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00966 56 614 6685

maqbool.syed@gmail.com

Syed MAQBOOL ATHESHAM

maqbooleyc

Office Manager

https://sa.linkedin.com/in/maqboolsyed

SUMMARY

PERSONAL SKILLS

A dynamic, resourceful and energetic individual with 18 years experience with a


competitive spirit and comfortable being the go to person for anything related to the
smooth running of an office. Much experienced in providing full secretarial, administrative
and office management support to senior management and work colleagues in a busy
office environment. Having a proactive and flexible approach to juggling many different
priorities and able to work autonomously and take ownership of all aspects of a task or
project. Highly motivated, technologically-adept and reliable in all aspects of office
management.

Communication skills
Organizational skills
Reliable & trustworthy
Time management
Making decisions
Multi-tasking

CAREER HISTORY
Project Administrator
EL-SEIF ENGINEERING CONTRACTING COMPANY, KSA

Nov 2008 Present

Projects :
Haramain High Speed Rail Project (King Abdullah Economic City Station), Rabigh,
Jeddah, KSA (Project Value:1.8 billion SAR)

King Abdullah Financial District Parcels 3.04 and 3.05, Riyadh, KSA
(Project Value:1.4 billion SAR)

Job Profile :
Executive & Administrative Support to Senior Management (Project Director,
Technical Director, Commercial Director and Contracts Manager)
Scheduling Meetings & Event Coordination
Liaising with Design Consultants and Subcontractors based in United States, London,
Beirut, Dubai and Saudi Arabia for Design Deliverables and make arrangements for
Video Conferences and Workshops for Technical Director.
Well versed with Document Control Procedures.
Training and overseeing Document Control Departments at various El-Seif sites at
KAFD. Planning, delegation, coordination, setting procedures for various documents
as when required so that any requested information is provided to the concerned
department in shortest possible time.
Received training by the Company on Project Management Tools such as 4Projects
and Primavera Contracts Manager, subsequently customised these tools for project
usage and providing training to document controllers and other staff.
Take records of project meetings to update project tasks and outcomes into
management systems
Coordinating and compiling adhoc reports for site management and head office.
Assisting Technical Director in preparation of Technical Submissions for Tendering
new projects such as Samba Tower, Thumamah Road Project, Dedicated Car Parks,
Central Car Park, Conference Center at King Abdullah Financial District and
KAPSARC out of which El-Seif were awarded Samba Tower, Thumamah Road
Project, Dedicated Car Parks and Conference Center.
Assisting IT Department in Project Information Management such as maintenance of
File Servers at Site.
New Employee Orientations

AREAS OF EXPERTISE
Executive & Administrative Support
Project Management Assistance
Meetings & Events Coordination
Strategic Planning
Workforce Planning & Prioritization
Delegating tasks
Staff reviews / training
Data management
Word-processing Keyboard skills
Filing
Managing information
Hiring & Recruitment Assistance
New Employee Orientations
Research & Verification of Data

Client Service / Media Manager


ADVENT ADVERTISING PRIVATE LIMITED, India

CLIENTS
Oct 2005 Nov 2008

Taj Banjara

Job Profile
Reporting to the Account Director, I was responsible for the Clients requirements for
advertising and PR assignments from concept to execution.
Coordinating the job with the Copy Writer, Visualizer.
Contacting various publications and electronic media, local as well as national /
international dailies / weeklies / magazines for space booking and release of the
advertisements.

Air Liquide India Private Limited

Executive Assistant
TIME & SPACE ADVERTISING PRIVATE LIMITED, India

CLIENTS

July 2002 Sept 2005

Job Profile :
Administration & Organisation :
Created highly effective organizational and filing systems, including quick and
thorough indexing, filing and storage, resulting in easy access of critical information
and streamlined office functioning.
Coordinated and set up conference calls, management meetings, special events and
travel arrangements for top executives.
Developed, formatted and maintained databases.
Updated and maintained Managing Director's calendar.

Visaka Industries Limited


Usha International Limited
Dell Computer India Pvt. Ltd
City Square Enterprises Pvt. Ltd.

Taj Group Business Hotel


Taj Banjara,
Taj Krishna,
Taj Blue Diamond Pune,
Taj Holiday Village,
Taj Exotica &
Taj Fort Aguada Goa

Visaka Industries Limited


Communication and Client Relations :
Global Hospitals
Acted as liaison and maintained open lines of communication among senior
executives, middle management and administrative staff.
Zafraan & Shanghai Dice Restaurants
Coordinated preparation and timely dissemination of company reports and slide
presentations for meetings.
HR Executive
HAPPY ESTATES PRIVATE LIMITED, India

Nov 1997 Jun 2002

Job Profile
Played key role successful company hires.
Administer new hire documentation and employment agreements.
Tested and facilitated processes for tracking employee referrals to determine
bonuses.
Schedule job interviews and oversee background checks.
Conduct corporate and start-up offices' new hire orientations.
Work directly with Manpower Consultancy to recruit temporary employees.
Train new human resources administrative staff.
Created and conducted comprehensive corporate overview Powerpoint presentation
for new employees
EDUCATION
Bachelor Degree in Commerce / Computer Science
Osmania University, Hyderabad, India

1994 1997

Diploma in Advance Software Technology


CMC India Limited, Hyderabad, India
COMPUTER SKILLS
Microsoft Office Suite (Microsoft Word, Excel, Powerpoint, Access, Outlook)
Adobe Photoshop, Corel Draw
Primavera Contracts Manager
4Projects

PERSONAL DATA
Date of Birth

30 March 1976

Nationality

Indian

Languages

English, Urdu, Hindi

Passport #

H0678505

Driving License Valid KSA & India


Marital Status

Married

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