DUCC Systems

Whatever...Be in flow

simplifying College Management

Sch ool Plu s

Col lege Plu s
Uni ver si tyPlus
Payro ll Plu s
D U C C S y st e m s DUCC CRM
DUCC MLM
Wha te ver...Be in F lo w DUCC CMS
DUCC Re tai l
720, 7th Floor ERP Cu sto m-
Jaina Tower-1 ized System
Janakpuri,
New Delhi-58
011-25624491
+91-9953631179
+91-9711496932
www.duccsystems.com
info@duccsystems.com
 DUCC Systems at work
CO NNECT ING YO UR BUSINESS T O THE T ECHNOLO GY RESO URCES YO U NEED
Customizable
DUCC Systems is an IT solutions provider organization based in New Delhi. We have a Secured
talent resource pool of employees having the exact composition of youthful exuberance Accessible
Simple
and professionalism. We have been providing services to many different domains of Maps all the requirements
business for the past three years. Our emphasis on quality and services has been and
remains key to our success. We have a team of well-trained professionals who have
wide experience in various areas of technology and management.

We understand the dynamically changing business scenarios of markets and the need
of constant change management in the software industry. Our flexibility in offering cus-
tomized solutions to various clients makes us a competent customized software
product development enterprise.

Automated College Administration...??

 Data and Information at your finger tips

from anywhere in the world
flexible solutions for


Error free management
Synchronization as well as segregation of
your administrative needs
different departments
 Complete security of data

College Administration Solutions

And many more advantages….
Optimum resource and time utilization is the key for a successful administration . We
assist colleges in achieving this target through our completely ERP based administrative
solution CollegePlus. It is not only a software but a complete technical solution han-
dling all the management problems arising in a college.

Think of a solution/system which assists your Decision Support System and helps your
strategic level decisions through its intelligent projections and analysis of data. Does
not it bring your target closer?
The CollegePlus has such a capability.

What a fun if all the stakeholders of your college like teachers, parents, administrative
staffs, students/ alumni etc. are able to reach out for their relevant information and
data at just one click from anywhere in the world.
CollegePlus is such a solution.

Empowering your decisions, we present

CollegePlus from DUCC Systems.

www.duccsystems.com
 Candidate System Introduction

The administration of a college/university level organization is no less than that of

any corporate organization today. The amount of data available in a college, the
complexity involved in their management, their accessibility to the right candidate in
the most presentable fashion and at the most appropriate time becomes a really re-
sponsible task. Colleges as organizations face many problems common to most mod-
ern organizations including for instance, the problems of co-ordinating resources,
controlling costs, of stimulating and facilitating enterprise among staff and so on.

Manual systems which are still being used in some of the colleges today are error
prone and incapable of handling such a huge heap of data. Generation of reports,
management of entity (student/employee etc.) data records, searching any student
from thousands of students, employee’s salary management, management of inven-
tory and such other managerial tasks requires fast processing, managed data re-
cords, data accessibility, synchronization among the jobs done and a good communi-
cation between departments. The manual system fails at all such fronts.

An ERP (Enterprise Resource Planning) System covers the fullest range of organiza-
tional activities and processes and are adopted with the aim of achieving substantial
cost savings as well as improved access to “tried and tested” solutions, new releases
and an opportunity to update procedures and align them with perceive “best prac-
tice”.

An Introductory visualization of the College ERP

SchoolPlus
C ollegePl us
U niversityPl us
Payr ollPl us
DUCC CRM
D UC C M LM
DUCC CMS
D UC C Retail
ERP C us tomiz ed
System

www.duccsystems.com
 Key Benefits

Operational Efficiency
Heads Benefits CUSTOM SO LUTIO NS
Lower Cost Data entered only once, used by all processes and depart-
 ERP systems for business
ments.
units
Better User Service  Current data accessible to all participants  PayrollPlus
 Admin representative can see the progress and activities  Inventory Control System
going on for the academics department.  Sale and Purchase Sys-
Management beyond boundaries Allows management of processes across organizational tem
boundaries.  DUCC CRM (Customer
Relationship Manage-
ment)

Standard Process Lower IT Cost

Heads Benefits Heads Benefits

ERP is managerial ERP is managerial means to force global Long term savings Elimination of legacy systems
standardization in processes.  Upgrades, maintenance and licensing
 Technological enforcement coded into costs WEB SOLUTIONS
software
Future enhancements Future maintenance and upgrades cheaper
 Local variations, workarounds eliminated  Website Designing
 Spread costs over a large base  Website Development
Centralization of Control Centralization of control over procedures.
 Website Hosting
 Will bring efficiency Saving in integration Saves the cost of integrating independent
 SEO (Search Engine
 Will sacrifice flexibility modules in a non-erp system
Optimization)

Managerial Data

Heads Benefits

Standardizing Processes Standardizing processes requires standardization of :

Possibility of comparisons
 Product codes E-BUSINESS SOLUTION S
 Accounting methods
 Human Resource Systems  MLM Solutions (Multi Level
Provision of allowing comparisons between divisions Marketing)
 Esp. using financial measures of effectiveness-e.g. EVA  Online Bidding Solutions
(Economic Value Added) Analysis  E-Commerce Solutions
 On global basis

www.duccsystems.com
 CollegePlus ERP

End User Services

Communications (SMS Manage-

Processes Academics Management Library Management
ment)

Financials Financial Accounting Payroll (in accordance with 6h Pay)

Human Resource Management Talent Management Workforce Process Management Workforce Deployment Training and Research Division

Procurement and Logistics Execu-

Procurement Supplier Collaboration Inventory Control System Transport Management
tion

Infrastructure Development
In House Management Asset Management Event Management Mess/ Hostel Management
Management

SchoolPlus
C ollegePl us
U niversityPl us
Payr ollPl us
DUCC CRM
D UC C M LM
DUCC CMS
D UC C Retail
ERP C us tomiz ed
System

www.duccsystems.com
Processes Academics Management Library Management

 Departments’ Operations Management  Soft and Hard Copy Books/

 Projects and Research Management
 Examinations and Syllabus Management
 Student Information System
Journals Procurement
 Cataloguing
 Issue and Return Management
 Bar Code System Integration
 Library Operations Management

Financials Financial Accounting Payroll (in accordance with 6th Pay Commission)

 General Ledger
 Tax Deductions
 Accounts Receivable
 Salary Slip Generation
 Accounts Payable
 Attendance and Leave system
 Fixed Asset Accounting
 Etc.
 Bank Accounting
 Inventory Accounting
 Tax Accounting
 Financial Statements

www.duccsystems.com

Human Resource Management Talent Management
 Recruiting and Career 
Planning  Organizational Manage-
 Performance Management
Procurement and Logistics Execu-
Procurement
tion
 Service Procurement
 Purchase Order Process-
ing
 Receipt Confirmation
 Invoice Verification
Infrastructure Development
In House Management
Management
 Infrastructural Require-
ment Identification Team
 Infrastructural Decision
Support System
 Building Maintenance
Management
 Construction Business
Unit Relationship
Management
Workforce Process Manage- Training and Research Divi-
Workforce Deployment
ment sion
Employee Administration  Project Resource Planning  Research Team Organiza-
tion
ment  Research Resources Pro-
 Time and Attendance jection
 Payroll and Legal Report-  Student and Staff Training
ing
Supplier Collaboration Inventory Control System Transport Management
 Business Partners’ Profile  Stock Inventory Manage-  Transport Execution
Management ment  Transport vehicle man-
 Account and Payment  Issue and release agemet
Information  Alarming level of stock
notification
 Automatic Purchase Or-
der Generation
Asset Management Event Management Mess/ Hostel Management
 Asset Maintenance  Event Organizational  Hotel Management
SchoolPlus
 Asset Expenditure and Team  Rules/ Notifications C ollegePl us
Revenue  Event Expenditure Man- Management U niversityPl us
agement  Mess Management Payr ollPl us
 Event Guests Manage-  Mess Management Com- DUCC CRM
ment mittee D UC C M LM
DUCC CMS
 Media and Press Releases
D UC C Retail
ERP C us tomiz ed
System
www.duccsystems.com
 Hardware Requirements

The ERP system runs on a complete network. The departments are divided according to their working . Each department
will have its own module of the system to work on.

The requirements for all the client systems are as follows:

 A complete LAN networked working environment. All the segregated departments which will have its own working sys-
tem installed must be within the network.
 All systems must have Intel Pentium 3 or above processors.
 The RAM of each system must be 512 MB or above.
 The size of the hard disk for each system should be 30 Gb or above.
Library
(Client) Asset/
For the server the hardware requirements will be: Transport
Academics
(Client)
 Processor: Intel Pentium 4/ AMD Athlon 64 bit or above. (Client)
 RAM: 2 GB or above.
 Hard disk: 60 GB or above. Mess/
Main Hostel
Finance
Server (Client)
(Client)
Note:

All the clients must be connected to the

HR And Inventory &
main Server as shown.
Staff Stock
(Client) Administra- (Client)
For Library:
Hard disk: 160 GB tion (Client)
RAM : 2GB
Processor: Intel 4 or above

www.duccsystems.com
Software Requirements

 Database :
MySQL 5.0 or Above

 Windows XP/ 7 Ultimate / Linux

 JRE (JAVA Runtime Environment)
 Team Viewer

www.duccsystems.com
System Development Methodology
Phase 1
In the first phase of system development , a team is formed at the client college/ university organization which
comprises of members such as the
 Chairman/Director/Principal
 Chief IT In charge
 Librarian
 Reception
 Finance Officer
 Inventory, Purchase and Sales Head
 Chief Academics Officer

A member of the committee is deployed as the convener of the project whose main task will be to or-
ganize meetings and forward the company’s requests to the above formed committee.

Phase 2
A series of discussions between the Requirement and Functionality Analysis Team of DUCC Systems on one side
and the Client Organization Committee on the other side. The discussions will include a complete understanding of
the present system, its flaws and drawbacks. The discussions will include a complete committee level discussion or
an individual level meeting.

On completion of the above discussions and on completing the Requirement Analysis Phase, the requirements are
analyzed by the DUCC R&D technical team and the best possible solution is presented to the client committee.

The modes of discussions could be through:

 Questionnaires Sch ool Plu s

Col lege Plu s
 Interviews Uni ver si tyPlus
 Observation Payro ll Plu s
 Procedure Analysis DUCC CRM
 Document Survey DUCC MLM
DUCC CMS
 Data Flow Analysis DUCC Re tai l
 Object Oriented Analysis ERP Cu sto m-
ized System

www.duccsystems.com
Phase 3

In this phase the development starts with the planning and designing of the candidate system. An introductory
prototype is presented to the client side committee at each level of development. Ay shortcomings or clarifica-
tions are immediately served and rectified.

Client committee is always updated and presented with the ongoing development of the system and its working.
If any further requirements comes up in between those requirements are immediately incorporated within the

From the very start of the development of the system, the company follows various SDLC techniques
which vary from Prototype to the Spiral Model. All the issues coming up in between are effectively han-
dled by the DUCC R&D team.

After the successful development of the system which includes testing and all, the installation and
training phase starts.

www.duccsystems.com
 Our Services and Training
Training

The training is provided to the client organization by the special training team of DUCC
Systems. The team provides training in a phased manner with the use of different training
tools. The methods of training can include:
 On the job training with the DUCC Training team
 Classroom sessions
 Video Sessions
 Presentation Sessions
 Self Study Manuals
 Online Support

Problem Solving Approach

The following diagram below demonstrates the customer care and problem solving approach of DUCC Systems.

SchoolPlus
C ollegePl us
U niversityPl us
Payr ollPl us
DUCC CRM
D UC C M LM
DUCC CMS
D UC C Retail
ERP C us tomiz ed
System

www.duccsystems.com
 Modules Cost

Academics Management Rs 90,000

Costing
SMS Communications Rs 40,000

Library Management Rs 75,000

Financial Management Rs 1,00,000

HR Management Rs 90,000

Inventory & Logistics Management Rs 80,000

In House Management Rs 60,000

Transition Cost Rs 60,000

A minimum customization charges applicable for changes in the database. Its costing will depend upon the seriousness
of customization.

The project will be completed in a period of 2 to 3 months depending upon the client’s requirements.

Mode of Payment:
 Payment of 50 % of the Net Payable Amount to be paid in the initiation of the project.
 The remaining amount of 50% to be paid at the time of final installation of the system.
 Payment is to be made through cheque drawn in favor of DUCC Systems.

Service:
 6 months service and training free.
 After 6 months AMC of 22% of the Net Payable Amount.
 Every visit on the client side by DUCC Engineer/ Trainers will attract lodging, travelling and fooding expenses.

Note: The hardware, software and networking requirements could be satisfied by DUCC Systems on special demand from client organization.
They will be provided at discounted rates.

www.duccsystems.com
 Contact Us
Corporate Office Branch Office

DUCC Systems DUCC Systems

720,7th Floor 251/ Phase 1
Jainat Tower-1, Om Vihar
Janakpuri Uttam Nagar
New Delhi-58 New Delhi-59

011-25624491 011-25355257
+91-9953631179
+91-9711496932

Corporate ID: info@duccsystems.com

Website: www.duccsystems.com

Feel free to contact us for any query or a discussion on the existing system in your organization and
how CollegePlus can prove to be a much better system.

Sch ool Plu s

Col lege Plu s
Uni ver si tyPlus
Payro ll Plu s
DUCC CRM
DUCC MLM
DUCC CMS
DUCC Re tai l
ERP Cu sto m-
ized System

All rights reserved. A prior written approval by DUCC Systems is necessary for any modifications in the document by an individual or an organization. Any com-
mercial use of the document by any other organization or individual is discouraged and will result in legal action.
www.duccsystems.com