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Marie Christine Sharpe

Executive Secretary /Personal Assistant with 20 +years of


Professional experience
Personal Details:
Nationality : French | Marital status : Single
Languages known : English, French, Spanish, Italian & Basic

Arabic
Driving licence : Holder of Bahrain Driving licence ( since 1991)
Mobile: +973-39229095 | E-mail: sharpemarie@gmail.com
Linked in Profile available for past employers references under Marie Christine
Sharpe

EXECUTIVE SUMMARY
20+years of responsible corporate experience providing outstanding administrative and
personal supports to a Senior Executive with a proven record of accomplishment in the
area of customer relations, HR, scheduling, staff supervision and general office
operations with good computer skills.
Strong organizational abilities combined with excellent interpersonal communications
and leadership skills that allow me to work effectively with other people at all levels.
SUMMARY OF EXPERIENCES

P.A / Executive Asst to CSO (Chief Strategy Officer) : Bintel Ltd ( Bahrain)

P.A / Office Manager to the Regional Director: Al-Sayeh-Project Development


Consultancy

P.A to the Regional Director: UTA AIRLINE (Bahrain)

P.A. to CEO: COFLEXIP-FLEXSERVICE; (oil company in Abu-Dhabi)

Personal Assistant /Office Manager: OCEANEX OILFIELD SERVICES (Abu Dhabi):

P.A. to Human Resources Director: RAMADA DAFRA

P.A. to the Financial Director: Sonafi-Aventis Pharmaceutical co, LONDON

Executive secretary: SOS RECRUITING AGENCY (Abu-Dhabi) worked for the


following COs

Royal Netherlands Embassy

Elf Aquitaine (OIL CO)

Institut Francais du Petrole ( Total ABK Abu Dhabi- oil co/ZADCO)

BNP-Paribas Abu-Dhabi

Provide administrative support to the CSO.

Projected a professional company image through in person and phone interaction with team
members and department heads as well as external contacts.

A highly organized and detail-oriented client services representative offering significant

experience

in

self-directed

positions

requiring

effective

support,

secretarial

and

administrative abilities.

Endowed with an exceptional ability to build productive relationships, resolve complex

issues and win customer loyalty.


Career History:
Bintel Ltd ( Bahrain) | February 2009 - February 2012 :
P.A /Executive Asst to CSO (Chief Strategy Officer) :
Provided continuous high quality support to the CSO. Coordinated schedule, appointments,
and complex travel arrangements. Managed expenses acct and recovery.
Maintained calendar and fixed appointments to maximize the CSOS time efficiency.
Scheduled visitors on priority bases.
Read, monitored and responded to the CSO s emails and correspondence in priority action
order.
Updated and chased delegated tasks to ensure progress to deadlines.
Maintained procedures manual to ensure consistent performance of routine communication.
Improved/tightened storage/retrieval systems and updated and managed index.
Handled all telephone enquiries, arranged call back providing back up materials for call
back. Screened calls and route calls elsewhere.
Organized monthly Board Members, clients, and internal meetings
Booked Charter flight for Board Members and took care of visas and docs required.
Took initiative in Managers absences. Kept projects on schedule.
Prepared agenda, facilities for meetings and prepared action minutes.
Organized business lunch and booked dinners invitation.
Planned , Organized & Managed events ( seminars with our Beirut office).
Conduced research on the internet.
Helped in preparing presentations and booked conference calls.
Managed and reviewed filing and office systems
Took care of delegations from Gabon, Congo , RCA ( Minister , President, Regulators, and
responded to their need and provide additional support when necessary).
Proofed and edited correspondence in French/English to President, Ministers & Regulators for
internal and externals docs.
Assisted CSO in recruitment, coordinated interviews with HR, and took care of the related
docs and travel and hotel bookings..
Coordinated workflow with other supporting staffs.
Prioritized and delegated tasks, provided motivation and direction to create a positive work
environment and ensured accurate on time completion.
Al-Sayeh-Project Development Consultancy | October 1993 2 nd February 2009:
Consultancy office for (French companies- Alcatel/Alstom International/ E.D.F.)
P.A/ Office Manager to the regional Director ( for the Middle East)
Organized and supervised all of the administrative activities that facilitate the smooth
running of the office, screening telephones calls, enquiries and handling them when
appropriate, welcoming and looking after visitors, dealing with incoming emails, faxes and
post, organizing meetings and appointments, arranging travel and accommodation for the
RD.
Supervised the Administration team for Electricit de France (EDF)
Assisted in recruiting engineers for the EDF project
Managed suppliers regarding Stationery and office supply
Maintained contracts and their deadlines.
Arranged Business and VIP functions

Took notes and translations French/English and English/French


Prepared minutes of meeting French/English for French Committee (CAFB Bah-)
Ensured timely and proper distribution of relevant information
Maintained a practical filing system of documents
Reconciled and claimed back expenses (medical insurance, travels)
Arranging visa requirements, CR, CPR and visas renewal, etcin coordination with HR.
Attended all queries from high officials from the Ministry of Electricity.
Assisted top management for finalization of projects ( EDF) and meeting deadlines.
In addition to PA to the regional director assisted the project manager for EDF who was
sharing the same office with us from June 2000 to June 2002.
Managed the regional directors office effectively during his several trips abroad.
UTA AIRLINE (Bahrain) | 1991-1993:
P.A to the Regional Director
First point of contacts for all clients
Administrative and logistical support for effective media coverage in press, radio and TV
across the Gulf region and maintained in each country are accurate and up to date to the
satisfaction of the Regional Director..
Answered and filtered telephone calls
Kept an up to date diary of all client activities
Ensured our website and brochures are up to date and making amendments
Recorded company expenses
Proof read contract & letters
Managed the regional directors diary travel
Arranged travel and expenses claim reports
Coordinated large meetings with clients, staff, media house and PR agencies
Provided extensive internet research to keep up to date with industry trends
Assisted in organizing company and client events
Handled all incoming and outgoing correspondence
Provided documents and reports on Word and Excel
Included Day to day office duties & administration, including ordering stationery
Took over the office during my bosss absence ( on regular basis)
COFLEXIP-FLEXSERVICE; (oil company in Abu-Dhabi) | 1986-1991:
P.A. to CEO:
Assisted the CEO with all revenue reports, meetings, general organization
(diary management, filing, booking flights, hotels, arranging meetings)
Assisted with weekly/monthly reports
Proof read text documents
Coordinated with the Operations Department
Dealt with client telephone queries
Took initiatives in my Managers absences. Keep projects on schedule.
SOS RECRUITING AGENCY (Abu-Dhabi) | 1985-1986:
Did temping work as an Executive Assistant for the following companies.
Executive secretary:
Royal Netherlands Embassy
Elf Aquitaine (oil co)
Institut Francais du Petrole ( Total ABK Abu Dhabi- oil co/ZADCO)
BNP-Paribas Abu-Dhabi
1983-1985:
OCEANEX OILFIELD SERVICES (Abu Dhabi):

Personal Assistant /Office Manager


Supervised the administration team
Provided recruitment assistance for oilfield engineers
Assisted in all office management tasks.
GRAND TRAVAUX DE MARSEILLES ( G.T.M.E. - Abu Dhabi) | 1981-1983 :
Administrator for the RUWAIS Project
took charge of the all administration team for the Ruwais Project
Coordinated with the office on site in Ruwais
Had two secretaries, two drivers and one office boy under my supervision
RAMADA DAFRA (called now Dana Resort Jebal Dhanna Beach hotel) | 1979-1981:
(Ruwais 200km from Abu-Dhabi)
P.A. to Human Resources Director
General administration and PA work- reported to HR Director
Maintained accurate and up to date personnel records
Inputting of confidential contracts
Arranged inductions for new starters
Advertised and liaised with agencies
Maintained all documentation in the recruitment and selection process
Kept Absence records and report compilation
Dealt with CV response , recruitment assistance, organised and prepared interviews and
meetings.
Kept personal records of 400 staffs.
Worked out salaries, indemnities staff appraisal and handled holidays requisitions
Organised staffs events
Prepared of documents for visas applications , (good knowledge of local rules).
1977-1979:
RHONE POULENC UK (now called Sonafi-Aventis Pharmaceutical co.) Fleet Street -LondonP.A. to the Financial Director
Provided support
Audio typing
Typed financial report
Managed schedule for conference room
Ensured coordination in French/English fluency between computer room in London and Paris
Head Office
Took over the office during my boss absence.
Education:
1959-1969:
1969-1972:
1972-1975:
1977-1978:

Private French School (Institution Notre-Dame)


Chalons En Champagne (France) Brevet dEtudes Secondaires (0levels)
Same private school as above (in France)
International baccalaureate A Levels (section: languages &
Literature).
North Hendon Polytechnic University London UK- Business
Administration
Pitman Secretarial & Business Center London UK
Microsoft Office 2007 three months course to update my computer skills

with Aptech
ADDITIONAL SKILLS:

GRAND PRIX FORMULA ONE


Worked as an hostess/interpreter for five days assisting VIP and High Officials representing the
Ferrari Team for the Bahrain Grand Prix Formula One, (from 1 to 5 April 2004).
BAHRAIN OIL SHOW EXHIBITION
In 1991, worked part time (evenings) as a bilingual French/English hostess for the Bahrain oil
show.
TRANSLATION WORK
Did freelance translator tasks for Al-Mar translation in Bahrain during my spare time.
STRENGTHS:
Adaptable team-player recognized for willingness to learn and teach newly acquired skills.
Successful in multitasking, prioritizing and working well independently in a team.
Energetic self-starter with outstanding communication skills.
Articulate and persuasive in negotiating terms, with fluency in English, French, and Spanish.
Creative, resourceful and flexible, able to adapt to changing priorities and maintain a positive
attitude and strong work ethic.
A clear and logical communicator, able to establish rapport with both clients and colleagues,
and motivate individuals to achieve organizational objectives.
HOBBIES & INTEREST :
Swimming and Health Club
Learn about different culture ( languages and travelling)
Art & Interior Designing
Interest in International current Affairs
Reference on request from previous job, present job and additional skills.
Mobile: +973-39229095
E-mail: sharpemarie@gmail.com
LinkedIn: http://bh.linkedin.com/pub/marie-christine-sharpe/35/4b3/860
Address: P.O.Box 20289, Diplomatic Area, Kingdom of Bahrain