EMPLOYMENT OPPORTUNITY

Organisation

Partnership for Nutrition in Tanzania (PANITA)

Job Title:

Senior Finance Officer

Place of Work:

Dar es salaam

Reports to:

Executive Director

1. Background
Partnership for Nutrition in Tanzania (PANITA) is a growing and dynamic Civil
Society Platform for Scaling Up Nutrition (SUN) in Tanzania. It has over 300 Members
CSOs located in all regions across Tanzania. PANITA was registered in April, with a
mission of advancing advocacy efforts and implementing nutrition interventions
through strengthening the capacity, increase mobilization and coordination of CSOs,
the media and other development partners to facilitate a more effective national and
local response to malnutrition. PANITA was created through technical and financial
support from Save the Children International (SCI), UNICEF and Irish Aid. PANITA
Offices are located on Plot 305A, Mikocheni A, 6 Lwehabura Rd, Off Rose Garden
Road, Dar es Salaam, and Tanzania.

2. Job Purpose
The Finance Officer is responsible for the effective application of PANITA
Technical accounting system & practices and enforcement of financial regulations and
procedure. Furthermore he must make sure that internal financial control procedures are
effectively implemented in an efficient and robust manner.
Key accountabilities
1. Work with PANITA management team to support and strengthen PANITA financial
system and to provide audit functions.
2. Implement PANITA technical accounting policies and practices and enforcement of
financial reporting systems and internal financial control procedures.
Prepare monthly financial reports from the Accounting System adopted by
PANITA.
Provide all financial information required for the financial accounting and audit as
stipulated in the financial regulations and as deemed necessary or demanded from
time to time.
Ensure all donor funds are applied and accounted for as per disbursement
agreements with donors.
Ensure PANITA complies taxation regulations
Ensure all staff are adhering to financial procedures and policies set up by
PANITA Senior Management.

Ensure that all transactions are reviewed approved and entered in to PANITA
Accounting systems, on a daily basis, and in accordance with the policies &
procedures set out in the System Accounting Modules.
Ensure accurate completion of vouchers for all transactions.
Review all back-up documentation to ensure it complies with the financial
procedures and provides a complete audit trail.
The incumbent is expected to Plan and Facilitate external audit
Close books at month end and do back-up for financial information.

3. Budget Monitoring
Work with Executive Director (ED) to do quarterly re-forecast based on actual
expenditure to date and programme priorities.
Identify existing financial management strengths and weaknesses and advice the
ED to improve the systems when necessary.
Ensure that financial reporting is accurately and efficiently carried out in
accordance with the finance diary established.
4. Liquidity and cash flow management
Ensure all payments to suppliers are made in a timely and accurate manner.
Assist in the calculation and payment of salaries and tax payments etc. of all
national staff on a monthly basis.
Manage and control cash in hand for PANITA including ensuring of weekly
and monthly cash reconciliation
Manage PANITA bank accounts.
Ensure all cash and bank reconciliations are conducted at least monthly.
5. Internal and external capacity building in finance procedures
Identify knowledge gaps and hold workshops with staff under his/her responsibilities
to maintain a high level of understanding and compliance to PANITA financial
procedures.
Induct all new staff to financial procedures.
6. Work with and support the ED
Attend weekly meetings with the PED to review current and upcoming tasks, and
deadlines.
Prepare a list of outstanding floats for ED on a weekly basis and follow up on
floats outstanding for more than 1 week
Advise the ED of any operational challenges or discrepancies relating to the
financial management of the programme.
Assist PED to prepare key financial, procurement and administration function for
PANITA. The Position holder is expected to lead and support the PED in internal
and external reporting including reporting to donors.
7. Accountability
Ensure that expenditure is clearly accounted for and value for money achieved.
Together with other staff, ensure appropriate detailed and updated budgetary
information is shared with the members and partners.
Ensure there is a supply strategy in place which enables value for money
Ensure procurement plans take account of partners/members requirements and
share plans with members and partners
2

Ensure that procurement processes are followed and clearly communicated to

staff, partners and members, highlighting transparency, fair competition and value
for money

8. PANITA Values in Practice

Being an employee of PANITA; you should adhere to the PANITA; which include,
but not limited to: accountability, collaboration, ambition, creativity and integrity and
demonstrate the same in both professional and private life.
9. Working contacts
Internal: All staff members.
External: Banks, Partners and suppliers of goods and services providers, PANITA
Members Government agencies (TRA, Pension funds etc.)
10. Person specification:
Degree in relevant subject (Finance, Accounting etc.)
Profession Qualifications are added advantage
At least 3 years work experience in Finance/Accounting experience with Donor
funded project (such as USAID or DFID etc.), is prerequisite to this post
Conversant with QuickBooks accounting System (Critical to this post)
Experience in supporting and training other staff is essential
Demonstrated good skills and experience in managing finances
Excellent computer skills (including knowledge and experience in MS office
package and internet communications)
Good personal organisational skills, including time management and ability to
meet deadlines
Good communication and interpersonal skills as pertinent to working within a
complex Swahili and English-speaking team setting
Ability to work as part of the team and to fit in well with the organisation
Attention to detail and accuracy essential
Ability to work under pressure
Ability to work under minimum supervision
8. Application Procedure
PANITA is an equal opportunity employer, all individual who possess the above
qualifications can apply through the following email: info@panita.or.tz
NOTE: The deadline is 7 days from the issuance of this advert; however the review
of application letters and CVs will be done as received, as the candidate is needed
urgently.
NOTE: Send only your application letter and CV only, no additional document is
required at this stage.