Project Scoping Report

[Insert name of the project]

[Insert location]

[Insert LLG Name]

[Insert District Name]
West New Britain Province

[Insert date]

Project Scoping Report

PROJECT IDENTIFICATION
Title of the project
Location
Person preparing
Scoping Report

Contact Phone
Number:

DEFINE THE NEED FOR THE PROJECT

Describe the need for the project in brief:

List stakeholder contacted and their responses:

List other options considered and reasons for selection of proposed option:

LAND ISSUES
Describe any land issues identified or expected in the future:

Propose actions to resolve land issues:

AVAILABILITY OF STANDARD DRAWINGS

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Project Scoping Report

Are there any technical drawings (standard drawings or others) available for all or part of the project? Attach
copies of drawings to this report if available.

If standard documents are not available, outline the proposed action plan to develop design documentation.

DEFINE THE EXTENT OF WORK for building projects

No. of buildings to be constructed/refurbished under this project
Building No.

New or
existing

Functionality

Floor area

Description of
type of building

Describe the extent of work and the type of following items for each building
Site clearing and grubbing:

Foundation requirements:

Walls:

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Are the plans

available?

Project Scoping Report

Roofing:

Openings:

Electricals:

Plumbing:

Communication:

Painting:

Special needs:

Landscaping:

Any other requirements:

DEFINE THE EXTENT OF WORK for road projects

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Project Scoping Report

Briefly describe the work to be done:

Length of the road (define the start and finish points)

Sections of the road: (start and finish points of each section,

Describe the road alignment:

Width of the road by sections:

Cut and fill:

Identified disposal areas for dumping unsuitable material:

Identified borrow areas:

Roadside drainage requirements by sections:

Drainage crossings (type, location and description of work to be done):

Bridges:

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Project Scoping Report

Subgrade formation:

Base course:

Pavement:

Gradings:

Access roads:

Utility adjustments:

Any other work:

FURTHER WORK REQURIED TO COMPLET IDENTIFICATION OF EXTENT OF WORK

Please list further work required to complete the extent of work, if any:

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Project Scoping Report

PROJECT DURATION AND TIMELINE SHOW TIMELINE IN BAR CHART FORM

Item

Duratio
n

Month
1

10

11

12

13

14

Project
development
Design and
documentation
Tender and
award
Construction
Defects liability
Final
completion
Important milestones:
Commencement of design and documentation:
Commencement of tender process:
Contract award:
Practical completion:
End of defects liability and handover:

PROJECT COST ESTIMATE

Item

Quantity

Unit

Project development
Design and documentation
Project management
Tender process and award
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Rate

Amount

15

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Project Scoping Report

Construction (provide support work

sheets)
Project completion and handover
Contingencies
Total estimated cost
Budget availability:

Proposed actions to address budget shortfalls if any:

PROJECT QULALITY REQUIREMENTS

List all components that require technical specifications and mark the availability of standard specifications for
each of the item:
Component

Is standard technical
specification available?

Name of the specification

Propose an action plan to prepare/secure specifications for items where standard specifications are not
available:

PROJECT RESOURCE REQUIREMENTS

List human resource requirements and their availability:
Resource

Requirement

Availability

Project Manager
Contract Manager
Project Officer
Site Supervisor
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Comments (include plan of action to acquire the

resource if required)

Project Scoping Report

Admin Officer

List office space, office equipment, stationary, maintenance of office and other arrangements
Resource

Requirement

Availability

Comments (include plan of action to acquire the

resource if required)

Office space
Photo copy machine
Telephone
Fax machine
Internet access
Stationary
Office maintenance
Computers
Special software
Others
List vehicle and other transport requirements, availability and plan of action to procure them:

PROJECT COMMUNICATION REQUIREMENTS

Identify stakeholders from the following groups and specify communication mode and frequency:
Stakeholder group

Stakeholders

Communication mode

Client or customer
organizations
Funding agencies
End-users
Consultants/contractors
Regulatory/approval
bodies
Community groups
Politicians
Line managers
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Communication
frequency

Project Scoping Report

Project team members

Others

PROJECT PROCUREMENT STRATEGY

Provide project procurement requirements in the following table: (*Method of procurement may be in-house,
using standard drawings, minor consultancy, major consultancy, minor works, major works, goods or nonprofessional services)
Activity

Method of procurement*

Date procurement
process to start

Date procurement
process to complete

Survey
Site investigation
Design
Tender documentation
Construction
Project Manager
Vehicle purchase

RISK IDENTIFICATION AND MANAGEMENT

Risk category

Risk factor

Political risks
Risks associated with time
Risks associated with scope
Communication risks
Commercial risks
Contractual risks
Environmental risks
Financial risks
Industrial relations risks
Risks associated with suppliers
Organisational risks
Cultural risks
Safety risks
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Mitigation measures proposed

Project Scoping Report

Quality related risks

Other risks

ENVIRONMENTAL MANAGEMENT
Category

Adverse impacts possible due to

project work

Propose measures to mitigate

adverse impacts

Actions to be taken to implement

Time frame

Flora and fauna

Air quality
Noise pollution
Soil degradation
Heritage items
Others
PREVENTION OF HIV/AIDS
Methods of prevention of
HIV/AIDS

HEALTH AND SAFETY

Health and safety hazards

Mitigation measures

GENDER EQUALITY AND PARTICIPATION OF WOMEN

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Project Scoping Report

Identify ways womens participation in project

activities can be maximized

What actions would you propose to see it happen?

REVIEW AND APPROVAL

Scoping report prepared by:

-------------------------------------------

..

Name of the officer

Signature

Date:

-------------------------------------------

..

Name of the officer

Signature

Date:

-------------------------------------------

..

Name of the officer

Signature

Date:

Officer recommending

Officer approving

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