Академический Документы
Профессиональный Документы
Культура Документы
Any Economy
How
to
prepare
your
business
to
survive
and
prosper,
no
matter
what
the
economic
outlook.
Executive Summary 3
Planning 4
Execution 7
Leadership 10
Executive Summary
In any economy there is a need for just about any kind of business whether it be service based,
manufacturing, information based whatever. In bad economic times the needs don’t disappear but the
amount of money in circulation decreases resulting in a more competitive environment with more
companies going after fewer dollars.
What does disappear in tough times are the poor or marginal performers. If there are five auto service
centers in a town and demand shrinks, the top ones remain and prosper, the marginal ones fold. A
recession or economic downturn leaves little margin for error and provides poor performers with
nowhere to hide.
This document will address the three key operations that must be mastered for success in any business
regardless of the market or Industry. The Three key elements are Planning, Execution, and
Leadership.
We have covered these in detail in three sections and eighteen chapters of our book, “Bottom Line
Focus” but this will provide an overview sufficient to begin the thought process to recession free
stability in your business.
A bad economy is an opportunity for some companies to grow at the expense of their weaker
competition. You can develop a company that survives an economic downturn and is poised to
flourish as the economy grows. Or you can be one of the victims, it’s really up to you. You have more
control than you may imagine.
The information is presented in short, clear and concise sections. We are known for our bottom line
approach to resolving business issues and this document will follow that format.
Planning 101:
The picture below does not represent a strategic plan!
When I talk to a prospect in my coaching business I always ask if they have a strategic
plan. About half the time I hear a response of “yes its in here” while the prospect points
to his or her head.
Now ask yourself, what’s been holding you back? Why you aren’t already there? The answers to these questions can be
enlightening. Maybe it's because you're confused or conflicted about what you really want. Or maybe something stands in
your way that you haven't had the awareness or courage to confront.
Your vision gives you a point of reference for evaluating and planning all aspects of your business. You'll make better and
faster decisions when you evaluate every choice by asking, “Does this take me closer to or farther from the attainment of
my vision?”
If you want your company to achieve maximum success, all business processes, management practices,
and employee incentives should flow from and be in alignment with a clearly defined strategy. You must
create an environment that equips and motivates your internal customers to produce positive moments of
truth for your company's external customers.If you have enough of these positive experiences you will build
a loyal customer base that will actively promote your goods or services.
A well thought out and written plan gives you at least seven significant benefits:
1. It provides a fixed point of reference to guide your decision making, so you won't be pulled off course
by tempting diversions.
2. It serves as a foundation for communicating direction, promoting teamwork, and instilling motivation.
3. It promotes action instead of reaction.
4. It provides a means of measuring your progress.
5. It helps you invest resources wisely.
6. It provides a common framework for aligning people and processes.
7. It focuses your entire organization on common objectives.
• Increased productivity by assuring everybody is on the same page and they aren’t confused or worse
demotivated, by the “direction of the day”.
• They are measured, evaluated and compensated by fair and clear metrics. Improving, morale and
productivity.
• Cash is focused on your planned direction instead of wasting it chasing down tempting “opportunities”.
• You spend less time “fighting fires” and throwing money at problems.
• Overtime & rework, are reduced; margins are increased and customers are happy.
It helps to have a knowledgeable and objective outsider involved in the planning process. An outsider will
challenge you to think creatively. You'll be better able to see familiar situations in new ways. And it will be
harder for people to get away with excuses and blame shifting.
Frankly, I think it's a dangerous mistake for the CEO or some other senior executive from within the
organization to try to facilitate this assessment exercise. All too often participating staff members try to say
what they think that executive wants to hear. A "herd mentality" develops that stifles honesty and creativity.
But a competent facilitator won't accept pat answers, clichés, and jargon. He or she will encourage innovative
thinking and force participants to drill down to bedrock facts.
Your vision gives you a point of reference for evaluating and planning all aspects of your business. You'll make
better and faster decisions when you evaluate every choice by asking, “Does this take me closer to or farther
from the attainment of my vision?”
This is perhaps the second most scarce skill in business today. The first being
leadership which is covered in the third section of this document and fits
hand in glove with action or execution.
There are a few words in business or in life for that matter, that are key to
success in any challenge. Those words are:
• Results
• Accountability
• Leadership
“The hard business- • Action / execution
world facts of life are • Goals
that no rewards at all
are granted for effort; In doing the research for my book I learned that somewhere between 50% to
they are granted only for 80% of businesses, depending on where you read do it, not have a well
results. Results are thought out and documented business plan.
never published as effort There is a chart later on in this section that tells us that only 10% of
per share. companies execute their strategy.
Richard S. Sloma So if you take that forward and assume only 50% of businesses have a plan
and only 10% of them, or 5% of all organizations, actually execute their
strategy the result is scary.
That means that up to 95% of businesses are flying by the seat of their pants!
Bad economic times are excellent times to revamp your strategy and your
processes. When the economy improves you are poised to gain market share
as well as profit from your efforts.
How many owners, managers, CEO’s are doing that? If we believe the
research, not many.
For most executives, implementation is harder than planning. It takes determination and courage to actually do
what you say you want to do. Implementation requires commitment, accountability, and change. That's where
the majority of companies fail.
When you fail to act on your plans, you undermine motivation, enthusiasm, pride, respect, commitment, and
productivity. Yet 90 percent of American companies do just that, as shown by the chart below.2
Chart from Paul R. Niven, The Balanced Scorecard (New Jersey: John Wiley & Sons, 2006).
To get results, set goals. Goals put the teeth in your plan. They provide incentives for execution and benchmarks
for progress.
But how do you set goals? And how do you know what goals to set? You begin by understanding your needs as
they relate to your vision.
If you are unable to play the role of hard-nosed, persistent, and objective interrogator in your organization, get
someone from outside who will conduct this exercise for you. Make sure this person will be honest with you
and will have your best interests at heart. When you're determining the path your organization is going to
follow, you can't afford to make a mistake.
Examine, analyze, and evaluate every goal in detail. Don't just spout off a goal and immediately write it down.
You and every other stakeholder must own every goal. Engage in serious thought, discussion, and maybe even
some healthy differences of opinion to ensure you're in agreement. If everyone doesn’t understand it and own it,
it won’t get done.
Define your goals clearly and precisely. List the benefits of attaining, and the consequences of not attaining,
each one. When you understand and agree on the rewards and consequences associated with your goals, you
will be better able to set priorities and plan investments.
For each goal, list all possible obstacles that might possibly keep you from attaining it. Don't leave any obstacle
out, no matter how insignificant it may seem.
Through discussion and brainstorming, develop specific action steps to accomplish your goals. Make sure you
take into account all of the obstacles you've identified.
Once you have a documented plan, you're well ahead of most other businesses. But the best plan is useless
without execution and leadership.
The daily news bombards us with stories about major corporations failing, government spending spinning out of
control, and political and corporate leaders marching off to jail.
Interestingly, this leadership vacuum exists only at the higher levels of government and industry. It doesn't exist
in small and mid-size businesses.
I know that's a fact because the owners, CEOs, and senior executives of these businesses tell me so. For over
forty years I've worked as a manager, coach, and consultant with hundreds of executives. Not one has ever said
to me, "This company is not doing as well as it should because of my lack of leadership skills."
Who's to blame for their company's problems? It's they. Over and over again I'm told, "They don't care; they
didn't do it right; they don't get it."
I've never understood why these executives don't just fire "they" and hire somebody else. Come to think of it, I
bet many of them have tried that, but somehow they keeps sneaking back on the payroll.
Take an honest look inside your organization. How many of these issues are present?
You may not want to acknowledge this, but to some degree all of these issues can be attributed to ineffective
leadership.
If “they” aren’t getting it, maybe it’s because it hasn’t been thought through and communicated clearly by
management? We’re back to section one, clarify, document and communicate your strategy.
Leaders must be strongly committed to their vision, core values, and goals. But they must be flexible enough to
acknowledge their mistakes and change course when necessary. They must welcome input from others as they
consider all options. But they must be willing to stand firm when they're convinced they're right.
Leadership requires courage. I realize that it's not easy for you to stand up and say to everyone in your
organization, this is our vision, this is where we’re going, and this is how we’re going to get there. But as a
leader, you must overcome the fear of failure and be willing to put your reputation on the line. If you're not
strongly committed to your vision and goals, failure is virtually guaranteed.
Growth in leadership is a lifelong process. As your career progresses, so will your leadership style. Start by
leaning how your own values, beliefs, and attitudes affect your ability, or even your willingness, to relate to
other people. As you better understand yourself, you will be better able to understand and motivate others.
Be decisive the absence of a decision is a de facto decision. That goes for all aspects of business planning and
execution – from acknowledging problems to resolving them.
Tolerating poor personal performance from a staff member is choosing mediocrity. It lowers the bar for the
entire staff.
Failing to take action about substandard quality is a decision about quality. It sends a message about core values
to everyone inside as well as outside the organization.
It's wise to gather the facts before making decisions. But postponing action "until there's a better time” or "until
there's more data” is too often a cover-up for plain old fear to act.
Want to diminish focus and credibility in your organization? Here's a sure-fire way: Develop a plan,
communicate it to your people, and then fail to execute it.
There's an old adage, "People do what you inspect, not what you expect." Or to put it another way, what gets
measured gets done. That's why metrics are so important. But metrics are useless without accountability.
When we think of accountability, we immediately think of holding other people accountable. That's just human
nature. It's easy to notice other people's shortcomings and rationalize our own.
But accountability in your organization starts and ends with you. You must first hold yourself accountable
before you can hold others accountable.
The U.S. Armed Forces are crystal clear about accountability. Their leadership manuals state, "The unit
commander is responsible for everything the unit does or fails to do." That doesn't leave much wiggle room,
does it?
The same is true of your organization. Whether you're an owner, CEO, or manager, you are ultimately
responsible for your unit's failure or success. Of course, you must rely on others, and sometimes they will let
you down. You cannot control everything they do. But you are still ultimately responsible.
You are ultimately responsible for making sure your organization's vision, priorities, values, plans, and goals are
clearly communicated throughout all levels. It's up to you to assemble the right team, provide effective
leadership, and establish accurate and timely metrics to measure performance compared with standards. And the
buck stops with you when it's necessary to get rid of employees who simply can't or won't perform.
If your organization's performance doesn't meet expectations, who's at fault? If your plan fails, who's to blame?
For the answer to that question, look in the mirror.
If you don't set up accountability systems for yourself, no one else will. Since you're in charge, you can very
easily avoid regular accountability … at least for a while. But if you wait too long, it may be too late.
Don't make that mistake. Start by asking one or more executives who have responsibility levels similar to yours
– perhaps with different companies – to meet with you regularly for purposes of mutual accountability.
Be open to constructive feedback from others in your organization. Be willing to admit mistakes. Demonstrate
your commitment to accountability by modeling humility and a teachable attitude. Others will follow your
example.
Hire a coach. Coaches do not provide accountability for their clients, per se. That's not their role. But a coach
will challenge you to look at your own attitudes and behaviors more objectively.
Measurable Results LLC 13
Accountability is not synonymous with control. You cannot be everywhere at every moment. You cannot
anticipate every need and participate in every decision. Even if you could do that, you would only succeed in
stifling the creativity, initiative, and motivation of your people.
Effective workplace accountability is a state of mind. It exists when employees accept the company's goals as
their own, when second best is not an option. Your responsibility as the organization's leader is to create that
type of environment.
You can't instill personal accountability by talking about it. You and your leadership team must set the example
before you can expect a comparable level of commitment from your employees. When others see you and your
management team pursuing excellence with determination and perseverance, they'll be inclined to follow.
As the illustration below shows, workplace accountability results from the effective implementation of all the
items discussed here and more found in the chapters of my book.
!
Vision: Is the strategy clear and
does everyone understand it?
Management must not use accountability as a hammer to threaten the workforce, but rather as a tool to develop
the workforce. People want to know what's expected of them and how they’re doing. They'll welcome
accountability in the workplace if it's uniform and fair. They'll feel more appreciated and valued when they're
held accountable.
Rest assured, employees are also watching to see how you will deal with non-performers. It's important to
reward top performers, but it's just as important to deal with non-achievers. Failure to do so will lower
everyone's performance. As we said in chapter 7, of “Bottom Line Focus” you must "Demand a Return on All of
Your Investments."
When I talk about these concepts to companies and CEO’s / owners I end with a two step process to identify the
primary cause of your business surviving or thriving.
It starts and ends with you, the CEO, the owner, the guy in charge.
Contact us:
Phone: 662-844-9088
info@bottomlinecoach.com