ALPHA PHI OMEGA- BAGUIO AND BENGUET

ALUMNI ASSOCIATION ( APO-BABE)

CONSTITUTION AND BY-LAW
PREAMBLE
We, the members of the ALPHA PHI OMEGA ( Philippines) INC. BAGUIO
AND BENGUET ALUMNI ASSOCIATION, imploring the mercy of the Divine
Providence, in order to achieve a program of SERVICE, LEADERSHIP and
FRIENDSHIP under the spirit of Scout oath and law; to establish and promote our
spiritual, civil and social well being, protect and uphold our individual and collective
rights as well as foster and enhance harmonious and progressive brethren to brethren
relations do hereby promulgate this CONSTITUTION and BY-LAWS.
ARTICLE I- NAME AND DOMICILE
Section 1. This association shall be known as the ALPHA PHI OMEGA ( Philippines)
INC.- BENGUET AND BENGUET ALUMNI ASSOCIATINO, herein referred to as
APO-BABE for brevity:
Section 2. APO-BABE shall be domiciled at the residential or business address of the
incumbent Association President whether in Baguio City or in Benguet Province:
ARTICLE II- DECLARATION OF OBJECTIVES
APO-BABE commits itself to the pursuit, development and enhancement of the
following objectives:
1. To establish and association that will bring together into closer fellowship of the
members of the different alumni association and that of the collegiate/ resident
members of all recognized chapters in Baguio City and Benguet, Province through
programs geared towards leadership, friendship and service;
2. To promote the cultural, social, civic and economic well being as well as the
general welfare of all members.
3. To uphold the individual and collective rights of all members and to foster the
spirit of brotherhood and cooperation among the members;
4. To inculcate to the members the spirit of leadership and fellowship, and to serve
the community without financial reward, to encourage efficiency, and promote
high ethical standards in their chosen profession and in their public and private
endeavors;
5. To safeguard and maintain to the noble traditions and customs of the Alpha Phi
Omega ( Philippines) and uphold laws and regulations of the Republic of the
Philippines and the APO ( Phils.) National Council.
ARTICLE III- MEMBERSHIP
Section 1. All alumnae/ alumnus of a recognized chapter of the Alpha Phi Omega ( Phils.)
Inc. in the Philippines who is/ are resident/s whether permanent or temporary in the City
of Baguio and/ or Benguet Province not otherwise disqualified by law and without
regards to sex, culture, creed, religious or political belief or affiliation is eligible for
membership in the association and can apply for membership in this association;

Section 2. Any member of the association who is occupying any position as an officer
upon resignation or transfer of residence outside Baguio City or Benguet Province during
his/ her term shall turn-over his/ her duties and responsibilities to the President of the
Association until such time that such position shall be filled up through special elections;
Section 3. Alumnae/ Alumnus of an recognized chapter in the Philippines may become
members of association by filling up the APO BABE membership application form and
after payment of the required membership fee.
Section 4. Membership in the association maybe categorized as follows:
4.1. Active Member.
(a) A member of Alpha Phi Omega ( Phils.) Inc. He shall entitled to all the rights
and privileges and share in the obligations which membership in the Alpha Phi Omega
confers or implies; without limiting such rights and obligations, shall include eligibility to
seek, if otherwise qualified, any office in the association and the right to vote in all
matters requiring vote of the general membership. Such obligation shall include regular
attendance in association meetings, prompt payment of dues, participation in association
activities and maintain conduct reflecting a favorable image of this association in the
community;
(b) or who because of illness, infirmities, advance age or other legitimate reasons,
as determined by the Board of Directors, must relinquish his/ her active membership
status. He shall have the right to vote and be entitled to all other privileges of
membership except the right to seek and hold office in the association.
4.2 Member-at-large. A member who moved from the community, or because of health or
other legitimate reason is unable to regularly attend association meetings and activities
but who desire to retain membership in the association. He shall not be eligible to seek
and hold office or to vote in this association but may participate in discussion regarding
the activities of the association. He is still under the obligation to pay his dues.
4.3. Honorary Member. An individual not a member of the Alpha Phi Omega ( Phils.)
Inc., having performed outstanding service, leadership and fellowship programs for the
community or this association upon whom this association desires to confer said
distinction and public acknowledgement as an honorary member of APO-BABE. The
association shall pay the prescribed dues for such member, who may attend meeting but
shall not be entitled to any privileges of active membership.
ARTICLE IV- RESIGNATION
Section 1. Any member of the association may resign from his/ her membership but shall
only become effective after acceptance thereof by the Board of Directors. The Board may
withhold acceptance until all ineptness has been settled and all association fund/
properties in possession of the resigning member have been returned and accounted for.
ARTICLE V-FORFEITURE OF MEMBERSHIP
Section 1. The Secretary shall post, subject to the approval of the Board of Directors the
name/s of any members who fails to pay any indebtedness to the association within sixty
(60) days after receipt of written notice/ demand letter form the treasurer. The Board shall

thereafter decide whether the member shall be dropped from or retained in the roster of
the association.
Section 2. Any active member who fails to attend in four ( 4) consecutive meetings of the
association without valid reason given to the President may be dropped from the roster
upon deliberation and approval of the Board of Directors;
Section 3. Any member of this association may be removed, expelled, suspended or
subjected to disciplinary measure for just and reasonable causes, PROVIDED, that in
case where suspension or expulsion of a member is being sought, formal charges shall be
filed by the aggrieved member in good standing with the Board of Directors who shall
determine after due process whether there exists valid ground to suspend/ expel the
member.
ARTICLE VI- PRINCIPAL OFFICERS
Section 1. The Management of the association shall be vested in the officers composed of
the President, Vice President for Internal Affairs, Vice President for External Affairs,
Secretary Treasurer, Auditor, Press Relations Officer and six ( 6) Directors who shall be
elected from among the active members of good standing. They shall be called the
Executive Board and shall serve a term of two (2) years until their successors shall have
been duly elected and qualified provided they remain members of the association in good
standing.
Section 2. No officer of this association shall receive any monetary compensation or
emolument for any service rendered to this association.
Section 3. Vacancies except the position of President shall be filled through a Special
Election. The elected official shall hold office for the unexpired term only;
ARTICLE VII. DUTIES AND POWERS
Section 1. The President shall be the Chief Executive Officer of the association. His
duties and powers shall include the following:
1.1. Preside over all meetings and deliberations of the Executive Board and of the
general membership meeting. Issue the call for regular and special meetings of the
Board and general meetings.
1.2.
Appoint all members of standing committees of the association with the
concurrence of majority of the members of the Executive Board;
1.3. Approve vouchers covering expenditures of the associations funds before
payment or disbursement is made by the treasurer;
1.4. Represent the association on all occasions or on all matters where such
representation is required;

1.5. To designate any officer/ member of the Executive Board to represent him or the
association in relation to item 1.4 , Section 1 of Article VII of Constitution and ByLaws;

Section 2. Vice President for Internal Affairs- He shall take charges of all the internal
affairs of the association and assist the President of overseeing the functioning of all
committees of this association. If the President for any reason can no longer perform
the duties of this office, he shall perform the function and assume such office of the
President;
Section 3. Vice President for External Affairs- He shall take charge of the external
affairs of the association, oversee and coordinate with the recognized chapters of the
Alpha Phi Omega ( Phils. ) Inc., within the Province of Benguet and City of Baguio as
well as with the National Council in matters of general importance to the aim and
purpose of this association.
Section 4. Secretary- Shall perform the following duties and functions:
4.1. Take down the minutes of the meetings of the general membership and of the
Executive Board;
4.2. Keep a book or minutes of Resolutions and continuing registry of all members
of the association;
4.3 Act as custodian of all records, documents, minutes of the meetings fo the
general membership and Executive Board as well as printed and/ or written
policies, projects and activities of the association;
4.4 Submit reports to the national council such information as may be required
from time to time;
4.5 Shall maintain an updated roster of all the members of the association with
complete residential/ business addresses and contact number.
Section 5. Treasurer- Shall have the following functions:
5.1 collect, receive and issue receipts for all money, funds and contributions of the
members of the association;
5.2 make sure that all disbursement and payments made are covered by vouchers
and accompanied by the necessary receipts;
5.3 keep a record of all receipts and expenditures and
5.4 prepare such financial statement/ reports quarterly or a required of him by the
Executive Board or the general membership which shall include all money
received and paid by him since the assumption of office and the balance
remaining at the time of rendering such account. The rendering of such account
shall be made every end of the quareter; at such time as maybe required by the
association; upon vacating office for any cause and at the close of the
associations fiscal year;
5.5 shall make available the report of expenditures upon request of any member of
the board at any time.

Section 6. Auditor- shall perform the following:

6.1 Shall audit, verify and examine all financial accounts of the association;
6.2 shall supervise the entries in the book of accounts of the association;
6.3 shall render a report of his/ her audit as maybe required by the Executive
Board or by the general membership.
Section 7. Press Relations Officer- shall take charge of preparing press releases,
advertisement, and other measures for the promotion of the projects of the association.
He shall further assist the president in his meetings and other activities in relation to other
associations, organizations and to the local national government offices.
ARTICLE VIII. THE BOARD OF DIRECTORS
Section 1. There shall be thirteen (13) Board of Directors who shall thereafter elect from
among themselves the President, Vice President for Internal Affairs, Vice President for
External Affairs, Secretary, Treasurer, Auditor and PRO. They shall be collectively
known as the Executive Board. The Chairmen of the different standing committees shall
be chaired by the remaining six Board of Directors; the immediate past president or the
past vice president for Internal Affairs in case of the formers absence or disability shall
automatically be a member of the Board of Directors who shall likewise serve as
chairman of one of the standing committee;
Section 2. Shall perform the following duties and powers;
2.1 it shall be the policy making body of the association and policies shall be
executed by the duly elected officers;
2.2 shall co-authorized all expenditures and shall not create any indebtness beyond
the current fiscal status of the association nor authorize disbursement of
association funds for purposes inconsistent with the policies;
2.3 shall modify, ratify, override or rescind any transaction entered into by the
officers of the association inconsistent to its objectives;
2.4 shall appoint, recommend or suggest to the finance committed a bank or banks
for depository of the funds of the association and
2.5 shall name or appoint the delegates and alternates of this association to district
and national activities ( conventions/ meetings) of Alpha Phi Omega ( Phils.) Inc.
Section 3. shall consult with the different standing committees of the association in
matters, problems, issues, concerns that may be subject to association rules, regulations
and policy making;
Section 4. regular monthly meetings of the Board of Directors shall be held every first
Friday of the month at five oclock in the morning and place to be determined by the
President;
Section 5. Special meetings shall be held upon the call of the President or when requested
by at least seven (7) members of the Executive Board at such time and place determined
by the requesting board members;

Section 6. The quorum in every meeting is one half plus one. In any event a meeting is
called officially by the President which was transmitted by the Secretary to all officers
and quorum is not met, all issues resolved and all decisions that were duly accepted
during the meeting shall become the decision of the Executive Board.
ARTICLE IX. ASSOCIATION ELECTIONS
Section 1. There shall be a committee on election ( COMELEC) to be created by the
Executive Board at least thirty days (30) before any regular or special election. The
functions of the COMELEC shall include the following:
1.1. adopt and promulgate rules and regulations that will ensure a free, clean,
honest and orderly election whether regular or special;
1.2. pass upon the qualifications/ disqualification of a candidate;
1.3. rule on any questions or protest regarding the conduct of the election
subject to the procedure that maybe promulgated by the Executive Board.
1.4. Proclaim the duly elected officers.
Section 2. The COMELEC shall be composed of a Chairman and two (2) members, all of
whom shall be appointed by the Executive Board;
Section 3. The COMELEC shall atomically be dissolved thirty (3) days after the duly
elected officers are proclaimed;
Section 4. Regular election of officers of the association shall be held on the 16 th of
December every after two (2) years from the election of the new set of officers.
Section 5. Aside from the elections rules/ regulations to be adopted by the COMELEC,
the election procedure shall be as follows:
5.1. an Election meeting shall be called by the COMELEC after its creation at a
time and place determined by them at least thirty (30) days prior to the expiration
of the regular term of the incumbent officers. A written notice of this meeting shall
be given to all active members;
5.2 all members of the association shall be eligible to vote in the association
election. During the election meeting, those who wants to seek and hold office
(candidates) shall inform the COMELEC in writing, which shall be open until
seven (7) days before election date; if there is only one (1) candidate or no
candidate filed his candidacy to a position, the members shall then nominate
candidates during the election meeting and which shall be taken down by the
COMELEC;
5.3 One (1) week before the election, the COMELEC shall send written notices to
all Active members the names of the qualified candidates;
5.4 Additional nominations maybe made on or from the floor on election time
subject to evaluation by the COMELEC as to the qualifications of candidates or
nominees at their discretion.
Section 6. The election of the Board of Directors shall be by secret ballot by all present
active members. A plurality vote shall be necessary to elect;
Section 7. Subject to the provisions or related articles in this Constitution, all officers
shall be elected every two 92) years by the duly elected members of the Board of

Directors from among themselves; they shall hold office commencing on the first day of
January of the succeeding year and shall discharge their duties and functions for two 92)
years from that date, or until their successor shall have been qualified and elected;
Section 8. any officer and / or member of the Board of Director may be removed from
office for just and reasonable cause by the three-fourth (3/4) votes of the entire
association membership.
Section 9. COMELEC members are not eligible for candidacy to any position in the
Board of Directors.
ARTICLE X- VACANCIES
Section 1. If the office of the President becomes vacant for any just and reasonable
reason, the Vice President for Internal Affairs shall assume the duties and powers of the
President. Thereupon, the Executive Board shall call a special meeting for election of the
Vice President for Internal Affairs, giving notice to all active members to file their
candidacy and open nominations for candidates to the vacant position at a time and place
decided upon by the Board; Election shall be held immediately and plurality of votes
shall determine the winner, winning candidate will take their oath immediately and shall
assume the unexpired portion of the term of the office vacated.
Section 2. Any vacancy in other offices shall be filled through appointment by the
members of the Board of Directors to serve the unexpired term of the vacated office. In
the event vacancies shall of such number as to reduce the number of the Board of
Directors to less than the number required for a quorum, the membership of the
association shall have the power to fill vacancies by a special election in a regular
meeting upon prior notice by the President.
ARTICLE XI- FEES, DUES, SPECIAL ASSESSMENT, FINES AND OTHER
PAYMENTS
Section 1. A registration fee of TWO HUNDRED FIFTY PESOS ( 250.00) shall be paid
by any applicant before he/she becomes officially a member of the association;
Section 2. Every member shall pay annual dues in the amount of ONE THOUSAND
PESOS ( 1,000.00) which is collected by the treasurer or his/ her authorized
representative through the following modes of payment:
1.1.
1.2.
1.3.

One-time payment;
Staggered payment of any amount provided it shall be paid within the fiscal
year and
Staggered monthly payment of equal amounts paid within the fiscal year.

Section 3. All amounts collected pursuant to the preceding section shall constitute the
general fund of the association to be applied to the operational and organizational
expenses of the association or for any purpose or objective as maybe authorized by the
President under Article VII, item 1.3 and section 1 thereof;

Section 4. Special assessments may be made, or required of all members of this

association as determined by the Executive Board for special purposes/ activities
undertaken by this association.
Section 5. Every expenditure of the association shall be evidenced by a receipt from the
person to whom the payment is made which shall state the date, place and purpose of
such payment Receipt shall form part of the financial records of the association;
Section 6. The books and accounts and other records of the financial activities of the
association shall be open for inspection by any officer or member anytime.
ARTICLE XII- MEETINGS OF THE GENERAL MEMBERSHIP
Section 1. Regular meetings of the association shall be no less than once in each month,
at a time and place recommend by the Board of Directors. All meetings shall begin and
end, promptly at the regular set time. Except as otherwise specifically provided in this
constitution and by-laws, notice of regular meeting shall be given in such manner as the
Board of Director deems proper;
Section 2. Special meetings may be called by the President by his discretion or upon
request of the majority of the members of the Executive Board at a time and place
determined by the person or body requesting the same. Notice of Special Meeting setting
forth the purpose, time and place shall be disseminated to all members through fastest
means of communication at least ten days prior to date thereof;
ARTICLE XVI- AMENDMENTS
Section 1. Proposal for amendments to this CONSTITUTION may be made by the
Executive Board or upon formal petition of at least twenty percent of the general
membership.
Section 2. No proposal shall be considered as amendment and become part of this
CONSTITUTION until after the same shall have been ratified by two-thirds vote of all
members of the association either at a special meeting or a referendum called for such
purpose.)
ARTICLE XVI- EFFECTIVITY
This constitution and by-laws shall take effect after it has been approve, adopted
and ratified by two-thirds vote of all votes cast by the active members in a general
meeting called for the purpose.
Adopted and ratified this ___________ day of ________________, 2016 with the
following list of members, together with their signatures, who ratified the same appearing
in annex a hereof.
SUBSCRIBED AND SWORN TO BEFORE ME THIS _______ DAY OF
________________, 2016 AT ___________ AFFIANT EXHIBITING TO ME HIS/
HER COMMUNITY TAX CERTIFICATE NO.____________________ ISSUED AT
_______________________ ON ______________________________ 2011.
__________________
Notary Public

BY- LAWS
I.

This association shall not indorse or recommend any candidate for public
office, nor shall partisan politics of sectarian religion be debated by members
in meetings of this association;

II.

Except to further his progress in Alpha Phi Omega, no officer or member of

this association shall use his membership as means of furthering any personal,
political or other aspiration, nor shall the association as a whole take part in
any movement not in keeping with its purpose and objects;

III.

No funds shall be solicited from the members of the association

meetings by any individual or individuals who are not members
association. Any suggestions or propositions made at any meetings
association calling for the expenditure of money for other than the
obligations shall be referred to the finance committee.

IV.

A Chairman of the following standing committees shall be duly elected

members of the Board of Directors:

during
of the
of this
regular

1. ADVISORY COMMITTEE- shall serve as counsel and /or advisor to the

Executive Board, composed of educators an professionals from other fields of
endeavors appointed by the Board;
2. MEMBERSHIP COMMITTEE- shall serve as the membership screening
committee who will invite qualified alumnus/ alumnae from recognized chapters
in Baguio City, and Benguet Province;
3. FINANCE COMMITTEE-shall counsel the Executive Board on Financial matters
of the association. The treasurer is automatic a member of this committee;
4. PUBLIC RELATIONS COMMITTEE- shall take charge of all press releases and
publicity of association activities, programs and undertaking, the Press relations
officer is automatic a member of this committee;
5. WAYS AND MEANS COMMITTEE- shall be in charge of organizing and
coordinating projects of this association. It shall plan the development projects and
activities of this associations and advice the President on other related matters;
6. COLLEGIATE AFFAIRS COMMITTEE- shall act as assistant to the Vice
President for External Affairs to effectively carry out the functions and activities
being undertaken by the association alone or jointly with recognized chapters of
the Alpha Phi Omega and/ or the National Council;
It shall give special to assure that all the activities and programs of all the chapters
within Baguio City an Benguet Province are in accordance with the aims and
aspirations of the Alpha Phi Omega, make and submit all proposed and ongoing

projects and activities of all the chapters within the said community or locality;
and to perform duties as may be assigned to it by the Executive Board;
IV.B From time to time, the President may appoint with approval of the Executive Board
such Special Committees as may be necessary in the accomplishment of the associations
goals and objectives;
IV.C All committees shall consist of a chairman and subject to item IV. C. as may
members as shall be considered necessary by the President and / or Chairman of the
above committees;
IV.D Each Committee, through its chairman shall render report in writing each month to
the President or to the Executive Board.
V.
VI.
VII.

These By-Laws maybe altered, amended or repealed at any regular or special

meeting of tis association at which a quorum is present, by the three-fourths vote
of the members present in person or in writing;
No amendments shall be put to vote unless written notice thereof, stating that
proposed amendments, shall have been sent to each members at least ten (10) days
prior to the meeting at which the vote on the amendments is to be taken;
Amendment of the By-laws except items 1 and 2 be suggested at any meeting of
the association which

ANNEX A
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