run throughout the day. You would need to visit our website (copied
below) and submit the Reservation Request, at which point I will process and send you a confirmation email along with
theInvoice. All of our Rental Fees and A/V pricing are listed on our website, however if you have any additional
questions please don't hesitate to reach out. Thank you so much and I look forward to working with you soon!

Pricing: http:(/www.ssc.gatech.edu/node/49

Reservation Request: http://www.ssc.gatech.edu/node/56

>> Best1
1

>>
Cuyler Beall
Event Coordinator- Student Success Center Georgia Institute of
Technology Cuyler.Beall@ssc.gatech.edu
Phone:
Go Jackets!

-----Original Message---- From: Loretta Lepore [mailto:loretta@leporeassociates.com]


Sent: Tuesday, December 01, 2015 11:22 AM
To: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>
Subject: Dec, 8 event- clary

Culyer,

I am working with the Clary's on an event next Tuesday, December 8 in the auditorium. It is my understanding that
the venue has been reserved.

Please call me at your earliest so that we can firm details. As you would image, we are on a tight schedule and need
to get invites out.

Best
Loretta

Sent from my iPhone

Lupo, Jo E
From:

Sent:
To:

Subject:

Loretta Lepore <loretta@leporeassociates.com>


Tuesday, December 01, 2015 11:22 AM
Beall, Cuyler E
Dec, 8 event - clary

Culyer,
I am working with the Clary's on an event next Tuesday, December 8 in the auditorium. It is my understanding that the
venue has been reserved.
Please call me at your earliest so that we can firm details. As you would image, we are on a tight schedule and need to
get invites out.
Best
Loretta
Sent from my iPhone